LESSON 4:

PRODUCTIVITY
TOOLS
OBJECTIVES:
By the end of this lesson, you are expected to:

1. Use common productivity tools effectively by

maximizing advanced application techniques.

2. create an original or derivative ICT content to

effectively communicate or present data or
information related to specific professional
tracks

3. demonstrate common productivity tools

techniques; and, construct and execute
different advanced functions in productions.
ADVANCED WORD
PROCESSING
SKILLS
 WORD PROCESSOR
• A word processor is a computer program
or device that provides for input, editing,
formatting and output of text often with
some additional features. Early word
processors were stand-alone devices often
on its function, but current word
processors are word processor programs
running on general purpose computers.
INTEGRATING ILLUSTRATIONS
AND EXTERNAL MATERIALS
TYPES OF ILLUSTRATIONS
PICTURES
• Electronic or digital pictures or
photographs you saved in any local
storage device.
• There are 3 commonly used
picture files. They can be identify
by their extension name.
⚬ .jpg
⚬ .gif
⚬ .png
.jpg
• “jay-peg”
• Short form of .jpeg or Joint
Photographic Experts Group
• Identifies kind of compression
process to make it compatible and
portable to the internet.
PROS
• Can support 16.7 million colors and suitable
for use when working with full color
photographic images.
• Best quality images.
• Relatively small in size.

CONS
• Unfortunately, it does not support
transparency.
• Difficult to integrate in terms of blending
and with other materials or elements
• Does not work well on lettering, line
drawings or simple graphics
.gif

• Graphic Interchange Format

• Supports or capable of displaying
transparency.
• Capable of displaying simple
animation
PROS
• Good for blending with other materials or
elements
• Capable of displaying simple animation
• Better for logos, drawings, small text, black
and white images and low-resolution files

CONS
• Can only support 256 colors.
• Limited and generally solid colors only
.png

• “ping”
• Portable Network Graphic
• Built around the capabilities of .GIF
• General purpose is for transporting
images faster on the internet.
PROS
• Supports transparency
• Can support up to about 16 million colors
• Image quality is remarkably improved.
• Allow the control of transparency level or
opacity of the image.

CONS
• Does not support animation
CLIP ARTS

• Generally a .GIF type

• Line art drawings or images used as
generic representation for ideas and
objects.
• Microsoft office has a library of clip
arts you can used or
SHAPES
• Printable objects or materials that
you can integrate to enhance the
appearance of the documents
• It can also used as a tool for
composing and representing ideas
or message.
• It might be useful in designing the
layout of poster or other graphic
materials for advertising,
SMART ART
• Predefined set of different shapes grouped together to form ideas
that are organizational or structural in nature.
• graphically represent an organization, process, relationships or flow
in your infographic, then you will find this easy and handy to use
CHARTS
• Allows you to represent data
characteristics and trends.
• Useful in preparing reports
that correlate and present
data in a graphical manner.
• You can create chart either
directly from MS Word or
imported from external files
like MS Excel
IMAGE PLACEMENT
TEXT WRAPPING
• A feature in many
word processing
software that enables
you to surround a
picture or diagram
with text.
IN LINE WITH
TEXT
• Default setting for
image text wrapping.
• Treats your image like
text with the bottom
side totally aligned
with text line.
• Usually used when you
need to place your
image at the
beginning of the
paragraph.
SQUARE
• Allows the image you
inserted to be placed
anywhere within the
paragraph with the
text going around the
image in a square
pattern like a frame.
TIGHT
• Almost the same as the
square setting, but here
the text “hugs” or
conforms to the general
shape of the image.
• This allows you to get a
more creative effect on
your documents.
• Can be achieved if you are
using an image supporting
transparency
THROUGH
• Allows the text on your
document to flow even
tighter, taking the
contours and shape of the
image.
TOP AND
BOTTOM
• Pushes the text away
vertically to the top and/or
to the bottom of the
image, so that the image
occupies a whole text line
on its own.
BEHIND TEXT
• Allows your image to be
dragged and placed
anywhere on your
document with all the text
floating in front of it.
• It effectively makes your
image look like a
background
IN FRONT OF
TEXT
• Allows your image to be
placed right on top of the
text if your image was
dropped right on it.
• Whatever part of the text
you placed the image on, it
will be covered by the
image.
HANDS ON DRILL 1!

1. Search for a .png image in Google for you to use.

2.Open the MS Word. Fill the Document with Text
Fillers
a. you can search the Google for "Text Fillers"
3.Apply the different Text Wrapping Styles in your
.png images.
MAIL MERGE
A toolkit that is used to produce
multiple documents with a given
template, editing the basic
information that is supplied by a
constructed data set.

