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Handling Computer Files Year 11

The document outlines basic file operations such as creating, deleting, and updating files, as well as the importance of file security and the consequences of file insecurity. It discusses various methods for ensuring file security, including backups, antivirus software, and password protection. Additionally, it contrasts computerized files with manual files, highlighting advantages and limitations of computerized filing systems.

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8 views

Handling Computer Files Year 11

The document outlines basic file operations such as creating, deleting, and updating files, as well as the importance of file security and the consequences of file insecurity. It discusses various methods for ensuring file security, including backups, antivirus software, and password protection. Additionally, it contrasts computerized files with manual files, highlighting advantages and limitations of computerized filing systems.

Uploaded by

maestrovibe18
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as DOCX, PDF, TXT or read online on Scribd
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Basic File Operations

Following are some of the basic file operations:

1. Create: To make a new file

2. Delete: To remove a file from a disk

3. Retrieve: To find a file and bring it back

4. Copy: To produce a file so that it is the same as the original piece of work

5. View: To see the files in a folder

6. Update: A manipulation involving adding, modifying, or deleting data to

bring a file up-to-date

7. Open: Open a file for editing

8. Close: To exit the edited file.

9. Rename: To change the name of a file

File Insecurity

File security is a feature of a file system which controls which users can

access which files, and places limitations on what users can do to it. If these

measures are not put in place, files would be insecure.

Effects of File Insecurity


The effects of file insecurity are:

1. Result to file loss

2. Data will become unreliable

3. It will lead to data corruption

File Security Methods

(i) Use of backups: This refers to making copies of data so that these

additional copies are used to restore the original after the loss event. It is also

a method of making copies of the file in a separate location so that they can
be restored if something happens to the computer. This can be done by using

removable media such as a rewritable CD, memory card, flash etc.

(ii) The use of antivirus: A virus is a self–replicating program that copies

itself and that can infect other programs by modifying them or their

environment. An anti-virus is software designed to detect and destroy

computer viruses.

(iii) The use of password: A password is a string of characters used for

authenticating a user on a computer system. It can prevent people from

accessing a computer system, account files or parts of files by requiring a user

to enter a password.

(iv) Proper label of storage device: You should label your storage devices

like floppies, CDs, DVDs, Pen drivers etc. So that you know what is exactly

stored in them and so as not to accidentally delete or format them.

(v) File management: file management is the process of maintaining folders,

documents and multimedia into categories and subcategories as desired by a

user.

Sequential File Creation


There are many ways to organize data in a sequential file. One way is by

using BASIC Programming Language.

Steps involved in Creating a Sequential File Using BASIC

1. Choose a DOS file name: A DOS file name is a string consisting of a base

name of at most eight characters followed by an optional extension consisting

of a period and at most three characters. Blank spaces are not allowed. Some

examples of DOS file names are INCOME.86, CUSTOMER.DAT. And

FORT500.

2. Choose a number from 1 through 255 to be the reference number of the


file: While the file is used, it will be identified by this number. <br3. Execute the

statement. OPEN file name FOR OUTPUT AS #n. Where n is the reference

number.

4. Place data into the file with the WRITE statement.

5. After all the data have been recorded in the file, execute CLOSE #n</br

Example 1: A program to demonstrate the use of WRITE statement


REM Demonstrate use of WRITE statement
CLS
WRITE “ENIAC”
WRITE 1946
WRITE “ENIAC, 1946
LET a$ = “Eckert”
LET b$ = “Mauchly”
WRITE 14*139, “J.P. “ , a$, b$, “John”
END
[run]
output
ENIAC
1946
ENIAC 1946
1946, J.P. Eckert, Mauchly, John

Example 2: Write a program to create a file EXAMFILE.DAT with marks in


English and Mathematics.
REM a program to create a file EXAMFILE.DAT and record data into it
OPEN “EXAMFILE.DAT” FOR OUTPUT AS #1
READ Maths$, Eng$
DO WHILE names$ <> “EOD”
WRITE #1, names$, Maths$, Eng$
READ names$, Maths$, Eng$
LOOP
CLOSE #1
DATA Joy, 87, 75
DATA Gbenga, 88, 67
DATA Kimi, 77, 70
DATA EOD, 0, 0
END

Accessing a Sequential File


Data stored in a sequential file can be accessed and read in order with the

following steps:
1. Choose a number from 1 to 255 to be the reference number for the file

2. Execute the statement. OPEN filename FOR INPUT AS n. where n is the

reference number

3. Read data from the file with the INPUT statement.

4. After the desired items have been found close the file with the statement

CLOSE #n.

Example: 3 write a program to display the contents of EXAMFILE.DAT


Solution
REM Read data from EXAMFILE.DAT file
OPEN “EXAMFILE.DAT” FOR INPUT AS #1
PRINT “Name”, English”, Mathematics”
DO WHILE NOT EOF (1)
REM process the entire file
INPUT name$, Maths$, Eng$
LOOP
CLOSE #1
END

DIfferences Between Computer files and Manual Files


Computer File Manual File
Computer files are transferred Manual files can be transported through
electronically. physical means
Computer files are difficult to destroy and Manual files can warn off and can be
can last for a long time depleted easily by hand
Difficult to access at all times Easy to access whenever required
Large amount of information can be stored It is difficult to store a large amount of
and transferred information manually

Advantages of Computerized Files


(i) Computer can perform calculations quickly and efficiently.

(ii) Data can be retrieved quickly and easily.

(iii) Documents that are lost can often be retrieved.

(iv) Security is tight and hard to break into.

(v) Makes work easier.

(vi) Quicker to find things and sort things.

(vii) Transactions can be handled more properly by computers than manually.

Limitations of Computerised Files

(i) Computerized filing system is expensive to set up.

(ii) Not effective where there is irregular electric supply.

(iii) Skilled labour with proficiency in computers is required.

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