REPUBLIC OF THE PHILIPPINES

CITY GOVERNMENT OF ZAMBOANGA

COLEGIO DE LA CIUDAD DE ZAMBOANGA

TEACHERS’ COPY
Comp 002
(Computer Application)
Self-Learning Module 1

Maricor A. Marquez
Instructor

COURSE DESCRIPTION:

The purpose of this course is to understand the common application

software such as work database, spreadsheet and presentation software and
prepare them to use these necessary programs throughout their everyday
life.

COURSE OBJECTIVES:

At the end of the course, the students should be able to:

1. Identify basic computer and information technology terms.
2. Identify and use the Word Processing Software.
3. Identify and use the Spreadsheet Software.
4. Identify and use the Presentation Software.

COURSE OUTLINE (Period before Midterm):

Lesson 1: Introduction to Computer Application

1.1 Basic Computer and IT Terms

1.2 Computer Application
Lesson 2: Microsoft Word

2.1 Parts of Microsoft Word

2.2 How to Use Microsoft Word
2.2.1 Manage documents
2.2.2 Format Text
2.2.3 Format Paragraph
2.2.4 Format Document
2.2.5 Insert Textbox
2.2.6 Insert Special Characters
2.2.7 Use Bullets and Numbering
2.2.8 Smart Lookup
2.2.9 Insert Pictures/Images
2.2.10 Move and Copy Text

Comp 002: Computer Application

1
Lesson 1: Introduction to Computer Application

I. Lesson Objectives
At the end of the lesson, it is expected that you shall be able to:
1. Define computer and its components, information system and
information technology.
2. Differentiate hardware and software.
3. Define computer application or integration of computer
technologies in societies by collecting pictures.

II. Lesson Outline

Lesson 1: Introduction to Computer Application
1.1 Basic Computer and Information Technology (IT) Terms
1.1.1 Computer
1.1.2 Components of Computer System
(Hardware, Software and User)
1.1.3 Information System
1.1.4 Information Technology
1.2 Computer Application

III. Lesson Content

1.1 Basic Computer and IT terms

Learn the computer and information technologies terms.

1.1.1 Computer

The computer is an electronic machine that accepts data, stores and

processes data into information. The computers have major characteristics
that made them so powerful and universally useful such as the speed,
accuracy, diligence, storage capability and versatility and it has the power of
remembering when user instruct it to do. However, computers have several
limitations too. It can only perform tasks that it has been programmed to do.
It cannot do any work without instructions from the user. It executes
instructions as specified by the user and does not take its own decisions. It
does not have emotions, knowledge, experience and feelings thus, it does
not get tired or fatigue but ensure to always charge its energy, the battery.

The data (such as words, numbers, sound and pictures) is the raw
facts that the user enter into the computer. When you enter a data into the
computer, the process is called input and the computer processes the data
to produce information. The data are isolated values which by themselves
have no much significance.

The information produced by the computer is called output.

The process of computer is Input-Process-Output concept or I/O

process. Once there is an input of data, there will always be an output of
information.

1.1.2 Components of Computer Systems

A computer only will be computer if it has INPUT DEVICE, PROCESS
UNIT, and OUTPUT DEVICE. Any computer regardless of its size has an input
device, output device and a system unit. (Beverley Steitz, 2006).

2
 Computers have systems and consist of three parts namely:

A. Hardware
The hardware consists of the mechanical parts that make up the
computer as a machine. It consists of physical devices that are tangible
(you can see and touch) of the computer. These devices are required for
input, output, storage and processing of the data. It cannot perform any
task on its own. System Unit –the
chassis or tower that
houses the primary
devices (motherboard,
Monitor – the CPU, memory and other
computer screen, components) of
where information is computer.
displayed. The Central Processing
Unit (CPU) - main part
or “brains” of a
computer. It interprets
and carries
Keyboard – the
keys that operate
the computer, just Mouse – a small
like the typewriter hand-held device
and with extra keys that controls the
for special functions. position of the cursor
on the computer
screen.
Other computer peripheral devices can be connected to the System Unit
of the computer are headphones, printer, scanner, webcam, model/DSL, card
reader for USB, pen and tablet, hub/switch/router, Automatic Voltage
Regulator (AVR)/Uninterruptible Power Supply (UPS), and speaker.

B. Software
The Software refers to applications, scripts and a set of programs that
can be stored electronically, used to operate computers and perform specific
tasks. Program is a set of instructions (data) written in a language
understood by computer to perform a specific task. It can be thought of as
the variable part of a computer and the hardware is the invariable part of the
computer. The software instructs the hardware about the tasks to be
performed. Different software cannot be loaded on the same hardware to
perform different kinds of task. All programs (not tangible) are called
software. (Beverley Steitz, 2006).
There are two (2) types of software namely, the system software and
application software. The System Software acts as an interface between
Application Software and hardware of the computer. It is designed to
manage the system resources and it also provides a platform for Application
Software to run. The Application Software acts an interface between user
and System Software and it is designed for the users to perform their specific
tasks.

In this subject, the focus will be on the use of application software such
as Microsoft Word, Spreadsheet and Powerpoint program. Other examples of
application software are payroll systems, Inventory Control, Manage student
database, and Database Management System etc.,

C. Users
Users refer to the people who use, write programs or interact with the
computer. They are also known as liveware, humanware, peopleware or
skinware. It refers to programmers, data entry operators, system analyst,

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computer hardware engineers, all people who are using and interacting with
the computer to direct the computer on what to do.

