Q 1).. Given below is a student table.

Write a function to add pass/fail to the

results column based on the following criteria.
Condition : If student marks > 60 and attendance > 75%, then pass else the
student fails.

Q2) . What do you mean by Relative cell referencing and Absolute cell
referencing in MS Excel?

Relative cell referencing Absolute cell referencing

In Relative referencing, there is a

change when copying a formula Meanwhile, there is no change in Absolute
from one cell to another cell with cell referencing when a formula is copied,
respect to the destination. cells’ irrespective of the cell’s destination.
address

This type of referencing is there by If you don’t want a change in the formula
default. Relative cell referencing when it’s copied across cells, then
doesn’t require a dollar sign in the absolute referencing requires you to add a
formula. dollar sign before and after the column
and row address.
Q3. How can you restrict someone from copying a cell from your
worksheet?

1. First, choose the data you want to protect.

2. Hit Ctrl + Shift + F. The Format Cells tab appears. Go to the Protection tab.
Check Locked and click OK.

3. Next, go to the Review tab and select Protect Sheet. Enter the password to
protect the sheet.

Q4. How is a Formula different from a Function in Excel?

Formula Function

The formula is like an equation in Excel,

the user types in that. It can be any type Whereas, a function in Excel is a
of calculation depending on the user’s predefined calculation which is in-built in
choice. Excel.

However, performing calculations

becomes more comfortable and faster
Manually typing out a formula every time while working with functions.
you need to perform a calculation,
consumes more time. Ex: = SUM(A1:A3)

Ex: = A1+A2+A3

Q5. How will you write the formula for the following? - Multiply the value in
cell A1 by 10, add the result by 5, and divide it by 2.

Ans : The correct answer is ((A1*10)+5)/2.

Q6.What is the difference between count, counta, and countblank?

The count function is very often used in Excel. Here, let’s look at the difference
between count, and it’s variants - counta and countblank.
1. COUNT
It counts the number of cells that contain numeric values only. Cells that have
string values, special characters, and blank cells will not be counted. Shown
below is an example of the count function.

2. COUNTA
It counts the number of cells that contain any form of content. Cells that have
string values, special characters, and numeric values will be counted. However, a
blank cell will not be counted. Shown below is an example of the counta function.

3. COUNTBLANK
As the name suggests, it counts the number of blank cells only. Cells that have
content will not be taken into consideration. Shown below is an example of the
countblank function.

Q 7. What is the shortcut to add a filter to a table?

The filter mechanism is used when you want to display only specific data from
the entire dataset. By doing so, there is no change being made to the data.
The shortcut to add a filter to a table is Ctrl+Shift+L.

Q8. How do you create a hyperlink in Excel?

To create a hyperlink, the shortcut used is Ctrl+K.

The ‘Insert Hyperlink’ box appears. Enter the address and the text to display.

Q9. How can we merge multiple cells text strings in a cell?

To merge text strings present in multiple cells into one cell, we use
the CONCATENATE().

ANs : @CONCATENATE(CELL ADDRESS1, STRING)

Q10. Write an IF function to return “Record is Valid” if age is greater than

20, and the salary should be greater than $40000. Else, return “Record is
Invalid

@if(AND(f2:f6>20,g2:g6>40000).”Record is Valid”, “Record is Invalid”)

Q11. How do we use the SUMIF() function in Excel?

The SUMIF() function adds the cell values specified by a given condition or
criteria.

Ans : @sumif(a2:a5,c2mb2:b5)

Q12). Using the COVID data, find the number of days in which the number
of deaths in Italy has been greater than 200.

To perform this operation, we can use the COUNTIFS() function. The dataset we
will be using is shown below:

@ COUNTIFS(G2:G35777,"Italy",E2:E35777,">200")

Q13) . Given below is a student table. Write a function to add pass/fail to

the results column based on the following criteria.
If student marks > 60 and attendance > 75%, then pass else the student fails.

Ans : IF(AND(U7>60,V7>75),”Pass”,”Fail”)

Q14 . A worksheet contains Roll Number , Marks in 2 subjects for 50

students in a class. Calculate Result and Grade using the following: A
student is declared as PASS if he gets 40 or more in both the subjects ,
Otherwise FAIL. All FAILED students will be given Grade IV For PASSED
students Grade will be obtained as follows :

AVERAGE GRADE

>=60 I
=50 II
=40 III

Ans :
To calculate AVERAGE In cell D2 enter the formula = AVERAGE (B2:C2) or =
(B2 + C2)/2 and press enter key It shows AVERAGE for the first student Drag the
formula up to D51

To find RESULT In cell E2 enter the formula =

IF(AND(B2>=40,C2>=40),”PASS”,”FAIL”) and press enter key It shows Result for
the first student Drag the formula up to E51
To find GRADE In cell E2 enter the formula =
IF(E2=”FAIL”,”IV”,IF(D2>=60,”I”,IF(D2>=50,”II”,”III”))) and press enter key It
shows Grade for the first student Drag the formula up to E51

