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5 MS-Excel

The document provides an overview of Microsoft Excel, detailing its features, functionalities, and essential formulas for data manipulation. It covers key components such as Home, Insert, Page Layout, and Formulas, along with examples of basic calculations and conditional formatting. Additionally, it explains specific functions like SUM, COUNT, and logical expressions such as IF and OR for data analysis.

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hanumantpareek6150
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15 views4 pages

5 MS-Excel

The document provides an overview of Microsoft Excel, detailing its features, functionalities, and essential formulas for data manipulation. It covers key components such as Home, Insert, Page Layout, and Formulas, along with examples of basic calculations and conditional formatting. Additionally, it explains specific functions like SUM, COUNT, and logical expressions such as IF and OR for data analysis.

Uploaded by

hanumantpareek6150
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Practical 5

MS-Excel : Spreadsheets

Learning Goals :
1. What is MS-Excel?
2. Features of MS-Excel
3. Create Workbooks, working with Rows, Columns, Cells and
Worksheets
4. Using conditional formatting on Data in Cells.
5. Perform basic calculations: Add, Subtract, Multiply, Divide
6. Calculate averages, find the maximum value

A Spreadsheet is a computer application that is designed to add,


display, analyze, organize, and manipulate data arranged in rows and
columns.

What is Microsoft Excel?

Microsoft Excel is a spreadsheet program used to record and analyze


numerical and statistical data. Microsoft Excel provides multiple
features to perform various operations like calculations, pivot tables,
graph tools, macro programming, etc.

A Excel spreadsheet can be understood as a collection of columns and


rows that form a table.
The point where a column and a row meet is called a cell. The address
of a cell is given by the letter representing the column and the number
representing a row.

Key features of Microsoft Excel – terminologies and components


1) Home- Font size, font style, colour, background colour, alignment,
formatting options and styles, cell insertion and deletion, and editing
options are all included under the title "Home."

2) Insert- This feature includes choices for creating graphs,


sparklines and different types of chart in Excel, entering images and
figures, changing the header and footer, and adding equations and
symbols to tables.

3) Page layout- This includes options for themes, orientation, and


page setup.

4) Formulas- Since MS Excel allows you to create tables with a lot of


data, you may use this function to add formulas to your table and
obtain quicker results.

5) Data- This category includes tools for adding external data (from
the web), filtering choices, and data tools.

6) Review- A reader can submit comments after proofreading an


Excel sheet (similar to spell-checking) in the review area.

7) View- Views can be altered, and we can choose which ones we


wish to use to display the spreadsheet. This area provides options for
pane arrangement and zooming in and out.

MS Excel: Essential Formulas and Functions


Microsoft Excel formulas and functions ease the storage,
manipulation, and recovery of data.

Functions of MS Excel
Some of the functions of MS Excel are:

1) NOT: Creates Reverse of a given logic. For example, !k = 15


means k = 15
2) IF: IF in an Excel spreadsheet determines a logical expression and
returns its value for both Boolean results. The values are returned
using two logical expressions TRUE or FALSE.

3) OR: Useful to check if any of the conditions is True. It returns the


value as True if any expressions passed as its arguments are true. It
will return FALSE if all the values are False.

4) Search: This function searches for a sub-string string and returns


its position as a number.

Formulas in MS Excel:

1) SUM – the SUM formula is used to add values of the selected


cells.

2) COUNT – to get the number of entries in a range or numbers, use


COUNT.

3) AVG – an AVG formula gets the average of the arguments


selected. For example, if the range C1:C20 contains numbers, the
average of these values will be calculated as =AVERAGE (C1:C20)

Example : Making a result


Color Fill, Merge, Wrap Text, Border, Sum,
Rank

Percentage = MO/Total marks * 100


Conditional Entry for Result- PASS / FAIL

Result =IF(K4<60,"FAIL","PASS")
Rank=RANK(K4,$K$4:$K$13)
K4: Percentage

Percentage: Number Group - General Set to


Number

Finding Maximum, minimum, 2 nd max…, 2nd min…..values

=MAX((B2:B10) - to get the max value from B2 to B10

=LARGE(B2:B10,1) - to get the max value from B2 to B10

=LARGE(B2:B10,2) - to get the 2nd max value from B2 to B10

=MIN(B2:B10) - to get the min value from B2 to B10

=SMALL(B2:B10,1) - to get the min value from B2 to B10

=SMALL(B2:B10,2) - to get the 2nd min value from B2 to B10

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