Prepared by:

Jeslie Ann M. Españo

IT Instructor
Introduction to Different Productivity
Software

Graphics Suites
 What is

Productivity software refers to a category of applications and tools

designed to help individuals and organizations enhance their
efficiency and effectiveness in various tasks. These software
applications are created to streamline and automate common
activities, allowing users to accomplish more in less time.
 Benefits of using

By automating tasks and Many productivity Cloud-based

providing templates and tools support productivity tools
other tools, productivity collaboration by provide accessibility
software can help users enabling multiple users from various devices
work more quickly and to work on the same and locations
document, project, or
efficiently. task simultaneously.
 Microsoft Office, or simply
Office, is a family of client
software, server software, and
services developed by
Microsoft. It was first
announced by Bill Gates on
August 1, 1988, at COMDEX in
Las Vegas.
 Microsoft Word First released on
October 25, 1983 . It is the most
convenient software used for creating
text files. These text files can be edited
and transferred from the author to
others and edited by them too..
As a word processing application, there
are the following functions available:

• “.docx” is the extension for Doc files.

• It helps generate text documents.
• Features like colors, work art, images,
animations can be inserted along with
the text in the same file.
• Authors or Writers can use it for
writing/ editing reports, letters,
documents, resumes, and more.
• Spell-checks facility on the writing doc
file is also available
 MS Excel-First launched in 1985. MS
Excel is used for processing the data
that is in tabular form and then
performing mathematical functions on it
to analyze it.
Functions:
• MS Excel is majorly utilized for making
spreadsheets.
• In MS Excel, there are rows and
columns. The intersection of rows and
columns forms a cell.
• The unique functions that MS Excel has
are Formulas & Data. Users can
perform the formula on data to analyze
it quickly; which can be easily managed
and can be applied as a replacement for
paper.
• File extension, for MS Excel, is “.xls”
It was released on April 20, 1987. It is an
application that provides the user to
work with slides and runs a slideshow.
Through PowerPoint, we can include
images, sound, text, animations, and
videos to any presentation easily and
quickly.
Functions:
• PowerPoint mainly comprises slides
for making the presentation.
• One can decide the sequence of the
slide, layout, design, add media to the
slides & can also perform other word
processing functions like font change,
size change, etc.
• “.ppt” is the extension for PowerPoint
presentations.
• Generally, used to generate
audiovisual presentations.
The first version of Microsoft Publisher
1.0 was released in 1991. Microsoft
Publisher is a Desktop Publishing
Application and works as an entry-level
Graphic Design application.
Though on the onset it may seem similar
to MS Word it has a greater emphasis
on Page layout and Design.
 It was released on November 13, 1992.
Microsoft Access functions as a
Database Management System (DBMS).
It helps users to be able to analyze
humongous amounts of information and
manage data more efficiently.
Functions:

• Table, queries, forms and reports

can be created on MS Access
• Import and export of data into
other formats can be done
• The file extension is “.accdb”
Outlook came into existence in the year
1997. It is a Personal Information
Manager or in simple words, it is a form
of a personal organizer like managing
dates, tasks, and others.
Its primary work is to send and receive
emails.
 Google Workspace is a
collection of cloud computing,
productivity and collaboration
tools, software and products
developed and marketed by
Google. It consists of Gmail,
Contacts, Calendar, Meet and
Chat for communication
 Gmail is a web-based email service,
launched in a limited beta release on
April 1, 2004.With over 1 billion active
consumer users worldwide in February
2016, it has become popular for giving
users large amounts of storage space,
and for having threaded conversations
and robust search capabilities.
 Google Drive is a file storage and
synchronization service, launched on
April 24, 2012. The official announcement
described Drive as "a place where you
can create, share, collaborate, and keep
all of your stuff.
With Google Drive, users can upload any
type of file to the cloud, share them with
others, and access them from any
computer, tablet, or smartphone.
 Google Docs, Google Sheets and
Google Slides are a word processor, a
spreadsheet and a presentation
program respectively. They all serve
as collaborative software that allow
users to view and edit documents,
spreadsheets and presentations
together in real-time through a web
browser or mobile device.
 Google Meet is a standards-
based Video Conferencing
application, using proprietary
protocols for video, audio and
data transcoding.
Apache OpenOffice features six
personal productivity
applications: a word processor
spreadsheet, presentation
graphics, drawing, equation
editor, and database.
iWork is an office suite of applications
created by Apple for its macOS,
iPadOS, and iOS operating systems,
and also available cross-platform
through the iCloud website.
iWork includes the presentation
application Keynote, the word-
processing and desktop-publishing
application Pages, and the
spreadsheet application Numbers.
 What are

Graphics suites are software

packages that include a collection
of tools and applications for
creating and manipulating digital
graphics. These suites typically
encompass a variety of graphic
design and editing tools that allow
users to create visual content for
both print and digital media.
Adobe creative cloud was introduced by Adobe
in April 2013. Adobe Creative Cloud is a
subscription-based software service offered
by Adobe Inc. that provides users with access
to a collection of software for graphic design,
video editing, web development, photography,
and other creative tasks. Instead of
purchasing individual software licenses, users
subscribe to Creative Cloud and gain access
to the entire suite of Adobe applications.
 Photoshop can be used, for example, to
edit and compose raster images, graphics
and text in multiple layers; edit and render
text and vector graphics; and create and
edit 3D graphics and video.
 Illustrator is most commonly used by
artists, illustrators and graphic designers,
to create everything from simple graphics,
such as logos, icons and infographics, to
complex illustrations, and everything in-
between.
 Lightroom is a family of tools for image
organization and image manipulation. Its
strength lies primarily in the former, and is
a good tool for a photo studio or
photographer that needs to handle large
numbers of images
 CorelDRAW was first introduced in January
1989. it is a vector graphics editor developed by
the Canadian software company Corel
Corporation. CorelDRAW is widely used for
graphic design, illustration, and page layout.
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 https://www.techtarget.com/whatis/definition/pro
ductivity-software
https://en.wikipedia.org/wiki/Microsoft_Office
https://testbook.com/computer-
awareness/microsoft-office
https://en.wikipedia.org/wiki/Google_Workspace
https://openoffice.apache.org/
https://en.wikipedia.org/wiki/IWork
https://www.creativebloq.com/features/adobe-
software-list
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w/standard/

Prepared by:
Jeslie Ann M. Españo
IT Instructor