1.1.3 Information System

An information system is a set of interrelated components that collect,
manipulate, store data and disseminate information and provide a feedback
mechanism to monitor performance.
An organized combination of people, hardware, software,
communications networks, and data resources that collects data, transforms
it, and disseminates information.

Data: Raw unorganized facts

Information: A collection of facts organized in such a way that

they have additional value beyond the value of the facts
themselves.

The value of Information is directly linked to how it helps decision

makers achieve their organization’s goals.

1.1.4 Information Technology

Information Technology (IT) refers to anything related to computing

technology, such as networking, hardware, software, the Internet, or the
people that work with these technologies. Many companies now have IT
departments for managing the computers, networks, and other technical
areas of their businesses. IT jobs include computer programming, network
administration, computer engineering, Web development, technical support,
and many other related occupations. Since we live in the “information age,”
information technology has become a part of our everyday lives.

References:

Beverley Steitz. (2006). Retrieved at http://people.bu.edu/baws/computer

%20fundamental.html#:~:text=Data%20which%20is%20raw
%20facts,produce%20information%20which%20is%20output.
“Information Systems Overview”. University of Lethbridge.
“IT Definition” https://techterms.com/definition/it
“What are the differences between hardware and software?” Computer
Hope. https://www.computerhope.com/issues/ch000039.htm
“Computer Application”
https://www.tutorialspoint.com/computer_fundamentals/computer_appli
cations.htm
“Computer Systems”. http://computerit4u.weebly.com/system-unit.html

4
 Lesson 1.1 Computer Application
Formative Examination

TASK OBE-SOURCE
1. What is computer? LO1.1 Creative and Critical
Thinking

2. What is the difference between data and

information?

3. What is the difference between input

and output?

4. What is Information System?

5. What is Information Technology?

What are the components of computer LO1.1 Creative and Critical

system? Thinking

Components Discussion Examples

of Computer
System

6.

7.

8.

9. Differentiate between hardware and LO1.1 Creative and Critical

software. Thinking

10. Determine the advantages and

5
disadvantages of being a computer literate.

1.2 Computer Application

Business
A computer has high speed of calculation, diligence, accuracy, reliability, or
versatility which has made it an integrated part in all business organizations.
Computer is used in business organizations for −

 Payroll calculations
 Budgeting
 Sales analysis
 Financial forecasting
 Managing employee database
 Maintenance of stocks, etc.

Banking

Today, banking is almost totally dependent on computers.

Banks provide the following facilities −
 Online accounting facility, which includes checking
current balance, making deposits and overdrafts, checking
interest charges, shares, and trustee records.
 ATM machines which are completely automated are
making it even easier for customers to deal with banks.

Education
The computer helps in providing a lot of facilities in the education system.
 The computer provides a tool in the education system
known as CBE (Computer Based Education).
 CBE involves control, delivery, and evaluation of
learning.
 Computer education is rapidly increasing the graph of
number of computer students.
 There are a number of methods in which educational institutions can use
a computer to educate the students.
 It is used to prepare a database about performance of a student and
analysis is carried out on this basis.

Marketing
In marketing, uses of the computer are following −
 Advertising − With computers, advertising
professionals create art and graphics, write and revise
copy, and print and disseminate ads with the goal of
selling more products.
 Home Shopping − Home shopping has been made possible through the
use of computerized catalogues that provide access to product information
and permit direct entry of orders to be filled by the customers.

Healthcare

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Computers have become an important part in hospitals, labs, and
dispensaries. They are being used in hospitals to keep the record of patients
and medicines. It is also used in scanning and diagnosing different diseases.
ECG, EEG, ultrasounds and CT scans, etc. are also done by computerized
machines.
Following are some major fields of health care in which computers are used.

 Diagnostic System − Computers are used to collect data and identify

the cause of illness.
 Lab-diagnostic System − All tests can be done and the reports are
prepared by computer.
 Patient Monitoring System − These are used to check the patient's
signs for abnormality such as in Cardiac Arrest, ECG, etc.
 Pharma Information System − Computer is used to check drug labels,
expiry dates, harmful side effects, etc.
 Surgery − Nowadays, computers are also used in performing surgery.

Engineering Design
Computers are widely used for engineering purpose.
One of the major areas is CAD (Computer Aided Design)
that provides creation and modification of images. Some
of the fields are −

 Structural Engineering − requires stress and strain

analysis for design of ships, buildings, budgets, airplanes, etc.
 Industrial Engineering − Computers deal with design, implementation,
and improvement of integrated systems of people, materials, and
equipment.
 Architectural Engineering − Computers help in planning towns,
designing buildings, determining a range of buildings on a site using both 2D
and 3D drawings.
Military
Computers are largely used in defence. Modern tanks, missiles, weapons,
etc. Military also employs computerized control systems. Some military areas
where a computer has been used are −
 Missile Control
 Military Communication
 Military Operation and Planning
 Smart Weapons
Communication
Communication is a way to convey a message, an idea, a
picture, or speech that is received and understood clearly and correctly by
the person for whom it is meant. Some main areas
in this category are −
 E-mail
 Chatting
 Usenet
 FTP
 Telnet
 Video-conferencing
Government
Computers play an important role in government services. Some major fields
in this category are
 Budgets
 Sales tax department
 Income tax department

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 Computation of male/female ratio
 Computerization of voters lists
 Computerization of PAN card
 Weather forecasting

References:

“Computer Application”
https://www.tutorialspoint.com/computer_fundamentals/computer_appli
cations.htm
Lesson 1.2 Computer Application
Formative Examination

TASK OBE-SOURCE
1. Why do you think information LO1.1 Creative and Critical Thinking
technology is important to us, as an
individual?

