UNISYNC

Project synopsis submitted to

Guru Jambheshwar University of Science and Technology, Hisar

For partial award of the degree

Of

Bachelor of Technology
Information Technology

By

Ankush Poonia Dr. Sunil Kumar Nandal

(210010149004) (Associate Professor)

Department of Computer Science & Engineering

GURU JAMBHESHWAR UNIVERSITY OF SCIENCE AND
TECHNOLOGY, HISAR
January, 2025
 DECLARATION

I, Ankush Poonia, 210010149004, affirm that the work contained in this synopsis
report is original and done by me. This work has not been submitted to any other
institution for the purpose of obtaining a degree, and I have followed ethical practices
and other guidelines set forth by the Computer Science and Engineering Department
in preparing the synopsis report.

The content presented in this project is entirely original and has been carried out
under the guidance and supervision of Dr. Sunil Kumar Nandal. I have duly
acknowledged any assistance received during the preparation of this project, as well
as appropriately cited all sources used.

Ankush Poonia

210010149004
 CERTIFICATE

This is to certify that Ankush Poonia (210010149004) is student of B.Tech(IT),

Department of Computer Science & Engineering, Guru Jambheshwar University of
Science & Technology, Hisar has completed the synopsis for the project entitled
“UniSync”.

Dr. Sunil Kumar Nandal

(Associate Professor)

Department of CSE
 TABLE OF CONTENT:

Sr. Content Page No.

No.
1 Introduction 1
2 Background details and literature review 2-3
3 Objective and problem formulation 4-5
4 Methodology and tools to be used 6-10
5 ER Diagram 11
6 Hardware Requirements 12

7 Reference & Bibliography 13

 INTRODUCTION

UniSync presents the development of a comprehensive and user friendly College

Management system designed to streamline and automate various administrative and
academic processes within an educational institution.

Leveraging the power of HTML, CSS, Django and Python, this application aims to
enhance efficiency, reduce manual labor, and improve overall operational
effectiveness.

UniSync encompasses a wide range of functionalities, including student information

management, attendance tracking, library services, course registration, fee
management, and faculty portals, all integrated within a user friendly and intuitive
interface. By leveraging the robust capabilities of Python for backend logic and
database interactions, coupled with dynamic presentation and styling provided by
HTML, CSS this project seeks to modernize college administration and provide a
valuable tool for both students and staff.

This introduction effectively highlights:

●​ The purpose of the project: To develop a college management system.

●​ The technologies used: HTML, CSS, Django and Python.
●​ The key objectives: Streamlining and automating administrative and
academic processes.
●​ The core features: Student information, course registration, faculty portals,
etc.
●​ The expected benefits: Enhanced efficiency, accuracy and transparency.
●​ The project’s approach: Utilizing Python for backend logic and HTML/CSS
for frontend.

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BACKGROUND DETAILS AND LITERATURE REVIEW

Background Details:
Educational institutions, particularly colleges, face numerous administrative
challenges in managing various aspects of their operations, including student records,
faculty information, course registrations, attendance tracking, fee payments, and
examination results. Manual processes for these tasks are often time-consuming,
prone to errors, and inefficient. To streamline these operations, enhance data accuracy,
and improve overall efficiency, many institutions are adopting management systems.
These integrated software solutions provide a centralized platform for managing all
key aspects of an educational institution. This project aims to develop a simplified
college management system using HTML, CSS, Django and Python. HTML, CSS
will be utilized for creating the user-friendly and visually appealing front-end
interface, while Python will serve as the backend language for handling data
processing, database interactions, and system logic. This project seeks to address the
limitations of traditional manual systems by providing a robust and efficient solution
for managing various aspects of college administration.

Key Points:

●​ Addresses the need for improved efficiency and accuracy in college

administration.
●​ Highlights the limitations of manual processes.
●​ Emphasizes the benefits of a management system for educational institutions.
●​ Outlines the use of HTML, CSS, Django and Python in the project.
●​ Clearly states the project's objective.

Literature Review:

This project builds upon existing research in web development, database

management, and educational technology. Numerous frameworks and technologies
have been explored for developing robust and user-friendly educational platforms.
HTML, CSS form the foundation of modern web development, enabling the creation
of dynamic and interactive user interfaces. Python, with its versatility and extensive
libraries like Django and Flask, provides a powerful backend for handling data, user
authentication, and application logic. Research in database management systems, such
as MySQL or PostgreSQL, is crucial for efficiently storing and retrieving student
records, course information, attendance data, and other relevant academic
information. Furthermore, this project leverages principles of user-centered design
and accessibility to ensure the management system is intuitive, easy to navigate, and

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usable by all members of the college community, including faculty, staff, and students
with diverse needs.

Key points covered in the paragraph:

●​ Foundation: Emphasizes the core technologies (HTML, CSS, Django, Python)

and their role in web development.
●​ Backend support: Highlights the importance of Python frameworks
(Django/Flask) for backend operations.
●​ Data management: Mentions the significance of database systems
(MySQL/SQLite) for efficient data handling.
●​ User experience: Focuses on the importance of user-centered design and
accessibility considerations.

