MILITARY DOCUMENTATION AND WRITING.

A. OFFICIAL BASIC CORRESPONDENCE OF THE ARMY.

1. Generalities.
The following are established as Common Basic Correspondence of the Army for use
by all agencies:
(a) Job.
(b) Memorandum
(c) Memo - Lightning
(d) Joint Message
(e) Point of Account.
(f) Account.
(g) Information Note.
(h) Command Opinion.
(i) Coordination Note.
(j) Report.
We will also include some documents that, although not considered basic
documentation, are commonly used in the Army:
(a) Circular.
(b) Instructive.
(c) Directive..
1. Rules for drafting, layout and typing of documents.
a. Style.
The style of any military document must be concise, precise and categorical. The
person who drafts it must express his or her sense of responsibility; he or she must
bear in mind that the objective being pursued is the exact and uniform
understanding of his or her ideas by the recipients of the documents and that
generally speaking, it will not be possible to resort to clarifying them orally. It is
advisable to adhere to the following rules:
(1) Dedicate a paragraph to each idea, without worrying about its length, writing
short sentences and paying special attention to punctuation.
(2) Logically order paragraphs, subparagraphs, sections, subsections, sections and
subsections.
(3) Avoid any phrase that may be open to double interpretation or ambiguity.
(4) Direct and personal forms may be used, but it should not be considered
incorrect or vain to address the recipient in the first person.
(5) Eliminate excessive treatment and eliminate empty phrases.

b. Paragraph layout and numbering.

These will be used:
(1) Paragraphs, a number and a period. Example: 1.
(2) Sub-paragraphs, a lowercase letter and a period. Example: a.
(3) Numerals, number in parentheses: Example (1)
(4) Sub - numerals, lowercase letter in parentheses. Example (a)
 (5) Sub-numerals can be subdivided into underlined Arabic numerals, and these
in turn into underlined lowercase letters.
c. Using the back of the pages.
The reverse side of the pages will be used when the type of document or annex
allows it without reducing its functionality. Suitable base paper may be used to
avoid interference during reading due to transparency. (Base 20 or higher
recommended).
d. Number of copies.
All official correspondence will be prepared in original and two (02) copies. The
original will be sent to the recipient department, the first copy will be kept in the
archives of the issuing department to form the file, and the second copy will be
filed in the records desk of that department.
e. Using envelopes.
The use of envelopes will be mandatory for official correspondence addressed to
facilities outside the command building. For internal correspondence, the envelope
will only be used for those with a security classification.
If the use of manila envelopes is required due to the volume and/or size of the
attachments sent, the data placed on the normal envelopes will be typed directly
onto this envelope.
f. Placing stamps.
Stamps on official correspondence must be placed as follows:
On envelopes or covers they will be placed in the upper right corner and on
documents they will be placed in the center at the top.
g. Typing rules.

(1) Personal names.

(a) They will be written in capital letters. When the first reference is made to a
military officer, the rank will be written first, followed by the force to
which he belongs, in parentheses, then the name and surname. Example:
Rear Admiral (ARV) JESUS REBOLLEDO, Colonel (Ej) CONRADO
PALAVICINI.
(b) When it is necessary to repeat the name in the same document, the
abbreviated rank may be mentioned, followed by the initial of the name
and the first surname. Example: CA J. REBOLLEDO, CNEL. C.
PALAVICINI.
(c) If the document is to be used with forces from other countries and mentions
foreign military personnel, it must be written the same as in the previous
section, with the name of the country to which the military personnel
belong placed after the rank. Example: Colonel (Ex - Brazil) CARLOS
NUNES.
(d) The names of civilians will be written in capital letters. The treatment
described in the National Constitution will be used, that is, “Citizen” and
“You”. Example. Citizen Engineer PEDRO PEREZ.

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 (2) Names of units and organizations.
They will be written in capital letters and in quotation marks, and the type of
unit may be abbreviated. Example: 212 BI “CARABOBO”.
(3) Geographical names.
They must be written in capital letters and the rectangular coordinates of the
indicated site must be indicated in parentheses when its location may cause
confusion. Example: RIO DE ORO (7230 - 1420).
(4) Abbreviations.
The abbreviations established in the Manual of Abbreviations (INS-CO-MD-
0170) will be used, and any abbreviation not included in said manual may be
used, provided that the first time it is used in a document it is with the full name
followed by the abbreviation in parentheses; military abbreviations will not
have punctuation between their letters or at the end.
(5) Security classification.
It will be noted at the top and bottom, in the center of all
pages, four lines from the respective edge.
(6) Page numbering.
They will be numbered consecutively, with Arabic numerals in
the center below the security classification at the bottom of the
page, preceded and preceded by a hyphen. Example: -1-, an
exception is made on the first and last pages, which must state
the total number of pages. Example: 1 of 8 (first page), 8 of 8
(last page).
h. Letterhead.
It must be printed, or within a margin of one and a half (1.5) centimeters, from the
top and two centimeters from the left side of the sheet of paper and with the
following inscription:
REPUBLIC OF VENEZUELA
MINISTRY OF DEFENCE
ARMY

i. Signature.
It is used to imply that the subscriber is the author or originator of the document. It
must be completely legible and similar to the one registered on the identity card.
The signature on military documents will be placed four lines below the last line of
the text, starting from the center and moving to the right. One line below, the name
will be placed in capital letters and one line below the name and centered, the
degree will be written in lowercase letters. Example:
HUMBERTO JIMENEZ VILLARROEL
Colonel (Ex)

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 At the end of a military document, the signature of the issuing
authority must not appear on a blank sheet; it must be
accompanied by part of the text of the document.
j. Signature Media.
(1) By delegation.
The Commanding General may delegate, under his responsibility, to the high
authorities of his command the signing of the minutes and internal documents of
the Force. Such delegation will be made by internal resolution and in which the
minutes and documents that must be signed by delegation will be precisely
specified, which will be considered to have emanated from the General
Commander.
The delegated authority shall be responsible for the signatures pursuant to the
delegation. The signature may not be delegated in turn by the authority that
received the delegation.
Two lines from the last line of the text and starting in the center, write “By
delegation,” and four lines further on, write the signature, name, and rank as
indicated in the previous paragraph. Example:
“By delegation”
Carlos Ruiz Osorio
Colonel (Ex)
CFO

(2) Accidental signature.

