UNIT- II

MS WORD CHANGING THE LOOK OF TEXT

 You can format the text in your Word documents by changing the font, size, color, character
formatting, and text alignment.

QUICKLY FORMATTING TEXT AND PARAGRAPHS

1. EXPLAIN HOW TO QUICKLY FORMAT THE TEXT IN WORD. (PART – C)
 Word 2007 includes a number of new features, as well as enhancements to existing features, that make
the process of formatting content effortless.
 You can easily change several attributes at once with a couple of mouse clicks by using Quick Styles.
 Quick Styles are galleries consisting of the following:
 Paragraph styles. You can use these styles to apply a consistent look to different types of
paragraphs, such as headings, body text, captions, quotations, and list paragraphs.
 Character styles. You can use these styles to change the appearance of selected words.
 To apply a style, simply select the text you want to format, and then click the style you want in the
Styles gallery.

Modify an existing style

 You can modify an existing style in the Styles gallery in two ways:
 Modify a style by updating it to match formatting in your document
 Modify a style manually in the Modify Style dialog box
Modify a style by updating it to match formatting in your document
1. Select text in your document that has the style applied, such as Heading 1.
2. The style is highlighted in the Styles gallery.

3. Format the selected text with the new attributes that you want. For example, change the point size
for the Heading 1 style from 16 points to 14 points.
Modify a style manually in the Modify Style dialog box
1. On the Home tab, right-click any style in the Styles gallery and click Modify.

2. In the Formatting section, make any formatting changes you want, such as font style, size, or color,
alignment, line spacing, or indentation.

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 3. Choose whether the style change applies to the current document or to all future documents.

MANUALLY CHANGING THE LOOK OF CHARACTERS

2. WRITE DOWN THE STEPS INVOLVED IN MANUALLY FORMATING TEXT IN WORD.
(PART – C)
3. WRITE SHORT NOTES ON FORMATING TEXT IN WORD. (PART – B)
 Formatted text can draw the reader's attention to specific parts of a document and emphasize
important information.
 In Word, you have several options for adjusting text, including font, size, and color.
To change the font size:
1. Select the text you want to modify.

2. On the Home tab, click the Font Size drop-down arrow.

3. Select a font size from the menu.

4. The font size will change in the document.

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 You can also use the Grow Font and Shrink Font commands to change the font size.

To change the font:

1. Select the text you want to modify.

2. On the Home tab, click the drop-down arrow next to the Font box.
3. A menu of font styles will appear.
4. Select the font style you want to use.

5. The font will change in the document.

To change the font color:

1. Select the text you want to modify.

2. On the Home tab, click the Font Color drop-down arrow. The Font Color menu appears.
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 3. Select the font color you want to use. The font color will change in the document.

 Select More Colors at the bottom of the menu to access the Colors dialog box. Choose the color you
want, then click OK.

Change the spacing between characters

 Selecting Expanded or Condensed alters the spacing between all selected letters by the same amount.
1. Select the text that you want to change.

2. On the Home tab, click the Font dialog box launcher and then click the Character spacing.

3. In the Spacing box, click Expanded or Condensed, and then specify how much space you want in
the By box.

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Format Painter:
 Use Format Painter to quickly apply the same formatting, such as color, font style and size, or border
style, to multiple pieces of text or graphics.
1. Select the text or graphic that has the formatting that you want to copy.
2. On the Home tab, select Format Painter in the Clipboard group.

3. The cursor changes to a paintbrush icon.

4. Use the brush to paint over a selection of text or graphics to apply the formatting.
5. This only works once.
6. To stop formatting, press ESC.
Add an outline, shadow, reflection, or glow text effect
 Change the look of your text or WordArt by changing its fill or outline, or by adding an effect, such as
a shadow, reflection, or glow.
1. Select your text or WordArt.
2. On the Home tab, select Text Effects.

3. Choose the effect you want.

 To remove the effect, select the text again, and then go to the Home tab and choose Clear
Formatting.

Bold, Italics, and Underline:

 Word lets you display text as bold, italicized, or underlined, regardless of the font and font size you
choose.

1. Select the text you want to change.

2. Choose one or more of the following, depending on how you want your text to look:
1. Click the Bold button on the Formatting toolbar (Ctrl+B).

