How To Write a Job Vacancy Email

Writing a job inquiry email to a company is one of the most efficient ways to be proactive in your job
search. Writing an inquiry can help you land an interview with a company without submitting a formal
application. If you intend to write a successful job inquiry email, you will need to know what to include
and how to structure your content properly.

In this article, we will discuss why inquiry emails are important and how to write them, and look at some
successful examples.

Why is it important to write an email asking for a job vacancy?

Although hundreds of jobs are posted to online job boards and recruitment websites every day, not
every job available in your area can be found using a search engine. Some companies fill the majority of
open positions by promoting internally or by scheduling interviews based on employee referrals. In
today's job market, you may need to take the initiative when it comes to finding the job you want with a
company you respect.

To do this, you will need to be aware of job openings before they are advertised to the public. This is
only possible if you are willing to reach out to a company's hiring department or office manager and ask
about any career opportunities. One of the most efficient and non-intrusive ways to do this is by sending
an email to a relevant member of the company's staff. Chances are if your email has a professional tone
and well-written content, you will make a good impression that could potentially lead to an interview.

How to write an email asking for a job vacancy

To write a successful job inquiry email, you should know what you need to include and how to structure
your content. Here are our suggestions for how to write an email asking for a job vacancy:

1. Find the right recipient

The first step in sending a job inquiry email is knowing who to send it to. Research the company using
their website or any other publications. Review their list of personnel and determine the best person to
contact. Typically, this will be a Job Manager, office manager or member of the human resources staff. If
you are interested in working for a small business, you might even contact the owner directly.

2. Introduce yourself

At the beginning of your email, introduce yourself and state your intentions. Since your reader may be
quite busy, it is usually best to inform them of what to expect from your email as quickly as possible. In a
few sentences, explain who you are, why you are contacting them and what you hope to accomplish.
The content of these sentences will serve a similar purpose to a resume objective statement by giving
your reader a concise understanding of where you are in your career journey.

3. Outline your experience and skills

Next, you will begin promoting yourself as a valuable potential employee. To do this, you will need to
briefly list your qualifications. This may include your educational degrees, your hard and soft
professional skills and your previous work history. This should look like a condensed and easily readable
version of your resume. If possible, tailor this information to suit the specific company by using relevant
keywords.

4. Politely ask for a meeting

In the final section of the email, you will need to politely and professionally request a meeting to discuss
a possible career opportunity. Be sure to express your genuine interest in the company and your reasons
for why you want to work with this team. To conclude, you might mention that you intend to follow up
your email with a phone call in a few days.

Job vacancy email template

We have included a job inquiry email template that you can use to help structure your email:

Subject: [Inquiring about job openings]

Dear [Mr. or Ms. Name],

My name is [Your name] and I am [a recently graduated college student/industry professional with ten
years of experience, etc.]. I am a long-time admirer of [Company] and the incredible work that your
team does in this community. I believe my professional skillset and my previous experience working as
a [job title] could make me a valuable asset to your organization, so I am writing to inform you of my
interest in pursuing a career at [Company].

I admire the values and mission of [Company/Organization] and I have been following the reports of
your CEO's success for several years. The company's dedication to providing a quality product and your
team's commitment to giving back to the community is unparalleled in the industry.

I have been able to gain valuable experience in [insert industry or field] by working as a [job
title] at [Previous Employer's Company] for the last five years. After graduating with a Bachelor's Degree
in [Field of Study], I was privileged to land an entry-level position at [Company Name] where I worked
for two years, honing my [relevant skills] and learning to navigate a professional environment. While I
was there, I was able to [insert specific professional accomplishments]. In 2022, I was allowed to
relocate to Chicago and take a new position with [Company Name]. I took on all the responsibilities
associated with being a [job title] and spent the next three years improving my [insert specific skills],
gaining valuable experience with [industry-related tasks] and growing as a professional.

If possible, I would like to schedule a time to meet with you to hear your opinion on whether or not my
skills and capabilities could be of use to [company] and to discuss any possible job openings that are
available in the organization.

I intend to call your office on [specific date and time] to follow up if I have not heard back from you by
then. I greatly appreciate your time and consideration, and I look forward to meeting you.
Sincerely,

[Your name]
[Your phone number]
[Your email address]

Job vacancy email example

Here is a fictional example of what a successful job vacancy email might look like:

Subject: Inquiring about job openings

Dear Mr. Trot,

My name is Elizabeth Gillis and I am a recent graduate from the University of Brightchester. My former
professor, Dr. Elise Adams, strongly encouraged me to contact you to inquire about job openings in your
administrative department.

I graduated this past May with a Bachelor's Degree in Business Administration. Dr. Adams was my
academic mentor and she encouraged me to pursue my career goal of working in the publishing
industry. I have been a consistent buyer of Earnest Hill books since I was in elementary school. It wasn't
until recently that I was made aware of the company's outstanding success and the stellar reputation
your executive team has in the publishing world.

I can think of nowhere else I would rather use my skills to contribute to an organization's continued
success. While in school, I studied coursework that covered professional communication, writing for
business, team management and many other highly relevant topics. I maintained a 3.6 GPA and above
for the entirety of my four years.

According to Dr. Adams, I am intelligent, resourceful, reliable and a quick learner. I am committed to
achieving excellence in everything that I do, professionally and personally. I pride myself on my
determination, patience and my ability to self-motivate. I have ample experience working as a part of a
team and autonomously.

I am proficient with a variety of administrative tasks, including printing, copying, answering emails, filing
documents and answering phones. I am also skilled with Microsoft Office and Google Office applications
and software.

I would truly be thrilled to have the opportunity to use my skills working for Earnest Hill. I am immensely
grateful for your time and I hope to hear from you very soon.

With regards,

Elizabeth Gillis
Phone: 313-555-1234
Email: [email protected]
How to Write an Email Asking For a Job Opportunity

Are you waiting for the right job opportunity or are you creating one?

Many job seekers have a few favorite companies they would like to work for. They are always checking
to see if there are any openings.

Instead of waiting for a job opportunity to open up, you can send a formal email asking for a job vacancy
in their company. You know you’d be a great fit. You can also send a perfect resume and write a
compelling cover letter for their future reference.

Here are a few tips on how to write an email asking for a job opportunity with examples to get your
started.

Here we go!

Hello employer@job-postings-company-1,

Please review my resume and cover letter. It will tell you about me and how I am well-suited for this
job.

Do you see some problems here?

Let’s jot down the points:

1. Informal Approach

2. Too direct

3. Lacks professionalism

4. Lack of formality and details

What are the main points that need to be taken care of while writing an email for a job opportunity?

Your Email Should Be Formal

Whenever you contact a company, be it on the phone or with a letter or an email, it should be formal.
When we say formal, it basically means portraying professionalism. Communication skills are valued at
all levels of an organization. So it is most important to be careful about what you say and how you say it.
In a way, you are what you write. Since it is the first test towards getting a job, you need to ensure that
you begin in an appropriate way.

Use Business Formal Language

The tone of your email should be formal. Avoid adopting a casual tone and sounding too familiar with
the recipient.

Give Specifics
You are applying for a specific job. In your mind, you are clear about which job position you are applying
for. But the HR recruiter may be posting a number of different positions at once. They will most likely
receive a large number of application emails to sort through. Your role here is to do your best so that
you stand out among the competition. Be clear, state the purpose of your email and get to the point so
that it grabs their attention. Mention the job’s title or the reference number that you saw in the
advertising posting.

If the company you wish to work for does not have any current openings you should still send the email.
Putting your name and your interest out there is a great first step. You never know, they might still
consider you or create a job opportunity for you if they are impressed by your correspondence.

Now, keeping the above points in mind, check out the sample of the type of email that is appropriate for
job applications. Take note of the style and language.

Sample Email Asking For a Job Opportunity

Subject: Application for Job Vacancy

Dear Employer,

I am writing this email to inquire if you have, or are likely to have, any job opportunities in {Company
Name}.

I am really interested in working for your company because: (list specific reasons.) I would be prepared
to commit to any training that might be required.

Please take a moment and go through my resume and the attached documents.

It would be my sincere to hear from you soon.

Thanks and Regards,

[insert your name]

[Provide your contact information]

Note: You can include your cover letter in the body of the email rather than attaching it to make it easier
on the recipient. This also ensures that they will see it since they have already opened your email.