This modality will be used when the authority that must sign is absent for a
prolonged period. In this case, the person who will sign must be authorized in
writing by the immediate superior of the absent authority. In the identification of
the Commander or originator it will be mentioned that the position is accidental.
Example:
ANDRES RODRIGUEZ PARRA
May(Ex).
Commander. Acc. BI. "VENEZUELA"

(3) By Order.
This modality will be used when the authority that must sign an administrative
document is temporarily absent or requires a quick processing of the document,
since a delay could imply an obstacle in the achievement of some administrative
or operational objective.
The person with the most seniority in the line of command will sign below the
phrase “By order,” which will be written two lines below the name, rank, and
position of the titular authority; the name and rank of the person signing must be
clarified. Example:

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 HUMBERTO JIMENEZ VILLARROEL
Colonel (Ex)
Commander of the Army Reserves.

By Order:
CONRADO SIMON PALAVICINI GUEDEZ
Colonel (Ex)
JEM and 2nd. Commander. CREJ

j. Use of “CUMPLASE”, “CONFORME” and “VISTO BUENO”.

(1) “LET IT BE COMPLIED”.
It must be used in documents of a directorial nature, such as: orders,
directives, resolutions, etc., and must be carried out by the authority that
originated the document. Routine documents are excepted, which may be used
with authorization.
The word “CUMPLASE” will be written two lines from the last line of the
text and from the center of the page, four lines from the last line, everything
corresponding to the signature and identification of the authority will be
written.
(2) "ACCORDING".
It is used when an authority or in general a person expresses his agreement
with a judgment issued in a document. It is applied in cases of reports,
minutes, receipts, etc. The word “Conforme” is placed four lines below the
degree of the originator and then signed by the conforming party. In the case
of several members, they will sign from youngest to oldest, from left to right,
and from top to bottom. If the number of signatories is odd, the signature of
the oldest will be centered below the others.
(3) "APPROVAL".
It is used in circumstances where a document has been originated by the
second command or an advisory authority of the superior, as a sign that it has
been read, and that its content is correct and approved.
(4) Use of “GOD AND FEDERATION”.
The use of this modality precedes the signing of official letters and documents
of the same type as the official letters.
(5) “IT IS AN AUTHENTIC COPY”.
Method used by competent authorities to certify that a copy is a textual or
photostatic copy of a document. The words “This is an Authentic Copy” will
be placed four lines below the last line of the original signature, starting at the
left margin. The signature of the competent authority is placed two lines
below. Example:

HUMBERTO S. Jimenez Villarroel

Colonel (Ej) Commander

4
It is an authentic copy:

CONRADO S. PALAVICINI GUEDEZ

Colonel (Ej) JEM and 2nd. Commander

k. Initials of the writer and transcriber of the document:

For identification purposes, on the same page where the originator's signature is
placed, the initials of the document writer must be placed on the left margin and at
the same height as the classification, in capital letters; separated by a dash and
without a space, the initials of the transcriber must be placed in lowercase letters.
It is stressed that the originator and the editor are not always the same person,
which is why such identification is necessary. Example: HSJV/isb.

INSTRUCTIONS FOR PREPARING

DOCUMENTS.
JOB.
It is written communication to deal with official matters, which requires
broad exposure, between departments that are located in different
locations.
Instructions for its preparation.
The Office will be composed of the following parts:
1. Header.
It will be composed of:
a. Letterhead.
It will be printed five spaces from both the margin and the top left
edge. Its content will be divided into four lines and will basically
include the following texts: REPUBLIC OF VENEZUELA, MINISTRY
OF DEFENSE, ARMY and then the name of the department superior
to the one that originated the document and the name of the
originator. ( Ex. BRIBLIN, GACLA-91).
b. Place and date of issue.
This information will be placed in the space below the file number.
Only the place, month and year of preparation will be typed, since
the date of issue will be indicated on the delivery table.
c. Data.
The year elapsed since Independence and Federation will be
placed, centered below the previous data.
d. Official number.
The document reference data will be placed in a box printed at the top right and
consists of No. file, where the No. will be placed. identification of the unit that

5
 prepares the document and No. serial number, space in which the number that the
parts table assigns to it in increasing form for internal control will be placed.
e. Dependency (to refer to the originator)
The name of the department that issues the document will be placed immediately
below the place and date of issue.
f. To (to indicate the recipient)
To enter the recipient's details, there is a box printed in the upper
left corner, immediately below the letterhead, in which the
recipient's rank and position will be entered, in capital letters, after
the colon following AL. The abbreviation A/C, meaning in charge,
will be used, followed by the respective department, when the
letter deals with matters for which a signature has been delegated
by order of the higher authority, in which case the correspondence
must be delivered directly to the corresponding subordinate
department.
On the line immediately below two spaces from the
recipient's rank and position, write CITY or PRESENT when
the communication is for local delivery; otherwise, write the
name of the recipient's town in capital letters.
g. Affair.
The purpose or reason for the communication will be indicated in a
summarized form.
h. Reference.
It will be written four spaces below the word “SUBJECT” and with an equal margin.
It will indicate the communication that gave rise to or motivated the correspondence.
2. Body or text.
It must contain complete and detailed information on the matter to
be addressed, whether of origin or response.
You will start writing eight (08) spaces below what is
indicated as a reference.
The body margin must be ten (10) spaces, except for the first line of each paragraph, which
will always begin with an entry of twelve (12) spaces of margin.
3. Term.
It will be composed of:
a. The motto “GOD AND FEDERATION”
b. Name, rank and position of the originator who signs the document.
c. Initials of the editor and transcriber.
d. Date of preparation of the document.
e. Annexes.
4. Acknowledgment of receipt.
At the bottom of the sheet, there is a space printed to mark the time, day, month and
year of receipt and the recipient's signature; this type of receipt is used in cases of
personal delivery, either for internal control, or in cases where the document does not
merit receipt with a new document.

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REPUBLIC OF VENEZUELA PLACE AND DATE: CARACAS, 19JUL99
MINISTRY OF DEFENCE
ARMY DATA: 189 INDEPENCE. And 140 FEDERATION

(1) CGEJ WHEN ANSWERING REFER TO:

(2) CREJ
FILE NO: SERIAL NO:
52-0208-1000-0000

DEPENDENCY: PERSONAL SECTION

TO THE CITIZEN: SUBJECT: REQUEST FOR CASE

TCNEL (EJ)
COMMANDER OF THE 112 BIMEC.
“ARAMENDI”.
Personal A/C
REFERENCE: PAV
MARACAIBO – STATE. ZULIA

I have the pleasure of addressing you, on this occasion to

request your good offices in order to forward to this Command the unit
file of MAY(EJ) GUSTAVO RONDON LOZADA, Identity Card No. 9,035,888,
who was recently transferred from that unit under his worthy command
to the Army Reserve Command.
Request that I make to you, for your knowledge and other
consequential purposes.