2. What is the importance of LO1.1 Creative and Critical Thinking

computers in the following
establishments?

a. Business

b. Banking

c. Education

d. Marketing

e. Healthcare

f. Engineering

g. Military

h. Communication

3. What is your opinion about using LO1.1 Creative and Critical Thinking
online classes and modular
classes in times of pandemic
situation?

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4. Predict the outcome if technology
will vanish in today’s generation.

5. What would you suggest or

advice to the youth of today in
using the existing technologies?

Lesson 2: Microsoft Word

I. Lesson Objectives
 Familiarize the Graphical User Interface (GUI) of Microsoft Word
 Identify the different parts and uses of MS Word program.
 Create and format documents using the MS Word Application.

II.Lesson Content
2. Microsoft Word
2.1 Parts of Microsoft Word
2.2 Use Microsoft Word
2.2.1 Manage documents
2.2.2 Format Text
2.2.3 Format Paragraph
2.2.4 Format Document
2.2.5 Insert Textbox
2.2.6 Insert Special Characters
2.2.7 Use Bullets and Numbering
2.2.8 Smart Lookup
2.2.9 Insert Pictures/images
2.2.10 Move and Copy Text

III. Lesson Content

Microsoft Office

- It is an office suite of applications, servers, and services developed by

Microsoft.
- It was first announced by Bill Gates on August 1, 1988 at COMDEX in
Las Vegas.
- Initially a marketing term for a bundled set of applications, the first
version of Office contained MICROSOFT WORD, MICROSOFT EXCEL, and
MICROSOFT POWER POINT.

2. Microsoft Word

Microsoft Word is a word processor available for Windows and OS X.

Word is also available in some editions of Microsoft Works. It is a software
application used to “process” (format, manipulate, save, print, share) a text-
based document. The first version of word, released in the autumn of 1983,
was for the MS-DOS operating system and had the distinction of introducing
the mouse to a broad population.

Microsoft Office's Word is a great tool for creating documents which

are usually school requirements and in business requirements such as letter
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report or paper, proposal, newsletter, brochure, catalog, poster, flyer,
postcard, sign, banner, resume, business card, invoice, receipt, product
packaging and mailing label. It is also a great tool for personal purposes such
as creating invitation, card, gift tag, recipe card, place card and certificates.

2.1 Parts of Microsoft Word

Before introducing the parts of Microsoft Word, let us first identify the
step-by-step procedure in opening Microsoft (MS) Word Program.

Step 1: From the desktop or from your ‘Start’ menu, open Microsoft
Word.

If the MS Word icon does not appear you can search for it, using
the 'Search programs and files box as shown below.

Step 2: Microsoft Word will open up and present you with an option to
select a document template, or a blank document.

Step 3: If you don't want to use any of the templates on display, click
on the blank document.

Step 4: A new blank document will open up ready for you to start
typing.

Like other applications software, Microsoft Word has its own friendly
GUI.

The Graphical User Interface (GUI) is a form of user interface that

allows users to interact with electronic devices through graphical icons and
audio indicator such as primary notation, instead of text-based user
interfaces, typed command labels or text navigation. The following screen
will appear when you open Microsoft Word. Below is a blank document, and
the parts are indicated as follows:

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Title Bar - Microsoft Word displays the name of the document you are
currently using. At the top of your screen, you should see name of document
(Document1 in this case).

Menu Bar

The Menu bar is directly below the Title bar and it displays the
menu/toolbars. The menu begins with the word File and continues with Edit,
View, Insert, Format, Tools, Table, Window, and Help. There are toolbars
available in each Menu. You use the menu to give instructions to the
software. Point with your mouse to the menu option and click the left mouse
button to open a drop-down menu. You can now use the left and right arrow
keys on your keyboard to move left and right across the Menu bar options.
You can use the up and down arrow keys to move up and down the drop-
down menu. To select an option, highlight the item on the drop-down menu
and press Enter. An ellipse after a menu item signifies additional options; if
you select that option, a dialog box will appear.

Toolbars

T
he Standard Toolbar

The Formatting Toolbar

Toolbars provide shortcuts to menu commands. Toolbars are generally

located just below the Menu bar. Before proceeding with the lesson, make
sure the Toolbars we will use -- Standard and Formatting -- are available.

Follow these steps:

1. Point to View on the Menu bar.
2. Click the left mouse button.
3. Press the down arrow key until Toolbars is highlighted.
4. Press Enter.
5. Standard and Formatting should have a checkmark next to them.
6. If both Standard and Formatting have a checkmark next to them, press
Esc three times to close the menu.
7. If one or both do not have a checkmark, highlight Customize.
8. Press Enter.

