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Contact Management System

The Contact Management System is a Python application designed for managing contact details using a GUI built with Tkinter and SQLite for data storage. It allows users to perform CRUD operations, including adding, viewing, updating, and deleting contacts, making it suitable for beginners learning Python programming. The project emphasizes simplicity and functionality, with future enhancements planned for improved features and user experience.

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niveshjisharmaji
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21 views7 pages

Contact Management System

The Contact Management System is a Python application designed for managing contact details using a GUI built with Tkinter and SQLite for data storage. It allows users to perform CRUD operations, including adding, viewing, updating, and deleting contacts, making it suitable for beginners learning Python programming. The project emphasizes simplicity and functionality, with future enhancements planned for improved features and user experience.

Uploaded by

niveshjisharmaji
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Contact Management System in Python

Index

1. Introduction
2. Project Overview
3. Objectives
4. Features
o Adding Contacts
o Viewing Contacts
o Updating Contacts
o Deleting Contacts
5. Technical Overview
o Programming Language and Libraries
o Database Design and Structure
o User Interface Design
o Workflow Explanation
6. System Requirements
7. Installation and Execution
8. Usage Instructions
o Adding a New Contact
o Viewing the Contact List
o Updating Existing Contacts
o Deleting a Contact
9. Advantages of the System
10. Limitations
11. Future Enhancements
12. Conclusion
13. Source Code Explanation
14. References
1. Introduction

The Contact Management System is a Python-based application developed to


provide an efficient solution for storing, updating, and managing contact details.
This project is aimed at beginners interested in learning Python programming and
GUI development with Tkinter. The project also demonstrates CRUD (Create,
Read, Update, Delete) operations and the use of SQLite for persistent data storage.

2. Project Overview

This project is a graphical application that provides a simple interface for


managing contact information. The system integrates Python's Tkinter library for
its GUI and SQLite for its database. It emphasizes simplicity, functionality, and
practical learning for aspiring developers.

The system is particularly useful for personal use and small-scale organizations
requiring a standalone solution for managing contacts.

3. Objectives

The primary goals of this project are:

 To create an easy-to-use application for managing contact


details.
 To provide an interactive interface for beginners to learn
Python GUI development.
 To demonstrate the integration of databases with Python.
 To facilitate CRUD operations in a practical application.

4. Features
4.1 Adding Contacts

 Users can add new contact details. Required fields include:


o First Name
o Last Name
o Gender
o Age
o Address
o Contact Number

4.2 Viewing Contacts

 All stored contacts are displayed in a scrollable, tabular


format with the following columns:
o Member ID
o Name (First and Last)
o Gender
o Age
o Address
o Contact Number

4.3 Updating Contacts

 Users can edit and update existing contact details by double-


clicking the desired contact in the table.

4.4 Deleting Contacts

 Users can delete a contact by selecting it and clicking the


"Delete" button.

5. Technical Overview
5.1 Programming Language and Libraries

 Python 3.7: The primary programming language.


 Libraries Used:
o Tkinter: For GUI design.
o SQLite3: For database management.
o ttk: For table widgets in the interface.

5.2 Database Design and Structure

 Database: SQLite
 Table: member
o Columns:
 mem_id (Primary Key)
 firstname (Text)
 lastname (Text)
 gender (Text)
 age (Text)
 address (Text)
 contact (Text)

5.3 User Interface Design

 The application features a clean and user-friendly layout.


 Buttons for key actions such as "Add New" and "Delete".
 Scrollable table for viewing contact details.

5.4 Workflow Explanation

1. Initialization: On launching the app, the database is


initialized, and existing contacts are fetched and displayed.
2. Adding Contacts: Users fill in a form and submit data,
which is validated and stored in the database.
3. Viewing Contacts: All saved data is shown in a scrollable
table.
4. Updating Contacts: A pop-up form allows editing of
selected contact details.
5. Deleting Contacts: Selected entries can be deleted with a
confirmation prompt.

6. System Requirements
6.1 Recommended System Requirements
 Processors: Intel® Core™ i3 processor 4300M at 2.60 GHz.
 Disk space: 2 to 4 GB.
 Operating systems: Windows® 10, MACOS, and UBUNTU.
 Python Versions: 3.7.1 or Higher.
6.2 Minimum System Requirements
 Processors: Intel Atom® processor or Intel® Core™ i3
processor.
 Disk space: 1 GB.
 Operating systems: Windows 7 or later, MACOS, and
UBUNTU.
 Python Versions: 3.7.1
6.3 Prerequisites before installing MySQL Connector Python

You need root or administrator privileges to perform the


installation process.

Python must be installed on your machine.

Note: – MySQL Connector Python requires python to be in the


system’s PATH. Installation fails if it doesn’t find Python.

On Windows, If Python doesn’t exist in the system’s PATH, please


manually add the directory containing python.exe yourself.

7. Installation and Execution

1. Install Python: Download and install Python 3.7 or higher.


2. Download the Project: Extract the provided files.
3. Run the Application:
o Open a terminal or command prompt.
o Navigate to the project directory.
o Execute the following command:
o python index.py
o Alternatively, double-click the index.py file.

8. Usage Instructions
8.1 Adding a New Contact

 Click the "Add New" button.


 Fill in the required fields in the pop-up form.
 Click "Save" to add the contact.
8.2 Viewing the Contact List

 The main window displays all saved contacts in a scrollable


table.

8.3 Updating Existing Contacts

 Double-click any contact in the table to open the update


form.
 Modify the desired fields and click "Update".

8.4 Deleting a Contact

 Select a contact entry in the table.


 Click the "Delete" button and confirm the deletion.

9. Advantages of the System

1. Simple and intuitive design for ease of use.


2. Efficient and lightweight application.
3. Persistent data storage using SQLite.
4. Ideal for beginners to learn Python GUI development.

10. Limitations

1. Limited scalability for large-scale use.


2. No advanced search or sorting features.
3. Cannot import/export contact data.

11. Future Enhancements

1. Add search, filter, and sort functionality.


2. Enable data import/export in formats like CSV and Excel.
3. Enhance the GUI design for a modern look.
4. Include email and other advanced fields in the contact form.

12. Conclusion

The Contact Management System effectively demonstrates the integration of


GUI development with database management in Python. It provides a practical,
beginner-friendly solution for managing contacts while showcasing the core
concepts of Python programming.

13. Source Code Explanation

 The source code consists of several functions for handling


CRUD operations.
 Database initialization ensures all required tables are
created.
 GUI components like buttons, labels, and tables are designed
using Tkinter.

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