GOD AND FEDERATION

HUMBERTO SIMON JIMENEZ VILLARROEL

COLONEL (EJ)
COMMANDER OF THE ARMY RESERVES

HSJV/cepf
19JUL99 ACKNOWLEDGEMENT OF RECEIPT
1 2 3 4 5 6 7 8 9 10 11 12 DMA
TOMORRO _______________
W SIGNATURE
LATE

13 14 15 16 17 18 19 20 21 22 23 24

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MEMORANDUM.
It is the internal written communication between departments or offices
of the same command and, like the official letter, is used to deal with
official matters that require extensive exposition.
Instructions for its preparation.
1. The date is not indicated in the heading, since it is placed at the end
of the body, occupying the same place indicated for the motto “GOD
AND FEDERATION.”
2. It does not date from Independence and Federation.
3. The name “MEMEORANDUM” must appear at the top and center of
the body.
4. The motto “GOD AND FEDERATION” is not used.
5. The name and surname of the person signing the memorandum are
written in capital letters.
6. If there are annexes, they will be mentioned by writing the words
ANNEXES in capital letters, followed by the identification of the
document in question, taking care to keep the same margin as the
body and text.
7. The initials of the person who ordered the preparation of the
memorandum will be indicated first and then, separated by an
oblique line, the initials of the person who transcribed the document
will follow in lower case. These will be placed below the word
ANNEXES, if any, and/or three centimeters from the bottom edge of
the page.

8
REPUBLIC OF VENEZUELA
MINISTRY OF DEFENSE
ARMY

(1) CGEJ
(2) CREJ

No. 52-0208-1000-0000/ .

MEMORANDUM
OF THE: CNEL (EJ) COMMANDER OF THE RESERVES.

TO THE : LTC (EJ) HEAD OF OPERATIONS

SECTION.

AFFAIR: SUPERVISION OF INSTRUCTION.

REFERENCE: PAV .

I am pleased to address you on this occasion to inform you that, starting from this date,
every Saturday and Sunday, you must carry out a control inspection of the courses that are
currently being taught to reserve troops, according to the attached schedule, and report the
results to the Commander and Second Commander.
I hereby inform you, for your information and other consequent purposes.

Caracas, June 16, 1999

HUMBERTO S. Jimenez Villarroel

ANNEXES: Inspection Program.

HSJV/isabella
16JUL99.

9
LIGHTNING MEMO.

It is a written communication for internal use between the departments

of a command to give brief orders and instructions, provide information,
make requests and avoid documents.
This type of correspondence is a variety of the Memorandum and can be
prepared by machine or by hand and will be for immediate delivery
without going through a reception desk between the sender and the
receiver, through the use of a messenger.
The reply or acknowledgement of receipt will be made in the duplicate of
the message which will be returned with the same messenger.
Instructions for its preparation
a. The heading must include:
1. From: sending unit.
2. To: Recipient.
3. Subject: Purpose or reason for the communication.
4. Reference: Communication or action that motivated the
correspondence.
5. Date: Date of preparation.
b. The body should include:
6. message: Space intended to express the desired order or
instruction.
7. Signature: From the sender.
c. At the end, the recipient responds to the sender's requirements
(answer 8), noting the return date (9) and placing his signature (10).

10
REPUBLIC OF VENEZUELA
MINISTRY OF DEFENSE MEMO – RELAMPAG0
ARMY FOR YOUR IMMEDIATE CONTENTMENT

OF: (1) AFFAIR: (3)

FOR: (2) REFERENCE: (4)

DATE: (5)

MESSAGE (6)

________________________
SIGNATURE (7)

ANSWER (8)

_________________ _____________________
DATE (9) SIGNATURE (10)

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JOINT MESSAGE.

It is a type of communication that is characterized by being brief and

fast; it can be transmitted jointly to more than one department at a time
(to the four Forces) and radioelectric means such as radiograms,
cablegrams and telegrams are used for its transmission.
Instructions for filling out the message form.
a. Security Classification.
The appropriate security classification will be marked or stamped in
red (not typed) in the designated boxes at the top and bottom of the
Joint Message Form and placed as the first word of the internal
instructions. When the message is unclassified, the words
“UNCLASSIFIED” will be typed in these spaces and the abbreviation
“NOCLAS” as the first word of the internal instructions.
“FOR OFFICIAL USE ONLY” messages will be considered unclassified
and the words “UNCLASSIFIED” will be typed in these boxes.
The words “FOR OFFICIAL USE ONLY” will be placed at the bottom of
the Message Form page(s) and placed in the internal instructions.
Whenever a message is to be encrypted, the word “REQUIRES
CRYPTOGRAPHIC DISPATCH” shall be written or stamped (not typed)
in the space on the Joint Message Form where the security
classification appears at the bottom.
As an exception, if a classified message is to be sent in clear text, the
words “TRANSMIT IN CLEAR” must be written in this space.
b.Precedence.
To indicate the relative order in which the message is to be
transmitted, the appropriate PRECEDENCE (typed) is placed in the
ACTION or INFORMATION boxes or in both boxes when applicable.
Message Type:
An “X” will be placed in the appropriate box to indicate the type of
message, whether DISTRIBUTION, INDIVIDUAL, MULTIPLE or SIMPLE.
Simple Message. When the message will be addressed to a single
recipient, the one designated in TO.
Multiple Message. When it is addressed to all recipients of PARA,
whether they are ACTION or INFORMATION recipients. That is, the
message will reach all the indicated recipients and thus each one will
know who else received the aforementioned message.
Individual Distribution Message. It will indicate that the message
will be addressed to each of the recipients designated in TO, whether
ACTION or INFORMATION, but individually. That is, the message
reaches the same recipients indicated but each one separately.

