(Ebook) Onenote Secrets: 100 Tips For Onenote 2013 and 2016 by Stefan Wischner, Marjolein Hoekstra
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(Ebook) Photoshop Elements 8: Top 100 Simplified Tips and
Tricks (Top 100 Simplified Tips & Tricks) by Rob Sheppard
ISBN 9780470566916, 9780470606766, 0470566914, 0470606762
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Table of Contents
Introduction
A note for Windows tablet users
What about the other OneNote versions?
OneNote 2013 vs. OneNote 2016
OneNote 2016 (Office) vs. 2016 (free)
Chapter 1: Tips about the Editor
1. Deactivating the grid
2. Accurate positioning using the keyboard
3. Splitting and merging containers
Splitting containers
Merging containers
4. Inserting space horizontally and vertically
5. Limiting the page size
6. Removing empty space
7. Forcing the creation of a new container
8. Moving pages including subpages
9. Moving PDF files including annotations
10. Locking the position of PDF documents
11. Panning a page using the mouse
12. Doing math in OneNote
13. Coloring a text container
14. Adding a (colorized) border around an image or text
Adding a (colorized) border around an image
Adding a border around text
15. Table inside a table inside a table...
16. AutoCorrect phrase expansion
17. Restoring image and printout sizes
18. Absolutely straight text highlighting
19. Additional OneNote windows
20. Distraction-free editing and presenting
21. Entering symbols using Unicode values
If you know the Unicode value
If you want to know a character's Unicode value
Exploring Unicode values
22. That pentagonal paragraph marker
Working with paragraph markers
The paragraph marker context menu for text items
23. Splitting a table horizontally
24. Keeping resized image proportions
Chapter 2: Organize and Navigate
25. Best notebook structures
Importance of search scope
Sharing notes
26. Stick to the left
27. Moving a notebook to another location
28. Renaming a notebook (locally only)
29. Deleting a notebook
30. Transferring custom tags
31. Using multiple accounts
32. Copying sections using drag & drop
33. Scrolling between pages in a section
34. Sorting Pages
35. Creating a page in the middle of the page list
36. Making the page title invisible without removing it
37. Displaying your most recent notes
38. Search syntax (AND / OR)
39. Keep your notebooks open
40. Cleaning up a notebook before sharing
41. How much space are your notebooks occupying?
42. Moving pages conveniently
Method 1: Dock the page tab list on the left side
Method 2: Two OneNote windows side by side
43. Speed up the loading process
44. In-page TOC with Paragraph Links
45. Turning paragraphs into pages
46. Removing notebooks shared with you
Removing yourself from notebooks on OneDrive
Removing yourself from notebooks on OneDrive for
Business
47. Prepare content for better retrieval
Include synonyms and alternate spellings
OneNote search results order
Page tabs list
48. Filtering Tag Summary Pages
Collapsing and expanding task pane group headings
Chapter 3: Customize OneNote
49. Repositioning the notebook bar and page tabs lists
50. Turning off the Mini Toolbar
51. The Quick Access Toolbar (QAT)
Adding and removing commands
Adding and removing commands - quick method
Keyboard shortcuts
Positioning the QAT under the ribbon
Smart commands to add to the QAT
Resetting the Quick Access Toolbar
52. Adding command groups to the QAT
Adding submenus and galleries
Adding entire command groups
Adding custom ribbon command groups
53. Customizing the ribbon
54. Setting the default font
55. Exporting and transferring menu settings
56. Moving the cache file folder
57. Multi-level undo
58. Working offline
59. Creating new pages without date/time stamp or
title
Pages with title, without date and time stamp:
Pages without title, horizontal line, date/time stamp
60. Discovering the OneNote version number
61. Editing and sharing page templates
Editing page templates - the tedious way
Sharing page templates - the tedious way
My Templates.one - where OneNote stores page
templates
New-style template editing
New-style template sharing
62. Setting rule lines as default page layout
Enabling Rule lines through a page template
The ‘always create pages with rule lines’ option
63. White grid on a colored background
