API (Time

Keeping)
User Manual

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What is API?
API is a time and attendance system use to track employee’s hours worked and Paid
Time Off (PTO) accruals.
What do I use API for?
API is used to track hours, mileage and request time off.
How do I clock in and out if I am not at the office?
You can use the API online system (see attached guidelines) or call-in system to clock
in and out for the day if you don’t have access to a time clock at the office. The number
to call to clock in over the phone is 410-386-0703, you will need your badge number
to clock in over the phone.
How do I access the API online system?
The API system can be found on the Intranet and the Extranet (see attached guidelines
and FAQ guide)
Do I clock-in if I am a salaried employee?
If you are salaried, you will clock-in at the start of each day- you do not have to clock
out.
Who do I contact if I have issues with my timecard?
You would contact your manager, as they approve your timecard every two weeks.
Who do I contact if I can’t remember my API password?
You would contact the IS Help Desk
Do I use API to look at my paystubs?
No paystub information is found in API, paystubs are housed in my LBHpay.org.
Important Notes:
▪ Please Note: Whatever mode you use to clock-in, you should use the same
mode to clock out, for example if you call to clock in, call to clock out.
▪ You should be checking API frequently to ensure your time is correct and
communicate with your managers if any problems or you need something
updated/approved.

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Accessing API on the Intranet and Extranet
*See FAQ Guide for accessing Carroll Hospital’s Intranet and Extranet
A. Intranet
1. Click the API link on the Intranet:

2. Select “Time & Attendance Login”

B. Extranet
1. Visit the Extranet here: https://extra.carrollhospitalcenter.org/
2. Select the API Tab

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 3. After clicking API, click on the “Time and Attendance” Link:

1) Once you click on the API link either on the Intranet or Extranet you should see
the screen below:

2) Your badge number is your username, if you need help resetting your
password call the IS Help Desk

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Clocking In and Out through the API online System

1) Ideally you want to use the “Quick Badge” function to clock-in in real time:

2) If Quick Badge is not functioning, then do a manual clocking as described

3) Click “Add Clocking”

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4) The screen below should populate:

5) You can manually enter or click the date in the calendar in the bottom right
corner:

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6) Once the date is populated enter your start time in military time, be sure the
special code boxes are populated with the “~” meaning no special code. Then
click the save button:

7) Since this is a manual clocking it needs to be approved by your manager- so it

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Adding your Mileage to API

1) Track your mileage on a mileage reimbursement form and submit to your

3) Under Employee Actions Click “Add Calendar”

4) The screen below should populate:

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5) You can manually enter or click the date in the calendar in the bottom right
corner:

6) Once the date is populated enter the Pay Code “99MILE”

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7) In the Hours/Units slot enter your mileage, then hit “Save”

8) Your mileage needs to be approved by your manager- so it will show up under

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Requesting PTO and Submitting in API

1) Go the Intranet (see FAQ guide for accessing Intranet)

3) Select “Associate Resource Center:”

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4) Under “Forms” Click on the “Leave Request Form” to download:

5) Fill out and submit the form to your manager- once your manager has approved
your time off, you put your request in API.
6) To enter PTO, click the “Employee” Folder

7) Under Employee Actions Click “Add Calendar”

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8) The screen below should populate:

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9) You can manually enter or click the date in the calendar in the bottom right
corner:

10) Once the date is populated enter the appropriate Pay Code such as “02D”

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11) In the time slot enter the time you want your PTO to start and, in the hours/units
slot enter the hours of PTO you are taking, then hit “Save”

12) Your PTO needs to be approved by your manager- so it will show up under
requests until it is approved:

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Deleting an Entry in API
1) Select the clocking or calendar you would like to delete:

2) Under transaction list items select “Delete Selection”

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 3) The screen below will pop up, select “Yes” if you want to complete deleting:

Adding a Calendar- Special Codes

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When adding a Holiday or other special code to API, use the same “Add a Calendar”
process as you would when adding PTO. Use the highlighted codes listed below:
01EALL Regular Exempt All
01NED REGULAR NE Day
01NEE REGULAR NE Evening
01NEN REGULAR NE Night
01SCDWK Scheduled to Work
02D PTO Day
02LCD PTO Low Census Day
02WKND PTO Weekend Option
03HOLD HOLIDAY DAY
04D EIB Day
04FMLAD EIB FMLA DAY
04WKND Call Out Weekend Option
05D Call Back Day
05E Call Back Evening
05MIND Call Back Minimum Hours Day
05MINE Call Back Minimum Hours Evening
05MINN Call Back Minimum Hours Night
05MINWD Call Back Minimum Hours Weekend Day
05MINWE Call Back Minimum Hours Weekend Evening
05MINWN Call Back Minimum Hours Weekend Night
05N Call Back Night
05WD Call Back Weekend Day
05WE Call Back Weekend Evening
05WN Call Back Weekend Night
0612HOLREG Premium Holiday Registry
06D Premium Holiday Day
06E Premium Holiday Evening
06N Premium Holiday Night
06WD Premium Holiday Weekend Day
06WE Premium Holiday Weekend Evening
06WN Premium Holiday Weekend Night
07D OVERTIME Day
07E OVERTIME Evening
07N OVERTIME Night
08NEWD Regular NE Weekend Day
08NEWE Regular NE Weekend Evening
08NEWN Regular NE Weekend Night
09WD Overtime Weekend Day
09WE Overtime Weekend Evening
09WN Overtime Weekend Night
24BD Bereavement Day
24JDE Jury Duty Evening
24JDN Jury Duty Night
24JRY Jury Duty Day

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26ADMD Administrative Hours
26ADMHD Admin Premium Pay Day
26ADMHWD Admin Premium Pay Weekend Day
26ADMWD Admin Wknd Day
26CMD Committee Mtg Day
26EDD Education Day
28SMD Staff Meetings Day
31ICS Incentive Pay - S/S
32ICL Incentive Pay - License
33ICN Incentive Pay - Non-License
35SB SPIRIT BONUS
36ORT Orientation Day
37TLP Team Leader Pay
43PCC PCC Add On Pay
47TRN Triage Night
48TRSAT Triage Saturday
49TRSUN Triage Sunday/Holiday
54OC On Call Pay
64OCSP On Call Special Pay
74RGD Registry D On Call Pay
99MILE MILEAGE
MLASUnPAFY PTO FMLA Self Unpaid
INCV Pay Inconvenience Pay
LCUnPAY Low Census Unpaid
SABUnPAY Scheduled Absence unpaid
SCHED SCHEDULED TO WORK
SSL SICK SAFE LEAVE
STD Short Term Disability
STDFMLA SHORT TERM DIS FMLA
UnPAY PTO/ LOA Unpaid/Scheduled
USCHUnPAY Unscheduled Absence unpaid

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Additional API Help
API has an online “Help Guide” you can access once you login:

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