12
 Accounting Symbol. The appropriate accounting symbol assigned
to the originating activity will be typed into this box in case the
message involves a charge in processing.
Original or Refer. Appropriate entry is made as required by the
Local Message Control Office. This will usually consist of the
abbreviation ORIG when the message is original, or the reference
number when it refers to another message. It can also be used to
refer to the file index.
Reference Classification. Appropriate notation is made as required
by the Local Message Control Office. This will usually consist of the
security classification of the message being referenced.
Of. (1) For military recipients, the title and location (or unit
designation) of the Commander must be placed in this box in capital
letters. Authorized abbreviations may be used. Post office box
numbers and other coded delivery identifiers will not be used as an
originator's address or as part of an address. Example: FROM: CODIVI
I; FROM: CREJ. (2) For non-military recipients, the designation of the
originator shall consist of the full title, without abbreviation, of the
Commander, the geographic location of the command, installation or
agency shall be included, messages addressed to individuals located
at an office or residential address shall include the street or avenue,
the name of the city and the remainder of the address, state and
country, the address shall be typed in capital letters and on a single
line if possible. When the communication is for a non-military
recipient or is to be sent via commercial means, additional
instructions will be included in the recipient's area of the Joint
Message Form. States will be abbreviated with the first two letters.
c. Originator.
The originator is the commander or authority by whose order the
message is sent.
The originator's responsibilities include the roles of writer and sender.
The editor is the person who writes a message (meaning the person
responsible for writing it, not the sergeant or secretary or any other
different person).
The sender is an expressly designated person who may authorize the
forwarding of a message for transmission by and on behalf of the
originator.
d.For.
Messages to a military recipient will be addressed to the commander
of the unit, installation or department for whom the message is
intended. Authorized abbreviations may be used. All messages to
personnel serving or stationed in a command will be directed to the
commander of the unit concerned and will contain internal
instructions for delivery purposes. Example:

TO: ARMY GENERAL COMMAND

13
 ATTENTION SCEJ.
FORT TIUNA – THE VALLEY – CARACAS – DF
The instructions in the previous point (additional information about
the recipient) are excepted when these instructions need to be
included within the text of the message.
e. Text.
The text of a message consists of two parts: the internal instructions
and the body. This will be double-spaced and typed in a manner that
allows for easy reading, and prepared in the normal manner of
current correspondence.
1. Internal Instructions. They consist of any references and special
handling instructions that will begin on the second line below the
recipient's address. The first word of the internal instructions shall
be the security classification of the message or the abbreviation
NOCLAS for an unclassified message, followed by a space
sufficient to allow the official reference number of the outgoing
message to be entered; subsequent lines shall begin at the same
level as the left margin.
2. Body. The body text of a message will begin on the second line
below the internal instructions. Paragraphs will be separated by
horizontal spaces and numbered as in ordinary correspondence.
Each successive line of a paragraph will begin at the left margin.
f. Editor.
This portion of the Message Form will be supplemented as follows:
1. Symbol. The abbreviation of the editor's department or office will
be placed in that space.
2. Type name and position (Signature if required). The data
identifying the editor will be typed into this section. The body can
be used for the writer's signature if required.
3. Phone. The editor's phone number will be placed in this box.
4. Page No. and No. of pages. Each page will be numbered
consecutively and will indicate the total number of pages.
g.Shipper.
1. Signature. The signature of the individual authorized to approve
the message for transmission will be entered in this box.
2. Name and position typed (or stamped). The name, title and
department of the Officer or civil employee authorized to approve
messages for transmission (sender) shall be typed or stamped in
this space.
3. Day – Hour – Month and Year. The sender will fill out these
boxes when signing the message.

h.Preparing the Joint Message Form continuation sheet.

1. Generalities. The continuation sheet intended for security
classification shall bear the same security classification assigned
to the corresponding Joint Message Form.

14
 2. Of. This box on each continuation sheet will have the same
information as the Joint Message Form of which it is a part.
3. Continuation. Continuation of addressees or text; there will be
only one original Joint Message Form used in the preparation of
any multi-page message.
When the heading or text of a message is too long to be included
in the original Joint Message Form, it will be continued on
continuation sheets. Continuation pages will be used for the
second and subsequent pages of a multi-page message.
4. Symbol. All data entered in the corresponding space on the Joint
Message Form will be repeated in that location.
5. Page No. and No. of pages. Each page will be numbered
consecutively and will show the total number of pages.
6. Initials. The sender's initials will be placed on each continuation
sheet to ensure its authenticity.

REPUBLIC OF VENEZUELA SECURITY CLASSIFICATION

MINISTRY OF DEFENSE
NOCLAS ARMY
GENERAL ASSISTANCE
JOINT MESSAGE FORM

SPACE FOR USE OF THE TRANSMISSION CENTER

15
PRECEDENCE TYPE OF MESSAGE SYMBOL OF ORIGINAL OR CLASSIFICATION
ACCOUNTING REFER REFERENCE

ACTION: IND MULT SIMP

INFORMATION:

OF: CREJ

FOR:
NOCLAS. OFL. 52- 0208-1000-0100/ _______________________

SPECIAL INSTRUCTIONS DAY TIME

MONTH: YEAR

SYMBOL: AND SIGNATURE:

R X
And NAME AND POSITION TO MACHINE P
D AND
TO. D
C Yo
T TEL: 6055599 PAGE: FROM: D NAME AND POSITION TO MACHINE OR STAMP
EITHER EITHER
R SECURITY CLASSIFICATION R

ACCOUNT.
It is the written communication used by Subordinate Commands to
present a problem to a Higher Command, with a broad approach and
analysis and which presents forms of action that facilitate the
Commander's immediate decision.
Instructions for its preparation.

16
An account includes the same components as all correspondence,
differing from them in the details noted below.
1. Header. It consists of letterhead, place and date of issue, number,
name, originator, recipient, subject and reference.
2. Body. You will comment four spaces below the last line reserved for
the subject. Each of the parts may be divided into paragraphs,
according to need. The spaces, entrances and margins designated for
the service will be respected.
It will be made up of four different parts to cover the following
subtitles: Situation, Assessment, Forms of Action and
Recommendation.
a. Situation. This subtitle will cover the exposition of the issue or
problem, in a clear manner, describing the most important aspects
that characterize it.
b. Appreciation. You will understand a reasoned and detailed
written analysis of the problem, considering the facts that
influence it.
c. Forms of Action. It will include possible solutions to the case or
problem that arise from the corresponding analysis.
d. Recommendation. In this space, the Form of Action that the
originator believes is the most appropriate to provide a solution to
the problem will be written.
3. Term. It will be composed of:
a. Name and surname of the originator. The instructions
contained for the document will be followed, with the difference
that it will be placed six spaces below the Recommendation.
b. Opinion of the immediately superior authority. This subtitle
will be placed six spaces below the name and surname of the
originator, towards the left side of the document following the
normal margin of fifteen spaces. Its use will only be appropriate in
cases where the opinion of an intermediary authority between the
originator and the authority responsible for deciding on the
problem is necessary.
At the bottom of the opinion, for the purposes of the respective
signature and following similar rules to those established for the
arrangement of the names and surnames of the originator, the
rank, position, names and surnames of the authority issuing the
opinion will be written.
c. Decision. This subtitle will be reserved for the resolution of the
competent authority. It includes sufficient space for the authority
to state its decision-making criteria, writing below the rank,
position, first and last names of the aforementioned authority for
the purposes of the respective signature.
d. Exhibit. Below the names and surnames of the authority called to
decide, the relevant annexes will be indicated, following what is
indicated in this regard for the letter.

