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Comprehensive Breakdown of A Logical Data Flow Diagram (LDFD)

The document provides a detailed breakdown of the Logical Data Flow Diagram (LDFD) outlining the roles of entities, processes, data flows, and data stores involved in student enrollment at a tutorial center. It describes the interactions between students, tutorial center management, and archives, as well as the processes for enrollment verification, payment validation, and record maintenance. Additionally, it highlights the importance of compliance and reconciliation in managing enrollment and financial records.

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Daniel Solomon
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16 views4 pages

Comprehensive Breakdown of A Logical Data Flow Diagram (LDFD)

The document provides a detailed breakdown of the Logical Data Flow Diagram (LDFD) outlining the roles of entities, processes, data flows, and data stores involved in student enrollment at a tutorial center. It describes the interactions between students, tutorial center management, and archives, as well as the processes for enrollment verification, payment validation, and record maintenance. Additionally, it highlights the importance of compliance and reconciliation in managing enrollment and financial records.

Uploaded by

Daniel Solomon
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Comprehensive Breakdown of the Logical Data Flow

Diagram (LDFD)
This document provides an exhaustive description of the Logical Data Flow
Diagram (LDFD) as outlined in the uploaded file. Every component, process,
and data flow is detailed with precise explanations.

1. Entities (External Agents)


Entities represent external actors interacting with the system.

1.1 Student
 The primary initiator of the enrollment process.
 Provides required information to Tutorial Centre Management.

 Submits Filled Enrollment Form and Payment Proof.

 Receives a Payment Receipt and Notification regarding enrollment


status.

1.2 Tutorial Centre Management


 The central system administrator responsible for processing
student enrollments.

 Verifies payment status and processes Enrollment Verification


Document.

 Grants Access Approval based on successful enrollment.

 Maintains Enrollment and Financial Records.

 Archives outdated data into the Archives.

1.3 Archives
 Stores Old Enrollment Records and Old Financial Records.

 Maintains Archived Records for reference and compliance.

 Ensures proper record retention policies.


2. Processes
2.1 Enrollment Form Review (Process 1.0)
 Accepts Filled Enrollment Form from the Student.

 Reviews form for completeness and accuracy.

 If valid, generates an Enrollment Verification Document.

 Sends data to Recording Enrollment Data (Process 2.0).

2.2 Recording Enrollment Data (Process 2.0)


 Receives Enrollment Verification Document from Process 1.0.

 Logs student details in Enrollment Records.

 Generates Validated Enrollment Data.

 Sends Enrollment & Payment Records to Access Verification


(Process 5.0).

 Updates Enrollment/Financial Records.

2.3 Verify Payment (Process 3.0)


 Accepts Payment Proof from the Student.

 Cross-checks payment details with Financial Records.

 If valid, generates a Validated Payment Record.

 Sends payment status updates to Payment Transaction Logging


(Process 4.0).

 Provides input for Access Verification (Process 5.0).

2.4 Payment Transaction Logging (Process 4.0)


 Logs Validated Payment Record from Process 3.0.

 Updates Enrollment & Payment Records.

 Sends financial status updates to Reconciliation (Process 7.0).

 Provides data for compliance in Record and Archiving Compliance


(Process 6.0).

2.5 Access Verification (Process 5.0)


 Receives Validated Enrollment Data from Process 2.0.

 Receives Enrollment & Payment Records from Process 4.0.


 Grants Access Approval to the student if records are valid.

 Sends Payment and Enrollment Status updates to the Student.

 Issues Notification on final enrollment outcome.

2.6 Record and Archiving Compliance (Process 6.0)


 Ensures all Payment and Enrollment Records are properly
maintained.

 Transfers Old Enrollment Records and Old Financial Records to


Archives.

 Updates system with Archived Records.

 Ensures compliance with record-keeping policies.

2.7 Reconciliation (Process 7.0)


 Cross-verifies Payment Record with Enrollment Record.

 Ensures all financial transactions match enrollments.

 Identifies discrepancies and resolves them.

 Sends final, reconciled records to Archives.

3. Data Flows
Data flows represent the movement of information between entities,
processes, and data stores.

3.1 Data Received from Student


 Filled Enrollment Form → Sent to Enrollment Form Review
(Process 1.0).

 Payment Proof → Sent to Verify Payment (Process 3.0).

3.2 Internal Data Movements


 Enrollment Verification Document → Sent from Process 1.0 to
Process 2.0.

 Validated Payment Record → Sent from Process 3.0 to Process


4.0.

 Validated Enrollment Data → Sent from Process 2.0 to Process


5.0.
 Enrollment & Payment Records → Shared between Process 4.0,
Process 5.0, and Process 7.0.

 Payment Record & Enrollment Record → Sent to Reconciliation


(Process 7.0).

 Outdated Records → Sent to Record and Archiving Compliance


(Process 6.0).

3.3 Data Sent to Student


 Payment Receipt → Issued after payment validation.

 Notification → Sent after Access Verification (Process 5.0) with


final enrollment status.

4. Data Stores
 Enrollment Record → Stores student enrollment details.

 Payment Record → Stores student payment transactions.

 Enrollment & Financial Records → Maintains combined enrollment


and payment history.

 Archived Records → Contains old enrollment and financial records for


compliance.

 Outdated Records → Temporary storage before final archiving.

Final Summary
1. The Student submits Filled Enrollment Form and Payment Proof.
2. Tutorial Centre Management processes enrollment verification and
payment validation.
3. If verified, the system updates Enrollment & Payment Records.
4. Access Verification determines whether the student is granted
access.
5. The student receives a Notification confirming or denying access.
6. Reconciliation ensures consistency in financial and enrollment
records.
7. Record and Archiving Compliance transfers outdated data to
Archives for retention.
This is the complete, fully detailed description of your Logical Data Flow
Diagram (LDFD). Let me know if you need it visualized or further refined! 🚀

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