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 2. Click the Italic button on the Formatting toolbar (Ctrl+I).
3. Click the Underline button on the Formatting toolbar (Ctrl+U).
 Word automatically displays your changes.

MANUALLY CHANGING THE LOOK OF PARAGRAPHS

4. MENTION THE OPTIONS USED TO CHANGE THE FORMATTING IN PARAGRAPHS.
(PART – C)
5. WHAT IS TAB STOP? EXPLAIN IT. (PART – B)
 The paragraph can be a single word, a single sentence, or multiple sentences.
 You can change the look of a paragraph by changing its alignment, its line spacing, and the space
before and after it.
 You can also put borders around it and shade its background.
Tab Stop:
 Tab stop – a location where the cursor would stop when the Tab key is pressed.
 Tab stops are used to allow users to align text at a specific location in a document.
 A Tab stop defines length of Indent used at beginning of a line or paragraph.

 Pressing the Tab key (on the keyboard) will move the cursor to the next tab stop.
 The tab stop appears on the horizontal ruler at the top of the Word window.
 Types of Tab Stops
 Left Tab – text is aligned to the left of the tab stop.
 Center Tab – text is centered in the middle of the tab stop.
 Right Tab – text is aligned to the right of the tab stop.
 Decimal Tab – numbers are aligned by their decimal points.
 Bar Tab – inserts a vertical line (bar) into a line of text.

Indenting text
 In some cases, you may want to have more control over indents.
 Word provides indent markers that allow you to indent paragraphs to the location you want.

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 The indent markers are located to the left of the horizontal ruler, and they provide several indenting
options:
1. First-line indent marker adjusts the first-line indent
2. Hanging indent marker adjusts the hanging indent
3. Left indent marker moves both the first-line indent and hanging indent markers at the same
time
Align a Paragraph:
1. Click anywhere in a paragraph you want to align, or select multiple paragraphs.
2. Click an alignment option in the Paragraph group.
3. Shortcuts:
 To align left, press Ctrl + L.
 To align right, press Ctrl + R.
 To align center, press Ctrl + C.
 To justify, Ctrl + J.

 Left Aligned

 Right Aligned

 Center Aligned

 Justified

Changing text wrapping settings

 When you insert a picture from a file, you may notice that it's difficult to move it exactly where you
want.
 This is because the text wrapping for the image is set to In Line with Text.
1. Select the image you want to wrap text around.
2. The Format tab will appear on the right side of the Ribbon.

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 3. On the Format tab, click the Wrap Text command in the Arrange group, then select the desired text
wrapping option.
4. Select In Front of Text so we can freely move it without affecting the text.

5. The text will wrap around the image. You can now move the image if you want.
6. Just click and drag it to the desired location.
7. As you move it, alignment guides will appear to help you align the image on the page.

Page Layout:
 Word offers a variety of page layout and formatting options that affect how content appears on the
page.
 You can customize the page orientation, paper size, and page margins depending on how you want
your document to appear.
1. Select the Layout tab, then click the Size command.

2. A drop-down menu will appear. The current page size is highlighted. Click the
desired predefined page size.

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 3. The page size of the document will be changed.
To use a custom page size:
1. From the Layout tab, click Size. Select More Paper Sizes from the drop-down menu.

2. The Page Setup dialog box will appear.

3. Adjust the values for Width and Height, then click OK.

4. The page size of the document will be changed.

Page margins
 A margin is the space between the text and the edge of your document.
1. Select the Layout tab, then click the Margins command.

2. A drop-down menu will appear. Click the predefined margin size you want.

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 3. The margins of the document will be changed.
 To use custom margins:
1. From the Layout tab, click Margins. Select Custom Margins from the drop-down menu.

2. The Page Setup dialog box will appear.

3. Adjust the values for each margin, then click OK.

4. The margins of the document will be changed.

Adding Borders:
 Microsoft Word allows you to place a border on any or all of the four sides of selected text, paragraphs,
and pages.
1. Select the portion of text or paragraph to which you want to add border.
2. Click the Border Button to display a list of options to put a border around the selected text or
paragraph.
3. You can select any of the option available by simply clicking over it.

