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10 Ways To Clean Data in Excel

The document outlines 10 effective methods for cleaning data in Excel, including removing duplicates, blank rows, and extra spaces. It provides specific functions and examples for each method, such as using 'Remove Duplicates' and 'TRIM'. These techniques aim to enhance data organization and accuracy in spreadsheets.

Uploaded by

Kanee Rogers B
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13 views10 pages

10 Ways To Clean Data in Excel

The document outlines 10 effective methods for cleaning data in Excel, including removing duplicates, blank rows, and extra spaces. It provides specific functions and examples for each method, such as using 'Remove Duplicates' and 'TRIM'. These techniques aim to enhance data organization and accuracy in spreadsheets.

Uploaded by

Kanee Rogers B
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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10 Ways to Clean Data in

Excel!!
Learn how to clean up your data in Excel with these 10 functions and examples. Say goodbye to cluttered
spreadsheets!

by Lulu Bind Abbas


Removing Duplicate Data
Save time and avoid errors by utilizing the "Remove Duplicates" function. Easily identify and delete
duplicate rows with ease.

Example Excel Function

Identify and remove duplicate rows in a Go to "Data" tab and use the "Remove
spreadsheet. Duplicates" function.
Removing Blank Rows and
Columns
Trim down your data by using the "Go To Special" function to remove unwanted rows and columns.

Example Excel Function

Remove all blank rows and columns in a large Go to "Home" tab > "Editing" group > "Find &
dataset. Select" > "Go To Special" and select "Blanks",
then use "Delete" key.
Converting Text to Columns
Turn text into organized columns using the "Text to Columns" function. Great for splitting up large amounts
of data.

Example Excel Function

Convert comma separated values into separate Go to "Data" tab and use the "Text to Columns"
columns. function.
Filling in Missing Data
Use IFNA and VLOOKUP functions to fill in missing data points and ensure accuracy.

Example Excel Function

Fill in missing prices for products in a sales Use the IFNA and VLOOKUP functions to fill in
dataset. missing data.
Removing Extra Spaces
Clean up text data by removing unnecessary spaces with the "TRIM" function.

Excel Function

Go to "Formulas" tab > "Text" group > "TRIM" function.


Converting Data Types
Use VALUE and TEXT functions to convert data types and ensure compatibility between datasets.

Excel Function

Convert text dates to date format for easy sorting and manipulation.

Use VALUE function to convert text to number format or TEXT function to convert number to text
format.
Splitting Up Data
Divide and conquer large datasets by using the LEFT, RIGHT, and MID functions.

MID
Returns the characters from the middle of a cell.

LEFT
Returns the left side characters in a cell.

RIGHT
Returns the right side characters in a cell.
Using CONCATENATE Function
Combine data from two or more columns with the CONCATENATE function.

Example Excel Function

Combine first name and last name columns into Go to "Formulas" tab > "Text" group >
one full name column. "CONCATENATE" function.
Standardizing Data
Utilize the "Proper" and Upper functions to ensure consistent formatting and capitalize proper nouns.

1 2

Proper Upper

Capitalizes the first letter of every word. Converts all text to uppercase.

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