64. Applying the same background color to multiple
pages
65. Modifying your author's initials
66. Relocating and resizing task panes
Undocking and moving task panes
67. Adding a Speak feature to OneNote
68. Resetting the Tags list
Chapter 4: In and Out
69. Sending stuff to OneNote – the API confusion
The older COM-API
The modern Web-API
70. Scan to OneNote
Scanning as a fitness workout
Scanners with OneNote support
Email-To-OneNote as an alternative to scanning
71. Printing multi-page (PDF) documents to OneNote
72. Alternative ways to share notes
MHTML export format (.MHT)
PDF / DOC(X) document export formats
ONE / ONEPKG export formats
73. Hosting a notebook on Docs.com
Hosting a OneNote notebook on Docs.com
Copying a OneNote notebook hosted on Docs.com
Updating a OneNote notebook hosted on Docs.com
74. Convert all handwriting on a page
75. Sending handwritten notes to MS Word
76. Inserting files in OneNote pages
As Attachement
Inserting file printouts
Inserting a hyperlink to a file
77. Printing an entire notebook
78. OneNote's sticky notes - Quick Notes
Quick Notes in OneNote 2013
Quick Notes in OneNote 2016
Look and feel of Quick Notes
Quick Notes storage location
79. Email To OneNote from any address
How to use Email To OneNote from any address
80. Using Outlook Rules with OneNote
81. Using Outlook Quick Steps
82. Sending multiple e-mails from Outlook to OneNote
83. Pasting slides from PowerPoint
84. Suppress URLs from pasted content
Chapter 5: Security and Privacy
85. Configuring automatic backups
86. Restoring a backup
87. Backup using ONEPKG files
88. Opening ONE and ONEPKG with the free OneNote
2016
89. Retrieving deleted notes
90. Auto-lock password-protected sections
91. Password protection is partially ineffective!
92. Last Resort: Backup as PDF
Chapter 6: Shortcuts
93. Creating desktop shortcuts to notes
94. Opening a page at Windows start
95. Pin a notebook to the Start menu
96. Send or pass a link to a note
97. Quick Note as a shortcut or at startup
98. Start OneNote in docked mode
99. Useful keyboard shortcuts
100. Custom keyboard shortcuts
One more thing...
This book as a OneNote file
Legal Notice
Introduction
That’s about all for now (Nov 2016). New features may be added to
OneNote 2016 in the future. It is very likely though that only
subscribers of Office 365 (with a subscription plan that includes
Office 2016 licenses) will get new features.
OneNote 2016 (Office) vs. 2016 (free)
In March 2016 Microsoft surprised users with the announcement
that the full OneNote 2013 for Windows could be downloaded and
installed for free.
A closer look quickly revealed that this was not the exact truth. In
fact, that free version of OneNote 2013 lacked a lot of features
compared with the version that comes with MS Office 2013.
Microsoft added most of the missing features like password
protecting sections or recording audio notes with the following
updates. Now the free OneNote 2016 (the 2013 version has been
abandoned) comes rather close to the Office version. A few
restrictions remain though and it’s very likely that this will not be
changed:
No locally stored notebooks. The free version of OneNote
2016 requires notes to be saved on OneDrive or OneDrive for
Business. Local drives or network shares are only supported by
those OneNote 2013/2016 versions that come with Office 2016
/ Office 365. Also there are some restrictions importing ONE-
and ONEPKG files (there is more information about this later in
this book).
No “visual embedding” of Excel worksheets or Visio-
Documents. They may just be stored as link or embedded files
like any other file format.
Notes cannot be exported in DOC or DOCX formats. To do this
some DLL files would be needed that are part of the complete
Office 2016.
No interaction with MS Outlook (like exchanging ToDo lists).
That should not be a problem though; usually users of Outlook
do own the complete MS Office suite and as such the full
featured OneNote as well.
Apart from these restrictions the free and Office-OneNote 2013/2016
are pretty much identical. So most of the tips in this book are valid
for both versions. The few exceptions will be clearly marked.
Now let’s get straight to the tips. We hope you enjoy rummaging
and browsing and hopefully find something which is really useful to
you.
