INFORMATION TECHNOLOGY

(402)

Project Work File

On

Library Management System

(session 2024-25)

Student Info
Prepared By:Himanshu Singh
Class: X
Section:Azaming
Class Roll No.:19
Registration No.:487

Submitted To:_________
 ACKNOWLEDGEMENT

It is a great pleasure to create

this file and work on this project. It
demonstrates the importance of
RDBMS. This project is made on
Libre Office Base.

In this project file, a data file is

made upon the “Library
Management System”

I thank our supportive teacher

“Shalinee Ma’am” for her guidance
throughout the project.
 Achievement Certificate

This is to clarify that ________ of class __

Roll no.___ of _______________ has
Satisfactorily completed his project of In
Technology (402) for session
2024-25.
Date: __/__/2024

INTRODUCTION

Library Management refers to

the systemic process of
monitoring and recording the
data of all the books as well
as the members of the library.
This is a crucial as well as a
vital role for the productivity
of the library.
Key features for the same are:
1.Book analysis
2.Time Management
3.Membership management

Tables in the
Project

1.Table Name: Books

Primary Key: Book_ID
Other Columns:Title
Author_ID
Genre
ISBN
Copies_available
Published_Year
2. Table Name: Authors
Primary Key: Author_ID
Other Columns:Nationality
Date_of_Birth

3.Table Name: Borrowers

Primary Key: Borrower_ID
Other Columns:Name
Phone_number
Email
Address
4.Table Name:Loans
Primary Key:Loan_ID
Other Columns:Borrower_ID
Return_Date
Status
Book_ID
 Various Forms In The Pr

1.Books Entry Form

 Himanshu singh

2.Authors Entry Form

●

3.Borrowers Entry Form

4.Loans Entry Form
5.Return Book Entry
Various Reports In The Project
1.Borrowers Detail

2. Loans Details
Relationship B/W Table
1. Books Table and Authors Table
 Relationship Type: One-to-Many (One
write multiple books).
 Link: The Author_ID field in the Books
references the Author_ID in the Autho
 Explanation: This relationship allows e
entry to reference its author without d
the author’s information in every book
 also makes it easy to view all books b
author.

2. Books Table and Loans Table

 Relationship Type: One-to-Many (One
loaned out multiple times).
 Link: The Book_ID field in the Loans Ta
references the Book_ID in the Books T
 Explanation: This relationship allows t
keep a record of every loan transactio
book. Each time a book is loaned, a ne
created in the Loans Table with a link
relevant Book_ID. This also helps in tr
number of copies available for each b

3. Borrowers Table and Loans Tab

 Relationship Type: One-to-Many (One bo
borrow multiple books over time).
 Link: The Borrower_ID field in the Loans T
references the Borrower_ID in the Borrow
  Explanation: This relationship records wh
has checked out a particular book and th
loan. Each time a borrower checks out a
entry is added to the Loans Table with th
Borrower_ID, allowing the library to track
borrower’s history.

4. Overall Data Flow and Relation

 Books to Loans: The Book_ID in Loans ref
Book_ID in Books, allowing the system to
books are checked out and updating Cop
accordingly.
 Borrowers to Loans: The Borrower_ID in L

to Borrower_ID in Borrowers, enabling th

maintain a record of who has borrowed e
By connecting tables this way, the system e
manages inventory and borrower details wh
track of all active and past loans. The relatio
prevent data duplication, ensure consistenc
easy data retrieval through queries.
Functioning Of The Sys
1. Objective and Scope
The purpose of this Library Management Sy
streamline library operations, including man
tracking borrower information, and recordin
transactions. This system allows the libraria

Add, update, and manage book inventory.

Register and keep track of borrowers.
Record and manage book loans and returns

2. Key Tables and Their Roles

a. Books Table
 Purpose: This table stores details about

the library's inventory.

 Fields: Includes information such as Boo

Author_ID (to link with the Author), Genre

Published_Year, and Copies_Available.
 Function: Helps keep track of each book

the number of copies available for borrow

b. Authors Table
 Purpose: Maintains information about a

 Fields: Author_ID (Primary Key), Author_

Nationality, etc.
 Function: Links each book in the Books

author, helping users identify all works b

author.
c. Borrowers Table
 Purpose: Records information about ind

borrow books from the library.

 Fields: Borrower_ID, Name, Contact_Num

and Membership_Date.
 Function: Ensures the library has up-to-

of who borrows books.

d. Loans Table
 Purpose: Tracks the details of each boo

transaction.
 Fields: Loan_ID, Book_ID (foreign key fro

Borrower_ID (foreign key from Borrowers

Loan_Date, Due_Date, and Return_Date.
 Function: Manages the lifecycle of each

recording when books are borrowed, the

and the dates of returns.

3. Relationships and Data Flow

Each table in the Library Management Syste
through relationships that allow for efficient
and management:
 Books Table is linked to the Authors T

Author_ID.
 Loans Table is linked to the Books Tab

and to the Borrowers Table via Borrow

4. System Functionality and Workflow
a. Adding New Books
 The librarian enters new book details into

Table with a unique Book_ID, linking it to

Table via Author_ID.
 Each new entry includes data such as tit

publication year, and initial Copies_Avail

b. Registering Borrowers
 When a new borrower joins, their details

in the Borrowers Table with a unique B

 The borrower’s contact information is ke

notifications and follow-ups on loan due d

c. Borrowing Books
 When a borrower checks out a book, a ne

added to the Loans Table with the Loan

Borrower_ID, Loan_Date, and Due_Date.
 The Books Table updates the Copies_Av

reflect the loaned book.

 The loan status is tracked until the book

allowing the library to monitor all active

d. Returning Books
 When a borrower returns a book, the Loa
entry is updated with the Return_Date.
 The Books Table increments the Copies
field, making the book available for othe
5. Queries and Reporting
With the Library Management System fully s
queries and reports can be generated:
 List of Available Books: Query books w

Copies_Available > 0.
 Books by a Specific Author: Join Book

tables, filtered by Author_Name.

 Borrower Loan History: List all loans fo

using Borrower_ID.
 Due Soon: Query loans approaching the

send reminders.
 Overdue Books: List loans where Due_D

Date and Return_Date is still null.

 Conclusion
The Library Management System
developed here provides an efficient,
user-friendly solution for managing
library operations, including tracking
books, borrowers, and loan
transactions. Through the
structured organization of data
across multiple tables—such as
Books, Authors, Borrowers, and
Loans—the system facilitates
seamless data management,
improves accuracy in tracking
inventory, and ensures transparency
in lending and returning processes.
 Key relationships between tables
enable the system to connect data
meaningfully, enhancing both
operational efficiency and user
experience. With these relationships,
librarians can quickly retrieve
information on book availability,
borrower histories, and loan
statuses, while reducing manual
workload and minimizing errors.

Overall, this Library Management

System supports the library’s goal
of maintaining an organized,
automated, and reliable system for
book circulation. Future expansions,
such as adding features for digital
reservations or mobile access, would
make this system even more robust
and adaptable to modern library
needs.
THANK
YOU!