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SRS Document Sample For Recruitment System

The Recruitment System is a software application designed to automate and streamline the hiring process for organizations, improving efficiency and candidate experience. It includes features such as job posting management, automated resume screening, and interview scheduling, while addressing challenges like data privacy and user experience. The system aims to enhance recruitment operations by facilitating structured and automated hiring processes for HR teams and applicants.

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21 views3 pages

SRS Document Sample For Recruitment System

The Recruitment System is a software application designed to automate and streamline the hiring process for organizations, improving efficiency and candidate experience. It includes features such as job posting management, automated resume screening, and interview scheduling, while addressing challenges like data privacy and user experience. The system aims to enhance recruitment operations by facilitating structured and automated hiring processes for HR teams and applicants.

Uploaded by

tarush.jarvis.pa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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22124110

Tarush Gupta

Lab1
Recruitment System: Project Analysis

1. Introduction

A Recruitment System is a software application designed to streamline the hiring


process for organizations. It automates various stages of recruitment, such as job
posting, applicant tracking, resume screening, interview scheduling, and hiring
decisions. This system improves efficiency, reduces manual workload, and
enhances the overall candidate experience.

2. Problem Statement

2.1 Scope of the Project


The Recruitment System will facilitate end-to-end hiring processes for organizations,
helping HR teams manage job vacancies, applications, candidate evaluations, and
communication in a structured and automated manner.

2.2 Stakeholders
●​ HR Managers & Recruiters – Responsible for job postings, screening, and
hiring.
●​ Job Applicants – Candidates applying for jobs through the system.
●​ Hiring Managers – Conduct interviews and make hiring decisions.
●​ System Administrators – Manage user roles, access controls, and overall
system functionality.
●​ Third-Party Agencies – External recruitment firms or job portals integrated
into the system.

2.3 Key Requirements


●​ Job Posting Management – Create, edit, and remove job postings.
●​ Candidate Application Portal – Allow applicants to submit resumes and
track applications.
●​ Automated Resume Screening – Use AI or keyword-based filtering to
shortlist candidates.
●​ Interview Scheduling – Enable recruiters to schedule interviews with
candidates.
●​ Applicant Tracking System (ATS) – Track applicant progress in the hiring
pipeline.
●​ Notifications & Communication – Send automated emails/SMS for
interview updates.
●​ Data Security & Access Control – Restrict access based on user roles.

2.4 Challenges
●​ Handling a Large Volume of Applications – Efficiently managing high
applicant traffic.
●​ Bias-Free AI Screening – Ensuring fairness in automated resume filtering.
●​ Integration with External Platforms – Compatibility with LinkedIn, Indeed,
etc.
●​ User Experience & Accessibility – Designing an intuitive and inclusive
UI/UX.
●​ Data Privacy & Compliance – Adhering to GDPR, HIPAA, or local
employment regulations.

3. Key Use Cases & Functional Requirements

3.1 Use Cases


●​ Job Posting & Management:
○​ HR creates and posts a job opening.
○​ System allows edits or removal of job listings.
●​ Candidate Application & Tracking:
○​ Applicants submit resumes and application forms.
○​ System notifies applicants about their application status.
●​ Resume Screening & Shortlisting:
○​ Automated keyword-based filtering of applications.
○​ Manual shortlisting by recruiters.
●​ Interview Scheduling & Management:
○​ HR schedules interviews and sends notifications.
○​ Candidates confirm interview slots.
●​ Hiring Decision & Offer Management:
○​ HR marks candidates as selected/rejected.
○​ System generates offer letters and onboarding details.
3.2 Functional Requirements
●​ User Authentication & Authorization
●​ Job Posting & Editing Module
●​ Resume Upload & Parsing System
●​ Automated Candidate Ranking Algorithm
●​ Real-time Notifications (Email/SMS)
●​ Interview Scheduling Calendar
●​ Role-based Access Control (RBAC)

4. System Constraints & Assumptions

4.1 System Constraints


●​ Scalability – Must handle a growing number of job postings and applicants.
●​ Integration Limits – May have API constraints when integrating with external
job portals.
●​ Data Storage & Retention – Must store applicant data securely while
complying with regulations.
●​ Performance – The system should respond to user actions with minimal
latency.

4.2 Assumptions
●​ Internet Connectivity – Users require a stable internet connection for
real-time operations.
●​ User Familiarity with Digital Systems – Basic digital literacy is assumed for
applicants and recruiters.
●​ Legal Compliance – The system will comply with labor laws and data privacy
policies.
●​ Company Policies on Hiring – The organization follows structured hiring
procedures that align with system functionalities.

5. Conclusion

The Recruitment System aims to streamline the hiring process through automation,
improving efficiency, fairness, and user experience. By addressing the outlined
challenges and adhering to key requirements, the system can significantly enhance
recruitment operations for businesses of all sizes.

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