Following Up

Don’t just wait for an answer. Follow up with a phone call after a few days, if you haven’t heard back.
Request a meeting to learn more about the company. Use this face-to-face meeting to really shine and
show the person why you would be a . You can talk about the company culture and why it appeals to
you. Give specific examples of how you can contribute to the success of the company.

How to Write an Email Asking for a Job Opportunity

Finding a job is no easy business, but it's easier when you know how to approach recruiters. In this
guide, let's take a look at how to write an email asking for a job opportunity. We'll also walk you through
the first few things you should do before sending out job inquiry emails.

4 Things to Do Before Writing a Job Inquiry Email

Before writing your job inquiry email, it's important to prepare. We'll guide you through the four
essential steps you should take to ensure your email stands out.

1. Update Your Resume

The first thing an interested recruiter is going to ask you is your resume, so it's best to update it before
you send out any job inquiry emails. You can add all the skills you learned, achievements you earned,
and training you received since your last revision.

This is also a good time to revamp your resume entirely if the old one doesn't accurately represent your
progress. Remember to quantify your skills and achievements, as numbers are easier to trust than
vague, unquantifiable claims.

2. Refine Your Career Objectives

Your career objectives may have changed over the years, and you might be looking for a different role
than the one you perform at your current job. In that case, you should consider writing down your new
career objectives to get more clarity.

It's very likely this will be one of the questions your job interviewer will ask you if they liked your email
and want to assess your goals and competence. Listing your career objectives helps you better
understand why you want the new job.

3. List Down Your Non-Negotiables

Before sending out those emails, you need to decide how far you're willing to settle to get the job. Just
like your career objectives, list your non-negotiables to better analyze whether a potential employer's
offer is acceptable to you.

4. Research the Company

Instead of sending the same cookie-cutter email to every company, you can try making a better first
impression by personalizing your emails by including something specific about the companies you apply
to.

For instance, you can take a quick look at the company's blog, mission and vision statement, or About Us
page. You can use the info you find from these sources to personalize your email and write about, say,
how well the company's vision aligns with yours. Little things like this help ensure that you'll stand out
from other job applicants.

Checklist for Writing Job Inquiry Emails

Now that you know what to do before sending out job inquiry emails, it's time to actually start writing
those drafts. Refer to this 6-point checklist to make sure you don't miss anything out.

1. Write a Simple and Informative Subject Line

The subject line should be such that the intent of your email is immediately obvious; it shouldn't leave
anything up for open interpretation. Something as simple as "Job Inquiry for Senior Designer

you can take inspiration from one of these more captivating subject lines:

 "LinkedIn thinks I'm the best for your company."

 "Loved your Green Marketing campaign. Want to take it to the next level?"

 "If your website could talk, it would ask me to redesign it."

Be careful not to go overboard here. Your subject line should stay on topic without feeling too clickbait-y
or immature. Also, if you're applying for a management position or similar, it's best not to risk it and just
go with the safer

2. State Your Intention and How You Found the Company

Don't introduce yourself just yet. Instead, start by expressing why you're writing the email and mention
how you found out about the company. This gives the reader more context and gives a better first
impression. It also lets the reader know which recruitment channels are working for them.

3. Introduce Yourself and Ask for an Interview

Keep the introduction short and descriptive. The reader doesn't want to know everything about you, but
only the bits necessary for them to know, such as your experience, where you graduated, and any
notable achievements.

If the reader finds your profile interesting, they may call you up for an interview, where you can talk
more about your career and relevant interests in greater depth. While you're at it, don't forget to
request an interview with the reader to let them know when you're available to meet.

4. Inform About a Follow-Up and Share Your Contact Info

If you're planning to send a follow-up email to the reader later on, make sure you inform them of it now.
Nobody likes receiving unsolicited emails, and if the reader knows you'll be sending another one soon if
they don't reply, they may be more tempted to reply to you right away.

Make sure to include your contact details and LinkedIn handle, so the reader can easily get in touch with
you in case they were persuaded by your email and want to talk more. While you're at it, remember
to remove overused words from your LinkedIn profile to avoid seeming generic.

5. End the Email With Gratitude and a Formal Sign-Off

Thank the reader for their time and end the email with a formal sign-off. For example, you could end
your email with "Thank you for your time and consideration. I look forward to hearing from you." and
sign off with "Sincerely," or "Best regards," followed by your name.

6. Proofread and Edit Your Email

It's better to proofread your email and spot any errors now than to spot it later after already having sent
it.

Template #1

How To Ask For Job Openings (+ Job Inquiry Letter Templates)

Email Subject: Openings at [Company Name]

Hi [Name],

My name is [Your Name], and I’ve a long-term admirer of the work [Company Name] is doing. I recently
followed with interest [recent company or industry developments].

I’m a [describe your position] at [Your Company]. [Describe in 1-2 sentences your top skills or
achievements and what you can bring to the company.] I’m currently looking for a new opportunity to
[briefly describe the kind of role you’re interested in] and [Company Name] is doing exactly the kind of
work I want to be a part of. I’d love to apply for any positions that could be a good fit.

I’ve attached my resume for your convenience and you can also find me on LinkedIn [link]. I look forward
to connecting and hope we can stay in touch if any positions become available in the future. Thank you
so much for your time.

Best,
[Your Name]

INSIGHT
This email strikes a good balance between enthusiastic and professional. It establishes why you’re
interested in this company specifically — a must when you’re cold emailing — and briefly describes why
they might be interested in you in return. It also establishes your long-term interest in case no positions
are currently available but something relevant opens up in the future.

Template #2

Emailing A Second Degree Contact About Job Openings

Email Subject: Openings at [Company Name]

Hi [Name],

My [describe your relationship, eg. former coworker], [Contact’s Name] suggested that I ask you about
potential openings in [the department or role you want to work in]. I’ve been following [Company
Name] for several years and I really admire the work you do in [your field].

I’m currently a [describe your position] at [Your Company]. I’m currently looking for a new position that
would allow me to put my [describe 2-3 relevant skills] to good use. [Briefly describe your top
accomplishments, eg. leading a team, increasing sales, technical expertise].

I’ve attached my resume and you can view my LinkedIn profile [link]. I’d love to discuss how I can bring
my expertise to your team. Please don’t hesitate to reach out with any questions and I look forward to
connecting with you!

Best,
[Your Name]

INSIGHT

If you have any kind of connection to a company, it’s best to start with that as your lead-in. This email
shows genuine interest in the company and shows off the skills or expertise you can bring to the table

Template #4

Sending A Job Inquiry Email To An External Recruiter

Email Subject: Marketing manager interested in XYZ roles

Hi [Name],

I was referred to you by [contact’s name], who you helped place with ABC Corp last year. [If you found
them another way, like through an event or LinkedIn, mention that instead.] I’m a Marketing Manager
based in the [location] area looking for [briefly describe what you’re looking for + include 1-2 sentences
about your key skills and experience.]

I notice you’ve worked with a lot of companies I admire. I thought you’d be a great person to reach out
to in case you think my profile might be a good fit for current or future roles you seek to fill. I’ve
attached my resume and a link to my LinkedIn profile so you can see a bit more about my skills and
background.

I look forward to hearing from you!

Best,
[Your Name]

INSIGHT

If you’re finding it difficult to connect directly with companies that are hiring, you might have more luck
working with an external recruiter. Make sure you find one who is reputable and specializes in your
industry, and reach out to them with a brief overview of your background and what you’re looking for.

Template #5

Inquiring About Jobs On Linkedin

Email Subject: LinkedIn message

Hi ,

We've never met, but your profile came up when I was researching software design roles at Manticore
Tech. I really liked the post you wrote on the importance of accessibility in user design — I couldn’t
agree more!

I've read great things about Manticore Tech. I’d love to connect with you and learn a bit more about
roles there, even if you aren't recruiting right now.

Thanks,
Logan

INSIGHT

If you’re sending a message over LinkedIn, rather than email, it’s okay to keep it shorter and a little less
formal. There’s no need to go into details at this stage – if the recipient accepts your connection
request, you can focus on building the relationship from there.
How to Write an Email Asking for a Job Vacancy in Four Steps

Understanding how to write an email asking for a job vacancy

Why send an email to ask about job vacancies?