4. Try to add different borders like left, right top or bottom by selecting different options from the
border options.

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 5. To delete the existing border, simply select the No Border option from the border options.
Add Borders to Page
1. Click the Border Button to display a list of options to put a border.
2. Select the Border and Shading option available at the bottom of the list.

3. Click the Page Border tab which will display a list of border settings, styles and options.
4. You can use the Preview section to disable or enable left, right, top or bottom borders of the page.
5. You can customize your border by setting its color, width by using different art available under the
style section.

 You can have similar or even better borders as given below.

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Add Shades to Text
1. Click the Border Button to display a list of options to put a border.
2. Select the Border and Shading option available at the bottom of the list of options as shown in the
above screenshot.
3. This will display a Border and Shading dialog box.

4. Once you are done, click the OK button to apply the result.

CREATING AND MODIFYING LISTS

6. WHAT IS LIST? HOW TO INSERT IN WORD? (PART – B)
7. HOW TO CREATE AND MODIFY LIST IN WORD? EXPLAIN. (PART – C)
 When you have a list of items to include in a document, you can format it as either a bulleted list or a
numbered list.
 Adding a new item to a list will automatically insert a bullet, or a sequential number, in front of the
item.

Numbered List:
 A numbered list will automatically number each line of the list in sequence.
 Steps involved are:
1. Select the text you want to use to make a numbered list.
2. Click the Numbering button.

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 3. The selected items are turned into a numbered list.
4. You can remove the list formatting by clicking the Numbering button again.
Bulleted List:
 Use bulleted lists when the order of items in a list doesn’t matter, such as listing items you need to buy.
1. Select the text you want to use to make a numbered list.
2. Click the Bullets button.

3. The selected items are formatted as a bulleted list.

Multilevel List
 Both numbered and bulleted lists can have multiple levels, letting you put together an outline of topics
and subtopics.
 Any list can be turned into a multilevel list by demoting list items.
1. Select the list item you want to demote.
2. Click the Increase Indent button.

 The list item is indented, and depending on the list style, the bullet or number may change.
 You can indent a list item multiple times to create additional levels.
 To promote a list item back to a higher level, just click the Decrease Indent button.

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Change the List Style
 While both bulleted and numbered lists have a default style, you can change the bullet style or
numbering style for your lists.
1. Select the list you want to change.
2. Click the Bullets button list arrow or the Numbering button list arrow.
3. Select a new list style.

Custom Numbering
 Numbered lists automatically number each list item in order, but you can change it if you need to.
1. Right-click a list number.
2. Select Set Numbering Value.

3. Make your adjustments.

1) Start new list: This is the default, and it starts your list at “1.”
2) Continue from previous list: Start numbering where the numbered list prior to it left off.
3) Set value to: Allows you to manually enter a number other than “1” to start your list.
4. Click OK when you're done.

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Increase or Decrease Paragraph Indents
 If you want to increase or decrease the amount of the paragraph indent from the left margin, use the
Increase Indent and the Decrease Indent buttons in the Paragraph group on the Home tab.
 The Increase Indent button moves the paragraph one tab stop to the right.
 The Decrease Indent button moves the paragraph one tab stop to the left.
Description Shortcut Keys

Increase Indent Ctrl+M

Decrease Indent Ctrl+Q

Sort Text
 To organize them in alphabetical order, select them all using your keyboard, or press Ctrl + A on your
keyboard to select the text automatically.

 From the ribbon bar, press the Home tab.

 Click the Sort button to open the Sort Text options dialog box.
 The Sort button has the letters A and Z, next to a downwards arrow.

 In the Sort Text options box, ensure that the Paragraphs option is selected from the drop-down menu
under the Sort by section.
 Under Type, make sure that Text is selected in the drop-down menu.
 To sort from A-Z, click the Ascending radio button or Descending to sort your text from Z to A.
 Click OK

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Alphabetize Text in Tables
 You can also use Word’s sorting options to alphabetize text grouped in a table.
 To begin sorting, select the contents of your table.
 From the ribbon bar, click Home, then click the Sort button to load the Sort Text option dialog box.