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 PROBLEM FORMULATION AND OBJECTIVES

Problem Statement:

The current manual systems employed by most colleges are plagued by inefficiencies,
leading to numerous challenges. These include cumbersome administrative processes,
time-consuming data entry, difficulty in maintaining accurate records, poor
communication between departments, limited access to real-time information, and a
lack of centralized data management.

These issues result in delays in academic processes, increased administrative

overhead, and a suboptimal learning experience for students. This project aims to
address these challenges by developing a comprehensive and user-friendly College
management system. The system will leverage the power of HTML, CSS, Django and
Python to create a robust and efficient platform that streamlines administrative tasks,
improves data accuracy, enhances communication, and provides valuable insights for
informed decision-making. By automating key processes, improving data
accessibility, and providing a centralized hub for all college-related information, this
management system will significantly enhance the overall efficiency and effectiveness
of college operations.

This highlights the key problems faced by colleges using traditional manual systems
and emphasizes how the proposed management system will address these issues.

Key points covered:

●​ Inefficiencies in manual systems: Cumbersome administration,

time-consuming data entry, inaccurate records, poor communication, limited
access to real-time information, lack of centralized data management.

●​ Impact of these problems: Delays in academic processes, increased

administrative overhead, suboptimal learning experience for students.

●​ Project's goal: To develop a comprehensive and user-friendly management

system to address these challenges.

●​ Technologies used: HTML, CSS, Django and Python for a robust and efficient
platform.

●​ Expected benefits: Streamlined administration, improved data accuracy,

enhanced communication, valuable insights for decision-making.

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Objective:

The objectives of a management portal can vary depending on the specific needs and
goals of the organization implementing it. In the context of a university or educational
institution, here are common objectives that an management portal aims to achieve:

1.​ Streamlined Processes:

●​ Objective: To streamline and automate various administrative processes,
reducing manual effort and improving overall efficiency.
●​ Example: Automate student enrollment, class scheduling, and grading
processes to save time and resources.

2.​ Integrated Information:

●​ Objective: To integrate data from different departments and provide a
centralized platform for accessing information.
●​ Example: Enable seamless flow of data between student information
systems, human resources, finance, and other relevant modules.

3.​ Improved Decision Making:

●​ Objective: To provide real-time insights and analytics for informed
decision-making.
●​ Example: Generate customized reports and dashboards to help university
administrators analyze trends and make data-driven decisions.

4.​ Enhanced Collaboration:

●​ Objective: To foster collaboration and communication among different
departments and stakeholders.
●​ Example: Implement features like internal messaging, document sharing,
and announcements to facilitate communication.

5.​ Efficient Resource Management:

●​ Objective: To optimize the management of human, financial, and academic
resources.
●​ Example: Streamline processes related to employee onboarding, payroll,
budgeting, and procurement.

6.​ Improved Student Experience:

●​ Objective: To enhance the overall experience for students by providing
easy access to academic information and services.
●​ Example: Develop a user-friendly student portal for enrollment, course
registration, and access to grades.

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 METHODOLOGY AND TOOLS TO BE USED

Methodology:

1. Project Planning & Requirements Gathering

❖​ Define Scope:

​ Clearly outline the functionalities of the management system.

​ Determine the target user groups (students, faculty, staff,

administration).
​ Identify the core modules:

▪​ Student Management (Admissions, Attendance, Grades, Fees)

▪​ Faculty Management (Salary, Leave, Timetable)

▪​ Library Management (Book Catalog, Issue/Return)

▪​ Exam Management (Timetables, Results, Grade Cards)

▪​ Administrative Modules (Hostel, Transportation, Inventory)

❖​ Gather Requirements:

​ Conduct interviews with stakeholders (students, faculty, staff,

administrators).
​ Analyze existing processes and identify pain points.

​ Document all requirements in a clear and concise manner (use tools

like user stories).

2. System Design

❖​ Database Design:

​ Choose a suitable database (e.g., MySQL, SQLite) based on project

needs.

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 ​ Design the database schema with appropriate tables, relationships, and
constraints.
​ Normalize the data to ensure data integrity and efficiency.

❖​ Architecture:

​ Choose a suitable architecture (e.g., Model-View-Controller (MVC))

for better organization and maintainability.
​ Design the user interface (UI) using HTML and CSS.

​ Plan the backend logic using Python (e.g., using frameworks like
Django or Flask).

3. Development

❖​ Frontend Development:

​ Develop the user interface using HTML, and CSS.

​ Implement interactive elements (e.g., form validation, data

visualization).
​ Consider using a front-end framework (e.g., React, Angular, Vue.js)
for better component-based development.
❖​ Backend Development:

​ Develop the server-side logic using Python.

​ Implement data handling and business logic.

​ Integrate with the database.

​ Develop APIs for communication between frontend and backend.

❖​ Testing:

​ Conduct unit tests to test individual components.

​ Perform integration tests to test the interaction between different

modules.
​ Conduct user acceptance testing (UAT) with real users to get feedback.