If you are looking for a new job, informing your professional circle is one way to learn about
unadvertised positions that fit your skill sets. Sending an email to ask for job vacancies not only gives
employers notice that you are looking for new opportunities but you may also have fewer competitors
for the role if the company has not yet advertised the position.

How to write an email asking for a job vacancy through email

Follow these steps to ask for a job vacancy through email:

1. Update your resume and list your career objectives

The first step is to update your resume to reflect the skills, experiences, and professional achievements
relevant to the jobs you are looking for. After updating your resume, make note of any points you want
to discuss in the email.

To plan your career objectives, write a summary of your resume, including the last three companies you
worked for, your position and duties and responsibilities. Consider your ideal job titles and
responsibilities, and suggest four to five employers you would love to work for and the ideal location.

If you are emailing a company, use the first paragraph to introduce yourself and highlight your interests.
In the second paragraph, summarize your skills, experience, and education. The third paragraph should
request for an interview or meeting to discuss with the company.

2. Email your general network

Once you’ve completed the content of your email, send it to acquaintances in your professional
network. Use a general format for this email requesting their help in getting a specific job title in a
particular industry. Mention your current position and employer, the duration of your current
employment, and the role that interests you. Include a summary of your skills, experience, and
qualifications outlined in your talking points.

3. Send specific emails to individuals and companies

After sending the general email to request job opportunities from your network, send specific emails to
individuals in your inner circle and potential employers you would like to join. Unlike the general email,
personalize this one based on your relationship with the recipient.

Use this opportunity to ask for specific requests, such as referrals, general advice, interviews, meetings,
and other favors that can increase your chances of getting your ideal job. Potential recipients for this
email are your former bosses, people at your company, and mentors.

4. Follow up and be patient

Follow up with the recipients of your emails if you don’t receive a response after a week. Be patient
while following up and remain professional and friendly in all correspondence.
Tips for writing an email to ask for job opening

Here are tips to remember when asking for a job through email:

 Include only a summary of your transferable skills, experience, and education. Leave the crucial
details of your credentials in your resume.

 Don’t exaggerate your qualifications and achievements.

 Avoid desperation. Position yourself as a professional looking for newer challenges and the lucky
employer that will benefit from your exceptional skills and experience.

 Proofread and edit your email before sending it to establish a professional impression. Also,
ensure that you get the correct title and contact information of the recipient.

 Remember to thank everybody who responded to your emails, even if they didn’t provide any
leads or job opportunities.

 Include a professional subject line entry.

Examples

Here are examples of emails asking for job openings you can adapt for your own use:

General email asking your network for job opportunities

Hi colleagues,

I hope this email meets you well!

Most of you know I am in my fifth year as the Marketing Manager at JK Fowler. Recently, I decided to
take on a more challenging role in the cosmetics industry and I’m using this opportunity to request
contacts or leads.

I am interested in a senior-level marketing position in Austin, Texas. I would prefer a boutique marketing
agency but would also be interested in heading an in-house marketing or sales team.

If you are aware of any vacancies or leads, please send them my way. I have included highlights of my
experience, professional achievements, ideal roles, and a list of my desired employers. I have also
attached my resume to this email.

I am grateful for your help and I wish you all the best in your professional and individual endeavors.

Sincerely,

Beatrice Shaw

Email asking for a job in a company

Inquiries About Position of IT Manager at Remington Securities

Dear Mr. Parker

I write to inquire about an opening for the position of IT Manager at your reputable organization. As a
pioneer in AI-assisted e-commerce technologies, your company has always been a place of work for the
brightest in the industry, myself included.

With over 10 years of industry experience, I have some rare experiences and skill sets as the lead
engineer of Blackthorn Tower’s ground-breaking augmented reality software. My unique insights about
the challenges of creating next-generation AI systems and their industrial applications sets me apart
from even the best in the field.

I would appreciate an opportunity to meet with your Job Manager or someone in your IT department to
identify how I can use my experience and expertise to help your company achieve its goals.

Sincerely,

Steve Lester

How to inquire about a job

Need to send a job inquiry?

You’re in the right place, because next we unpack the process of sending a job inquiry email, including a
list of the essentials you must include.

Whatever industry you’re in, by following our advice and using our templates, you’ll sound clear and
confident when sending your email regarding a job opportunity.

How to write an email asking about a job

Job opportunities don’t just appear; you’ll have to go searching – and for that, you’ll need to email. We
know it can be tough to get the structure, tone, and timing right, which is why we’ve created the
internet’s best guide on writing an email asking about a job.

In this guide, we unpack the process of sending a job inquiry email, including a list of the essentials you
must include. By following our advice and using our templates, whatever industry you're in, you’ll sound
clear and confident when sending your email regarding a job opportunity.

What to say when emailing about a job

Before we break down what to include when emailing about a job, let’s look at some reasons why you’ll
need to send a job inquiry email:

 You’ve seen a job advertised and want more information

 You want to check if applications are still open

 You want to clarify details (such as salary)

 You’re cold-calling to ask if there are any current or future job opportunities

 You know a company is recruiting and want to register your interest

  You’re following up with a recruiter or company after an interview

This isn’t a complete list but does illustrate some of the reasons for sending a job inquiry email. (You can
find an additional seven reasons in our job inquiry email samples and templates below.) Now you
understand some of the reasons why you might want to send a job inquiry email, here are 5 things
you have to do or say when emailing about a job.

1. Job inquiry email checklist

Let’s start with a simple checklist. This list breaks down the essential parts of every job inquiry email.
Tick them off as you’re working your way through!

1. Short introduction of yourself

2. State which job you’re inquiring about (to avoid misunderstanding!)

3. Relevant personal information (more on this on the next point)

4. Contact details (including preference)

5. Offer to answer any questions or provide additional information

6. You can attach your cover letter and resume

7. Links to relevant social media pages (LinkedIn, Twitter) or portfolio pages

2. Include all relevant contact information

A job inquiry email is about creating a connection, but that won’t be useful unless you include all contact
information. You should provide several options, including an email address, phone number, and (if
relevant) a LinkedIn profile.

3. Show how you can provide value for the company

It’s important to show that you have relevant skills and experience, but that means nothing if you’re
unable to deliver value for the client. When we talk about value, we mean explaining the positive
contribution you can have to a business.

If you’re a seller, explain how you’ll sell more. If you’re a customer service expert, explain how you can
improve interactions, etc.

The basic principle is that you should use every job inquiry email as an opportunity to highlight quickly
why you would be an excellent fit for the role. (But don’t go too far into the details or overload them
with information, or you could lose their interest!)

4. Provide a reference (if possible)

Do you have a friend or colleague who could introduce you to someone in the company you’re
contacting?

A personal recommendation is a powerful tool in the world of recruitment. It automatically creates a

connection and validates you in the eyes of the recruiter.

A recommendation won’t guarantee a job, and you’ll still need to provide a captivating CV and ace the
interview, but it can provide a welcome boost.

5. Remember to follow up

Sending a job inquiry email is the start of the process. If you don’t receive a response in a few weeks,
then be sure to send a follow-up. This shows you’re enthusiastic and excited about the position.

When to send a job inquiry follow-up email? We recommend giving the recipient at least a week to
respond to your message (and potentially a little longer). Email too soon, and you could appear pushy;
too late could make your email perfunctory.

Job inquiry email format

Before we get into our job inquiry samples and template, let’s explain the email formatting process.
There are three core parts to your job inquiry emails, the subject, body, and sign-off. You’ll need to get
them 100% correct before sending your inquiry.

Here’s our breakdown of the best job inquiry email format.

1. Job inquiry email subject

The subject line is the start of your email and the first thing the recipient will read. Get it wrong, and
your email could end up in junk before they’ve even read it.

We’re not going to provide an email subject line masterclass, but our simple tip is to make your email
subject line personal, professional, and to the point. It’s something we do in the examples below:

 (Your name) – follow up on interview for (job name) position

 I’ve some questions about the (job name)

 Can you provide some extra information on (job name)?

 I’m (your name), and I’m interested in job roles at (company name)

2. Email body of job inquiry email

We provide more details in our samples, but each job inquiry email should always contain the following
information, delivered in (roughly) this order:
  Explain who you are and why you’re emailing (“My name is (your name). I’m emailing you to
ask whether you were searching for software developers to join your team?”)