 In the Sort Text option box, you’ll need to choose the first column you want to sort under the Sort
by options box.
 To sort the country names in alphabetical order, choose Text from the Type drop-down menu.
 Under the Using section, choose the Paragraphs option.
 Select Ascending to sort from A to Z, or Descending for Z to A.

 You can also add a second level of sorting. This could allow you to alphabetically sort your countries,
followed by a sort of capital city names.

PRESENTING INFORMATION IN COLUMNS AND TABLES

 When creating a Word document, you might find it useful to organize certain information into columns
or tables.
 Flowing text in multiple columns is common practice in newsletters, flyers, and brochures.
 After you specify the number of columns, Word flows the text from one column to the next.

PRESENTING INFORMATION IN COLUMNS

8. HOW TO PRESENT INFORMATION AS COLUMN IN MS WORD? (PART – C)
 Sometimes the information you include in your document is best displayed in columns.
 Word also allows you to adjust your columns by adding column breaks.

To add columns to a document:

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 1. Select the text you want to format.

2. Select the Layout tab, then click the Columns command. A drop-down menu will appear.
3. Select the number of columns you want to create.

4. The text will format into columns.

 Your column choices aren't limited to the drop-down menu that appears.
 Select More Columns at the bottom of the menu to access the Columns dialog box.
 Click the arrows next to Number of columns: to adjust the number of columns.

To remove columns:
 To remove column formatting, place the insertion point anywhere in the columns, then click
the Columns command on the Layout tab.
 Select One from the drop-down menu that appears.

Adding column breaks

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 Sometimes, though, you may want to control exactly where each column begins. You can do this by
creating a column break.
1. Place the insertion point at the beginning of the text you want to move.

2. Select the Layout tab, then click the Breaks command. A drop-down menu will appear.
3. Select Column from the menu.

4. The text will move to the beginning of the column.

To remove column breaks:

 By default, breaks are hidden. If you want to show the breaks in your document, click
the Show/Hide command on the Home tab.

1. Place the insertion point to the left of the break you want to delete.

2. Press the delete key to remove the break.

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 CREATING TABULAR LIST
9. EXPLAIN HOW TO CONVERT TEXT TO TABLE. (PART – B)
10. EXPLAIN THE STEPS INVOLVED IN CONVERTING TABLE TO TEXT IN WORD. (PART
– B)
 To convert text to a table or a table to text, start by clicking the Show/Hide paragraph mark on
the Home tab.

Convert text to a table

1. Insert separator characters—such as commas or tabs—to indicate where to divide the text into table
columns.
2. Use paragraph marks to indicate where you want to begin a new table row.

3. Select the text that you want to convert, and then click Insert > Table > Convert Text to Table.
4. In the Convert Text to Table box, choose the options you want.

 Under Table size, make sure the numbers match the numbers of columns and rows you want.
 Under AutoFit behavior, choose how you want your table to look.
To do this Choose this option
Specify a width for all the columns Fixed column width
Resize the columns to fit the width of the text in each AutoFit to contents
column
Resize the table automatically in case the width of the AutoFit to window
available space changes
 Under Separate text at, choose the separator character you used in the text.
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 5. Click OK. The text converted to a table should look something like this:

Convert a table to text

1. Select the rows or table you want to convert to text.
2. On the Layout tab, in the Data section, click Convert to Text.

3. In the Convert to Text box, under Separate text with, click the separator character you want to use
in place of the column boundaries.
4. Rows will be separated by paragraph marks.
5. Click OK.

PRESENTING INFORMATION IN A TABLE

11. EXPLAIN HOW TO CREATE A TABLE IN MS-WORD. (PART – C)
12. LIST THE STEPS INVOLVED IN INSERTING AND DELETING ROW OR COLUMN IN MS-
WORD. (PART – B)
 Creating a Word table is a simple matter of clicking the Table button and selecting the number of rows
and columns you want from a grid.
 A new table appears in the document as a set of blank cells surrounded by gridlines.
 Each cell has an end-of-cell marker, and each row has an end-of-row marker.

