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B.AND Function
The Excel AND function is a logical function used to test if two or many conditions are true. The result is TRUE if all
the conditions are true else the result is FALSE.
Syntax: =AND (Logical1, Logical2, logical3,…)
C.FALSE Function
The FALSE function takes no arguments and generates the Boolean value FALSE. It is used to compare the results of a
condition or function that either returns true or false • Syntax: =False ( )
D.NOT Function
The Excel NOT function returns the opposite of a given logical or Boolean value. When given TRUE, NOT returns
FALSE. When given FALSE, NOT returns TRUE. Use the NOT function to reverse a logical value.
• Syntax: =NOT(Logical)
E.The OR function
The OR function is a logical function to test multiple conditions at the same time. OR returns either TRUE or FALSE. •
Syntax: = OR(logical1, Logical2, …)
1.1.2. Advanced Math Spreadsheet functions
Mathematical functions are used to calculate values basing on what is in cells, perform operations on a cell content,
fetch values after an operation based on the search criteria and much more. Some of the functions to be seen
here are Abs ( ), Arabic ( ), Roman ( ), Base ( ), Mod ( ) and Sqrt ( )
A.ABS
The Excel ABS function returns the absolute value of any provided number. The syntax of the function is: ABS
(number) MEANS IT CONVERT NEGATIVE NUMBER TO POSITIVE NUMBER BUT POSITEVE
REMAIN UNAFFECTED EX:ABS(B5)
B.ARABIC
The Excel Arabic function converts a Roman numeral into an Arabic numeral. The syntax of the function is: ARABIC
(text)
EX: =ARABIC(“IV”)
C.ROMAN
The Excel ROMAN function converts an Arabic number to a Roman number.
SYNTAX : ROMAN (Number)
Roman Function use examples
=ROMAN(100)
D.BASE
The Excel Base function converts a number into a supplied base and returns a text representation of the calculated
value.
EXAMPLE: =BASE(1000,2)
=BASE(1600,16)
E.MOD
The Excel MOD function returns the remainder of a division between two supplied numbers.
The syntax of the function is: =MOD (number, divisor)
F. SQRT The Excel SQRT Function calculates the positive square root of a supplied number. The syntax of
the function is: =SQRT (number)
1.1.3. Advanced Statistical Spreadsheet functions
A. AVERAGE The AVERAGE function in Excel returns the arithmetic mean of a list of
supplied numbers, where the number arguments are a set of one or more numeric values, or
arrays of numeric values, for which the average is to be calculated. • Syntax of AVERAGE
Function in Excel = Average (Number1, Number2, …)
B. AVERAGEIF
AVERAGEIF Function in Excel finds and returns the average of array that meets the specific condition. The
AVERAGEIF function in Excel supports logical operators (>, <>, =) • Syntax of AVERAGEIF Function in
Excel: =AVERAGEIF (range, criteria, [average_range]) Where:
• Range: An Array of range to be tested against the supplied criteria.
• Criteria: The criteria or condition on which average has to be calculated.
• [average_range]: An optional array of numeric values for which the average is to be calculated.
EX: = AVERAGEIF(A2:A4,”DANNY”,C2:C4)
C. MEDIAN MEDIAN function in Excel returns the statistical median or middle value of a list of supplied
numbers. WE ADD BETTWEEN 2 NUMBERS THEN WE DIVIDE BY 2. When is even number. If is odd
number we choose the middle number of them.
d.MODE function in Excel returns themode which is the most frequently occurring number in a group of
supplied arguments`
The Syntax of MODE Function in Excel is =MODE (number1, [number2],…)
1.1.4. Text spreadsheet functions
a. CHAR
The CHAR function returns the character based on the ASCII (American Standard for information )value.
The syntax for the CHAR function is: CHAR( ascii_value )
Ex: char(118) is v and = char(64) is @ etc……
The ASCII value is used to retrieve the character
=CHAR(A1) : Gives Result: “v” =CHAR(A2) : Gives Result: “@” =CHAR(72) : Gives Result: “H” =CHAR(109) :
Gives Result: “m”
b. CONCATENATE The CONCATENATE function in Excel is designed to join different
pieces of text together or combine values from several cells into one cell. The syntax of
Excel CONCATENATE is as follows: CONCATENATE (text1, [text2], …)
=CONCATENATE(A1, B1)
c. UPPER
The UPPER function is a built-in function in Excel that is categorized as a String/ Text Function. It converts a text
(String) into uppercase
d. LOWER The LOWER function is used to convert text (String) into small cap text
Example: B1=”EXCEL SCIENCES THROUGH TECHNOLOGY” =LOWER (B1) Result:
excel sciences through technology
1.2. Using formula & functions from different sheets
When the workbook has many sheets there is a possibility to get data from one sheet into another by using formula or
functions.