Two components:
• Form document
• List or Data file
 FORM DOCUMENT DATA FILE
• The document that • Where the individual
contains the main body of information or data that
the LETTER or the citations needs to be plugged in
of the CERTIFICATE. (merged) to the form
• Part that remains the same document is placed and
no matter whom you send maintained.
it. • Can be created in word
or in excel.
STEPS IN DOING
PREPARE YOUR FORM
MAIL MERGE DOCUMENT AND DATA FILE

START MAIL MERGE

Place holders
• Also referred as data fields SELECT RECIPIENT
or merge fields. • TYPE A NEW LIST
• Marks the area in the • USE AN EXISTING LIST
document where individual
data or information will be INSERTING MERGE FIELDS AND
inserted PREVIEWING RESULTS
• Marked by the text with
double headed arrow FINISH AND MERGE
(<<text>>)
HANDS ON DRILL 2!

1. Apply your learned skills in using Mail Merge by

applying it in Generating Certificates.
2.Create a List File using the Information of your
Classmates.
3.Use the Template Given for the Certificate.
ADVANCED FONT STYLE, FONT SIZE, SPACING,
MARGIN AND PAGE BREAK
FORMATTING
SKILLS HEADING AND TITLES

HEADER AND FOOTER, AND PAGE

NUMBER

INSERTING CITATIONS AND

BIBLIOGRAPHY

WORKING WITH TABLE OF FIGURES

AND TABLE OF CONTENTS
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 Home Product Features Contact

ADVANCE
PRESENTATION
SKILL
Fauget Tech Home Product Features Contact

PRESENTATION TOOLS

allows you to organize the most important

information into a series of slides. During your
presentation, these slides will be projected to a
screen so the audience can see them.
Fauget Tech Home Product Features Contact

CREATING AN
EFFECTIVE
PRESENTATION
LESSON 4 Home Product Features Contact

MINIMIZE
keep slide counts to minimum to maintain a clear message and keep the audience
attentive. Presentation is just a visual aid, information should still come from the
reporter

CLARITY
avoid being fancy, use font style that is easy to read. Make sure that the font size is
readable.
LESSON 4 Home Product Features Contact

SIMPLICITY
use bullets or short sentences. Summarize the information on the screen to have the
audience focus on speaker than on reading. 6X7 RULE

VISUALS
use graphic to help in your presentation but not too much to ditract the audience. Instead
of table, you can use charts or graphs. Avoid using moving graphics.
LESSON 4 Home Product Features Contact

CONSISTENCY
make your design uniform. Avoid having different font styles and background

CONTRAST
use light font on dark background and vice versa. This is done so that the presentation is
readable.
LESSON 4 Home Product Features Contact

HYPERLINKS IN
POWERPOINT
Using hyperlink in
presentation is an easy way
to navigate slides.

https://www.youtube.com/watch?v=ZrD-p6RMC9s
 LESSON 4 Home Product Features Contact

Two (2) types of hyperlink

• Anchor link: hyperlink that
points to a portion of the same
documents
• Inline link: hyperlink wherein
the content is located in other
or remote files
 LESSON 4 Home Product Features Contact

Existing File or Web Page - creates a hyperlink to website or a local

LINK TO OPTIONS
file saved in your drive.
Place in this documents - creates hyperlink that allows you to jump to
a specific slides in your presentation.
Create a New Documents - creates a hyperlink that one clicked,
creates a new document on your specified location
E-mail address - creates a hyperlink that opens MS Outlook that
automatically adds your specified recipient on a new email.
LESSON 4 Home Product Features Contact

TIMING AND
ANIMATIONS
LESSON 4 Home Product Features Contact

ANIMATION
• In PowerPoint, you can animate text and objects
such as clip art, shapes, and pictures.
• Animation—or movement—on the slide can be
used to draw the audience's attention to
specific content or to make the slide easier to
read
LESSON 4 Home Product Features Contact

FOUR TYPES OF ANIMATION

• Entrance: These control how the object enters the slide.
LESSON 4 Home Product Features Contact

FOUR TYPES OF ANIMATION

• Emphasis: These animations occur while the object is on the slide,
often triggered by a mouse click. Give emphasis to your object.
LESSON 4 Home Product Features Contact

FOUR TYPES OF ANIMATION

• Exit: These control how the object exits the slide.
LESSON 4 Home Product Features Contact

FOUR TYPES OF ANIMATION

• Motion Paths: These are similar to Emphasis effects, except the
object moves within the slide along a predetermined path, like a
circle.
 LESSON 4 Home Product Features Contact

EFFECT OPTIONS
• Some effects will have options you can
change.
• For example, with the Fly In effect you can
control which direction the object comes from.
• These options can be accessed from the
Effect Options command in the Animation
group.
LESSON 4 Home Product Features Contact

ADDING MULTIPLE • If you select new animation from

the menu in the Animation
ANIMATION group, it will replace the object's
current animation.
• If want to place more than one
animation on an object you'll
need to use the Add Animation
command, which allows you to
keep your current animations
while adding new ones.
LESSON 4 Home Product Features Contact

REORDERING
ANIMATION
LESSON 4 Home Product Features Contact

ANIMATION TIMING
• You can choose the timing of your elements as follows:
⚬ On click - the animation will commence after a click of a keyboard key
or mouse key.
⚬ With previous - initiate your animation at the same time with the
previous element.
⚬ After previous - initiate the animation of the element after the last
animated element.