 Be positive and offer value (I’m an experienced software developer with 10+ years’ experience.
I excel at helping customers overcome difficulties, and I would love to work with you and some
of the amazing businesses you have relationships with…)

 List what supporting information you have (I’ve attached a copy of my CV with this message
and a link to my online portfolio and LinkedIn profile so you can learn a little more about me)

3. How to end a job inquiry email

There are two options on how to end a job inquiry email, the right way and the wrong way. You should
end each email by setting out the next steps and providing a sign-off. Keep your emails short, but always
provide the next steps in the process.

When building emails, bullet points are much easier to follow. Here is how to end a job inquiry email (in
two bullet points).

 Outline next steps (I’m finishing my current contract in the next few months and am looking for
opportunities. If you have any, can we schedule a call or Zoom to discuss this? I’ll follow up next
week if I don’t receive a reply to this message)

 Sign-off (I look forward to hearing from you! Thanks, (your name)

How to email someone about a job samples and template

OK, so we’ve come to show you how to put this learning into practice.

Here are 12 email job inquiry example templates that you can read, review and learn from. These
templates should cover the major reasons why you’ll want to send an email inquiry.

If you don’t see the example email about job inquiry that you need, use the tips above and templates
below to create your own. In the end, you should always use these templates as a guide to help you
craft your own messages and inquiry emails.

1. Job inquiry email sample

This is our standard job inquiry email template that embodies all the principles we set out above. It’s
simple, clear, and consistent. OK, it’s not the most exciting inquiry email in the world, but it will get the
job done (and hopefully take you one step closer to getting the job you want!).

Hi (Recipient's name),

My name is (your name), and I’m contacting you about the (role name) position.
I’ve attached a copy of my CV with this email, as well as a cover letter. You’ll find details of my skills,
experience and achievements. I’ve reviewed the job specification and believe that I match them all.

I would love to apply for the position because… (insert reasons)

Please can you confirm that you have received this email and my application has been accepted. I would
appreciate it if you can set out the next steps in the process.

Many thanks,
(Your name)

2. How to email about a job opening sample

A typical reason for sending a job inquiry email is to request details on an opening. You’re not sure you
want to apply and need some information before you do.

If that’s the case, then this template covering how to email about a job opening is for you.

Hi (Recipient's name),

I’ve seen your advert for (job role), and I wanted to ask for some additional information before I apply.

Can you provide me with details on… (ask what you want to know).

I’ve researched your company and am fascinated by your work and excited about the opportunity. (Add
more detail here).

I look forward to receiving your reply and submitting an application in due course.

Kind regards,
(Your name)

3. Email a company about a job opportunity sample

This template is similar to the email above but goes to the company. What's the difference, and why
does it matter?

You’re dealing with an anonymous email address that multiple people can open and read, so we strip
this email back to the basics.

Hi,

My name is (your name), and I’m contacting you about the (job name) position.

I had some questions about the job specification, which I would like you to answer before I apply.
Can you let me know (insert information)

Kindest regards,
(Your name)

4. email job inquiry sample

Cold job inquiry emails are sent to someone who may not be actively recruiting. They’re a common way
to get an early insight into new opportunities and create connections with recruiters.

Here’s a formal cold email job inquiry sample that doesn't try too hard to be familiar or funny (as
nobody really likes that).

Hi (Recipient's name),

My name is (name), and I‘m an experienced (software developer, programmer, salesperson etc.). I’m
contacting you to ask whether you’re planning on recruiting any time soon?

I’ve attached a copy of my CV with this email, where you can find details on my previous experiences.
Some of the highlights of my career include… (list some details).

I”m always around for a virtual catch-up and coffee if you’re interested in learning more about me and
the value I could offer your business

My contact details are (insert information).

Hope you get in touch. Have a great day.

(Your name)

5. Sample email about job interest

Some recruiters ask you to register interest in a job before they accept applications. Why? This may be a
way to strip out those who aren’t suitable from applying, or a way to increase applications.

Either way, this sample email about job interest is the one to send.

Hi (Recipient's name),

I recently saw the (job name) advertised (say where) and would like to register my interest.

My name is (name), and I'm highly experienced (whatever you do). I believe that I’d be suitable for the
role because (provide some information).

As requested in the advert, I have provided (list what you’ve included in the message).
I would welcome the chance to discuss the opportunity. Can you confirm that you've received my
application and let me know the next steps?

Kind regards,
(Your name)

6. Job inquiry introduction email sample

A job email inquiry is, as we’ve explained above, a great way to gain an advantage over the competition.

This job inquiry introduction email sample is a request to a connection you already have to recommend
you for a role.

Hi (Recipient's name),

I hope you’re well. I’m contacting you to ask whether you would be prepared to provide a personal
introduction for the (job name) position at (company name).

I value the support you have given me throughout my career. Please let me know if you could support
me with this, and I can provide some additional information.

I look forward to hearing from you and hope we can catch up soon.

Kind regards,
(Your name)

7. Sample follow-up email about job

Sometimes, you need to take the initiative and send a follow-up email about a job inquiry. As you’ll see
in this sample email follow-up about a job, we’re brief and get straight to business but also provide
some space to add a compliment.

Hi (Recipient's name),

I recently applied for the (position name) and was contacting you to find out the status of my
application.

I sent you a copy of my CV and cover letter with all of my contact information, but you can email me at
(address) or call me at (details).

I am excited to apply for the role and believe I possess all the key skills and could perform for your
organization.
I look forward to hearing from you about my application.

Many thanks,
(Your name)

9. How to ask for more information about a job email sample

You may have some questions about a position before investing time in creating an application. This job
inquiry sample covers how to ask for more information.

Hi (Recipient's name),

I’ve seen the advert for the (job name) position, and I had a couple of questions I wanted to ask before I
applied.

Specifically, can you tell me… (what information you need).

The deadline for applications is (insert name). Can you provide me with information as soon as you can?
This will enable me to craft the best application possible.

If you’d like any clarification on the questions or need anything from me, please just ask. You can
contact me (however you want them to contact you).

Yours,
(Your name)

10. How to ask questions about a job offer email sample

Hooray, you’ve been offered the job – but you still have questions. So, what do you do?

Here’s how to ask questions about a job offer email template. We’ve provided gaps you’ll need to fill, so
make sure you do them before sending!

Hi (Recipient's name),

Thank you for your recent job offer for the (job name) position. I am incredibly excited about the
opportunity and am delighted that you have selected me.

Before I accept the role, I have questions. (Insert questions).

I understand you want an answer as soon as possible. If you can answer these questions, I’ll confirm
immediately.
Thanks!
(Your name)

11. Job-status inquiry email sample

The recruitment process has several stages and can be very slow. This job-status inquiry sample is a
positive way of giving the recruiter a gentle push forward. Again, it’s important to adapt this template to
fit your circumstances and personality.

Hi (Recipient's name),

My name is (name), and I recently applied for the (job name). Can you provide an update on the job
status and where we are in the process?

I’m excited about the opportunity, and I believe I match all the skills requirements. Furthermore, I have
several years of transferable experience. As you can see, I’m highly enthusiastic about the opportunity,
so I would appreciate an update.

You can email me back here or call me on (details).

I await your reply.

(Your name)

12. How to write an email asking about a job vacancy

Another common email inquiry is to ask for information on a vacancy. You may want to know about pay,
conditions, benefits, or flexible working options.

Whatever the reason, here’s how to write an email asking about a job vacancy.

Hi (Recipient's name),

I’ve seen you are advertising the (job role), and I have some questions about it. I would like you to
answer if that’s OK?

Can you… (ask your questions)

If you can answer these questions ASAP, I can submit my application. If you need me to clarify anything,
or if my questions aren’t clear, please message me (insert details).

Best regards,
(Your name)
Job inquiry email template

We hope you’ve found the job inquiry email samples above useful. If you’re looking for a basic job
inquiry email template to base your messages on, this one is for you. Copy, paste, edit, and update. Fill
in the gaps, and be sure to proofread before sending!

Hi (Recipient's name),

My name is (your name), and I am interested in the (job name) position at (company name).

I am applying for the position because (insert details).

Attached with this email you can find (resume/CV, cover letter, portfolio etc.)

Please can you confirm that you have received this email and outline the next steps in the process?