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 9. Point to the box next to the unchecked word and click the left mouse
button. A checkmark should appear.
Note: You turn the checkmark on and off by clicking the left mouse
button.
10. Point to Close and click the left mouse button to close the dialog
box.

The Ruler

The ruler is generally found below the main toolbars. The ruler is used to
change the format of your document quickly. To display the ruler:

1. Point to View on the Menu bar.

2. Click your left mouse button.
3. The option Ruler should have a checkmark next to it. If it has a
checkmark next to it, press Esc twice to close the menu. If it does not
have a checkmark next to it, continue to the next step.
4. Press the down arrow key until Ruler is highlighted.
5. Press the Enter key. The ruler should display below the toolbars.

Quick Access Toolbar

This customizable toolbar allows you to add frequently used
commands. It shows commonly used commands so that you can execute
those commands with one button instead of a couple. By default, the quick
access toolbar has (from left to right) Save, Undo, and Redo. You can
customize which commands are available in the quick access toolbar by
clicking the arrow to the right of the Redo button.

Office Button
Click the Office Button to find a drop down menu containing options,
such as: open, save, and print. Also shows previously opened files, which you
may choose to “pin” them to make them
“permanent”choices.

Text Area
Just below the ruler is a large area called the "text
area." You type your document in the text area. The
blinking vertical line in the upper left corner of the
text area is the cursor. It marks the insertion point. As
you type, your work will show at the cursor location.
The horizontal line next to the cursor marks the end of
the document.

Ribbon

The Ribbon is the strip of buttons and icons located above the work
area in MS Word. The Ribbon replaces the menus and toolbars found in
earlier versions of Word. Each ribbon contains groups of command buttons
with common purpose. Each ribbon contains 7 tabs.

12
 Ribbo
n
Status Bar - Shows open programs. It is at the bottom of the Word window.
Again, your task bar may look different or not even be visible, but here is an
explanation of what many icons on the status bar mean.

1. Page count. The page count shows the total number of pages in the
document and which page is currently visible in the window.
2. Word count. The word count displays the total number of words in the
document.
3. Spelling/grammar check. A tiny checkmark on the book icon
indicates that there are no spelling or grammar errors. When there are
spelling or grammar errors, the checkmark becomes an X. Clicking the
icon then will show options for correcting each mistake.
4. View options. From left to right: Read Mode, Print Layout, and Web
Layout. By default, the document is in Print Layout. This changes how
the document appears in the Word window; it does not affect how the
document appears when sent to others, viewed on a different computer,
or printed.

Document View
With word, you can display your document in one of five views: Normal,
Outline, Page Layout, or Online Layout.
a. Normal view
Normal view is the most often used and shows such formatting as line
spacing, font, point size, and italics. Multiple-column text is displayed in
one continuous column.
b. Web Layout view
The Web Layout view optimizes the document for online viewing (viewing
the document in a browser).
c. Print Layout view
The Print Layout view shows the document as it will look when it is printed.
d. Reading Layout view
The Reading Layout view shows the document as book. It shows two pages
on the screen.
e. Outline view
Outline view displays the document in outline form. Headings can be
displayed without the text. A heading can be moved and the
accompanying text moved with it.

Before moving ahead, check to make sure you are in Normal view:
 Point to View on the Menu bar.
 Click the left mouse button.
 The icon next to Normal should be depressed. If the icon next to
normal is depressed, press Esc twice to close the menu. If the icon
next to Normal is not depressed, continue on to the next step.
 Highlight Normal.
 Press Enter. You should now be in Normal view.

5. Zoom Slider - Allows you to increase/decrease the amount of the

document you see on the screen. By moving the bar to the left or right,
you can zoom in and out of the document. This allows you to see the
entire page at once or to magnify a small part of the document.

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 Scroll Bars - Allows you to view entire workbook by moving it up, down
(vertical scroll bar), left or right (horizontal scroll bar).

See below screen for the look of Microsoft Word GUI in Apple computer. Still,
parts are the same.

Lesson 2.1 Parts of Microsoft Word

Formative Examination
TASK OBE-SOURCE
I. Multiple Choice. LO1.1 Creative
Directions: Read the question carefully and choose the best and Critical
answer from the given choices. Write your answer on the space Thinking
provided before each number.
_______1.A software application used to “process” such as
format, save, print and share) a text-based document.
A. MSWord C. MSPowerpoint
B. MSExcel D. Windows
_______2.A form of user interface that allows users to interact
with electronic devices through icons and audio indicator.
A. Hardware C. Graphical User
Interface
B. Peopleware D. Software
_______3.It displays the name or title of the document.
A. Name Bar C. Title Bar
B. Status Bar D. Menu Bar
_______4.It is located directly below the Title bar and it displays
the menu/toolbars.
A. Menu Bar C. Title Bar
B. Taskbar D. Quick Access Tool Bar
_______5.It provides shortcut to menu commands.
A. Menu Bar C. Title Bar
B. Taskbar D. Quick Access Tool Bar
_______6.It allows you to add frequently used commands.
A. Menu Bar C. Title Bar
B. Taskbar D. Quick Access Tool Bar
_______7.The strip of buttons and icons located above the work
area in MS Word.
A. Office Button C. Status Bar
B. Text Area D. Ribbon
_______8.Click the ____________________ to find a drop down