17
 e. Initials. The rules established for the profession will be followed.

NOTE: There is a document called “COMMAND OPINION”, the purpose of

which is for a Command to issue an opinion on a specific case to the
Immediate Superior Command, so that the appropriate actions can be
taken. It is generally used to present the results of an investigation and
in disciplinary cases. This document is prepared in the same way as the
Account, the difference being the placement of the document title
“COMMAND OPINION NO.”, in the place where “ACCOUNT NO.” is
placed.

REPUBLIC OF VENEZUELA
MINISTRY OF DEFENSE
ARMY

Caracas, June 26, 1999

18
 ACCOUNT NO. 52-0208-1000-0000/ 01 – 99
OF THE: CNEL (EJ) COMMANDER OF THE ARMY RESERVES.
TO THE: GRAL.BGDA. (EJ) CHIEF OF THE GENERAL STAFF OF THE
ARMY.
AFFAIR: RESERVE OFFICERS TRAINING COURSE.
REFERENCES: LOFAN, REGULATIONS FOR THE RESERVE MILITARY
PERSONNEL OF THE NATIONAL ARMED FORCES.

A. SITUATION.
1. The Organic Law of the Armed Forces establishes in its article 393:
“The training of effective and Reserve SOPCs, and of Professional Troops, will be
carried out in the Institutes and courses established by the Ministry of Defense in the
respective regulations.”
2. The Regulation on the Education System for the National Armed Forces, of
17SEP87, establishes:
Art. 22. “The Fundamental Training and Instruction processes constitute the basis of
the National Armed Forces Education System and are intended for those who enter
the Military Institution, in order to train them and provide them with the technical,
professional and cultural training essential to incorporate them into the ranks of
Professional Career Officers, Non-Commissioned Officers and Professional and
Reserve Troops, and surplus for security and defense purposes.”
Art. 23. “Education corresponding to Basic Training and Instruction will be provided
in Officer Training Institutes, Professional Career Non-Commissioned Officer
Training Institutes, and Training Centers for Professional and Enlisted Troops of the
National Armed Forces. Direct systems, free schooling, distance education,
continuing education or accreditation of learning through experience may be used,
leaving each force free to select the system to use.
Art. 25. “The selection and admission processes for candidates at the different levels
of military education will be carried out in accordance with the peculiarities of each
force and in accordance with the provisions of the Military Laws and Regulations.”
3. From the review of the laws, regulations and directives in force in
the Army, it can be observed that there is nothing established for
the training of Professional Reserve Troops personnel, which has
generated that the sources for them in the Reserve Command,
have been until now, courses given by the reserve units or, failing
that, sending class personnel to take level I courses for TP, and
then they have been promoted by the Reserve Command or by the
Battalion Commanders. This has generated an irregular situation,
since there are no records of most of this staff either in the
Personnel Department or in the JUPE, and therefore this has
produced abnormal situations when studying TP staff. Reserve for
promotions.

19
 4. There is a need to conduct training courses for Professional Reserve Troops.
5. That the Reserve personnel pass the courses for TP Reserve, be promoted to the
rank of Second Sergeant by resolution of the CGEJ, in order to regularize their
situation within the Army and avoid the problems that arise for the purposes of their
promotions.
6. That there is currently a Reserve class staff, who are taking a level I course for TP
Artillery and Armored, who are expected to be promoted to Second Sergeant.

B. APPRECIATION.
1. From the situation outlined above, it is clear that the personnel of
the Professional Reserve Troops need to be subject to training
courses, and that the level I and II courses taught in the different
weapons and services schools serve to train them.
2. When carrying out TP training courses In the case of the Reserve,
the irregular rule of sending class personnel and Reserve soldiers to
carry out training courses for TP would be eliminated.
3. When taking TP courses Reserve personnel who successfully
complete them would be promoted to the rank of Second Sergeant
by resolution of the CGEJ.
4. That the classroom staff currently teaching level I courses for TP
Artillery and Armored, once the course is completed, they are
promoted to the rank of Second Sergeant, by virtue of this being
the way in which they are being promoted, and that at the
beginning of the TP Training Course of Reservation, this modality for
obtaining TP is eliminated backup.

C. FORMS OF ACTION.
1. That the CEEJ through the TP Training School of the Army,
schedule and plan a TP course annually Army Reserve.
2. That the CREJ, based on the existing programs at the ETPEJ, develop a program for
the TP Course Reserve, which is endorsed by the CEEJ through the ETPEJ, and is
conducted by the CREJ annually, this Course must be for the training of Platoon
Replacements.
3. That the staff currently taking Level I courses for TP of Artillery and Armored
Vehicles, the course is validated for their promotion to the rank of Second Sergeant,
and that once these courses are completed, they will no longer be accepted for TP
Training. backup.
4. That the staff currently taking Level I courses for TP of Artillery and Armored, the
course for their promotion to Second Sergeant is not endorsed, and that for their
promotion to Second Sergeant they must take the TP Training Course backup.

D. RECOMMENDATION OF THE COMMANDER OF THE ARMY

RESERVES.
This Command respectfully recommends:
1. For TP Training Courses of Reserve, the provisions of action form No. be adopted.
2. "That the CREJ, based on the existing programs at the ETPEJ, develop a program

20
 for the TP Course Reserve, which is endorsed by the CEEJ through the ETPEJ, but
is conducted by the CREJ annually, this course must be for the training of Platoon
Replacements."
2. Regarding the staff currently taking the Level I Course for TP Artillery and
Armored, this Command recommends Action Form No. 3: “That the staff currently
taking Level I Courses for TP of Artillery and Armored, the course is endorsed for
their promotion to the rank of Second Sergeant, and that once these courses are
completed, they will no longer be accepted for TP Training. backup".

HUMBERTO SIMON JIMENEZ VILLARROEL

Colonel (Ex)
Commander of the Army Reserves

E. OPINION OF THE BRIGADE GENERAL (EJ), CHIEF OF THE GENERAL

STAFF OF THE ARMY.
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________
______________________________________________________________________

Antonio Jose Navarro Chacon

Brigadier General (Ej)
Chief of the General Staff of the Army

F. DECISION OF THE DIVISION GENERAL (EJ), COMMANDING

GENERAL OF THE ARMY.

