FORM TWO COMPUTER STUDIES TOPICAL

QUESTIONS (ALL TOPICS TESTED)

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 1. WORD PROCESSING
1. a) What is a word Processor? (1mk)
b) List two common examples of word processing software widely used in the market today. (2mks)
2. Give three comparisons of the traditional method of typing a document on a Typewriter against using
a word processor (6mks)
3. a) What is a template? (1mk)
b) State two advantages of using a template to create a document. (2mks)
4. Explain the difference between overtypes and insert mode in word processing
5. Veronica tried to retrieve a document file following all the steps correctly. The filename did not
appear in file list box. State three causes for this. (3mks)
6. Mwikali selected a paragraph in word processing. Explain what happened after pressing the following
keys on the keyboard: (3mks)
7. Precisely explain the role of the following editing features of a word processor; (3mks)
8. Give the steps you would use to find and replace the occurrence of a particular word in Microsoft
Word. (4mks)
9. Name and explain the use of any three buttons found in a spell-check dialog box (6mks)
10. Clearly explain the meaning of the following terms as used in word processing: (7mks)
i) Editing a document - v) Italicizing text-
ii) Blocking text- vi) Header-
iii) Printing – vii) Footer
iv) Saving-
11. a) What is document formatting? (1mk)
b) Give any five document formatting features of a word processor. (5mks)
c) Differentiate between „superscript‟ and „Superscript is text formatted to be at the bottom of a line.
12. What are page margins?
13. Differentiate between:
a) A Hard page break and a Soft page break. (2mks)
b) Auto complete and AutoCorrect (2mks)
c) Drawing and inserting a table in a document (2mks)
14. Explain how a paragraph can be moved from one page to another using a word processor. (4mks)
15. a) What is line spacing? (1mk)
b) Explain any three line spacing specification used in Microsoft Word. (3mks)
16. List any thee sources of graphics that can be used in Microsoft word. (3mks)
17. a) Explain the concept of graphics that can be used in Microsoft word. (3mks)
b) What is the difference between object linking and embedding? (2mks)
18. Give a reason why it may be necessary to merge cells in a table. (1mk)
19. a) Define mail merging. (2mks)
b) Give two advantages of mail merge over copy and pasting several times to mass mail a
document. (2mks)

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20. a) Give two advantages of previewing a document before printing. (2mks)
22. a) Distinguish between Portrait and Landscape orientations. (2mks)
b) State two reasons why it is necessary to specify the correct paper size before printing
a document? (2mks)
23. Outline any three main features that make word processors popular programs. (3mks)

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 2. SPREADSHEETS
1. What is electronic spreadsheet software? (2mks)
2. Give any two application programs classified as spreadsheets. (2mks)
3. Differentiate between the traditional analysis ledger sheet and an electronic spreadsheet. (5mks)
4. Explain five application areas where spreadsheet software can be used. (5mks)
i) Accounting: -
ii) Data management: -
iii) Scientific applications:
iv) Forecasting: -
5. State five features of spreadsheets that are useful in financial modeling. (5mks)
6. Define the following terms as used in a worksheet: (3mks)
i) Columns
ii) Rows
iii) Cell
7. Explain the following concepts as used in spreadsheets: (4mks)
i) Automatic recalculation
ii) What if‟ analysis
iii) Sheet tabs
iv) Worksheet
8. Name four data types used in spreadsheets (2mks)
9. An Agrovet Company wants to analyze its employee‟s personal details using Microsoft
Excel. The company has five employees: Mary Anne, Francis Kihara, Lena Achieng, Hellen
Wanjiku, and mwangi Peter. Their ages are 20, 45, 90, 45 and 34 years respectively. Mary
department; Mwangi Peter in finance department and Hellen Wanjiku in Computer department
Mary Anne and Hellen Wanjiku are single whereas Francis Kihara, Lena Achieng and
Mwangi Peter are married. Construct a worksheet showing the above information. Use appropriate
column headlings (6mks)
10. a)What is a cell reference? (1mk)
b) For each of the following, state the type of cell reference. (4mks)
i) A5
ii) $F$5
iii) H$21 absolute)
iii) $D7
11. a) A formula to add the contents of B5 and C4 was entered in Cell F5. what will it become when it
is copied to Cell H8? (1mk)
b) Explain the reason for your answer. (2mks)
c) What is the equivalent R1C1 reference for G20? (1mk)
12. Differentiate between relative and absolute cell reference as used in Ms-excel. (2mks)

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13. The fist column in the table below contains formulas as entered into cell D46. In the second column,
enter the formulas as they would appear when copied to cell B56. (4mks)
Formula in D46 Formula when copied to B56
=D1 =B11
=F5*C10 =D15 * A20
=H$46 + J40 =F$46 + H50
=$E12 – D$14*$F$2 =$E22-B$14*$F$2

14. A worksheet contains the data shown below:

Cell Al A2 A3 C1 C2 C3

Entry 5 7 10 10 15 15 =SUMIF
( C1:C3 “ <>
10”,Al:A3)

State the value displayed in G1 (2mks)

