Que 1. Which function is used to compute loan repayment schedule?

(1)
The function PMT is used to compute the loan repayment schedule.

Que 2. What is data validation? (1)

Data validation is a feature to define restrictions on type of data entered into a cell. We
can configure data validation rules for cells data that will not allow users to enter
invalid data.

Que 3. Differentiate between desktop database and server database. (4)

1. Application : Desktop database can be used by a single user server data base can
be used by many users at the same time.
2. Additional provision for reliability: Desktop database doesn't present this but
these provisions are available in server based database.
3. Cost: Desktop database tend to cost less than the server database.
4. Flexibility regarding the performance in front ends applications: It is not
present in desktop database but server database provide this flexibility.
5. Suitability: Desktop database are suitable for small/home offices and server
database are more suitable for large business organizations.

Que 4. Explain the steps in installation of computerised accounting system. (4)

For installation of computerised accounting system, the following steps are required:
1. Insert CD in the system .
2. After inserting CD select the option in following steps ; a. Select any (C: or E: or D:
) from My Computer icon on the desktop. Double click on install.exe OR b. Select
start > run > type the file name E:\install.exe
3. After the above process the default directories of application , data and
Configuration opens in a window. In case, the user wants to change the default
directories then it can be changed by providing the desired drive and file
name/directory name for example : D:\software name, instead of C :\accounting
software (default name)
4. Click on install and installation process begins, accounting software displays the
Message of successful installation, then this CD can be removed.

Que 5. Give any four features of computerized accounting system. (4)

Following are the salient features of computerized accounting system :
1. It is designed to automate, integrate and simplify all the business operations, such as
sales, finance, purchase, inventory and manufacturing. CAS is integrated to provide
accurate, up-to date business information rapidly in a cost effective manner.
2. It provides sufficient time to plan, increases data accessibility and enhances user
satisfaction. With computerised accounting, the organisation will have greater
transparency for day-to-day business operations and access to the vital information.
3 . It provides user -definable templates (data entry screens or forms) for fast, accurate
data entry of the transactions. It also helps in generalizing desired documents and
reports.
4. It enables in changing the volume of data processing in tune with the change in the
size of the business. The software can be used for any size of the business and type of
the organisation.
5. It makes sure that the generalised critical financial information is accurate, controlled
and secured.

Que 6. Give any four limitations of computerized accounting system. (4)

Limitations of Computerised accounting system :
1. Faster obsolescence of technology necessitates investment in shorter period of time.
2. Data may be lost or corrupted due to power interruptions.
3. Data are prone to hacking.
4. Un-programmed and un-specified reports cannot be generated.

Que 7. Explain any six features of Tally 9.0 software. (6)

Features of Tally 9.0 software are
i) Gateway - Gateway is the starting of Tally. In other words we can say that gateway is
the gate to enter in Tally.
ii) Company creation - Before inputting accounting transactions, first we create a
company through company creation.
iii) Chat of accounts - Chart of accounts is the segmentation of Liabilities and Assets
of Balance Sheet and preparation of Profit and Loss account.
iv) Account master - Account master basically used for account group and ledger.
v) Voucher entry - After creation of account user inputs accounting voucher entry in the
book of accounts. In computerized accounting system all entries are inputted through a
voucher entry.
vi) Trial Balance - Trial balance is the statement of different closing balances of
ledger.
vii) Balance Sheet - The balance sheet is constructed by simply posting all items of
liabilities and assets for the finalization of journal entry.

Que 8. While navigating in the workbook, which of the following commands is

used to move to the beginning of the Current row: (1)
a. [ctrl] + [home]
b. [page up]
c. [Home]
d. [ctrl] + [Back space]
Sol: (c) [Home]
Que 9. Join line in the context of Access table means: (1)
a. Graphical representation of tables between tables
b. Lines bonding the data within table
c. Line connecting two fields of a table
d. Line connecting two records of a table
Sol: (b)
Que 10. Enumerate the basic requirements of computerized accounting system for
a business organization. (4)
Sol: The computerized accounting is one of the database-oriented applications wherein
the transaction data is stored in well-organized database. The user operates on such
database using the required interface and also takes the required reports by suitable
transformations of stored data into information. Therefore, the fundamentals of
computerized accounting include all the basic requirements of any database-oriented
application in computers.
Accounting framework:
It is the application environment of the computerized accounting. A healthy accounting
framework in terms of accounting principles, coding and grouping structure is a pre-
condition for any computerized accounting system.
Operating procedure:
A well-conceived and designed operating procedure blended with suitable operating
environment of the enterprise is necessary to work with the computerized accounting
system.
Que 11. The generation of ledger accounts is not a necessary condition for making
trial balance in a computerized accounting system. Explain. (4)
Sol: In computerized accounting system, every day business transactions are recorded
with the help of computer software. Logical scheme is applied for codification of
account and transaction. Every account and transaction is assigned a unique code. The
grouping of accounts is done from the first stage.
The hierarchy of ledger accounts is maintained and the data is transferred into Ledger
accounts automatically by the computer. In order to produce ledger accounts the stored
transaction data is processed to appear as classified so that same is presented in the
form of report. The preparation of financial statements is independent of producing the
trial balance.
Que 12. Internal manipulation of accounting records is much easier in
computerized accounting than in manual accounting. How? (4)
Sol: Internal manipulation of accounting records is much easier in computerized
accounting due to the following:
i. Defective logical sequence at the programming stage
ii. Prone to hacking
Que 13. Computerisation of accounting data on one hand stores voluminous data
in a systematic and organized manner whereas on the other hand suffers from
threats of vulnerability and manipulations. Discuss the security measures you
would like to employ for securing the data from such threats. (6)
Sol: Every accounting software ensures data security, safety and confidentiality.
Therefore every software should provide for the following:
 Password Security: Password is a mechanism, which enables a user to access a
system including data. The system facilitates defining the user rights according
to organization policy. Consequently, a person in an organization may be given
access to a particular set of a data while he may be denied access to another set
of data.
 Data Audit: This feature enables one to know as to who and what changes have
been made in the original data thereby helping and fixing the responsibility of
the person who has manipulated the data and also ensures data integrity.
Basically, this feature is similar to Audit Trial.
 Data Vault: Software provides additional security through data encryption.