Select Cells
 You can select a single cell in a table, or you can select multiple cells, entire rows or columns, or the
entire table.
 Select a single cell: Click in the lower-left corner of a cell, when the cursor changes to an arrow .
Click and drag to select multiple cells.
 Select a row: Point to the left border of the row. When the pointer changes to a white, right-
pointing arrow, click once.
 Select a column: Point to the top border of the column. When the pointer changes to a black,
down-pointing arrow, click once.
 Select an entire table: Click the table selector button in the upper-left corner of a table.
To insert a blank table:
1. Place the insertion point where you want the table to appear.
2. Navigate to the Insert tab, then click the Table command.

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 3. Hover over the grid to select the number of columns and rows you want.

4. Click the grid to confirm your selection, and a table will appear.
5. To enter text, place the insertion point in any cell, then begin typing.

 To navigate between cells, use the Tab key or arrow keys on your keyboard.
To convert existing text to a table:
1. Select the text you want to convert to a table.

2. Go to the Insert tab, then click the Table command.

3. Select Convert Text to Table from the drop-down menu.

4. A dialog box will appear. Choose one of the options under Separate text at.
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 5. Click OK.

Modifying tables:
 There are several options for customization, including adding rows or columns and changing
the table style.
To add a row or column:
 Right-click the table, then hover over Insert to see various row and column options.

To delete a row or column:

1. Place the insertion point in the row or column you want to delete.
2. Right-click, then select Delete Cells from the menu.

3. A dialog box will appear. Choose Delete entire row or Delete entire column, then click OK.

4. The row or column will be deleted.

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To apply a table style:
 Table styles let you change the look and feel of your table instantly. They control several design
elements, including color, borders, and fonts.
1. Click anywhere in your table to select it, then click the Design tab on the far right of the Ribbon.

2. Locate the Table Styles group, then click the More drop-down arrow to see the full list of styles.

3. Select the table style you want.

4. The table style will appear.

To apply borders to a table:

1. Select the cells you want to apply a border to.

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 2. Use the commands on the Design tab to choose the desired Line Style, Line Weight, and Pen
Color.

3. Click the drop-down arrow below the Borders command.

4. Choose a border type from the menu.

5. The border will be applied to the selected cells.

Merge Cells:
1. Select multiple cells that share a border.
2. Click the Layout tab in the Table Tools ribbon group.
3. Click the Merge Cells button.

4. The selected cells are merged into a single cell

5. You can also right-click the selected cells and select Merge Cells from the menu.
Split Cells:
 Cells can also be broken up into several smaller cells by using the Split Cells command.
1. Select a cell.
2. Click the Split Cells button in the Layout tab.
3. You can also right-click a cell and select Split Cells from the menu.
4. Enter the number of rows and columns you want the cell split into.
5. Click OK when you're done.
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Split Tables
 You can also split an entire table in two. You can move the new part to another page, another
document, or just add text or images in the space between the split table.
1. Place the text cursor in the row that you want the second table to start with.
2. Click the Split Table button.

3. The table is split.

Align Text:
 Aligning text in columns and rows is a matter of choosing how you want the text to line up vertically
and how you want it to line up horizontally.
 Follow these steps to align text in a table:
1. Select the cells, columns, or rows, with text that you want to align
2. Go to the (Table Tools) Layout tab.
3. Click an Align button

 The Alignment toolbox has nine buttons for aligning text in a table in Microsoft Word.
Add Value:
 To add up a column or row of numbers in a table, use the Formula command.
1. Click the table cell where you want your result to appear.
2. On the Layout tab (under Table Tools), click Formula.

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 3. In the Formula box, check the text between the parentheses to make sure Word includes the cells
you want to sum, and click OK.

 =SUM(ABOVE) adds the numbers in the column above the cell you’re in.

FORMATTING TABLE INFORMATION

13. DESCRIBE HOW TO FORMAT THE TABLE IN WORD. (PART – C)
14. HOW TO STYLE A TABLE? EXPLAIN. (PART – B)
To apply a table style:
 Table styles let you change the look and feel of your table instantly. They control several design
elements, including color, borders, and fonts.
1. Click anywhere in your table to select it, then click the Design tab on the far right of the Ribbon.

2. Locate the Table Styles group, then click the More drop-down arrow to see the full list of styles.

3. Select the table style you want.

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 4. The table style will appear.