21
 _______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________
_______________________________________________________________________

Noel Enrique Martinez Ochoa

Major General (Ej)
Commander General of the Army

NOTE: The form used for the “COMMAND OPINION” is the same as that used to
prepare the Account, the difference is that instead of saying Account in the title, it says
Command Opinion.

POINT OF ACCOUNT.

It is the written communication used to present to a Higher Command

one or more problems whose presentation requires a short or medium-
length approach and analysis and presents recommendations that
facilitate the immediate decision of the Commander or Chief.
More than one problem may be presented in each form, but they must
be grouped into the specific Staff areas to which they refer.
Instructions for its preparation.
1. The heading will consist of the following parts:
a. Letterhead (including the sending unit or department).
b. Account number presented.
c. To: Recipient.
d. Date of preparation.
2. The body is represented by four parts intended to cover the following
points:
a. No.: space intended to list the number of points to be discussed in
a correlative manner.

22
b. Subject: This subtitle will cover the exposition of the issue or
problem raised with a short reasoned analysis of the problem.
c. Recommendation: In this aspect, the Form of action that, in the
originator's opinion, is the most appropriate to solve the problem
will be written.
d. Decision: This is the space intended for the recipient Chief or
Commander to express his or her opinion on the problem raised.

23
 ARMY RESERVE COMMAND No.:
OF 52-0208-1000-0000/ 010-99
VENEZUELA
ACCOUNT TO:__________________________________ DATE:
12JUL99
No. AFFAIR RECOMMENDATION DECISION

44
INFORMATION NOTE.

It is a written communication used between the different

departments of a Command to exchange brief and rapid information
whose magnitude does not require a report.
This document can be delivered or sent attached to an official
letter.
Instructions for its preparation.
1. The heading consists of: the letterhead, the date of preparation,
the note number, the reference to the subject and the subject or
topic to be discussed.
2. The body is represented by the statement of the problem, which
will be written in a clear, concise, objective and impersonal
manner, focusing on all the circumstances that affect the
situation presented, as well as any recommendations and
opinions that may be considered.
3. In the event of a decision affecting the content of the note, the
superior or recipient will write it down in his or her own
handwriting after the promoter has signed it.

44
REPUBLIC OF VENEZUELA
MINISTRY OF DEFENSE
ARMY
Caracas, July 1999

No. 52-0208-1000-0000 / .

INFORMATION NOTE.
A. REFERENCE:_________________________________________________
_____

B. AFFAIR:
______________________________________________________

C. TEXT:

HUMBERTO S. Jimenez Villarroel

Colonel (Ex)

44
 Commander of the Army Reserves

COORDINATION NOTE.
It is a communication used by the different departments of a
Command to express an opinion on a matter that one of them is
studying and that is of interest to two or more members of the
organization.
Its use allows for speeding up the solution of problems and
leaving a record of the coordination carried out with one or more
departments related to the matter; it consists of the parts
indicated in the attached model.
Preparation instructions.
1. Header. It consists of the following parts: Letterhead,
chronological number of the note, date of preparation, From:
(sender), To: (recipient in case of addressing the note to
several recipients, the position of each recipient is placed
successively) and Subject to be discussed.
2. Body: In this section, the detailed exposition of the matter to
be discussed will be presented, analyzing it and presenting a
solution or opinion, if the case warrants it, then proceeding to
sign the originator of the note.
3. The Head of the department or departments involved will
then be given the opportunity to give his or her opinion on the
matter and sign, certifying that he or she has been aware of
and has expressed an opinion on the matter.

44
REPUBLIC OF VENEZUELA
MINISTRY OF DEFENSE
ARMY
Caracas, July 1999

No.: 52-0208-1000-0000 / .

COORDINATION NOTE.
OF THE: LTC (EJ) HEAD OF THE INTELLIGENCE SECTION OF
THE CREJ.
TO THE: MEMBERS OF THE CREJ GENERAL STAFF.
AFFAIR: CONTROL MEASURES FOR PERSONNEL ENTERING
CREJ FACILITIES.

A. EXPOSURE.

1.

2.

3.

B. OPINION.

44
 _____________________________________
ORIGINATOR'S SIGNATURE

C. OPINION OF:

_________________________________________________________________
_________________________________________________________________
________
_________________________________________________________________
____

_________________________

SIGNATURE
D. OPINION OF:

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
____________

_________________________

SIGNATURE
E. OPINION OF:

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
____________

44
 _________________________

SIGNATURE
F. OPINION OF:

_________________________________________________________________
_________________________________________________________________
_________________________________________________________________
_______________

_________________________

SIGNATURE

REPORT.

The report is a chronological, written and detailed account prepared

for the purpose of informing a higher military authority of an
important situation or event.
It must be prepared as soon as the event occurs, preceded by the
reporting of the corresponding news to the higher level.
It generally constitutes the essential document of a file and as such
must deal with a single matter.
The components of the report are:
1. The heading. Consisting of the letterhead located in the upper
left part of the document. The name, placed in the central part
and six spaces below the letterhead. . The subject, which will
begin to be written below the name four spaces from it, following
the same rules indicated in the letter regarding the recipient.
2. The body. Which will begin four spaces below the subject,
following the same instructions provided in the letter regarding
the margin, contra-margin and entries.
It consists of a detailed exposition of the subject of the report,
which will incorporate in a clear, concrete and objective manner
the recommended expositions and other arguments relevant to
it.

44
The body should include the causes that originated the
document; methods used, equipment, coordination required and
the facts and data investigated.
The facts must be reported as they occurred, without
exaggeration or underestimation, and indicating the causes and
conditions under which they occurred.
It is of fundamental importance to include the circumstances of
time and place, as well as the indication of the names of the
people who were affected by the event that motivated the
report.
It is impossible to anticipate all the details that need to be
included in the report; however, in order to make the task as
complete as possible, a guide has been prepared for the
following questions:
a. Who?. To answer: Who gave the first information or warning?,
Who are the possible suspects?, Who were the accomplices?,
Who can be examined later for further reports?.
b. That?. To answer: What happened?, What kind of damage
was caused?, What is the value of the lost, stolen or
recovered goods?, What evidence was left at the scene of the
crime?, What crime was committed?, What kind of
instruments were used?, What kind of instruments were
used?, What weapons were used?, What type of transport was
used?, What disposition was made of the evidence?, What
action was taken by previous investigators?, What subsequent
action should be taken?
c. Where?. Where did the event occur? Where was the person
who notified or the injured party when the event was
committed? Where were the witnesses when they observed
the events? Where were the instruments used? Where are the
instruments used now? Where are the affected parties now?
Where can additional useful information be obtained? Where
has a similar event recently occurred?
d. When?. When did the event occur? When was the event
discovered? When was the military authority notified? When
did the FAN member first arrive at the scene of the event?
When did a similar event occur? When could the victim or
those responsible be interviewed? When could the evidence
obtained be used? etc.
e. As?. How was the crime committed? How did the perpetrator
enter the scene of the crime? How did he leave? How was the
crime discovered? What were the instruments and weapons
used? How was the scene of the crime studied to discover the