Q15. The following worksheet contains Name & Sales of 10

salesmen .Calculate commission as per the following: Sales Commission

First 30,000 5%

Next 40,000 10%

Excess 15% A B C 1

Ans: = IF(B2 <=70000,1500+(B2-30000)*10%, 1500 +4000+ (B2-70000)*15%))

Q16. A worksheet contains name and marks in 3 subjects .

a) Construct 3D Pie Chart for Total marks

b) Construct 2D Line Chart for Subject 1 and Subject 3

Answers: 3D Pie Chart for Total marks

1. Select entire column of Total Marks ie E1:E11

2. Insert Tab—Chart group – Pie option—3D Pie Chart

3. 3D Pie diagram appears

4. Click at Chart tools – layout– Chart Title – Above the chart It displays a box
above the chart. Click inside the box and type the title as 3D PIE CHART FOR
TOTAL MARKS

5. Click on the Legend area , right Click and Click at select Data

6. Click on Edit at Horizontal Axis Labels

7. Select range as A2:A11 ( Click and drag) and OK

8. Names of students will be displayed in the legend

2D Line Chart for Subject 1 and Subject 3

1. Select B1:B11 Keep pressing Cntrl Key & Select D1:D11

2. Insert Tab—Chart group – Line option— sub option 2D

3. 2D Line Chart appears

4. Click at Chart tools – layout– Chart Title – Above the chart It displays a box
above the chart. Click inside the box and type the title as LINE CHART FOR
SUBJECT 1 AND 3

5. Under layout menu of Chart tools, select Axis Title - sub option Primary
horizontal axis – and position Below the Axis Axis Title box appears below the
horizontal axis Click inside the box and type the title as Student Names

6. Under layout menu of Chart tools, select Axis Title - sub option Primary vertical
axis – and position Rotated Axis Title box appears at the vertical axis in rotated
position Click inside the box and type the title as Marks
7. Click on labels at Horizontal Axis , Right Click and select Data Labels option
Click on Edit at Horizontal Axis Labels It asks for the range for Horizontal Axis
Labels Select the range as A2:A11 Names of students will be displayed in the
Horizontal Axis area

Q17. What is Mail Merge ? What are the uses of Mail merge ?

Ans :

Mail merge is a feature in word processing software, like Microsoft Word, that
allows you to create personalized documents, such as letters, labels, or
envelopes, for multiple recipients at once. It uses a template document and a
data source (such as an Excel spreadsheet) to insert personalized information,
like names, addresses, or other details, into the template.

For example, you could create a form letter with placeholders (like "Dear
[Name]"), and then use mail merge to automatically fill in the names and
addresses from an Excel file, generating a separate document for each recipient.

It's often used for things like:

 Sending mass emails with personalized content

 Creating newsletters or invitations with personalized details
 Printing labels or envelopes with recipient addresses

It saves time by automating the process of customizing documents for each

recipient.

Mail merge is quite versatile and can be used for a variety of purposes. Here are
some common uses:

1. Personalized Letters or Invitations:

o You can send personalized letters, event invitations, or thank-you
notes to multiple recipients, with each letter tailored to the individual
(e.g., including their name or specific details).
2. Mass Email Campaigns:
o Mail merge can be used to send personalized emails to a large
group of people, pulling information like first names, last names, or
other details from a data source. This helps make mass emails feel
more personal.
3. Newsletters:
 o If you run a newsletter, mail merge allows you to personalize each
issue for each recipient, whether it's addressing them by name or
adding custom content based on their preferences or history.
4. Labels and Envelopes:
o It’s commonly used to create address labels for bulk mailing. You
can generate labels for thousands of recipients without having to
enter each address manually.
5. Certificates and Awards:
o If you need to send out certificates for an event or completion of a
course, mail merge can help you personalize each certificate with
the recipient’s name and details.
6. Reports and Surveys:
o Personalized reports or surveys can be generated for each recipient
based on their specific information or responses.
7. Business Proposals or Contracts:
o If you need to send the same proposal or contract to multiple clients
with only slight variations (like their name, company, or the product
they're purchasing), mail merge can save you a lot of time.
8. Event Registration Confirmation or Tickets:
o For event planning, you can use mail merge to generate
confirmation emails or printable tickets with personalized
information.
9. Customer Invoices and Statements:
o Businesses often use mail merge to send personalized invoices,
bills, or statements to customers, ensuring each document includes
the correct details for each individual or account.

The key advantage of mail merge is its ability to automate the personalization of
mass communications, making processes faster and more efficient.

Q18. Write steps for doing Mail Merge ?

Mail merge is a great way to create personalized documents, like letters, labels,
or emails, that share the same format but contain different personalized
information. Here are the steps for performing a mail merge in Microsoft Word
using Excel as your data source:

Step 1: Prepare Your Data Source

1. Create an Excel Spreadsheet with your data (e.g., names, addresses,

etc.). Each column should have a header like "First Name," "Last Name,"
"Address," etc.
2. Make sure there are no blank rows or columns in your data.
 3. Save and close the Excel file.