Chapter 1: Tips about the Editor
Although the Editor of OneNote 2013 and 2016 does seem a lot like
Microsoft Word, it is different in many ways. This chapter is all about
entering, editing and formatting OneNote content.
In a similar fashion, you can use the keyboard for resizing. Step 3
will then be to select the Resize command from the object context
menu.
Splitting containers
Sometimes you may want to pull out content from a frame
(container) and place it into a new container, for example to move
that content somewhere else on the page. There are two ways to do
this:
Method 1: Select all content that you want to move, then press-
and-hold the left mouse button and drag the selection to a new
position on the page.
Caution: The cut extends over the whole page width. Any content
located to the left or right of the actual frame gets split as well.
Merging containers
The reverse operation is useful too; combining the contents of two
containers into one container. This is a seamless process.
1. Point your mouse cursor to the quadruple-dot title bar of the
source container. A four-sided mouse cursor will appear.
2. [Shift] + Left-click on that container bar. Keep your mouse
button pressed and drag & drop the source container into the
destination container. When the two containers snap, they are
automatically merged.
While dragging and dropping, you can keep your mouse button
pressed even longer to determine the exact location in the target
container where the contents of the source container is to be
inserted.
When splitting or merging containers, you can select multiple
individual text paragraphs and other objects by holding the
[Ctrl]-key down and clicking on those objects' paragraph marks in
the margin.
When this book was being written, Microsoft had just released
an update for the Windows 10 App version of OneNote. This
update includes an option to combine several graphic objects into
one. But currently this functionality has not been implemented for
OneNote 2016 and – more importantly – it does not solve the
problem with annotated documents. The grouping option in the
Win 10 App is limited to drawings, shapes and handwriting only –
pictures and printouts (PDFs) still cannot be grouped with
anything.
You can also move text or any other object to the page background,
but it requires a few extra steps:
1. Select these objects and cut them to the Windows clipboard
with Start – Cut or keyboard shortcut [Ctrl] + [X].
2. Paste the clipboard contents as a picture, using Start – Paste
– Picture. You can also use keyboard shortcut [Ctrl] + [V],
[Ctrl]-key, [U].
3. Right-click the image and select Set Picture as Background
from the context menu.
Note that if you convert text, ink and other objects to images
in this way, their original format cannot be restored. Imagine
that you have converted a piece of text to an image and sent it to
the page background. You can pull that image back from the
background but it will remain an image. At best, you can retrieve
the text from the image, but its original formatting is lost
permanently.
A recently added option in OneNote 2013 and 2016 allows you
to insert printouts (not images) as background by default. You
just have to open the OneNote Settings and check File – Options
– Advanced – Printouts – Automatically set inserted file
printouts in the background.
Now if your mouse is a configurable one, you may open its settings
program and assign this shortcut to an unused mouse button
(maybe the one under the mouse wheel). From now on you would
just have to press that button to toggle the panning mode on and
off.
Example: 1200*1.19=
As soon as you hit [Space] or the [Return]-key, the answer is added
behind the equals sign.
Example: 1200*1.19=1428
You can combine multiple operations in one string.
Example: (8-3)*7+65=
By using the [Return]-key instead of the [Space]-key, the
equation is resolved and a new line is created. In both cases the
result will not replace the equation but is simply added behind the
"=". If you just want the resulting value you would have to erase the
equation manually.
ABS, ACOS, ASIN, ATAN, COS, DEG, LN, LOG, LOG2, LOG10,
MOD, PI, PHI, PMT, RAD, SIN, SQRT and TAN. All functions
may be written in upper or lower case.
You can disable this feature in the OneNote settings: Select Start
— Options — Advanced. Under Editing remove the check mark at
the option Calculate mathematical expressions automatically.
There’s a trick to get the desired effect using the option to colorize
table cells. To do so you put the text inside a table that contains just
a single cell. Then you may choose a background color for that cell
by selecting Table Tools – Layout – Shading. This command is
also available via the context menu (right-click, Table – Shading).