Example =Sheet1!C3+Sheet2!C3
Ex 2=AVERAGE (Sheet1:Sheet2! C2:C10)
1.3.1. Protecting & unprotecting worksheet;
Worksheet protection is to prevent other users from accidentally or deliberately changing,
moving, or deleting data in a worksheet, you can lock the cells on your Excel worksheet and
then protect the sheet with a password`
Rules to follow for protecting worksheets with strong protection
a. Protect your sheets with strong passwords that include different types of alpha numeric characters and special
symbols. At that, try to make passwords as random as possible
b. Protect the workbook structure to prevent other people from adding, moving, renaming or deleting the sheets.
c. For workbook-level security, encrypt the workbook with different passwords from opening and modifying. If
possible, store your Excel files with sensitive information in a secure location, e.g. on an encrypted hard
drive.
To protect a sheet in Excel 2019, 2016, 2013 and 2010, perform the following steps.
a. Under the Review tab click on Protect Sheet.
b. Type the password and click on Ok
c. Reenter password and click on Ok
1.3.2. Lock &unlock cells, style, contents and other elements
1. select the cells element you want to lock or unlock
2. click the format button on the home tab
3. select format cells
4. click the protection tab
5. clear the locked check box. Or un lock.
1.4. Data validation
Excel Data Validation is a feature that restricts (validates) user input to a worksheet.
How to do data validation in Excel
1. Select the cell(s) you want to create a rule for.
2. Select Data >Data Validation
3. On the Settings tab, under Allow, select an option.
4. Under Data, select a condition:
5. On the Settings tab, under Allow, select an option:
6. Set the other required values, based on what you chose for Allow and Data. For example, if you select between, then
select the Minimum: and maximum: values for the cell(s).
7. Select the Ignore blank checkbox if you want to ignore blank spaces.
8. If you want to add a Title and message for your rule, select the Input Message tab, and then type a title and input
message.
9. Select the Show input message when cell is selected checkbox to display the message when the user selects or hovers
over the selected cell(s).
10. Select OK.
1.5. Using other Excel templates
Microsoft Excel templates are a powerful part of Excel experience and a great way to save time. Excel templates can
also help you create consistent and attractive documents that will impress your colleagues or supervisors.
How to create new workbook template
• Switch to the File tab
• Click New
. choose one of them do you want
UNIT 2: ADVANCED POWER POINT
2.1. Create and Manage Presentations
A presentation is an organized report or message prepared as a talk before an audience, with the help of a computer
program.
A presentation software is a program used to create slide shows for presentation on screen to an audience. E
Example of programs/software which can be used to create presentations are the following:
• Harvard Graphics, • Corel Presentations, • Lotus Freelance Graphics • Microsoft PowerPoint
The role of Presentation applications is to help the presenter convey the message easily.
2.1.1 Starting PowerPoint Presentation
To start Microsoft PowerPoint 2013, 2016 & 2019 go through these steps:
• Click to the start icon
• Select and click on PowerPoint 2013 located on the startup menu
• Click on one of the PowerPoint templates
2.1.2 Creating and inserting a slide in a presentation
click on the Insert tab
then click on New Slide
then choose the slide theme to apply
2.1.3 Copying a slide
copy a slide, do the following:
• Open the presentation containing the slide to copy
• In the left pane outlining the slides select the slide to copy
• Do a Right click and click on copy
• In the left pan click in the location where to put the copied slide so as to have a red line and do a right click and click
Paste
2. 2. Managing Slides
Once the slides are created, one needs to know how to manipulate them by hiding some slides, moving in slides,
rearrange slides, delete some slides, dividing slides into sections, etc. a. Hiding a slide When a slide is not
currently needed it can be hidden by selecting it then doing a Right click and clicking on Hide Slide
Moving in slides
A slide that will be displayed on the computer screen or on the projector is the one which is selected. In the Normal
view to move from one slide to another use the Arrow keys found on the keyboard. The Up key will move
to the previous slide while the Down key will move to the next slide.
c. Rearranging slides Slides are not stationary, they can be moved and rearranged making for example the first slide
be the third. To rearrange slides, select the slide, hold down the left button and move the slide by moving
the mouse up or down.
d. Deleting slides A slide that is no longer needed can be completely deleted by selecting it and hitting the Delete key
or selecting that slide, doing a Right click and clicking on Delete Slide.