14
 menu containing options such as open, save and print.
A. Office Button C. Status Bar
B. Text Area D. Ribbon
_______9.The area where you type your document.
A. Office Button C. Status Bar
B. Text Area D. Ribbon
_______10. It shows the open programs usually at the bottom of
the word window.
A. Office Button C. Status Bar
B. Text Area D. Ribbon
Test II. Explain the following parts of Microsoft Word.
11. Title Bar
12. Menu Bar
13. Toolbars
14. The Ruler
15. Quick Access Toolbar
16. Office Button
17. Text Area
18. Ribbon
19. Status Bar
20. Zoom Slider

2.2 How to use Microsoft Word.

2.2.1 Manage document

a. To create a new blank document:

 Click the Microsoft Office button.
 Select New. The New Document dialog box appears.
 Select Blank document under the Blank and recent section.
It will be highlighted by default.
 Click Create. A new blank document appears in the Word
window.

b. Save a document

a. Click FILE > Save, pick or browse to a folder, type a name for your
document in the File name box, and click Save.
b. Save your work as you go - hit Ctrl+S often. This is the short cut key
for Save.

15
 c. Exiting Word

Typically you would save your work before exiting. This lesson did not
require you to enter any information. Without text in the text area, there is
nothing to save. To exit Word:

1. Click on File.
2. Highlight Exit, which can be found at the bottom of the drop-down
menu.
3. Press Enter.
4. If you have entered text, you will be prompted: "Do you want to save
changes to Document1?" To save your changes, click on Yes.
Otherwise, click on No.
5. Specify the correct folder in the Save In box.
6. Name your file by typing lesson1.doc in the File Name field.
7. Click on Save.

2.2.2 Format Text

To create and design effective documents, you need to know how
to format text. In addition to making your document more
appealing, formatted text can draw the reader's attention to specific parts
of the document and help communicate your message.

In this lesson, you will learn to format the font size, style, and color of text,
as well as how to use the Bold, Italic, Underline, and Change Case
commands.

Selecting Text

You need to select text to be able to apply formatting to that text. Among
the ways to select text:

1. Click and drag with your mouse.

2. Double-click a word to select the word.
3. Triple-click in a paragraph to select the paragraph.
4. Click and drag in the document's Selection Area in the left margin.

Selecting Fonts

The Font group is located on the Home tab. The most commonly used
commands in the Font group are:
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 1. Font. Choose between a wide selection of fonts.
2. Font Size. Change the size of your text.
3. Bold. Bold your text.
4. Italic. Italicize your text.
5. Underline. Underline your text.
6. Strikethrough. Strikethrough your text.
7. Text Highlight Color. Highlight your text.
8. Font Color. Change the color of your text.
9. Clear All Formatting. Clear all formatting in the selection and return the
text to its default.

a. To format font size:

 Select the text you want to modify.
 Left-click the drop-down arrow next to
the font size box on the Home tab. The
font size drop-down menu appears.
 Move your cursor over the various font
sizes. A live preview of the font size will
appear in the document.
 Left-click the font size you want to use. The
font size will change in the document.

b. To format font style:

 Select the text you want to modify.
 Left-click the drop-down arrow next to
the font style box on the Home tab.
The font style drop-down menu
appears.
 Move your cursor over the various font
styles. A live preview of the font will
appear in the document.
 Left-click the font style you want to use.
The font style will change in the
document.

c. To format font color:

 Select the text you want to modify.
 Left-click the drop-down arrow next to
the font color box on the Home tab.
The font color menu appears.
 Move your cursor over the various font
colors. A live preview of the color will
appear in the document.
 Left-click the font color you want to use.
The font color will change in the
document.

Your color choices aren't limited to the drop-down menu that appears.
Select More Colors at the bottom of the list to access the Colors dialog box.
Choose the color you want, then click OK.

17
d. To use the Bold, Italic, and Underline
commands:
 Select the text you want to modify.
 Click the Bold, Italic, or Underline
command in the Font group on the
Home tab.

e. To change the text case:

 Select the text you want to modify.
 Click the Change Case command in
the Font group on the Home tab.
 Select one of the case options from the
list.

f. Change Text to WordArt

You can quickly and easily add visual appeal to Word text using WordArt.
To change text to WordArt:
1. Select the text you want to convert to WordArt.

2. From the Insert tab, in the Text group, select WordArt.

3. Select an option from the drop-down list.

g. Clear Existing Formatting

You can clear the formatting in a

document by selecting the section you
want to clear (or press Ctrl+A to select
the entire document), and from the
Home tab in the Font group, select
Clear All Formatting.

2.2.3 Format Paragraph

An important part of creating effective documents lies in the document
design. As part of designing the document and making formatting decisions,
you will need to know how to modify the spacing. In this lesson, you will
learn how to modify line and paragraph
spacing in various ways.

18
 Modifying spacing
a. To format line spacing:
 Select the text you want to format.
 Click the Line spacing command in the Paragraph group on the
Home tab.
 Select a spacing option.
OR
 Select Line Spacing
Options. The Paragraph
dialog box appears. Use
the Line spacing drop-
down menu to select a
spacing option.
 Modify the before and
after points to adjust
line spacing as needed.
 Click OK.

b. Paragraph spacing
Just as you can format spacing
between lines in your document, you can
choose spacing options between each
paragraph. Typically, extra spaces are
added between paragraphs, headings, or
subheadings. Extra spacing between
paragraphs adds emphasis and makes a
document easier to read.
To format paragraph spacing:
 Click the Line spacing command
on the Home tab.
 Select Add Space Before
Paragraph or Remove Space After Paragraph from the
menu. If you don't see the option you
want, click Line Spacing Options to
manually set the spacing.

