Excel (Spread sheet)

Spreadsheets present tables of values arranged in rows and columns that can be manipulated mathematically
using both basic and complex arithmetic operations and functions.
1. Excel is use for calculation purpose. Any type of calculation can be easily done in excel. It is use to
create marks sheet, salary sheet etc.
2. Extension of excel is .xlsx
3. Excel is powerful spreadsheet software program that allows you to make quick and accurate numerical
calculations.
4. Excel file is called as workbook or spread sheet
5. In each workbook by default there are 3 sheets , Sheet is also called as worksheet or spread sheet
6. In each worksheet there are rows and columns.
7. In excel there are 1048576 rows and 16384 columns. Columns are given alphabets like A , B etc , last
column name is “XFD”
8. To view last row use CTRL [Right arrow]
9. To view last column use CTRL [Down arrow]
10. Intersection of row and column is called as cell.
11. Numbers are always right line.
12. Each and every formula starts with = (equal) sign
sr Name
Row
1 Ajay
2 Rahul

Column Cell
Worksheet size 1,048,576 rows by 16,384 columns
Column width 8.43
Row height 15
Sheets in a workbook Limited by available memory (default is 3 sheets)

Toolbars
Title bar
Menu bar or Tab
Quick Access Toolbar
Ribbon
Formula Bar
Status Bar
Task Bar

To Hide and Show Toolbars: View – Toolbar

To write from 1 to 10 of further. Write “ 1” press enter again select the cell. Keep your cursor on fill handle (+).
Press CTRL button and drag down.
Percentage : Total * 100 / Total of all subject marks.
Result =If (Or (Subject 1 < 35, Subject 2 < 35, Subject 3 < 35), “Fail”, “Pass”)

Grade = If (Result = “Fail”, “Fail”,

If(Percentage >=75 , “Distinction” ,
If(Percentage >=60 , “First Class” ,
If(Percentage >=45 , “Second Class” , “Pass Class”)
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Office button

New : To open a new workbook

Open : To open an existing workbook

Close : To close selected workbook

Save : To save a file with some name. When we make any changes in the existing file we have to click on save.

Save as : To save a file with password .It is also use to create duplicate file with some new name

Page Layout

Margins : We can apply Top , Bottom ,Left , Right and header and footer margins.
Page setup : To set the Page margins,orientations , paper size ,etc.
page orientation –Landscape and portrait.
Paper size : To change paper size

Print Area :
Set Print Area : It is use to print selected area from the sheet.
Steps:
Select area you want to print
File – Print area – set print area
File – print preview

Clear print Area : It is use to clear the print area, which is given by using set print area.

Header and footer : To apply header (Top of page ) and footer (Bottom of page).
Sheet : we can print Gridlines and row and column heading (A , B – 1 ,2 etc).

Review

Track Changes : It will highlight changes made in the selected sheet

Steps:
Track Changes – Highlight changes
Click on Track changes while editing
Click on when , Who ,where
In where Select your table – ok
Save your workbook
Do some changes and check.

To Accept or reject changes

Track changes – Accept or reject changes
Ok –ok
Accept / Reject

To remove track changes

Track Changes – Highlight changes
Remove Click from Track changes while editing

Data
Sort : It is use to rearrange table in ascending or descending order

Filter - Advance filter

Steps
Select Top Row of a table
Edit – copy
Keep your cursor in blank area
Edit – paste
Write criteria
Eg : City
=” Mumbai”
Keep cursor on Top or original Table
Data- Filter –advance filter
In List range Select Top or original table
In Criteria range Select Criteria Table-ok

To remove advance filter

Data-Filter –show all

Subtotals:
Steps
1}Select your whole table
2)Data – Sort – Designation-ok
3)Data – Subtotal
At Each change in : Designation
Use Function : Sum
Add subtotal to : Salary
Click on Replace current subtotal
Click on Page break between groups
Click on Summary below data – ok

To remove subtotal
Select table
Data – Subtotal – Remove all
Data –sort – Emp no – ascending-ok
Consolidate
Write any value in sheet 1 and sheet 2
Keep cursor on sheet 3
Data – consolidate
Click on Reference
Click on sheet 1
Click on value - Add
Delete the reference
Click on reference
Click on sheet 2
Click on value – Add
Delete the reference
Click on sheet 3
Click on create links to source data – ok
You will get addition on two values in sheet 3

Validation
It is use to restrict modification of data according to criteria given .

Steps:
Select Column of salary
Data – Validation
Click on settings
Allow : Whole Number
Data : Between
Minimum : write your minimum salary
Maximum : write your maximum salary
Click on Input message
Title : Message
Input Message : Salary Between -- and –
Click on Error Alert
In Style select any one Warning / Information / Stop
Title :Write Warning
Error message : Wrong salary.- ok

Change salary and check.

To remove – Validation
Select whole column of salary
Data- Validation-clear all

Table
Write 2 in cell D18
Write 3 in cell E18
Keep cursor in F18
= D18 * E18 Press Enter
Click on D18 – Edit – Copy
Click on D20 – Edit – Paste
Click on E18 – Edit – Copy
Click on C21 – Edit – Paste
Click on C20
= D18 * E18 Press Enter
Write the numbers of which you want table
Select that area
Data – Table
Row input cell : Click on D18
Column Input cell : Click on E18 – ok

Pivot Table and Pivot chart

Steps:
Select Whole table
Data – Pivot Table and Pivot chart
Pivot Table – Next
In Range :Select whole table
Next – Layout
In Row : Keep Name
In Column : Keep City and Designation
In Data : Keep Salary- ok – Finish.

Short cuts in Excel

Move from cell to cell : Arrow

Go to: F5
Go to cell A1 : CTRL + Home
Go to beginning of row :Home
Select the adjacent cell :Shift + Arrow
Select entire row :Shift + Space bar
Select entire Column : Ctrl + Space bar
Select all to the start of the sheet : CTRL + Shift+Home
Select all to the last used cell of the sheet : Ctrl + Shift + End
Select to the end of the last used cell in row/column : Ctrl + Shift + Arrow
Move to the next or previous worksheet : CTRL + Pageup\Page down
Print Preview : CTRL F2
Clear cell Formats : Alt +H+E+F
Clear all : Alt+H+E+A
Edit the active cell (edit mode) :F2
Insert line break within cell :Alt Enter
Show formula/show values (key to the left of 1) : CTRL `
border to cells.: Alt+H, B. ...
Hide rows. PC: Ctrl+9. ...
Hide columns. PC: Ctrl+0. ...
Copy formula from the cell above. PC: Ctrl+' .
Enter Date : Ctrl ;
Enter Time : Ctrl :
Autosum : Alt =