Information Technology

Practical File

Session 2024-25
Submitted By
Name: ______BHAVESH________

Class : _________X-A_____________

Roll no. _________________________

 Index
• Open Office Writer
• Open Office Calc
• Database
 Open Office Writer
Style Tool

In Open Office Writer some text formatting like font size, font alignment and font face are by
default saved in the software. Those predefined formatting are called style.

For example sometime a user wants to format a heading aligned center, text bold and
underlined in comparison to the paragraph. In this case applying all formatting features in all
headings, we can create a style which would save a lot of time.

Types of Styles
In Open Office ‘Style and Formatting Window’ is used to create, update and delete the style. F11
is the shortcut key to get 'Style and Formatting Window.' It provides different options:

1) Paragraph Style is used to set font face, font size. line spaces in a Paragraph.

1) Character Style is used to set font face, font size

on a sentence. Frame Style is used to set
graphics, labels, watermark in a Frame.

2) Page Style is used to set page orientation,

header, footer in a Page.

3) List Style is used to set list in alphabet, number,

roman (a, b, c; 1, 2, 3; I ,ii, iii,)

4) Fill Format Mode is used to format a sentence

super fast.

5) New Style from selection is used to create own

style.
Steps to use Paragraph / Character Style:

1) Select a paragraph in a document.

2) Open Style and Formatting Window (F11 shortcut
key) and click on Paragraph Style/Character Style.

There we see many options like

i) Heading 1 ii) Heading 2 iii) Heading 3

Image
An image plays an important role in a digital
document. An article becomes more interactive and
reader doesn’t feel bored. We see newspaper’s each
articles with at least with one or more photographs.
In Open Office Writer, image can be inserted using
two methods.
Q2 Write the Steps to insert an Image in a document :
1) Click on Insert tab in Open Office writer.

2) Select picture option and a sub menu open

up.

3) Select any option ‘From File’ or ‘Scan’.

4) ‘From File’ is used to access picture from

computer.

5) ‘Scan’ is used to scan a picture.

Q3 Write the Steps to crop an image:
1) Right click your mouse after selecting an image.

2) A menu opens up. Now select picture option.

3) A picture dialogue box opens up.

Q4 Insert some images in a document and give the steps to Group them.
Grouping is used to combine multiple
objects into one object which is helpful to
resize and move multiple objects in a
document. These are the steps to use
grouping object:

1) Draw two objects (for example: one

circle and a rectangle)
2) Select first object and then press Ctrl + Shift and select second object with mouse.

3) Now right click mouse button and select group option

Note: For ungrouping select grouped object and click mouse right button and select
Group>Ungroup option.

Q5 Give the steps to create a

Template in writer.
A template is a predefined layout of a
document where we fill our information
and in no time our document is ready.
Any setting that can be saved and
modified in a document can be saved in a
template. There are different types of
template for example: Website template,
Document template, Presentation
template

1. Steps to create a template manually:

1) In open office writer type a document

2) Do formatting like font size, font face, font color, Bold, Underline, Italic.

3) Now go to ‘file tab’ and click ‘templates’ option.

2. These are the steps to create a template using wizard:

1) Go to ‘file’ tab and click

‘wizard’.

2) Now choose any option for

example: Letter, Fax, Agenda etc.
3. Use Predefined template
These are the steps to use predefined template:

1) Go to ‘file’ tab and click ‘new’.

2) Now select ‘templates & documents’ options.

3) Choose your template and press ‘open’ button.

Open Office Calc

Consolidating
Consolidating data means combining
data from multiple tables or multiple
sheets in a workbook. In consolidating
data inbuilt functions are used example:
Sum, Count, Average, Max, Min and
Product.

Q6 Give the steps for

consolidating data in open office
calc

1) Create tables in a worksheet.

2) Click Data tab and select consolidate

option.
3) A consolidate dialogue box opens up. Select any function example: sum, average, count,

max, min or product. 4) Select two tables from worksheet.

5) Now press more buttons and select
‘row labels’, ‘column labels’ and ‘link to source data’. After selection, press OK button and
consolidate data is ready.

Q7 Give the steps to perform Subtotal on a given data .

The Subtotal option is used to automatically create groups and apply inbuilt functions like Sum,
Average, Count to summaries data in a sheet.

These are the steps to use Subtotal in a

sheet:

1) Create a table in a sheet.

2) Go to the data tab for subtotal.

3) Select Subtotal option.

4) In Subtotals dialog box, select ‘Item’ in

group by option.

5) In calculate subtotal for box select

‘Quantity’.

6) In use function select “Sum’.

7) Now press 'OK' button.

Q8 Give the steps to create Scenario.
In ‘What if scenario’ a set of values are changed to predict some results, which spreadsheet
save automatically with scenario names.

These are the steps for ‘what if scenario’:

1) Create a table in a spreadsheet.