OR
 Select Line Spacing Options. The
Paragraph dialog box appears.
 Change the Before and After points
in the Paragraph section.

 Click OK.
Line spacing is measured in lines or
points, which is referred to as leading.
When you reduce the leading, you
automatically bring the lines of text closer together. Increasing the leading
will space the lines out, allowing for improved readability.

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c. To change text alignment:
 Select the text you want to modify.
 Select one of the four alignment
options from the Paragraph group
on the Home tab.
o Align Text Left: Aligns all of the
selected text to the left margin
o Center: Aligns text an equal
distance from the left and right
margins
o Align Text Right: Aligns all of
the selected text to the right
margin
o Justify: Aligns text equally to the right and left margins;
used in many books, newsletters, and newspapers

d. Set Indentation
You can set indentation in your document using the Paragraph dialog box.
To set indentation:
1. On the Home tab, select the Paragraph group Dialog Box Launcher.

2. In the Paragraph dialog box, set the options in the Indentation section

and click OK.

2.2.4 Format document (page-layout)

You may find that the default page
layout settings in Word are not sufficient for
the document you want to create, in which
case you will want to modify these settings. In
addition, you may want to change the page
formatting depending on the document you're
creating.
In this lesson, you will learn how to change
the page orientation, paper size, and page
margins, as well as how to insert a break.
a. To change page orientation:
 Select the Page Layout tab.
 Click the Orientation command in the Page
Setup group.

 Left-click either Portrait or Landscape to

change the page orientation.
Landscape format means everything on the page is oriented horizontally,
while portrait format means everything is oriented vertically.

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b. To change the paper size:
 Select the Page Layout tab.
 Left-click the Size command, and a drop-down menu will appear.
The current paper size is highlighted.

 Left-click a size option to select it. The

page size of the document changes.

c. To format page margins:

 Select the Page Layout tab.
 Click the Margins command. A menu of
options appears. Normal is selected by
default.
 Left-click the predefined margin size you
want.

OR
Select Custom Margins from the menu.
The Page Setup dialog box appears.
 Enter the desired margin size in the
appropriate fields.
You can always access the Page
Setup dialog box by clicking the small arrow in
the bottom-right corner of the Page Setup group.
The dialog box should look familiar to people
who have used previous versions of Word
d. To insert a break:
 Place your insertion point where you
want the break to appear.
 Select the Page Layout tab.
 Click the Breaks command. A menu
appears.
 Left-click a break option to select it. The
break will appear in the document.
Why would you need to use a break?
Each type of break serves a different purpose
and will affect the document in different
ways. Page breaks move text to a new page
before reaching the end of a page, while section
breaks create a barrier between parts of the
document for formatting purposes. Column
breaks split text in columns at a specific point.
Practice using the various break styles to see how
they affect the document.

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2.2.5 Insert text box
You may want to insert a text box into your document to draw
attention to specific text or to give you the ability to easily move
text around within a document.
In this lesson, you will learn how to insert a text box and format it in
various ways, including resizing and moving it and changing the text box
shape, color, and outline.
a. To insert a text box:
 Select the Insert tab on the
Ribbon.
 Click the Text Box command
in the Text group.
 Select a Built-in text
box or Draw Text Box from
the menu.
 If you select Built-in text
box, left-click the text box
you want to use, and it will
appear in the document.
OR
 If you select Draw Text Box,
a crosshair cursor will
appear. Left-click your mouse
and while holding it down,
drag your mouse until the
text box is the desired size.

 Release the mouse button.

b. To change text box style:

 Select the text box. A new Format tab appears with Text Box
Tools.

 Select the Format tab.

 Click the More drop-down arrow in the Text Box Style group to
display more style options.
 Move your cursor over the styles, and Live Preview will preview
the style in your document.
 Left-click a style to select it.

c. To change shape fill:

 Select the text box. A new Format tab appears with Text Box
Tools.
 Click the Shape
Fill command to display a
drop-down list.
 Select a color from the list,
choose No Fill, or choose one
of the other options.

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d. To change the shape outline:
 Select the text box. A
new Format tab appears
with Text Box Tools.
 Click the Shape
Outline command to display
a drop-down list.
 Select a color from the list,
choose No Outline, or choose
one of the other options.
e. To change the text box shape:
 Select the text box. A
new Format tab appears
with Text Box Tools.
 Click the Change
Shape command to display a
drop-down list.
 Select a shape from the list.

f. To move a text box:

 Left-click the text box. Your cursor becomes a cross with
arrows on each end.
 While holding the mouse button, drag the text box to the
desired location on the page.
 Release the mouse button.
g. To resize a text box:
 Select the text box.
 Left-click one of the blue sizing handles.
 While holding down the mouse button, drag the sizing
handle until the text box is the desired size.
If you drag the blue sizing handles on any of the four corners, the text
box will resize in the same proportions. The sizing handles on the top or
bottom of the text box will allow you to resize vertically, while the handles
on the left and right sides will resize the text box horizontally.

