Lesson 4: Text Basics

2. Click the mouse. The line will be

Insertion Point
selected.
- blinking vertical line
- top-left corner of the page
- indicates where you can enter
text
Using insertion point to add text…
 Spacebar – add space after a
word in between text To select multiple lines of text…
 Enter – add new paragraph line  Click and drag the mouse up or
 Arrow keys – move the down
insertion point left, right, up and
down

 To select all the text in your

document, choose the Select
command on the Home tab, the
click Select All.
Selecting Text
- to format text
- click and drag your mouse over
the text
- highlighted with hover toolbar

 Other shortcuts include double-

clicking to select the word and
triple-clicking to select an entire
sentence or paragraph.
Copying and Moving Text
To select multiple lines of text… To move text around in your
1. Move the mouse pointer to the document:
left of any line so it becomes a - Cut and paste
right slanted arrow. - Drag and drop
 2. Click the Cut command on the
Home tab
To copy and paste text…
1. Select the text you want to
copy.

3. Place your insertion point where

you want the text to appear.
2. Click the Copy command on the
Home tab.

3. Place the insertion point where 4. Click the Paste command on the
you want the text to appear. Home tab.

4. Click the Paste command on the

Home tab.

 You can also cut, copy, and

paste by right clicking your
document and choosing the
desired action from the drop-
down menu. When you use this
method to paste, you can
choose from three options that
determine how the text will be
formatted: Keep Source
Formatting, Merge Formatting,
and Keep Text Only. You can
hover the mouse over each icon
To cut and paste text… to see what it will look like
1. Select the text you want to cut. before you select it.
  Select the Undo command on
the Quick Access Toolbar.
To drag and drop text…  Select the Redo command on
1. Select the text you want to the Quick Access Toolbar.
move.

2. Click and drag the text to the

location where you want it to Symbols and Special Characters
appear. A small rectangle will - a character that is not an
appear below the arrow to alphabetic or numeric
indicate that you are moving - copyright (©) or trademark (™)
text. symbol
To insert a symbol…
1. Place the insertion point where
you want the symbol to appear.

3. Release the mouse and the text

will appear. 2. Click the Insert tab.

Undo and Redo

- Undo allows you to reverse a
3. Locate and select the Symbol
certain action or command.
command, then choose the
- Redo lets you restore the
desired symbol from the drop-
change that was undone.
down menu. If you don’t see the
Note: After saving and closing the one you want, select More
document, some actions may be Symbols.
irreversible. Not all actions in Word can
be undone.
To undo and redo an action…
 1. Click the Font size box and type
the desired font size, then press
Enter.
Or…
4. The symbol will appear in the
document. 1. Use the Grow Font and Shrink
Font commands to change the
font size.
To change the font…
By default, the font of each new
Lesson 5: Formatting Text document is set to Calibri. However,
Word provides many other fonts you
MSWord allows you to adjust text:
can use to customize text.
 Font
1. Select the text you want to
 Size
modify.
 Color
 Alignment

To change the font size…

1. Select the text you want to
modify.

2. On the Home tab, click the

drop-down arrow next to the
Font box. A menu of styles will
appear.
2. On the Home tab, click the Font
size drop-down arrow. Select a
font size from the menu.

3. Select the font style you want to

use.

Or…
 4. The font will change in the
document.
3. Select the font color you want to
use. The font color will change
in the document.

 When creating a professional

document or a document that
contains multiple paragraphs,  Select More Colors at the
you’ll want to select a font bottom to access the Color
that’s easy to read. Along with Dialog Box. Chose the color you
Calibri, standard reading fonts want, then click OK.
include Cambria, Times New
Roman, and Arial.
To change font color…
1. Select the text you want to
modify.

To use the Bold, Italic, and

Underline commands…
1. Select the text you want to
modify.

2. On the Home tab, click the Font

Color drop down arrow. The Font
Color menu appears.
 2. On the Home tab, click the Bold 3. A drop-down menu will appear.
(B), Italic (I), Underline (U) Select the desired case option
command in the Font group. In from the menu.
our example, we’ll click Bold.

3. The selected text will be 4. The text case will be changed in

modified in the document. the document.

To highlight text…
Highlighting can be a useful tool for
To change the text case… marking important text in your
1. Select the text you want to document.
modify. 1. Select the text you want to
highlight.

2. On the Home tab, click the 2. From the Home tab, click the
Change Case command in the Text Highlight Color drop-down
Font group. arrow. The Highlight Color menu
appears.
 3. Select the desired highlight
color. The selected text will be
highlighted in the document.
3. The text will be realigned in the
document.

 To remove highlighting, select

the highlighted text, then click Lesson 6: Using Find and
the Text Highlight Color drop- Replace
down arrow. Select No Color MSWord can automatically
from the drop-down menu. search a specific word or phrase
in your document using the
Find feature, and it allows you
to quickly change words or
phrases using Replace.

To find text…
1. From the Home tab, click the
Find command. Alternatively,
you can press Ctrl+F on
your keyboard.
To change text alignment…
Word aligns text to the left margin in
new documents by default.
1. Select the text you want to
modify.

2. The navigation pane will

appear on the left side of the
screen. Type the text you
want to find in the field at
2. On the Home tab, select one of the top of the navigation
the four alignment (Align Text pane.
Left, Center, Align Text Right,
Justify) options from the
Paragraph group. In our
example, we’ve selected the
Center Alignment.
 To replace text…
1. From the Home tab, click the
Replace command.

3. If the text is found in the

document, it will be
highlighted in yellow, and a
preview of the results will
appear on the navigation
pane. Alternatively, you can
click one of the results below
the arrows to jump to it.

2. The Find and Replace Dialog Box

will appear. Type the text you
4. When you are finished, click want to find in the Find what
the X to close the navigation field.
pane. The highlight will
disappear.

 For more search options, click 3. Type the text you want to
the drop-down arrow next to the replace it with in the Replace
search field. with field. The, click Find Next.

4. Word will find the first instance

of the text and highlight it in
gray. Review the text to make
sure you want to replace it.
 such as matching case and
ignoring punctuation.

5. If you want to replace it, you  When it comes to using

can click Replace to change Replace All, it’s important to
individual instances of the text. remember that it could find
Alternatively, you can click matches you didn’t anticipate
Replace All to replace every and that you might not actually
instance of the text throughout want to change. You should only
the document. use this option if you’re
absolutely sure it won’t replace
anything you didn’t intend to.

6. When you’re done, click Close

or Cancel to close the dialog
box.

 For more search options, click

More in the Find and Replace
dialog box. From here, you can
select additional search options,