I await your reply. If you have any questions for me, you can contact me at (insert details)

Best,
(Your name)

Sample Inquiry emails to Ask About Available Jobs

What's a job inquiry letter, and how can it help you get hired? Not every job opening appears on a job
board or search engine. Some of the best opportunities are filled internally or through referrals, so you
might have to get proactive to find your dream job at a company you'd love to work for.

Note

One of the best ways to get noticed by an employer is to ask about job openings before they’re
advertised. Here are some ways to find unadvertised job openings.

Even if the organization isn't hiring, you might be able to capture someone's attention for future
reference if you submit a well-written inquiry letter.

Knowing what to say—and what not to say—in the letter can be critical to your success.

What to Say

 Tell the company that you're interested and why, explaining what it is about the organization
that caught your attention.

 Summarize your skills, education, and experience, and mention how they could help the
company.

 Ask for an interview and let the reader know you'll follow up within a certain period of time.

What Not to Say

  Stick to the highlights and leave the details for the resume included with your letter.

 Don't embellish and run the risk you'll be tripped up by not-quite-accurate facts when you're
questioned during an interview.

 Don't act like your desperate—present yourself like you're giving the company an opportunity to
speak with you before you look elsewhere.

What to Include in an Inquiry Letter

The bottom line is that an inquiry letter is a sales pitch. You must sell your expertise to the reader and
get them thinking about the possibility of hiring you.

Your letter should be written in a professional business letter format:

 Introduce yourself and your interest in the company in the first paragraph.

 The second paragraph should include a brief synopsis of your experience, education, and
qualifications—"brief" being the operative word. Focus on the highlights.

 Use the third paragraph to request a meeting to discuss a possible career with the company. You
might also mention that you'll follow up by email or telephone in a few days or a week.

Options for Addressing the Letter

If you already know someone at the organization, you can write directly to that individual. Otherwise,
to whom you address your letter can depend on the size of the company.

Address it to the CEO or the president of a smaller employer because the person who runs the company
will most likely be involved in hiring decisions. For a large company, try to locate someone on the
management team who's responsible for the department in which you want to work.

Do be sure to address it to someone. Letters and emails sent to a general email account
([email protected])—or to the company without a contact person specified—probably won't get
read.

Note

This is one time when bypassing human resources or a Job Manager can make sense, because you aren't
applying for a job that's been posted.

Should You Use Mail or Email?

Most hiring takes place online these days, but an inquiry letter sent by mail has a better chance of being
read than an email message when you're inquiring about unadvertised openings.

Note

If the company is working remotely, an email or LinkedIn message is a good option to use to reach out.

Sample Inquiry Letters Asking About Possible Job Openings

You can use these samples as models to write an inquiry letter asking about job
opportunities. Download the template (compatible with Google Docs and Microsoft Word)

Inquiry Letter Asking About Possible Job Openings (Text Version)

Your Name
Your Address
Your City, State Zip Code
Your Phone Number
Your Email Address

Date

Contact Name
Title
Company
Address
City, State Zip Code

Dear Mr./Ms. Contact,

For the past ten years, I have followed your career and the success of [Insert name of Employer /
Organization] through news events, interviews, and web research. Your dedication to the news media
and your understanding of the important role journalists play in today's fast-paced information highway,
coupled with your belief in the power of the press, is exemplary.

I have had the privilege of honing my journalistic abilities on three widely different publications. When I
left college, I immediately went to work for the typical small-town newspaper and learned all aspects of
getting the paper to the people in a timely manner. I then moved to a position as a regional manager for
a media corporation composed of small to mid-size newspapers in the Midwest. In my current position, I
am Chief Correspondent for one of the largest newspapers in the southwest.

I would like an opportunity to visit with you to get your insight and suggestions on where my skills and
abilities would be of the greatest value to the ABD Company and to inquire about possible job openings
with your company.

I will call your office to set a convenient time. I do look forward to meeting you.

Sincerely,

Your Signature

Your Name
 A lot of people don’t consider pounding the pavement as a viable way to search for a job.
However, don’t count out dipping into your favorite spot in person to see if they’ve got any job
openings. Despite that many companies use online applications these days, sometimes you just can’t
beat a face-to-face first impression. How do you inquire about a job in person? Read on to find out!

First impressions are key

First impressions are sometimes hard to shake. That’s why making a good one is so important. The
Bureau of Labor Statistics has some great tips for making a good first impression in an interview that
totally work if you’re walking in to apply for a job.

 Shake hands and smile genuinely when you greet someone.

 Give great eye contact.

 Be mindful of your posture; stand tall and keep your shoulders down and back.

 Don’t give one-word answers, they can make you seem curt or disinterested.

 Silence your phone and keep your eyes off it.

 No gum!

Surefire tips on how to inquire about a job

While asking about a job in person might be a little different at every business, there are some basics
that are applicable pretty much across the board.

Do some research ahead of time

Use the internet to look up some basic facts about the business, like the hours they’re open, what the
company culture is like and what kind of products they sell. You can use several resources to find
information, including:

 The company’s website

 Their social media accounts

 Search engine results to see any news stories about the company

 People you know who work or have worked there

It can also help to do a little research on the industry in general, as well as the company’s direct
competitors. This will head off any confusion surrounding industry-based questions and may give you a
leg up during a casual interaction or interview.

This applies whether you’re asking for a job in person or putting in applications online. Not only will you
be able to get an idea of whether a certain company is really a place you want to work, you’ll also find
yourself more prepared to interview.

take of it like an interview

This means that you should dress and prepare accordingly.

Many interview gurus say that you should dress for the position that you’re seeking. However, at many
places where applying in person is common practice, you may find that the employee’s day-to-day
wardrobe is a little too casual. In that case, you can opt for a look that’s casual but still professional. That
means no tennis shoes or flip flops, no cut-off jeans or shirts and clothes that are clean and wrinkle free.
Also, make sure you’re well-groomed.

Seriously, though. Sometimes you may be offered an on-the-spot interview and you don’t want to feel
ill-prepared. Everyone does better in interviews when they are prepared to give their best. Speaking of…

Be prepared

Here are some things you can do to make sure you’re prepared:

 Fill out a sample job application with your work and education history, contact information
for your references, and other commonly requested information so that you have all the
pertinent details with you.

 Bring your calendar so you can let them know when you’re available for an interview or to work.

 Make sure you’ve thought through why you’re qualified for the job you’re applying for.

 Think about why you want to work there. If you prepare a little blurb on the subject ahead of
time, you won’t feel so put on the spot if you’re asked to interview and they ask this common
question.

 If you don’t feel particularly confident, it can help to practice the things you want to say until
you feel more comfortable and self-assured. You can use a mirror or bounce ideas for your
“script” off a friend or family member.

Anything you can do ahead of time to make sure you put your best foot forward is a step in the right
direction.

Time it just right

It’s bad form to bother someone when they’re busy at work. Do your best to pop in when the business
isn’t swamped. If the company is listed on Google, you can often find when their most popular times are
and when they tend to be less busy.

This is important because employees and managers you speak with will be less likely to be stressed out.
If you walk into a stressful work environment, it could paint you in a bad light even if you were actually
just in the right place at the wrong time.

You may also find that the staff have a little more time to get to know you if they’re not busy.

Keep a resume handy

While you might file this one under the “Be prepared” heading, it deserves attention all on its own. Do
you really need a resume when you’re walking in to fill out a job application? The answer is that it never
hurts to have one ready. At more casual places of employment, the manager may not necessarily need a
resume and may not even want one. However, you can always ask to leave your resume with the
application.

An attractive resume can go a long way to showing that you’re responsible and prepared. Don’t have
one? No problem, we’ve got you covered. and we’ll do all the formatting for you.

When is it a good idea to ask about a job in person?

Asking about a position in person might offer a little more oomph in certain situations. Some companies
even expect or require you to apply in person. If the business is a bar, restaurant or retail shop, they’re
more likely to allow or require applying in person. You might benefit from inquiring in person if you’re a
regular at the place where you’re applying.

Here’s how to inquire about a job, the right way, step by step

1. introduction

When you walk in, find an employee who seems available to talk and introduce yourself. Make sure they
aren’t busy first! Be sure to smile and offer an appropriate greeting to everyone you meet through the
whole encounter. Tell them you’re there to inquire about a job.