2.2.6 Insert Special Characters

You can insert special characters in your Word documents. To insert a special
character:

1. Click in your document where you want to insert the character.

2. Select the Insert tab, and from the Symbols group, select Symbol drop-
down list.

23
 3. Select a displayed symbol, or click More Symbols to
view all of the available characters.

4. Select the character you want to

insert using the Symbols and Special
Characters tabs, and click Insert to
insert it into your document.

2.2.7 Use Bullets and Numbering

Bulleted and numbered lists can be used in your documents
to arrange and format text to draw emphasis. In this lesson, you will learn
how to modify existing bullets, insert new bulleted and numbered lists, and
select symbols as bullets.
a. To insert a new list:
 Select the text you want to
format as a list.
 Click the Bullets or
Numbering commands on the
Home tab.
 Left-click the bullet or
numbering style you want to
use. It will appear in the
document.
 Position your cursor at the end
of a list item, and press
the Enter key to add an item to
the list.
To remove numbers or bullets
from a list, select the list and click
the Bullets or Numbering command
s.

b. To select an alternate bullet or

numbering style:
 Select all of the text in an existing list.
 Click
the Bullets or Numbering commands
on the Home tab.
 Left-click to select an alternate bullet or
numbering style.

c. Using bulleted lists

To use a symbol as a bullet:
 Select an existing list.
 Click the Bullets command.

24
  Select Define New Bullet from the list. The Define New Bullet
dialog box appears.
 Click the Symbol button. The Symbol dialog box appears.
 Click the Font: drop-down box, and select a font category.

 Left-click a symbol to
select it.
 Click OK. The symbol
will now appear in
the Preview section
of the Define New
Bullet dialog box.
 Click OK to apply the
symbol to the list in
the document.

You can use a picture as a

bullet. Click
the Picture button in the
Define New Bullet dialog box, then locate the image file on your computer.
To change the bullet color:
 Select an existing list.
 Click the Bullets command.
 Select Define New Bullet from the
list. The Define New Bullet dialog box
appears.
 Click the Font button. The Font dialog
box appears.
 Click the Font color: drop-down box.
 Left-click a color to select it.
 Click OK. The bullet color will now
appear in the Preview section of the
Define New Bullet dialog box.
 Click OK to apply the bullet color to the
list in the document.
You can also change the bullet font and
formatting in the Font dialog box.

2.2.8 Smart Lookup

When you right-click on an item in Word 2016 or 2019, one

of the available options is Smart Lookup.

This will launch the Insights pane, which is powered by Bing,

Microsoft's search engine. Articles, definitions, images, and
so on will appear in the pane.

25
You can also launch the Insights pane by selecting the Review tab and then
selecting Smart Lookup in the Insights group.

2.2.9 Insert Pictures/Images

Pictures can be added to Word documents and then formatted in

various ways. The picture tools in Word 2007 make it easy to incorporate
images into your documents and modify these images in innovative ways.

In this lesson, you will learn how to insert a picture from your
computer, change the picture style and shape, add a border, and crop and
compress pictures.
Inserting and modifying pictures
a. To insert a picture:
 Place your insertion
point where you want the image
to appear.
 Select the Insert tab.
 Click the Picture command in
the Illustrations group. The
Insert Picture dialog box appears.

 Select the image file on your

computer.

 Click Insert, and it will appear in your document.

Left- click
a cor ner
sizing

handle, and while holding down the mouse button resize the image. The
image retains its proportions.

b. To wrap text around an image:

 Select the image.
 Select the Picture Tools
Format tab.
 Click the Text
Wrapping command in the
Arrange group.
26
  Left-click a menu option to select it. In this example, we
selected Tight.
 Move the image around to see how the text wraps for each
setting.
 The Position button has predefined text wrapping settings. The
Position button is located to the left of the Text Wrapping
button.
 Click the Position button, and a drop-down list of text wrapping
options will appear. Hover over an option to see what it does.

If you can’t get your text to wrap the way you want, click the Text
Wrapping command and select More Layout Options from the menu. You
can make
more precise changes in the Advanced Layout dialog box that appears.

c. To crop an image:
 Select the image.
 Select the Format tab.
 Click the Crop command. The
black cropping handles appear.
 Left-click and move a handle to
crop an image.
 Click the Crop command to
deselect the crop tool.
Corner handles will crop the image
proportionally.

d. To compress a picture:
 Select the picture.
 Select the Format tab.
 Click the Compress
Pictures command in the
Adjust group. A dialog box
appears.
 Click the Options button to
access the Compression
Setting dialog box.

 Choose the target output.

 Change any of the default picture settings you want.
 Click OK in the Compression Settings dialog box.
 Click OK in the Compress Pictures dialog box.

You need to monitor the file size of your images and documents that
include images, especially if you send them via email. Cropping and resizing
an image doesn’t decrease the image file size, but compression does.

e. Other picture tools

There are many other things
you can do to modify a picture.
From the Format tab, some of
the other useful commands
include:

27
  Change Picture: Selects a new picture from your computer
 Reset Picture: Reverts to original image
 Brightness: Adjusts the brightness of an image
 Color: Adjusts the contrast of an image from light to dark
 Recolor: Modifies the color in a variety of ways, including black
and white, sepia, pink, and purple

f. To change the shape of a

picture:
 Select the picture.
 Select the Format tab.
 Click the Picture
Shape icon. A menu
appears.