To modify table style options:

 Once you've chosen a table style, you can turn various options on or off to change its appearance.
 There are six options: Header Row, Total Row, Banded Rows, First Column, Last Column,
and Banded Columns.
1. Click anywhere in your table, then navigate to the Design tab.
2. Locate the Table Style Options group, then check or uncheck the desired options.

3. The table style will be modified.

4. Depending on the Table Style you've chosen, certain Table Style Options may have a different
effect.
 Header Row is the first row of the table. Header Row is formatted differently and should be repeated at
the beginning of each new page
 Total Row is the last row of the table. If this option is selected, the last row will be formatted
differently from the body rows.
 First Column used special formatting to the column. Usually, the First Column contains the row
headings.
 Last Column applies special formatting to the column to summarize the earlier columns
 Banded Rows and Banded Columns alternate the background color of rows and columns
To apply borders to a table:
1. Select the cells you want to apply a border to.

2. Use the commands on the Design tab to choose the desired Line Style, Line Weight, and Pen
Color.

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 3. Click the drop-down arrow below the Borders command.
4. Choose a border type from the menu.

5. The border will be applied to the selected cells.

Apply the border styles

 To apply and remove cell borders, do the following:
1. Select the cells or entire table to which you want to add a border.
2. On the Table Design tab, in the Borders group, choose the desired Border Styles, Line Style, Line
Weight, and Pen Color:

3. Select the Line Style:

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 4. Select a border thickness from the Line Weight dropdown list:

5. Select the border color from the Pen Color dropdown list:

6. Select the borders from the Borders dropdown list:

Apply background colors and shading

 To change the background color for some table elements, select them, then on the Table Design tab, in
the Table Styles group, click the Shading button, then select the background color you prefer:

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 In the Borders and Shading dialog box, on the Shading tab, select a pattern in the Style list:

Resize a table
 Using the mouse: Move the mouse over the table until you see the table resizing icons in the bottom-
right corner of the table and click it:

 Drag the table to the size you need, and then release the handle.
 Using the keyboard: Select a table, the do one of the following:
 On the Layout tab, in the Cell Size group, change the values in the Height and Width fields:

 Open the Table Properties dialog box by doing one of the following:
1. On the Table Layout tab, in the Table group, click the Properties button:

2. Right-click the table and select Table Properties... in the popup menu:

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 In the Table Properties dialog box, on the Table tab, in the Size section, select the Preferred
width check box, then:
1. In the Preferred width field, type or select the value you need,
2. In the Measure in dropdown list, select one of the items:
 Percent to specify the percentage of the table width,
 Inches to fix the column width:

Freeze the table

 Some Word tables change the width of their columns according to the data.
 To stop changing the table size when new data is inserted, do the following:
1. Select the table.
2. Open the Table Properties dialog box.
3. In the Table Properties dialog box, on the Table tab, click the Options... button:

4. In the Table Options dialog box, deselect the Automatically resize to fit contents check box:

Move a table:
 To move a table to a new page or a new document, select it, then use the Cut and Paste commands.
 You can also use the Copy command to leave a copy of the table in the original location.

PERFORMING CALCULATIONS IN A TABLE

15. HOW TO PERFORM CALCULATION IN MS-WORD? EXPLAIN. (PART – C)
 When you want to perform a calculation on numbers in a Word table, you can create a formula that
uses a built-in mathematical function.
 To add up a column or row of numbers in a table, use the Formula command.
4. Click the table cell where you want your result to appear.
5. On the Layout tab (under Table Tools), click Formula.

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 6. In the Formula box, check the text between the parentheses to make sure Word includes the cells
you want to sum, and click OK.

 =SUM(ABOVE) adds the numbers in the column above the cell you’re in.
 =SUM(LEFT) adds the numbers in the row to the left of the cell you’re in.
 =SUM(BELOW) adds the numbers in the column below the cell you’re in.
 =SUM(RIGHT) adds the numbers in the row to the right of the cell you’re in.
 You can use more than one formula in a table.
Other formulas for tables
 Word includes other functions for tables—for example, AVERAGE and PRODUCT.
1. Click the table cell where you want your result.
2. On the Layout tab (under Table Tools), click Formula.