Note that the option to colorize table cells has been added
with OneNote 2013. So you cannot use this method with a
prior version, such as OneNote 2010.
14. Adding a (colorized) border around an
image or text
When you insert an image into OneNote, it may come in handy to
quickly put a border around the image. Adding a border is
particularly useful if the image has a lot of white areas along the
edges, making it less clear where the image ends and the
background begins. With texts, borders add more weight and
improve the visibility of your text, especially against a colorized page
background. Borders can be simply black or colorized. Example of a
text with a colorized border:
This tip uses the fact that you can put images and text inside a
OneNote table cell. The cell borders automatically become the
borders of the image or text. To colorize the border, we use the cell
Shading feature. This tip also illustrates how you can instantly insert
an object into a new table.
This section contains tips about organizing your notes and optimizing
your work with OneNote.
Random documents with unrelated
content Scribd suggests to you:
I DO confess thou’rt smooth and fair,
And I might have gone near to love thee,
Had I not found the slightest prayer
That lips could move, had power to move thee;
But I can let thee now alone
As worthy to be loved by none.
183.
To an Inconstant One
I LOVED thee once; I’ll love no more—
Thine be the grief as is the blame;
Thou art not what thou wast before,
What reason I should be the same?
He that can love unloved again,
Hath better store of love than brain:
God send me love my debts to pay,
While unthrifts fool their love away!
185.
To Celia
DRINK to me only with thine eyes,
And I will pledge with mine;
Or leave a kiss but in the cup
And I’ll not look for wine.
The thirst that from the soul doth rise
Doth ask a drink divine;
But might I of Jove’s nectar sup,
I would not change for thine.
186.
Simplex Munditiis
STILL to be neat, still to be drest,
As you were going to a feast;
Still to be powder’d, still perfumed:
Lady, it is to be presumed,
Though art’s hid causes are not found,
All is not sweet, all is not sound.
187.
The Shadow
188.
The Triumph
SEE the Chariot at hand here of Love,
Wherein my Lady rideth!
Each that draws is a swan or a dove,
And well the car Love guideth.
As she goes, all hearts do duty
Unto her beauty;
And enamour’d do wish, so they might
But enjoy such a sight,
That they still were to run by her side,
Through swords, through seas, whither she would ride.
189.
An Elegy
THOUGH beauty be the mark of praise,
And yours of whom I sing be such
As not the world can praise too much,
Yet ’tis your Virtue now I raise.
190.
A Farewell to the World
FALSE world, good night! since thou hast brought
That hour upon my morn of age;
Henceforth I quit thee from my thought,
My part is ended on thy stage.
191.
The Noble Balm
HIGH-spirited friend,
I send nor balms nor cor’sives to your wound:
Your fate hath found
A gentler and more agile hand to tend
The cure of that which is but corporal;
And doubtful days, which were named critical,
Have made their fairest flight
And now are out of sight.
Yet doth some wholesome physic for the mind
Wrapp’d in this paper lie,
Which in the taking if you misapply,
You are unkind.
Epitaphs
i
192.
On Elizabeth L. H.
WOULDST thou hear what Man can say
In a little? Reader, stay.
Underneath this stone doth lie
As much Beauty as could die:
Which in life did harbour give
To more Virtue than doth live.
If at all she had a fault,
Leave it buried in this vault.
One name was Elizabeth,
The other, let it sleep with death:
Fitter, where it died, to tell
Than that it lived at all. Farewell.
ii
193.
On Salathiel Pavy
A child of Queen Elizabeth’s Chapel
WEEP with me, all you that read
This little story;
And know, for whom a tear you shed
Death’s self is sorry.
’Twas a child that so did thrive
In grace and feature,
As Heaven and Nature seem’d to strive
Which own’d the creature.
Years he number’d scarce thirteen
When Fates turn’d cruel,
Yet three fill’d zodiacs had he been
The stage’s jewel;
And did act (what now we moan)
Old men so duly,
As sooth the Parcae thought him one,
He play’d so truly.
So, by error, to his fate
They all consented;
But, viewing him since, alas, too late!
