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ICT Project Guide

The document outlines a step-by-step guide for completing an ICT project, including setting up a project, working with MS Access to create tables, queries, forms, and reports, and analyzing data in MS Excel. It emphasizes the importance of documenting each step with screenshots and descriptions. The final submission deadline is set for December 14th.

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mahiraziz826
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21 views4 pages

ICT Project Guide

The document outlines a step-by-step guide for completing an ICT project, including setting up a project, working with MS Access to create tables, queries, forms, and reports, and analyzing data in MS Excel. It emphasizes the importance of documenting each step with screenshots and descriptions. The final submission deadline is set for December 14th.

Uploaded by

mahiraziz826
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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How to Complete the ICT Project

1. Set Up Your Project

- Choose an organization (e.g., retail store, hospital, or school) and define its purpose.

- Decide the data you'll collect (e.g., products, sales, customers, staff).

- Create a brief introduction about the organization in MS Word.

2. Work with MS Access

Step 1: Create Tables

1. Open MS Access and create a New Database.

2. Design 6 tables:

- Example for a "Product Details" table:

- Fields: Product ID (Primary Key), Name, Size, Price, Manufacturing Date.

- Data Types:

- Product ID: AutoNumber

- Name: Text

- Size: Text

- Price: Currency

- Manufacturing Date: Date/Time

- Enter at least 20 records for each table.

3. Link tables:

- Go to Database Tools > Relationships.

- Drag fields to create relationships between tables (ensure primary/foreign keys are set).

Step 2: Create Queries

1. Simple Select Query: Extract specific information (e.g., all products priced above $200).
- Use Query Design to select fields and apply conditions.

2. Logical Operators: Add criteria like Price > 200 AND Size = 'Large'.

3. Calculated Field: Create a new field in a query (e.g., TotalPrice: [Price]*[Quantity]).

4. IIF Statement: Use a conditional formula (e.g., Discount: IIF([Price]>200, "Yes", "No")).

5. Group By Query: Summarize data (e.g., total sales by product).

6. Action Queries: Use Delete and Update queries to modify data.

Step 3: Create Forms

1. Use the Form Wizard to create a form.

2. Customize:

- Add fields (new and existing).

- Insert command buttons (e.g., to navigate between records).

- Use IIF statements for conditional formatting or validation.

Step 4: Create Reports

1. Use the Report Wizard to create:

- Ungrouped Report: Shows data as-is.

- Grouped Report: Groups data by a specific field (e.g., products by category).

2. Add calculated controls in sections (e.g., totals, averages).

3. Format the report layout for readability.

Step 5: Create a Switchboard

1. Go to Database Tools > Switchboard Manager.

2. Create buttons for easy navigation (e.g., "View Reports," "Open Form").

3. Work with MS Excel

Step 1: Export Data from MS Access


1. Open your table in MS Access.

2. Click External Data > Export > Excel and save the file.

Step 2: Analyze Data

1. Functions:

- Use SUM, AVERAGE, MIN, MAX, COUNT, etc., on data columns.

- Apply Nested IF or COUNTIF for conditional analysis.

2. Pivot Tables:

- Summarize data dynamically by dragging fields.

3. Graphs:

- Insert scatter plots, column charts, and multi-series charts.

4. Database Functions:

- Use DSUM, DMAX, DCOUNT, etc., for specific criteria.

5. Descriptive Statistics:

- Use formulas to calculate mean, variance, skewness, etc.

4. Document Everything

1. Take screenshots for all steps:

- Tables, queries, forms, reports, switchboard, Excel formulas, and graphs.

2. Paste screenshots into your MS Word project report.

3. Write brief descriptions:

- What each step does.

- The results shown in the screenshots.

5. Finalize and Submit

- Review the report for completeness and clarity.

- Ensure all sections (tables, queries, Excel analysis) are explained.


- Submit the soft copy by 14th December.

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