2. Ask for the manager

Once you’ve politely introduced yourself to an employee, ask them if a manager is available to chat
about job opportunities. It’s super important that you make it clear to the employee that you are there
to talk about a job. Otherwise, they may be wondering if they’ve done something wrong or if you’re
unhappy about a product or service you’ve received.

This will give you the opportunity to make a great impression where it really counts. Sometimes the Job
Manager isn’t always on site, but don’t be discouraged! Just go ahead and leave your application.

3. Get right to the point

If you’re able to get an audience with a manager, be sure to tell them as soon as it seems polite that
you’re inquiring about a job or that you’d like an application. Chat them up about the business and your
personal situation. It’s likely that they’ll want to get to know you a little, especially if you’ve made a
great first impression.

Once again, be prepared to interview immediately.

5. Follow up
Make sure that you get contact information for the manager before you leave (if you haven’t already
been offered a job, that is). Send a little thank you note or a follow up email to say how grateful you are
for their time and consideration. This can help remind them how great you were to deal with and maybe
even land you the job.

Now that you’ve learned how to ask someone for a job opportunity, you’re ready to hit the streets and
start searching!

How to Write a Successful Job Inquiry Email

Why you should write a job inquiry email

Some job-seekers use such emails (also known as letters of interest) to look for potential employment
opportunities. Within this email, you can add your resume, explain your qualifications, and express your
interest in working with the organization.

Sometimes, companies are hiring but haven’t advertised job openings. If they aren’t, you still have good
chances to get a job. During a period of no hiring, they are more likely to see your resume. If they like it,
they’ll keep it on file for future positions or even invite you to join the team right away.

However, to get any real benefit from this approach, you will need to learn the proper way to craft job
email introduction letters. To do this you must discover how to write an inquiry email.

Fortunately, we have some great tips and a job inquiry mail sample you can follow to learn how to
inquire about a job via email.

Tips on how to write job inquiry email

So, here is essential information on how to write an email inquiring about jobs.

 Tip #1: Do research beforehand

Even if you send a job email to a company you know well, it’s highly recommended to research them
further. First, you should find the name of your Job Manager. Ideally, you should know a few important
professional facts or their interests to draw their attention to your candidacy. For instance, while looking
through a Job Manager’s social media, you may discover that you have a mutual interest in yoga or
share a common hometown. Mention that within your job email of interest, and you will get a better
chance of getting feedback.

Tip: If you couldn’t find the Job Manager’s name on social media, Google, and the corporate website,
consider calling or emailing the company and asking for the direct contact info of a person responsible
for filling the position.

You may also like: “How to Get Noticed by Employers and Land Your Dream Job?”

 Tip #2: Start with a draft

While inquiring about a job by email, take it seriously and professionally. Write multiple drafts, read
your email aloud, and edit it thoroughly. Also, you can use a resume builder, if you don’t have ideas on
how to start.

 Tip #3: Use a clear subject line

The email subject line for the job application is the first thing Job Managers will see when they receive
your job inquiry email. If a subject is well-written, it can drive a recipient to open your email and review
your resume. If your email subject for job inquiry is not clear, chances are the recipient will ignore your
letter.

To create a compelling subject for job inquiry email, use the following practices:

 use a mutual connection: Referred by Helga Johnson for Marketing Assistant;

 mention your skills (not many) or professional credential: Talent Acquisition Specialist with 10+
years of experience;

 use keywords: Job Inquiry: Natalie Polly – Content Marketer.

 Tip #4: Add proper salutation

Just like with any other business email, you need to know how to inquire about a job. Include an
appropriate salutation at the beginning. Of course, it’s best to address your letter to someone specific,
rather than using a generic greeting such as “Dear Sir or Madam” or “To Whom It May Concern.” Once
you find the name, you can use a usual greeting with “dear.” For example, “Dear Mr. Johnson.” You can
also use a “Hi + name” formula to sound friendly, professional, and not too formal. For example, “Hi Mr.
Johnson.” However, it depends on a communication culture in the company you are getting in touch
with. Unless you know exactly, it is better to go with the first example.

In case you know the name but don’t know the gender, just go with a gender-neutral greeting such as
“Dear Taylor Johnson.”

The only time it’s acceptable to address the recipient with their first name (for example, “Dear Andy,”) is
if you’re sending a job inquiry email to inquire about an internal position in the organization you work
for, or if they already know you.

If you were unable to find the Job Manager’s name, please avoid out-of-date greetings such as “To
Whom It May Concern,” and “Dear Sir or Madam.” Instead, use a generic salutation such as “Dear Job
Manager.”

 Tip #5: Use proper language

Before hitting “Send,” remember that you’re approaching a company as a professional that may
represent them someday. That’s why your language should be professional, polite, and not too
informal.

You should also know how to end a job email. Use “Best regards” instead of “Cheers.”

Job inquiry email template structure

Below, you will find an outline for writing a job inquiry letter. We have provided some sentences and
explanations to help you write.

 Job inquiry email subject

Be specific.

For example, “Job Inquiry: Natalie Polly – Content Marketer.”

 Opening

Start with a proper salutation. Try to address the employerdirectly. It is a good wat to show that you
took the time to research them.

For example, “Dear Ms. Nikson.”

If you can’t find a name, “Dear Job Manager” will work.

 Introduction

Introduce yourself and make it clear that your email is intended to be a job inquiry.

For example, “Currently a student at Heidelberg University, I am studying Marketing with a focus on
Consumer Behaviour. With this major, I hope to pursue a job at ABC company.”

Or if someone recommended you to contact the company, mention that. For instance, “My name is
Natalie Polly, and I was encouraged by Angela Smith to contact you about ….”

 Body of email

The length of this paragraph might vary depending on the industry. Use this part to describe your
interests and give a broad overview of your skills and experiences. You can also refer to something you
know about the company (why they are the best, how they are growing, etc.)

For example, “I have been working in sales and marketing for three years, and have watched your
company’s progress with interest. Now, I am searching for new opportunities in the industry, and I
couldn’t miss a chance to try my hand at your company.” And “I’m confident my education, experience
in the field, and a unique skill set can be of real value to ABC Inc. ”

Refer to your resume throughout this section.

 Closing statement

Invite a Job Manager to contact you and welcome the opportunity for a meeting to discuss a potential
employment opportunity.

For example, “It would be my great honor to meet with you to learn more about your requirements and
explain my qualifications in more detail.”

 The end with email signature

How to write inquiry email ending? Say “thank you,” “I hope to hear from you soon,” and “Best regards”
in a final section of your inquiry email. Then add your email signature with contact information, photo,
links to resume

How to Write a Email for a Job

is an introductory email you send to a company representative to build a connection for future
employment opportunities.

And when done right, it can help you stand out from other candidates and land you your dream job. Do
it wrong, and you might as well cross that company off your list of potential employers!

But don’t worry.

In this article, I’ll explain what emails are, how to write a email for a job, and six actionable tips for a
successful response. I’ll also give you a free, customizable email template and show you two examples of
effective cold emails for a job.

Cold Email for Job: Table of Contents

(Click on links to jump to specific sections.)

 What Are Emails?

 How to Write a Email for a Job (Step-by-Step)

 6 Actionable Tips for Sending Email Job Inquiries

 A Simple Email Job Inquiry Template

 Email Job Inquiry Examples

Let’s dive into it.

What Are Cold Emails?

A email is an introductory email you send to someone you haven’t interacted with before. It’s useful for
networking, employment, or business opportunities. It’s often the first step in establishing a professional
connection with someone.

If you’re a job seeker, you can use cold emails to inform a company of your interest in working for them.
you can use the outreach method to get in touch with a potential client about what you can offer,
similar to an elevator pitch.

You can also use emails to:

 Set up an informational interview with a human resources manager.

  Reach out to a company representative for career advice.

 Enquire about the hiring process for an internship or job opening.

 Reach out to a potential client.

 Follow up with a client or potential employer after an unanswered cold email.

But why should you use emails?

While outreach emailing is similar to cold calling, your chances of getting noticed are higher if you send
an email.

Here’s why cold emailing is better than cold calling for a job or internship:

 emails are non-invasive: They are quick and easy to respond to and give the employer the
space to respond when they’re free to do so. It’s also easier to follow up on an email than a call.