They have repented;
And have sought, to give new birth,
In baths to steep him;
But, being so much too good for earth,
Heaven vows to keep him.
194.
A Part of an Ode
to the Immortal Memory and Friendship of that noble pair, Sir
Lucius Cary and Sir H. Morison
IT is not growing like a tree
In bulk, doth make man better be;
Or standing long an oak, three hundred year,
To fall a log at last, dry, bald, and sere:
A lily of a day
Is fairer far in May,
Although it fall and die that night;
It was the plant and flower of light.
In small proportions we just beauties see;
And in short measures, life may perfect be.
196.
Song
GO and catch a falling star,
Get with child a mandrake root,
Tell me where all past years are,
Or who cleft the Devil’s foot;
Teach me to hear mermaids singing,
Or to keep off envy’s stinging,
And find
What wind
Serves to advance an honest mind.
197.
198.
The Ecstasy
WHERE, like a pillow on a bed,
A pregnant bank swell’d up, to rest
The violet’s reclining head,
Sat we two, one another’s best.
199.
The Dream
DEAR love, for nothing less than thee
Would I have broke this happy dream,
It was a theme
For reason, much too strong for fantasy.
Therefore thou waked’st me wisely; yet
My dream thou brok’st not, but continued’st it.
Thou art so true that thoughts of thee suffice
To make dreams truths and fables histories;
Enter these arms, for since thou thought’st it best
Not to dream all my dream, let’s act the rest.
200.
The Funeral
WHOEVER comes to shroud me, do not harm
Nor question much
That subtle wreath of hair about mine arm;
The mystery, the sign you must not touch,
For ’tis my outward soul,
Viceroy to that which, unto heav’n being gone,
Will leave this to control
And keep these limbs, her provinces, from dissolution.
201.
A Hymn to God the Father
WILT Thou forgive that sin where I begun,
Which was my sin, though it were done before?
Wilt Thou forgive that sin through which I run,
And do run still, though still I do deplore?
When Thou hast done, Thou hast not done;
For I have more.
202.
Death
DEATH, be not proud, though some have callèd thee
Mighty and dreadful, for thou art not so:
For those whom thou think’st thou dost overthrow
Die not, poor Death; nor yet canst thou kill me.
From Rest and Sleep, which but thy picture be,
Much pleasure, then from thee much more must flow;
And soonest our best men with thee do go—
Rest of their bones and souls’ delivery!
Thou’rt slave to fate, chance, kings, and desperate men,
And dost with poison, war, and sickness dwell;
And poppy or charms can make us sleep as well
And better than thy stroke. Why swell’st thou then?
One short sleep past, we wake eternally,
And Death shall be no more: Death, thou shalt die!
RICHARD BARNEFIELD
1574-1627
203.
Philomel
AS it fell upon a day
In the merry month of May,
Sitting in a pleasant shade
Which a grove of myrtles made,
Beasts did leap and birds did sing,
Trees did grow and plants did spring;
Everything did banish moan
Save the Nightingale alone:
She, poor bird, as all forlorn
Lean’d her breast up-till a thorn,
And there sung the dolefull’st ditty,
That to hear it was great pity.
Fie, fie, fie! now would she cry;
Tereu, Tereu! by and by;
That to hear her so complain
Scarce I could from tears refrain;
For her griefs so lively shown
Made me think upon mine own.
Ah! thought I, thou mourn’st in vain,
None takes pity on thy pain:
Senseless trees they cannot hear thee,
Ruthless beasts they will not cheer thee:
King Pandion he is dead,
All thy friends are lapp’d in lead;
All thy fellow birds do sing
Careless of thy sorrowing:
Even so, poor bird, like thee,
None alive will pity me.
THOMAS DEKKER
1575-1641
204.
Sweet Content
208.
Bridal Song
CYNTHIA, to thy power and thee
We obey.
Joy to this great company!
And no day
Come to steal this night away
Till the rites of love are ended,
And the lusty bridegroom say,
Welcome, light, of all befriended!
209.
Aspatia’s Song
210.
Hymn to Pan
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