Step 2: Start the Mail Merge in Word

1. Open Microsoft Word.

2. Go to the "Mailings" tab in the ribbon at the top of Word.
3. Click on "Start Mail Merge" and select the type of document you want to
create (e.g., Letters, Envelopes, Labels, etc.).

Step 3: Choose Recipients (Link to Your Excel File)

1. Click "Select Recipients" and choose "Use an Existing List".

2. Find and open your Excel file.
3. A dialog box will pop up—choose the correct sheet from your Excel file (if
you have multiple sheets) and click OK.

Step 4: Insert Merge Fields

1. Click "Insert Merge Field" in the "Mailings" tab.

2. Select the field you want to insert (e.g., First Name, Last Name). This will
add a placeholder where the personalized data will appear.
3. Repeat this for every field you want to insert into your document (e.g., Full
name, address, etc.).

Step 5: Preview the Mail Merge

1. Click "Preview Results" to see how the merged data will appear.
2. Navigate through the records to see how the fields populate with actual
data from your Excel file.

Step 6: Finish and Merge

1. Once you're happy with the preview, click "Finish & Merge".
2. You can either:
o Print Documents: Print directly to a printer.
o Create a New Document: Create a new Word document with all the
merged data.
o Send Email Messages: If you’re doing an email merge, you can
send personalized emails directly from Word.

Step 7: Save or Print

 If you created a new document, you can save or print it as needed.

  If you printed, your documents are ready to go!

Q19.. Which formatting features can be added to the MS Word document?

Ans. The common formatting features which are available on MS Word include:

Font Style, Size and Colour</li

Header and Footer

Insert Images

Add tables and bulleted lists

Set a page layout

Add Word Art

The basic feature of why people choose MS Word over any other text editor is
that it makes the document more visually interactive and appealing.

Q20). What are the basic functions of MS Word?

Ans. Given below are the basic functions of Microsoft Word:

 Creating text documents

 Editing and Formatting the existing documents
 Making a text document interactive with different features and tools
 Graphical documents, comprising images
 Used by Authors and Researchers
 Detect grammatical errors in a text document

Q21). How to apply a Styles to format an entire table ?

After you create a table, you can format the entire table by using Table Styles. By
resting your pointer over each of the preformatted table styles, you can preview
what the table will look like.
1. Click in the table that you want to format.

2. Under Table Tools, click the Design tab.

3. In the Table Styles group, rest the pointer over each table style until you find
a style that you want to use.

4. Click the style to apply it to the table.

5. In the Table Style Options group, select or clear the check box next to each
the table element to apply or remove the selected style.

Q22). What are the advantages of using PowerPoint?

There are three crucial advantages of using PowerPoint for presenting ideas and
data:

Effortless organization: PowerPoint makes it easy to organize each item, arrange

the order of slides, and set the layout of the master slide.

Professionally-looking designs: PowerPoint features many visually appealing

designs and themes which users can customize easily.

Simple modifications: It’s easy to make changes to the available designs and add
different items to the presentation.

Q23). Explain what slide view does in PowerPoint.

PowerPoint presentation slides in different modes, including:

 Normal
 Slide sorter
 Reading view
 Slide show

Q24). 3. How would you edit your presentation’s master slide?

An : .
Navigate to View on the ribbon
 Select Slide Master

Navigate to the first slide on the left pane (which is the master slide)

Make changes to the master slide by using the required ribbon options

Select the Close Master View option once they’re satisfied with the
changes

Q25). How To execute a PowerPoint presentation ?

1. Open the PowerPoint File:

Launch Microsoft PowerPoint on your computer.

Open the presentation by clicking on File > Open and selecting your
PowerPoint file.

2. Start the Slideshow:

Once the presentation is open, click on the Slide Show tab at the top.

Select From Beginning to start the slideshow from the first slide, or From
Current Slide to start from the slide you’re currently viewing.

Alternatively, you can press F5 to begin the slideshow from the first slide,
or Shift + F5 to start from the current slide.

3. Navigate Through the Slides:

Arrow Keys: Use the right arrow or down arrow key to move to the next
slide, or left/up to go back.

Mouse Click: Click the mouse to move to the next slide.

Spacebar: Press the spacebar to go to the next slide.

Enter: Pressing enter will also move to the next slide.

4. Ending the Presentation:

Press the Esc key to exit the slideshow at any time.

You can also right-click anywhere on the screen during the presentation
and choose End Show.

5. Optional Presentation Tools:

Presenter View: If you have multiple monitors (like a projector and your
laptop), enable Presenter View. This lets you see the current slide and
your speaker notes while the audience sees only the slides.

You can turn this on under the Slide Show tab, check the Use Presenter
View box.

Annotations: You can annotate slides during the presentation by selecting

the pen or highlighter tools from the Slide Show tab.