15. Study the worksheet below and answer the questions that follow:
12 A B C D E F
1
2 SKYW AYS AGENCIES
3 PRODUCT REGION 1 REGION 2 REGION 3 REGION 4 TOTAL Sale
4 Rexona 3400 3,700 4000 4100
5 Lifebuoy 2500 2600 2100 2500
6 Omo 6000 6100 6300 1600
7 Ushindi 1200 1500 1400 6400
8 Carmel 7000 6900 7200 8000
9 Total
10 Maximum
11 Average

i) Write functions that can be entered to get total, maximum, and average of each region.(3mks)
ii) Write down the function that returns the number of sales in the four regions whose value
is greater than or equal to 2000. (1mk)
iii) The function = sum (B4:E4) is entered at F5 and then copied to F8. Write down the function
as it appears in the destination cell. (2mks)
16.a) What is a chart wizard in spreadsheets? (1mk)
b) State the use of: (2mks)
i) A pie chart-
ii) A line graph- A line graph is used to show trend

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 3. DATABASES
1. a) Define a database. (2mks)
b) List four examples of database programs in the market today. (2mks)
2.State the components of a Database hierarchy in ascending order. (2mks)
3 a) Explain three types of database models. (6mks)
b) Define the term sorting (2mks)
4. a) What are database management system software? (2mks)
b) Give the two classes of database software. (2mks)
5. State the use of the following objects in databases. (3mks)
i) Tables To store related records
ii) Forms They act as screens for entering, changing & viewing data in tables
iii) Query Searching for specific records/Data manipulation/Selecting
6. a) Define the term normalization as used in database design. (2mks)
b) State three objectives of normalization. (3mks)
7. Give three advantages of separating data from the applications that use the data in database design.
(3mks)
8. Differentiate between:
i) Primary key and relationship (2mks)
ii) Tabular and columnar form layout. (2mks)
9. State three types of relationships that can be used to link tables in databases. (3mks)
10. Explain how „parents‟ and „child‟ tables are related in relational database. (4mks)
11. a) Describe four major shortcomings of the conventional (paper )file structures that are being
addressed by the database approach. (4mks)
b) List any two methods used to secure data in a database (2mks)
12. The following car details are to be entered in a database: Make, Date-of-manufacture, colour, and cost.
a) Prepare a suitable database structure showing field names and their field data types (5mks)
b) Explain how you index the data such that cars of the same make and colour are together.(2mks)
c) Write a statement that can be used to select cars of colour green. (2mks)
d) Give an instruction that would:
i) Select cars whose cost is between 500,000/= and 1,000,000/= (3mks)
ii) Determine the average cost of all cars. (3mks)

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 4. DESKTOP PUBLISHING (DTP)
1a) Define the term desktop publishing. (2mks)
b) Give any three examples of desktop publishing software available in the market today. (3mks)
2. Identify four different types of publications that can be produced using desktop publishing software.
(4mks)
3. Differentiate between the following:
a) Pasteboard and printable page. (2mks)
b) Margins and column guides. (2mks)
c) Change case and drop cap. (2mks)
d) Kerning and tracking. (2mks)
e) Fill and stroke
4 a) What is layering as used in DTP (1mk)
b) Why is layering very useful in a desktop publisher? (1mk)
5. What commands are used in place of portrait and landscape page orientation in PageMaker? (1mk)
6. Give three methods that are used to transform an object. (3mks)
7. a) what is text wrap? (1mk)
b) Give three ways you can wrap text on an object. (3mks)
8. Define the term object grouping (2mks)

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 5. INTERNET & E-MAIL
1.The first computer Network was set up by ARPA in the United States of America. What is the full
meaning of the acronym ARPA (1mk)
2.Your manager wishes to be connected to the Internet. He already has a powerful personal Computer
(PC), a printer, and access to a Telephone line. However, he understands that he will need a Modem.
State why a modem is required to connect him to the internet. (2mks)
3.(a)The Internet connects millions of computers and telecommunication devices that have different
hardware and software configurations. For these incompatible devices to be able to communicate, a
protocols? (1mk)
b) Name the two most common protocols for the Internet, and state their functions. (3mks)
4. a) Explain the following terms as used in internet:
i) Website (½mk)
ii) Browse/Surf the web. ( ½mk)
5. a) What is meant by the term e-learning? (1mk)
b) A school intends to set-up an e-learning system. List three problems that are likely to be
encountered. (3mks)
6. a) Identify the parts of the following e-mail address labelled A, B, C and D (4mks)
b) Mention two examples of e-mail software. (2mks)
7. Discuss four advantages and two disadvantages that electronic mails have over regular mails.(6mks)
8. a) What is a search engine? (2mks)
9. Briefly describe four factors contributing to Internet access and growth in Kenya. (6mks)

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 6. DATA SECURITY & CONTROL

1. Differentiate between data security and data integrity. (2mks)

2. a) Define the term Computer crime (2mks)
b) Explain the meaning of each of the following with reference to computer crimes. (7mks)
3. Outline four ways of preventing piracy with regard to data and information. (4mks)
4. a) What is a Computer virus? (2mks)
b) i) State two ways through which computer viruses may be controlled. (2mks)
ii) Explain how each of the two ways listen in b (i) above assist in controlling computer viruses.
(2mks)
5. Computer systems need maximum security to prevent an unauthorized access. State six precautions
that you would expect an organization to take to prevent illegal access to its computer-based systems.
(6mks)
6. Give four rules that must be observed in order to keep within the law when working with data and
information. (4mks)
7. An individual has a right to demand guarantee to privacy of personal information stored
on a computer. Give three such types of information. (3mks)

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