 Left-click a shape to select

it.

g. To apply a picture style:

 Select the picture.
 Select the Format tab.
 Click the More drop-down
arrow to display all of the
picture styles.
 Hover over a picture style
to display a live preview of
the style in the document.
 Left-click a style to select
it.

h. To add a border to a picture

manually:
 Select the picture.
 Select the Format tab.
 Left-click the Picture Border command,
and select a color.
OR
 Select Weight from the menu and choose a
line weight.

2.2.10 Move and Copy Text

You can easily move and copy text in a
document, and paste it wherever you want it to
go, including into other documents. Using the
Cut, Copy, and Paste commands, you can edit
and rearrange text and other elements you insert
into a document. You can drag and drop text to move it, or use the Cut and
Paste technique. When copying text, you’re making a duplicate of the
original.
1. Select the text or other item you want to move or copy.
2. Drag the selected text and drop it where you want it to appear.
3. To copy the selection, press and hold the Ctrl key while dragging.

28
4. To move selected text with the Cut command, click the Cut button on
the Home tab of the Ribbon.
5. To copy selected text with the Copy command, click the Copy button.
6. To paste the cut or copied text, click where you want it to go and click
the Paste button.
7. To control paste options, click the Paste menu button and choose an
option.

Lesson 2.2 How to Use Microsoft Word

Formative Examination

29
 TASK OBE-SOURCE
Microsoft Word: LO1.1 Creative and
A. Create a Business Letter Critical Thinking
1. Create your Application Letter in block format.

2. Format the letter according to the following:

 Select All of the text and use the Font options to
format the type:
Maiandra GD, 12 font size, and black
 The margin, left – 1’’, right -0.5’’, top – 1’’,
bottom - 0.5’’, alignment – justify,
 The applicant name should be capital letter and
bold.
 Save your practice document and name it:
Application Letter <your Family name>
Criteria:
Creativity 15
Content 15
Accuracy 10
40 pts.

B. Working with Pictures

Open a blank Microsoft Word document. You can use
Pictures, Microsoft ClipArt, or Clips Online, to do the
following:

Insert a picture of a sunrise or sunset.

 Use Format->Size to resize the picture to 1.5"
wide
 Use In-Line Text Wrapping
Next to the picture type: The weather is great!

Comp 002 – Computer Application

TABLE OF SPECIFICATION

30
 No. of
LESSON DESCRIPTION Item No.
Items
1. Introduction to Computer
Application
Test I: 1, 2, 4, 5
1.1 Basic Computer and IT Terms 6
Test III 21-22
1.2 Computer Application Test III 1-5 5

2. Microsoft Word
Test 1: 3,6,7,8,9
2.1 Parts of Microsoft Word 18
Test II: 1-13
Test 1: 10, Test III
2.2 How to Use Microsoft Word 16
6-20
Total 45

Summative Examination
Comp 002 - Computer Application

Name: __________________________________ Date: ____________

Tech-Voch Program: _______________________ Comp 002
(Module 1)

Directions: Answer the following questions and submit this summative

exam which is part of the subject requirement of Comp 002.

I. Multiple Choice. Read the question carefully and choose the best answer
from the given choices. Write your answer on the space provided before
each number.

______1. An electronic device designed to manipulate data in order to achieve

and desired result based in the stoned instructions.
A. Computer C. Microprocessor
B. Calculator D. Television
______2. It is the non-tangible part of an information system that tells the
computer how to do its job.
A. Hardware C. Software
B. Peopleware D. Malware
______3. It displays the name or title of the document.
A. Name Bar C. Title Bar
B. Status Bar D. Menu Bar
______4. Which of the following refers to the raw facts that the user enter into
the computer?
A. Information C. Data
B. Keyboard D. Software
______5. Which of the following controls the hardware so that application
software can perform any action or task and without it, you cannot run a
program in a computer?
A. Hardware C. Application Software
B. System Software D. Program
______6. Which of the application software is specially made for an
organization?

31
 A. Attendance System C. Google
B. Microsoft Word D. Windows
______7. Which of the computer terms refer to the initial screen when you
turned on any type of computer?
A. Monitor C. Icon
B. Desktop D. Folder
______8. The GUI stands for?
A. Graphical User Interface C. Graphical User Images
B. Graph Use Interface D. Graphical Usage Interface
______9. It shows the open programs usually at the bottom of the word
window.
A. Office Button C. Status Bar
B. Text Area D. Ribbon

______10. How do you open a program such as a Microsoft Word when there
are no icons on the desktop?
A. Right click to reveal all icons
B. Restart the computer
C. It is not possible to open program if no icons are on the desktop
D. Click the start button and select program from the menu

Test II. Identify/label the parts of the Microsoft Word Graphical User
Interface (GUI).

Test III. Essay

1-5. What is the importance of studying computers/information technologies?

32
6-10. Write the step-by-step procedure in a formatting text, paragraph and
document.

11-15. Write the step-by-step procedure in inserting textbox, special

characters and pictures/images.

16-20. Write the step-by-step procedure in inserting bullets and numbering.

21-22. What is computer?

33
34