 Emails are more likely to reach the right person: Your email has a greater chance of reaching
the person in charge than cold calling. A gatekeeper could easily block a phone call.

 You can perfect your message beforehand: You can craft the ideal message in your cold email
and attach your resume, together with any relevant links to portfolios of your work.

To sum up, if you’re a job seeker, cold emails can help increase your chances of landing an interview
with your dream employer. And if you’re applying for a job opening on a job board, it’s also a smart way
to get an advantage over candidates who don’t send an introductory email.

email templates are a fantastic jumping off point — as long as you know how to use them, adapt them,
and structure them to meet your specific needs.

How to Write a Email for a Job

Once you’ve identified the companies you’re interested in working with, you’ll either have to send a
resume through a job board or cold contact someone at the company.

Here’s how you can compose some great cold emails that get you noticed by prospective employers.

Step 1: Identify the Right Person to Email

An often overlooked but important step in writing a cold email for a job or internship is finding
the right person to contact.

There’s no point crafting the perfect email if it goes to the wrong person.

You can go through the directory or “about us” pages on the company website and look up the right
person to cold contact, along with their email address.

In most cases, you’ll be able to determine the ideal cold email recipient from their job title. You may also
find them through a blog post on the company website.
Some of the job titles you should look for include the Job Manager, talent acquisition consultant, human
resources manager, etc.

If you have difficulty finding the appropriate person on the company website, you can search the
company’s LinkedIn profile, Twitter, or other social media accounts.

Step 2: Craft a Convincing Subject Line

So how do you get the recipient to notice your email?

By crafting a compelling subject line that captures your prospect’s attention!

Subject lines are among the first things a person notices when checking their inbox. It can help them
decide whether they should open your email or simply ignore it.

Keeping your cold email subject lines short, personalized, intriguing can increase your open rate.

Here are some tips to help you out:

 Keep it concise: Long subject lines are difficult to read, especially if the recipient views your
email on a mobile device. That’s why your subject line should ideally be around six to ten words,
which is the limit for most email apps.

 Ensure it’s personalized: Personalize your email subject line to make it more appealing to the
recipient. It ensures that you don’t come across as someone mass-emailing them.

 Include only important information: Mention only vital information like the name of the actual
position you’re interested in so the recipient knows exactly what the email is about.

 Avoid clickbait subject lines: Often used by untrustworthy email senders, this tactic misleads
the recipient with a sensationalized subject line. As a result, your email could end up in the
recipient’s spam folder.

Step 3: Right Salutation

Once you have a good subject line, you need to work on your salutation or greeting. While it’s just a
small part of your email, it sets the tone for your entire message.

Starting with “Dear,” followed by Mr./Ms./Mx. and the recipient’s last name is one example of a suitable
salutation.

While these greetings are formal enough for a job-related email, it also shows the recipient that
you specifically crafted the email for them — and they aren’t part of a mass emailing list.

Skip the traditional “To Whom It May Concern” and “Dear Sir or Madam,” as these come across as rigid
and vague.
For example, let’s say you’re emailing a company about a job application, but you couldn’t find the
name of the right HR team member. Instead of using “Dear Sir or Madam,” you could write something
like “Dear Company X Hiring Team,” “Hello, Company X Recruiter,” or “Attn: Company X Job Manager.”

Please use the above as a last resort only when you can’t find the name of the Job Manager. In most
cases, going through the website and the company’s LinkedIn activity will provide you with the right
name, and it will signal to the Job Manager that you took the time to learn about their company.

Step 4: Polish Your Introduction

The next step is to write a great introduction.

You should use the opening lines to explain briefly who you are and the purpose of your email.

Additionally, you should mention why you chose to write to the recipient specifically.

Was it a recommendation from a mutual connection, or did you meet at a networking event? Or maybe
you’re inquiring about a job posting you found online.

But remember, don’t write long-winded introductions — people prefer emails that get straight to the
point.

Step 5: Focus on Your Qualifications and Skills in the Email Body

The email body should focus on your qualifications and your shared interest in a particular field.
However, this doesn’t mean you should summarize your resume.

Instead, you could share your unique accomplishments and value proposition — what problems can
you help them solve or what value can you add to the company.

If your email requests an informational interview with the recipient, introduce yourself, explain your
career goals, and mention why you want to meet the recipient.

Moreover, you must briefly mention your educational accomplishments, career achievements, and
relevant experience. This helps the recruiter confirm that you are qualified for the job.

Step 6: Include a Call to Action and Note of Thanks

Include a clear, simple call to action requesting a job interview, phone call, or responding email. This will
make your intentions clear and convey your desire for your recipient to respond.

To end your email body on a positive and gracious note, you should also add a brief message of thanks
for their time and consideration.

Step 7: Conclude with Your Name and Contact Information

Finally, you should use a straightforward closing statement to end your email.
Here are some common email sign-offs you could use (or avoid):

 “Best” — This is a popular and neutral way of ending emails. However, you could run the risk of
sounding dull. Instead, you could add a variation on this sign-off like “Best wishes” and “Best
regards.”

 “Regards” — While this is a simple sign-off and the current neutral standard for many such
emails, it could also come across as bland. To add a friendlier tone, you could modify it to “Kind
regards” or “Warmest regards.”

 “Best regards” — This is a frequently used compromise that’s suitable for any job-seeking email.

 “Sincerely” — Some older traditional sign-offs such as “Sincerely,” “Sincerely yours,” and “Yours
Truly” are polite but very old-fashioned ways of ending an email. It’s best to avoid them if you
want to be seen as a savvy, contemporary job applicant.

Regardless of the sign-off you choose, you must mention your full name, phone number, email address,
and other contact information. This further clarifies who you are and how the recipient can contact you
to set up a job interview.

Step 8: Thoroughly Proofread It Before Sending

Before sending any email, especially a professional email, you should proofread it several times.

Why?
As this cold email is the first impression your potential employer will have of you, it needs to be perfect.

You could even have someone proofread your email before sending it to ensure you didn’t miss
anything. Proofreading also helps to confirm that the email’s tone comes across as you intended.

This is the last step in writing the email that could help you land your dream job.

Now that we’ve covered the basics of how to write a email for a job, I’ll give you some quick pointers to
help you nail your cold emails.

Actionable Tips for Sending Email Job Inquiries

Here are six practical tips to help you send successful cold emails for a job.

1. Personalize Your Message

Personalizing your cold email is essential to increase your chances of being noticed by the recipient. It
makes it easier to develop a personal connection with the email recipient.

Including the recipient’s name in the email, what they’re looking for, and referencing notable company
projects are some quick ways to personalize your message.

For example, if you’re applying for a position in the advertising department, you could mention a past
advertising campaign run by the company. This conveys a genuine interest in your potential employer.
But when you could be sending dozens or more cold email job inquiries, personalizing each one can be
tedious and time-consuming. Fortunately, you can use email outreach tools to send bulk cold emails
tailored to prospective employers with ease.

2. Follow Up If You Don’t Get a Response

Your recipient is probably a busy person, so a email follow-up could give them a gentle nudge if they’ve
forgotten to reply or missed your first email.

Ideally, wait a week after sending your cold email, and if you haven’t received a response, send a short
follow-up email. (Skip ahead to check out a simple cold email follow-up example.)

To make the follow-up process a lot easier, you can use email outreach software to send automated
follow-up emails based on the recipient’s engagement with your previous email.

For example, let’s say you included your resume link in the original email, but the recipient hasn’t clicked
on the link yet. You could send them a follow-up email two or three days after your initial email,
reminding them about your job application.

3. Send Your Email at an Appropriate Time

Sending your emails at the right time helps boost the chances of the recipient opening your email.

Avoid sending emails late at night or very early in the morning, when the recipient is less likely to check
their inbox. Instead, it’s more professional to send cold emails for jobs on a weekday, during business
hours.

But that can be tricky if you’re not in the same time zone as the Job Manager or if the best time to send
your email is when you’re busy at your current job.

Fortunately, you can use email outreach tools to schedule your emails to go out at the right time
automatically. All you’ll have to do is compose your email, choose a specific date and time, and the
software will send your email when the time arrives.

4. Keep it Simple

Most people don’t have the time to read long emails.