2) Select the table.
3) Go to ‘Tools’ tab.
4) Select ‘Scenarios’ option.
5) In ‘Create Scenarios box’ give scenarios
name.
6) Now for other scenarios, change the
Principal amount and repeat same steps (2 - 5).

What if multiple operations

What if multiple operations is used to make
many scenarios unlike in what if scenarios
two or three values could be changed. The
multiple operations tool creates a formula
array a separate set of cells that give all the
alternative results.

Q9 Give the steps to use multiple

Operations in calc :
1) Create a table,
2) Type values as row input cell or column
input cell,
3) Select the column input cell,
4) Go to Data tab,
5) Select Multiple Operations,
Goal Seek
Goal Seek feature is an important part of What if analysis feature of Spreadsheet. Goal seek is
basically used when our output value if fixed and we have to make a change in any one of the
input values. Goal Seek is just reverse of Scenario.

Q10 Give the steps for Goal

Seek:
1) Create a table in a sheet,
2) Go to tools tab,
3) Select Goal Seek option,

4) In Goal Seek dialog box, enter values in

formula cell, in target value, and in
variable cell,
5) Press OK button.

Q11 Give the steps to use Solver.

Solver is a more descriptive form of Goal Seek. Solver can deal with multiple variables as the
Goal Seek is used to manipulate one
variable cell.

These are the steps to use Solver in

Open Office:
1) Create a table,
2) Go to Tools tab,
3) Select Solver option,
4) In Solver dialogue box: Enter target
value, optimize result to, and limiting
conditions,

5) Press OK button.
 Database
Flat File Database

Software that is used for creating documents and it can be used to store Data in a table. For
example MS Word can be used to store one class Data like students name, Age, DOB, Address,
Father Name, and Mother Name etc. For example MS Word, MS Excel

Database Management System

DBMS is software that is primarily designed to store large among of Data in an organized way.
It helps to store, update, delete and retrieve data in an easy manner, so websites, application
software use DBMS to store large amount of data.

Advantages of Database

1) Data Duplicity: In database particular information is stored centrally at one place, so

duplicity of data is reduced.

2) Data Sharing: In a centralized database, data can be shared with different websites as well
as with application software.

3) Better Security: Database is more secure as the users are divided into different categories.
Some of the users may be given authority to read and use the data; other may be given authority
to update data.

4) Data Integrity: Let’s take an example of a database that contains marks scored by students
in an examination. The maximum marks are 100. The marks secured by a student can’t exceed
100. Integrity checks can be inbuilt into the database such that it will accept numbers only in the
range of 0 to 100.

5) Backup and Recovery: Database provides backup and recovery feature. So in case disk
crashes, power failures, or software gives errors, the database can be recovered to the previous
state.
Primary Key
Primary Key is the field (Emp-ID, E-Name etc) in a table which has unique values and doesn’t
remain empty. It helps to find records in a table. You can have only one Primary key in a table.

Composite Key

Composite Key is one or more fields which have all the qualities of Primary key. In above table
Aadhar-No is the composite key as it has unique values.

Foreign Key

Foreign Key is a field in a table which setup a relationship among the tables. In above table
Dept-No is the Foreign Key as it setup relationship between two tables.

Data Type
Data Type is the values that are going to be saved in a table. In above table Employee Name will be
Character, Salary will be Number.

There are the different types of Data Types:

Number data type contains number with or without decimal point.

Character data type contains fixed length of

characters. Its size doesn’t change according to
the values, so it is defined with its size. Minimum
and Maximum value for the size are 1 and 2000.
Syntax: Char (50)

Varchar means variable-character as its length

changes according to its values. Minimum and
Maximum value for the size are 1 and 4000.
Syntax: Varchar (40)
 13

Date data type is used to save date and time values. Format: DD: MM: RR

Data Definition Language

DDL commands are subset of SQL commands. These commands are primarily used for
defining and modifying the structure of a database or a table. These are the following
commands used in DDL

Data Manipulation Language

DML commands are the most commonly
used SQL commands. These are used to
manipulate the existing database.
There are main four basic commands.
Q12 Consider the given Table and write the SQL queries for the following statements:

S_ID Name City Salary

C12 Anshu Lucknow 200000
R45 Ridhan Delhi 30000
C23 Sonia Lucknow 45000
Y76 Ajay Varanasi 12000
R78 Sonil Mumbai 10000

1. Display the names and city of the salesman.

Sol: SELECT Name ,City FROM SALESMAN ;

2. Display the Names and salary of the salesman who belong to Mumbai.
Sol: SELECT NAME ,SALARY FROM SALESMAN WHERE CITY=”Mumbai”;

3. Display the ID, city and names of the salesman in ascending order of names.
Sol: SELECT S_ID ,City, Name FROM SALESMAN ORDER BY Name ASC;

4. Select all data from salesman table.

SOL: SELECT * FROM SALESMAN;

5 Display the count of salesman.

Sol: SELECT Count(S_ID) from SALESMAN;