44
 evidence? How should the crime have taken place? How was
the offence planned? etc.
f. Because?. Why did the event occur? Why was a certain
procedure used? Why was this particular victim chosen? Why
were certain objects taken and other valuable goods ignored?
Why were certain instruments used? Why was the event
reported so late? etc.
When the report has been prepared in compliance with a higher
order, it will be limited to what was specifically requested;
however, the instructor may include other relevant aspects
when, in his opinion, he considers that they should be brought to
the attention of the requesting authority.
3. The term. Which includes the place and date of preparation,
names and surnames of the informant and the subtitle
“Annexes”.
a. The place and date of preparation. Written from the
center of the body and six spaces below the place and date.
b. The informant's surnames and first names. Placed from
the center of the body and six spaces below the place and
date.
c. The subtitle “Annexes”. Written six spaces below the
informant's first and last names, in capital letters and
keeping the margin of fifteen spaces. This subtitle will be
used only when there is a need to add annexes to the report.
Since there are various types of reports for the purpose of informing
their presentation, it is recommended, whenever possible, to adopt
the special model contained in this manual, which consists of three
parts: the cover, the report itself, and the opinions of the immediate
superior authorities.
REPUBLIC OF VENEZUELA
MINISTRY OF DEFENSE
ARMY

Caracas, July 1999

REPORT.
OF THE: Lt. (EJ) PEDRO JOSE BERMUDES. COMMANDER
OF THE FIRST RIFLE COMPANY.
TO THE: Lt. Col. (EJ) BIR COMMANDER “VICTORY” No. 1
.
AFFAIR: REPORT REGARDING THE THEFT OF THE
BROWNING HIGH POWER PISTOL SERIAL T-
201678, WHICH OCCURRED ON 25JUL98.
REFERENCE: DIRECTIVE No. DI-AYGEJ-25-75 OF 22APR75 .

44
TEXT.

Pedro Jose Bermudez

Lieutenant (Ex)
CI 15.555.555
Commander of the First Rifle Company

Attachments: (If any)

DIRECTIVE.

It is a communication through which the Commander establishes or

prescribes the general conduct or procedure to follow in achieving a
specific goal. It indicates the general goals to be achieved, the
fundamental idea that should guide the actions of subordinates for
the instruction or preparation of important work. You can see long-
term results and it is generally valid for a period of certain duration.
TYPES OF DIRECTIVES.
1. General Directive. It is promulgated by the Ministry of Defense
and the respective General Force Commands.
2. Internal Directive. It is promulgated by the Commands,
directorates or Headquarters to comply with or detail the General
Directive or to issue provisions that will govern in their
jurisdiction.

44
INSTRUCTIVE.
It is written communication at the level of GGUUCC, Major
Commands, UUSS and Services; with the aim of giving instructions
to subordinate units and dependencies. It is generally derived from
Orders or Directives issued from the upper echelon or to be applied
in the direct execution of the organization's own programs or
events.
NOTE:
The instructions for preparing the Directive are contained in
Directive DI-018-68 of 10SEP99 (PUBLICATIONS AND COMMAND
ORDERS OF ADMINISTRATIVE CONTENT).

REPUBLIC OF VENEZUELA
MINISTRY OF DEFENCE
ARMY

DIRECTIVE No. 52-0208-1000-0000 / 01 - 99.

SUBJECT: RULES FOR THE PLANNING, PROGRAMMING AND
CONDUCTING THE RESERVE OFFICER TRAINING
COURSE No. 5.

I. OBJECT.
The general objectives and specific objectives that are intended
to be achieved with the issuance of the Directive are indicated in
this space.

44
II. SITUATION.
The reasons, orders or documents that generate the Directive are
indicated, as well as the existing situation for its execution.
III. PROVISIONS.
A. GENERAL PROVISIONS.
All instructions that are of general interest or that affect more
than one department, section or unit are established.
B. SPECIAL PROVISIONS.
This lists all the departments that will receive specific
instructions and indicates them.
IV. VALIDITY.
This space is used to write from what moment the Directive
comes into force for planning and execution purposes.

LET IT BE COMPLIED:

Surnames and names of the authority

Rank and Position of the authority or Commander.
ANNEXES: (IF ANY)

DISTRIBUTION:
In this space, the document distribution is numbered, assigning a
number to each of the copies that will be received by the different
departments related to the document. Example.
Original Archive
Copy No. 1 DIROP
Copy No. 2 PDINF
Copy No. 3 SDINF

IT IS AUTHENTIC COPY:

Last name and first name of the Head of the department

that generates the document

44
 Rank and position of the Head of the department that
generates the document

HSJV/ispl
12JUL99

CIRCULAR.

It is written communication at the level of the Ministry of Defense or

Force Command, with the purpose of giving instructions of an
administrative nature and to inform or remind those provisions
issued by the organization.
It is a temporary document of general application, and will indicate
the date of its expiration, and may be cancelled before that date.
Attached is a model of the form used for the Circular.
Note:
The instructions for preparing the Circular are contained in Directive
DI-018068 of 10SEP68 (PUBLICATIONS AND COMMAND ORDERS OF
ADMINISTRATIVE CONTENT).

44
 REPUBLIC OF VENEZUELA
MINISTRY OF DEFENSE
ARMY

Caracas, July 1999

No. ___________________
ADDRESSEE:

CIRCULAR
AFFAIR:
_______________________________________________________________

44
TEST:

GOD AND FEDERATION

DEGREE, NAMES AND SURNAMES

POST
DISTRIBUTION:
INITIALS
DATE:

LIST OF DOCUMENTATION AND REGULATIONS

THAT THE OFFICER, SOPC AND RESERVE
SERGEANT MUST HAVE.