3. In the Formula box, delete the SUM formula, but keep the equal sign (=).
4. Then click the Paste function box and click the function you want.

5. Between the parentheses, type which table cells you want to include in the formula, and then
click OK:
 Type ABOVE to include the numbers in the column above the cell you’re in.
 Type LEFT to include the numbers in the row to the left of the cell you’re in.
 Type BELOW to include the numbers in the column below the cell you’re in.
 Type RIGHT to include the numbers in the row to the right of the cell you’re in.
 For example, to average numbers in the row to the left of the cell, click AVERAGE and type LEFT:
=AVERAGE(LEFT)
 To multiply two numbers, click PRODUCT and type the location of the table cells:
=PRODUCT(ABOVE)
 On the Insert tab, in the Tables group, click the Table button, and then click Excel Spreadsheet.

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 Word inserts an Excel object in the document

USING A TABLE TO CONTROL PAGE LAYOUT

16. EXPLAIN HOW TO CONTROL THE PAGE LAYOUT IN TABLE. (PART – B)
 Most people are accustomed to thinking of a table as a means of displaying data in a quick, easy-to-
grasp format.
 But tables can also serve to organize your pages in creative ways.
 The simplest way to do this is to first create a table with one tall row and two wide columns and no
gridlines.
 You can manually adjust the width of any table; however, the following tips may allow you to fine-
tune your tables with less effort.

 To adjust table row and column size in Word:

1. Click anywhere in the table.
2. In "Table Tools" click the [Layout] tab > locate the "Cell Size" group and choose from of the
following options:
 To fit the columns to the text, click [AutoFit] > select "AutoFit Contents."
 To fit the table to the text, click [AutoFit] > select "AutoFit Window."
 To keep Word from automatically adjusting your column size, click [AutoFit] > select "Fixed
Column Width."
 To adjust the row height, click the up and down arrows within the "Height" field. Highlight
multiple cells to adjust more than 1 row.
 To adjust the column width, click the up and down arrows within the "Width" field.
 To make all columns the same width, click [Distribute Columns].
 To make each row the same height, click [Distribute Rows].

PART – A (1 MARK)
1. The shortcut key to justify the text is ___
(a) CTRL+ E (b) CTRL+ V (c) CTRL+ C (d) CTRL+ J
2. ____ key combination is used to make the text Italics.
(a) CTRL+ A (b) CTRL+ I (c) CTRL+ V (d) CTRL+ B
3. Highlighting sections are used to review ____ points in a document.
(a) Clear (b) Real (c) Standard (d) Key
4. Page Down Key is used to
(a) Moves the cursor one line down (b) Moves the cursor one page down
(c) Moves the cursor one screen down (d) Moves the cursor one paragraph down

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5. A ____ is made of rows and columns.
(a) file (b) table (c) clip Art (d) All of the above
6. Each individual rectangle in a table is called____.
(a) row (b) Column (c) cell (d) None
7. When do you use the formula for =SUM(Above) in a table?
(a) To count entries (b) To add numbers
(c) To add & subtract numbers (d) All of the above
8. Which is not in MS Word?
(a) Italic (b) Font (c) Bold (d) Magic tool
9. What is landscape?
(a) Page Orientation (b) Paper Size
(c) A Font Style (d) Page Layout
10. The _____, or typeface, defines the appearance and shape of letters, numbers, and special characters.
(a) Font (b) font size (c) point (d) paragraph formatting

PART – B (5 MARKS)
1. Write short notes on formating text in word.
2. What is tab stop? Explain it
3. What is list? How to insert in word?
4. Explain how to convert text to table
5. Explain the steps involved in converting table to text in word
6. List the steps involved in inserting and deleting row or column in ms-word.
7. How to style a table? Explain.
8. Explain how to control the page layout in table.

PART – C (10 MARKS)

1. Explain how to quickly format the text in word.
2. Write down the steps involved in manually formatting text in word
3. Mention the options used to change the formatting in paragraphs
4. How to create and modify list in word? Explain.
5. How to present information as column in ms word?
6. Explain how to create a table in ms-word
7. Describe how to format the table in word.
8. How to perform calculation in ms-word? Explain

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