2.3. Apply Design Themes and Format Background
a. Design theme PowerPoint provides a variety of design themes which are predefined colors, fonts and visuals that
can be applied to slides to make them have a beautiful look without doing a lot of formatting work.
b.Format background A background is an object which can be just a color, an image behind whatever text, charts,
images in a PowerPoint presentation.
To set a presentation’s background follow these steps:
• Open the presentation for which the background is
to be set
• Under the DESIGN tab Click on Format Background • Choose o n e o f t h e p r o v i d e d o p t i o n s and customize
those options accordingly
2.4. Adding Notes and Comments, Inserting Header and Footer
a. Adding comment In PowerPoint presentation, a comment is an explanation that is attached to a text or an object on
a slide, or to an entire slide.
To add a comment in a slide go through the following steps:
Step 1. On the Review tab, click New comment
2. Select the thumbnail of the slide to add notes to
3. The notes pane will appear under the slide. Click where it says Click to add notes and type whatever notes depending
on your choice
c. Insert header and footer Header and footer in a presentation is the top and bottom parts of the slides. These include
the slide number, text footer and date
. To add a header or footer follow these steps:
1. Click Insert then go to Header & Footer
2. In the box below Footer, type the text to use as footer such as the presentation title
3. Check Date and time to add that to the slides
4. Check Slide number to add to the created slides
5. Click on Apply or Apply to all if all slides are to have the same header or footer
2.5. Add Sound and Animation to Slides
2.5.1. Animate text and picture in slides
In PowerPoint, it is possible to animate text and objects such as clip art, shapes and pictures on the slide.
a. Inserting pictures To insert pictures in a slide, select the Insert tab, and then click the Pictures command.
Browse where the images are located and select one image and click Insert.
b. Animating a text or a picture. When a text is written in a slide or an image inserted they can be animated
using the options available in PowerPoint.
2.6 Add audio and Video Content to Slides
PowerPoint allows to use images, audio and video to have a greater visual impact. These visual and audio cues may
also help a presenter be more improvisational and interactive with the audience
presentation.
a. Inserting an audio or a video
To insert an audio or a video do the following: 1. On the Insert tab click on Media
2. Choose the media to use which can be a video, an audio or a recording which is taken using a computer.
3. Select the media to use and click on Insert
2.7. Slide Transitions
A slide transition is the visual effect that occurs when moving from one Slide to the next during a presentation. Hereby
one can control the speed, add sound, and customize the look of transition effects
Using a transition To use the different transitions, do the following:
• To select the text or image on which to apply the transition
• Click on the Transition tab then choose one of the transitions. In the image below the chose n transition is “Dissolve”.
2.8 Presenting Using PowerPoint
Microsoft PowerPoint can add a visual dynamic to a business meetings and presentations
Presenting using a projector
A projector is an output device that can take images generated by a computer and produce them by projection onto a
screen, wall or another surface
A projector is connected to the computer through the VGA port but new projectors and computers can be connected
using the HDMI ports.
Steps for connecting a laptop to a projector
1. Make sure the laptop is turned off
2. Connect the video cable(VGA) from the laptop’s external video port to the projector
3. Plug the projector into an electrical outlet and press the “power” button to turn it ON.
4. Turn on the laptop
For a presentation to be effective, the PowerPoint document have to have these qualities:
• Make the PowerPoint presentation short. Slides will contain short and concise sentences which are bulleted,
• Highlight important points by using animations and transitions wisely not randomly as these are used with a purpose
like attracting attention on certain section, notifying of the change in the topic, etc
• For long slides provide short partial synthesis to make the audience keep track of what is so far presented • Rehearse
the presentation and use scripts and notesto help you not forget the important points to mention
• Be polite and use appropriate language
UNIT 3: COMPUTER GRAPHICS TOOLS.
3.1. Introduction to Computer Graphics
Modifying a hard drawing can be hard, swapping colors or resizing a picture on such a drawing is more complicated.
Computer Graphics involves the ways in which images can be displayed, manipulated and stored using a computer.
3.1.1. Definitions of Different Terms
Computer graphic: This is the use of a computer and specialized programs to produce and manipulate pictorial
images.
Pixel: is the smallest unit of a digital image
Is also known as a picture element. A pixel can have different colors produced by mixing the three colors RGB (Red,
Green and Blue) and each of the three colors can take values ranging from 0 to 256.