ACG 4401 Flowchart Examples

FROM THE PROBLEMS IN THE AIS TEXTBOOK SYSTEMS DOCUMENTATION CHAPTER

3.1 Prepare flowcharting segments for each of the following operations:

[NOTE: Question 3.1(a) is intentionally omitted]

b. Processing transactions stored on magnetic tape to update a database

Trans-
actions
Update database Data
base

c. Querying a database and printing the query result

Report or
Data Query database Query result
base

d. Using a terminal to enter paper-based source document data and send it to a

remote location where a corporate computer updates the company database.

View
Data

Update
Data
Database
base

Source Data
Enter Data

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3.1 (continued) Prepare flowcharting segments for each of the following operations:

e. Using a terminal to query the customer sales database

Display
D
Query

Query
Customer Customer
Sales
Sales Data
Database
Enter Query

f. A scheduled automatic backup of a database to an external hard drive

Scheduled External
Data Automatic
base Hard
Backup Drive

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3.1 (continued) Prepare flowcharting segments for each of the following operations:

g. Use a terminal to enter employee hours from time cards which retrieves the
employee ID from the employee file and enters information into the payroll file

View
timecard data
entered

Enter Record timecard data

Timecard
timecard data

Employee Payroll
File File

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3.1 (continued) Prepare flowcharting segments for each of the following operations:

h. Use a terminal to access a price list in the sales database to complete a purchase
order. An electronic copy of the purchase order is sent to the vendor and a paper
copy is printed and filed by vendor name.

[Notice that this flowchart is organized and read top to bottom and left to right]

View
Price List

Create electronic
purchase order and Sales
print paper copy Database

Request Price
list

Purchase Order
(electronic) Vendor

Purchase Order
(paper)

[NOTE: Question 3.1(i) is intentionally omitted]

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3.3 a. Prepare a document flowchart to reflect how ANGIC Insurance Company processes its casualty claims.
[Your flowcharts should NOT look like this]

ADJUSTER CLAIMS DEPARTMENT DATA PROCESSING

Notice of Loss
From START
claimant

1
Prepare
Proof of 2
From proof of loss
Loss Form
Proof of 3 form, claim
Claimant
Loss 4 record
1
Proof of 2
Notice of Loss Notice of Loss
Loss
Proof of 3
Loss 4 Claim Record Claim Record

2
Assist Prepare
claimant Separate Proof of
with Report N Loss
Adjuster’s
form To Claimant
Report

Adjuster’s
Prepare
Report 2
1 1 Check &
Authorize Proof of Disburse-
Proof of 2 Proof of 2 Disburse-
Claim Loss ment List
Loss
Proof of 3
Loss
Proof of ment List
Loss Payment
Loss 4

1
Proof of Accounting
Adjuster’s Check
Loss Report

To
claimant To
N Claimant
A

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 3.6 b. Prepare a document flowchart to document accounts payable processing at S&S.
[More organized, but could still be improved]

S&S Accounts Payable

Accounts Payable Controller Owner/Manager

Purchase
From From From A B Order
Purchasing Receiving Vendor
Receiving
Report
Purchase
Purchase Receiving Vendor Order Vendor
Order Report Invoice Invoice
Receiving
Report Check 1

Vendor Check 2
Invoice
Record Accts
A A Accounts Payable
Payable Ledger

Review
Prepare and Sign
Vendor Checks
Vendor Checks
Invoice Prepare
Monthly Check 1
Accounts
Payable
Match Pur Ord,
Receiving A
Report, Invoice Cash
Disburse-
Accounts ment To Vendor
Payable Journal
Report
Purchase Order
C
Receiving Report
Purchase
Order Vendor Invoice

Purchase D Receiving Check 2

Purchase Report
Order
Order
Rec.Reprt
Vendor
Receiving Invoice
Report Vendor C
Invoice Check 1
Vendor Accounts Payable
Invoice Check 2 Check 2 Report D

Review Acc
Payable D
A A B Report

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3.7 b. Prepare a document flowchart to document the cash receipts system at S&S.
[Better design, but could still be improved]

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FROM FIGURE 3.4 IN THE AIS TEXTBOOK SYSTEMS DOCUMENTATION CHAPTER

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 3-9
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