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4. Deployment

❖​ Choose a deployment environment:

​ Local server (for development and testing)

​ Cloud platform (e.g., AWS, Google Cloud, Azure)

​ On-premise server

❖​ Deploy the application:

​ Configure the server environment (e.g., install dependencies, configure

database).
​ Deploy the frontend and backend code.

​ Set up necessary configurations (e.g., database connections, security

settings).

5. Maintenance and Support

❖​ Regular monitoring:

​ Monitor system performance and identify any issues.

​ Collect user feedback and address any concerns.

​ Implement bug fixes and security patches.

❖​ Regular updates:

​ Add new features and functionalities based on user requirements.

​ Improve existing features and enhance user experience.

​ Keep the system up-to-date with the latest technologies and security
best practices.

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Tools & Technologies:

Frontend:

●​ HTML: Hypertext Markup Language (HTML) is the standard markup

language for documents designed to be displayed in a web browser. It defines
the content and structure of web content.
Web browsers receive HTML documents from a web server or from local
storage and render the documents into multimedia web pages. HTML
describes the structure of a web page semantically and originally included
cues for its appearance.

●​ CSS: Cascading Style Sheets (CSS) is a style sheet language used for
specifying the presentation and styling of a document written in a markup
language such as HTML or XML (including XML dialects such as SVG,
MathML or XHTML).
CSS is designed to enable the separation of content and presentation, including
layout, colors, and fonts. This separation can improve content accessibility,
since the content can be written without concern for its presentation; provide
more flexibility and control in the specification of presentation characteristics;
enable multiple web pages to share formatting by specifying the relevant CSS
in a separate .css file, which reduces complexity and repetition in the structural
content; and enable the .css file to be cached to improve the page load speed
between the pages that share the file and its formatting.

Backend:

●​ Python: Python backend development involves creating the server-side logic

that powers web applications. This includes several tasks, such as managing
databases, implementing APIs (Application Programming Interfaces),
handling authentication and authorization, and ensuring effective
communication between the frontend (what users interact with) and the
backend (the server, application, and database).
The backend is responsible for the application's core functionality, including
data processing, business logic, and security measures. It handles everything
from user authentication and data validation to integrating third-party services
and maintaining data integrity. Python is particularly popular for backend
development due to its simplicity and readability and the rich ecosystem of
frameworks like Django and Flask.

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 ●​ Python Frameworks:
−​ Django: Django is a high-level web framework for building robust and
scalable web applications using the Python programming language. Known for
its "batteries included" philosophy, Django provides a comprehensive set of
tools and functionalities right out of the box, allowing developers to focus on
building their applications rather than dealing with repetitive tasks. The
framework follows the Model-View-Controller (MVC) architectural pattern,
implemented as Model-View-Template (MVT) in Django's terminology. It
comes with an Object-Relational Mapping (ORM) system that simplifies
database interactions and supports a wide range of databases. Django also
includes a powerful templating engine, URL routing, authentication, and
security features, making it well-suited for rapid development of secure and
maintainable web applications.

Database Management System (DBMS):

●​ SQLite: SQLite is a C-language library that implements a small, fast,

self-contained, high-reliability, full-featured, SQL database engine. SQLite is
the most used database engine in the world. SQLite is built into all mobile
phones and most computers and comes bundled inside countless other
applications that people use every day.
The SQLite file format is stable, cross-platform, and backwards compatible
and the developers pledge to keep it that way through the year 2050. SQLite
database files are commonly used as containers to transfer rich content
between systems and as a long-term archival format for data. There are over 1
trillion (1e12) SQLite databases in active use SQLite source code is in the
public-domain and is free to everyone to use for any purpose.

Other Tools:
●​ Visual Studio Code: Visual Studio Code, commonly referred to as VS Code, is
an integrated development environment developed by Microsoft for Windows,
Linux, macOS and web browsers. Features include support for debugging,
syntax highlighting, intelligent code completion, snippets, code refactoring,
and embedded version control with Git. Users can change the theme, keyboard
shortcuts, preferences, and install extensions that add functionality. Visual
Studio Code is a source-code editor that can be used with a variety of
programming languages, including C, C#, C++, Fortran, Go, Java, JavaScript,
Node.js, Python, Rust, and Julia.

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ER DIAGRAM OF UNISYNC

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 HARDWARE REQUIREMENT

The following are the hardware required for the project:

●​ PC with Pentium II Processor, 450MHz (Recommended Pentium III

Processor,800MHz)
●​ 4GB RAM
●​ Minimum 1.2 GB magnetic disk space.
●​ The PC should be connected with Network.
●​ Mouse or Similar Pointing device.

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 REFERENCES & BIBLIOGRAPHY

●​ Django documentation: https://www.djangoproject.com/

●​ SQLite documentation: https://sqlite.org/docs.html
●​ HTML, CSS tutorials: https://www.w3schools.com/
●​ Python Documentation: https://www.python.org/
●​ Books: "Python Crash Course" by Eric Matthes, "Automate the Boring Stuff
with Python" by Al Sweigart

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