1. Personal file.
It is a folder in which the Officer, SOPC or Reserve Sergeant
keeps a record of all his actions: Congratulations, sanctions,
birth certificate, marriage certificate, results of courses taken,
certificates or diplomas of courses or careers, commissions, etc.
This file allows the professional to keep documents that have
been submitted for inclusion in the unit files and the Permanent
Evaluation Board, which allow him to periodically compare and,
if necessary, complete any missing material.
2. Updated Identity Card.

44
3. Updated Military Identity Card.
4. Blood card.
5. Identification tag.
6. Updated driver's license.
7. Medical Certificate for driving.
8. Military Conscription Book.
9. Income Tax Return (Where applicable).
10. Affidavit of Assets.
11. Unit File.
It consists of a folder in which all the professional's data is
recorded, and in which copies of all the documentation proving
the professional's actions are kept on file, that is, it allows the
unit to keep a record of the professional's life; it must contain at
least:
a. Personal data sheet.
b. Copies of Service qualifications.
c. Registration sheet and Sanction and report forms.
d. Registration Sheet and Permission Slips.
e. Birth certificates of the military, parents, wife and children.
f. Reward requests.
g. Marriage certificate.
h. Registration and Commission sheets.
i. Promotion control.
j. Registration and receipts for rest and hospitalizations.
k. Diplomas.
l. Registration of courses and certificates.
m. Record of Disciplinary Councils or submissions to trials and
documentation relating to the case.
n. Miscellaneous documents.
12. File of the Permanent Evaluation Board.
Document similar to the Unit File, which is kept by the Army's
Permanent Evaluation Board. In general, it contains the same
documents as the unit document.
13. Laws and Regulations
a. Constitution of the Republic of Venezuela.
b. Organic Law of the Armed Forces.
c. Social Security Law of the National Armed Forces and its
Regulations.
d. National Security and Defense Law and its Regulations.
e. Military Conscription and Enlistment Law and its Regulations.
f. Disciplinary Punishment Regulations No. 6.
g. Garrison Service Regulations.
h. Internal Service Regulations.

44
SOLDIER'S DOCUMENTATION.

Troop personnel will have their personal documentation and will

have a unit file, which consists of:
1. Personal Documentation.
a. Identity Card.
b. Permission Card (It will only be in the possession of the
troops when they are on leave, the rest of the time it must be
kept in a safe place at the unit's Command.
c. Identification tag.
d. Blood Card.
2. Soldier's File.
The soldier's unit record must include at least:
a. Soldier's personal data sheet.
b. Initial Interview.

44
 c. Military Registration Form.
d. AYFL-1 Sheet Soldier's Affiliation.
e. Copy of the Identity Card.
f. Individual Soldier Inventory.
g. Conduct Record and Sanction Reports.
h. Registry of Control of Extraordinary Permits and Tickets.
i. Rest and Hospitalization Control Record.
j. Promotion Control Record.
k. Reward Request Control Record and applications.
l. Beneficiary Sheet.
m. Shooting and classification control and registration sheet.

DOCUMENTS OF A BASIC UNIT (PELOTON).

The documentation indicated below is the minimum that a Platoon
Commander must carry, however it may be increased either by
order of his Company Command, or depending on the controls that
the Platoon Commander wishes to exercise.
1. Platoon Book of Parts and Requests. (Memorandum).
2. Book of interviews with platoon personnel.
3. Platoon Personnel Lists:
a. Platoon organization.
b. Lists of personnel by contingent indicating:
(1)Identity Card Number.
(2)Degree of Education.
(3)Profession or trade.
(4)Sport.
(5)Number of assigned armament.
(6)Military specialization.

44
 (7)Civil specialization.
(8)Size, footwear and cap.
(9)Names of beneficiaries.
(10) Home address.
(11) Emergency management.
(12) Blood type.
4. Statistical tables of the Platoon.
(1) Statistical tables of sanctions.
(2) Statistical tables by contingent.
(3) Statistical table by military and civilian specialty.
5. Records of the platoon's troop personnel.

BASIC DOCUMENTATION OF A FUNDAMENTAL

UNIT (COMPANY).
1. Books of the Fundamental Unit.
a. Book of Parts and Requests (Memorandum).
b. Book of Extraordinary Permits.
c. Ration Payment Book.
d. Arms Control Book.
e. Quartermaster's Material Book.
f. Book of Entry and Exit of Armament from the Unit's Park.
g. Nursing and Hospital Registration and Discharge Book.
h. Book of Hires and Discharges of the unit (Includes Officers,
SOPC, TP personnel) and TA).
i. Medical Consultation Book of the unit.
j. Book of correspondence received and sent by troop
personnel.
k. Interviews with unit personnel (Including Officers, SOPC, TP)
and TA)

44
 l. Control of delivery and receipt of walking cards (military
identity cards) to troop personnel when they use permits.
m. Military Identity Card Assignment Control Book.
n. Book of Military Defendants.
o. Guestbook for deployed personnel, hospitalized personnel and
military defendants.
p. Inspection Officer's Book.

2. Lists of the Fundamental Unit.

The same lists are prepared as for the Basic Unit.

3. Statistical tables of the Fundamental Unit.

The following statistical tables are prepared.
a. Degree of Education.
b. Contingents.
c. Disciplinary sanctions.
d. Military specialty.
e. Civil specialty.
f. Delays and desertions.

4. Other documents.
a. Unit Organization and Equipment Table.
b. Unit load plan.
c. List of ordinary and extraordinary permits.
d. Order of Merit of Tyre.
e. Shooting classification.
f. Extraordinary permissions role of the unit.
g. Unit service role.
h. Agenda of the Fundamental Unit.
i. Basic Unit Inspection Plan.
j. Basic Unit Maintenance Plan.
k. Control of the operational status of vehicles assigned to the
Fundamental Unit.

44
BASIC DOCUMENTATION OF A TACTICAL UNIT
(BATTALION).
1. Tactical unit books.
a. Unit History Book.
b. Graphic History Book of the Unit.
c. Hiring and Deregistration of Officers, SOPC and TP Personnel
of the unit.
d. Book of Personnel under Court Action.
e. Book of Complaints and Claims.
f. Visits to deployed personnel, hospitalized or military
defendants.
g. Permission Control.
h. Commission Control.
i. Telephone calls.
j. Drug delivery control.
k. Nursing consultations.
l. Control of medications considered drugs.

44
 m. Control of personnel with drug dependency and addiction
problems.
n. Day Officer.
o. Round.
p. Distinguished Visitors.
q. Certificates of granting of Honor Bars of Merit, plaques and
recognition diplomas.
r. Accounting books.

2. Unit records of Officers, SOPC and TP personnel

Each professional must have the unit file in the unit.

44