That’s why, if your email is too long, they could open it, notice the length and close it without actually
reading it — even if you’re one of the best candidates. Or they might just and stop reading midway
through the email.

A short and to-the-point approach is best to ensure the recipient reads the whole email and
understands your request. Similar to an elevator pitch, you want to get to the value proposition as soon
as possible.
5. Include Your Availability

Since you’re emailing about a job, you should mention when you’re available for an informational
interview or meeting.

Inform them of your availability but let the recipient choose the date and time.

Additionally, if you’re applying for an immediate position or opening, let them know when you’re
available to start work.

6. Leverage Email Outreach Solutions to Simplify Job Inquiry

A job search is no easy task.

You’ll need to research companies and search jobs based on your skills, reach out to relevant people via
emails, prepare for each interview

How to Write an Email Asking for a Job

Sometimes, a company may not have a job listed that you want to apply for. Companies don't always
have every job listed, however, which is where a letter of inquiry asking for a job is appropriate! It's a
way to introduce yourself to the company and ask about available positions. Always research the
company and then treat your email much like a cover letter, presenting your strengths to the company
in a concise format.

Part 1

Researching the Company

1. Pick appropriate companies for your skill set. Carefully think about the kind of
company you'd like to work at and the kind of work you'd like to be doing.[1]

 Research the companies in your area to find out which would be the best for you.

2. Research the company through its website. You can't write a solid inquiry letter
without knowing some about the company first. Check out the company's mission
statement, "About Us" page, and goals. Dig through the website to get a sense of what
drives the company and what it strives to achieve.[2]

 For instance, maybe the company focuses on innovation or maybe they sell themselves as a
trusted brand. That's important information for you to gather.
  It's also important to look at the most important employees, such as the CEO or main managers,
and learn more about them.[3]

3. Check out how the company presents itself on social media. Review the company's
main social media accounts, including recent posts. That will give you an idea of recent
news about the company, but it also helps you understand more about the culture and
the brand.[4]

 For instance, if the company is very formal in its social media interactions, that tells you it
prefers to maintain a professional appearance at all times, and the workplace environment
probably reflects that. Alternatively, if it presents itself in a quirky and personable fashion on
social media, that could indicate a more relaxed and creative work environment.

4. Look at press releases and recent news. The company's website should have press
releases, and that's a good place to start. It shows you what the company has been
proud of recently. However, you should also look for news about the company outside
of its main website, as that will give you a more rounded view.[5]

 You may need to read in between the lines. If the company is bringing out a lot of new products,
it could be that some of its old product lines are failing or it could be the company is trying to go
in a new direction.

5. Match your skills to what the company needs. Make a list of what you think the
company is looking for. Use your research on the company's goals and job postings to
get an idea of what they want. Then, match up your skill set with what they need.[6]

 The job postings may have keywords like "team player," "good communicator," "able to think on
your feet," and "hard worker," just to name a few.

 It can help to match up specific experiences with each needed skill. For instance, if the company
is looking for a team player, talk about how you worked with teams in your last position to
complete weekly projects.

Part 2

Drafting Your Message

1. Set the email up like a cover letter. That is, start with your name, address, phone
number, and email at the top. Skip a line, then add the date. Skip a line and put the
person's name you're contacting, the company, the address, the phone number, and the
email.
  Use the person that you found on the company's website.

2.Address the letter to the person you found. Skip a line between the contact information and your
greeting. Begin with "Dear Mr./Mrs./Ms. Roberta Jones:" Follow the greeting with a colon and skip a line
underneath it, too.

 If the person has a professional title like "Dr.," use that instead of Mr./Mrs./Ms.

3.Use the first paragraph to introduce yourself and your purpose. Say your name and some basic
information about yourself, such as your current profession. Then note that you are writing to inquire
about jobs at the company.[8]

 For example, you might write, "My name is Linda, and I am a recent graduate with a degree in
graphic design. I am writing today to ask about open positions in your company, particularly
ones in the design department."

4.Establish why you're a good candidate in the middle paragraphs. Connect the dots between your
skills and the company's needs. Give short but specific examples of your skills to show how they would
benefit the company. That establishes your experience as well.[9]

 If the company seems to look for creative, innovative people, you might write, "After
researching your company, I see you place a high value on creativity and innovation. At my last
position, I designed and marketed a campaign for one of the company's main brands, and sales
went up 10%, partially due to the creativity of the campaign. I am sure I could put that same
expertise to work for you at your company."

5.Reiterate what you can do for the company as you close the letter. In the last paragraph, summarize
what you've said and why you're writing. Also, try to leave the reader on a positive note and give them
some way to contact you.

 For example, you might write, "Thank you for taking the time to review my inquiry for positions
at your company. I hope you can see I am a strong candidate who will work hard for you. If you
know of any position I would be a good fit for, please feel free to contact me at
[email protected] or (432) 244-1603."

Part 3

Reviewing the Email and Awaiting Replies

1.Read and re-read the email for typos and grammatical mistakes. It's easier to make mistakes in
an email format, so copy and paste the text into a word processing document if your email doesn't
 have spellcheck. Also, read your text aloud so you can hear any awkward sentences and missed
words.[12]

 It also helps to have someone read over it if possible

3.Create a specific subject line for your email. Keep the subject line under 8 words so that most of it
will be rendered in the preview for the email. However, be as specific as possible so the person knows
why you're writing.[13]

5.Ask the company to retain your information for the future. If the company says that it doesn't
currently have openings, request they keep your information. That way, if they have an opening in the
future, you will still be in their files.[15]

 You might write, "I appreciate you getting back to me. Would it be possible for you to keep my
information on file in case any positions open up in the future?"

How To Ask For Job Openings (+ Job Inquiry Letter Templates)

Email Subject: Openings at [Company Name]

Hi [Name],

My name is [Your Name], and I’ve a long-term admirer of the work [Company Name] is doing. I recently
followed with interest [recent company or industry developments].

I’m a [describe your position] at [Your Company]. [Describe in 1-2 sentences your top skills or
achievements and what you can bring to the company.] I’m currently looking for a new opportunity to
[briefly describe the kind of role you’re interested in] and [Company Name] is doing exactly the kind of
work I want to be a part of. I’d love to apply for any positions that could be a good fit.

I’ve attached my resume for your convenience and you can also find me on LinkedIn [link]. I look forward
to connecting and hope we can stay in touch if any positions become available in the future. Thank you
so much for your time.

Best,
[Your Name]

How to Write an Email Asking for a Job

Sometimes, a company may not have a job listed that you want to apply for. Companies don't always
have every job listed, however, which is where a letter of inquiry asking for a job is appropriate! It's a
way to introduce yourself to the company and ask about available positions. Always research the
company and then treat your email much like a cover letter, presenting your strengths to the company
in a concise format.

Part 3

Reviewing the Email and Awaiting Replies

1.Read and re-read the email for typos and grammatical mistakes. It's easier to make mistakes in
an email format, so copy and paste the text into a word processing document if your email doesn't
have spellcheck. Also, read your text aloud so you can hear any awkward sentences and missed
words.[12]

 It also helps to have someone read over it if possible

3.Create a specific subject line for your email. Keep the subject line under 8 words so that most of it
will be rendered in the preview for the email. However, be as specific as possible so the person knows
why you're writing.[13]

5.Ask the company to retain your information for the future. If the company says that it doesn't
currently have openings, request they keep your information. That way, if they have an opening in the
future, you will still be in their files.[15]

 You might write, "I appreciate you getting back to me. Would it be possible for you to keep my
information on file in case any positions open up in the future?"

How To Ask For Job Openings (+ Job Inquiry Letter Templates)

Email Subject: Openings at [Company Name]

Hi [Name],

My name is [Your Name], and I’ve a long-term admirer of the work [Company Name] is doing. I recently
followed with interest [recent company or industry developments].

I’m a [describe your position] at [Your Company]. [Describe in 1-2 sentences your top skills or
achievements and what you can bring to the company.] I’m currently looking for a new opportunity to
[briefly describe the kind of role you’re interested in] and [Company Name] is doing exactly the kind of
work I want to be a part of. I’d love to apply for any positions that could be a good fit.

I’ve attached my resume for your convenience and you can also find me on LinkedIn [link]. I look forward
to connecting and hope we can stay in touch if any positions become available in the future. Thank you
so much for your time.

Best,
[Your Name]