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DEPARTMENT OF EDUCATION REGION III

SCHOOLS DIVISION OF ANGELES CITY
Angeles City National Trade School
Fil-Am Friendship Hiway Brgy. Cutcut, Angeles City

Learning Activity Sheets

in

Technology and Vocational

Education
COMPUTER
TECHNOLOGY
QUARTER 2
WEEK 5

Written by: Edited by:

Rhiza A. Sumayod Cristy D. Liwanag
OIC-HT Gilbert D. Medina
 Let’s find out

At the end of the lesson, the learners are expected to:

LO 3. Access information using computer

3.1Select correct program/application based on job requirements
3.2 Access program/application containing the information required
according to company procedures
3.3Select, open, and close desktop for navigation purposes
3.4Carry out keyboard techniques in line with OHS requirements

The lesson covers one of the common competencies that a student ought
to possess – Performing Computer Operations.

Let’s learn

Information access is the ability to identify, retrieve, and use information

effectively.

Traditionally, information has been disseminated in a variety of formats

that have been widely accessible, often through public libraries. Many
individuals also relied on other people and the media for information. However,
advances in computer technology have revolutionized information access,
making vast stores of business, education, health, government, and
entertainment information accessible on the World Wide Web. Yet, despite
technology's dramatic impact on the extent and availability of digital
information, many people do not have access to these resources.

Accessing files and folders through the Desktop Icons

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Icons are small pictures that
represent files, folders, programs,
and other items. When you first
start Windows, you'll see at least
one icon on your desktop: the
Recycle Bin.

In Windows, the Recycle Bin is a

folder or directory where deleted
items are temporarily stored.
Deleted files are not permanently
removed from the hard drive but
are sent instead to the Recycle Bin,
unless they are too large.
Double-clicking the Recycle Bin icon
located on the desktop or using
Windows Explorer, will open up the
list of files that are deleted.

Just right click the file and click

Restore to restore the file in its
original location. Likewise, clicking
Delete, deletes the file
permanently.

Double-clicking other desktop icon starts or opens the item it represents.

For example, double-clicking the Internet Explorer icon starts Internet Explorer.
Or, double clicking the Computer (My computer) will open up the different files
and folders saved in your computer. Using the Desktop Icons, you can easily
find the files/folders you need. You can also create a shortcut folder in the
desktop containing important files, to make it more convenient
for you to locate and access the file.
If you have difficulty in finding the files, you can locate the file using

the Search Button from the task bar:

 Type the name of a

document (or a
keyword from it) into
the search box on the
taskbar. You'll see
results for documents
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across your PC and
OneDrive under Best
match.

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Selecting Program for a certain Task

Programs are designed to help the user to perform singular or multiple related
tasks.
Examples of application software programs are as follows:

1. Word processing software - Creates, edits, saves, and prints documents.

Examples: MS Word, WordPerfect, Ami Pro, MacWrite.

2. Spreadsheet software - An electronic spreadsheet consisting of rows and

columns are used to present and analyze data.

Examples: MS Excel, Lotus 123, Quattro Pro.

3. Database management software - Used to structure a database, a large

collection of computer programs. Data is organized as fields and records for
easy retrieval.

Examples: MS Access, dBase, FoxPro, Oracle.

4. Graphic software - Graphics programs display results of data manipulation for

easier analysis and presentation.

Examples: Macromedia Flash, Harvard Graphics, 3D Studio Max, Adobe Photoshop.

USING THE KEYBOARD

The keys on the keyboard can be divided into several groups based on function:

a. Typing (alphanumeric) keys. These keys include the same letter, number,
punctuation, and symbol keys found in a traditional typewriter.

b. Control keys. These keys are used alone or in combination with other keys to
perform certain actions. The most frequently used control keys are CTRL, ALT,
the Windows logo key and ESC.

c. Function keys. The function keys are used to perform specific tasks. They are
labeled as F1, F2, F3 and so on up to F12.the functionality of these keys differ
from program to program.
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d. Navigation keys. These keys are used for moving around in documents or
webpages and editing text. They include the arrow keys, HOME, END, PAGE UP,
PAGE DOWN, DELETE and INSERT.

e. Numeric keypad. The numeric keypad is handy for entering numbers quickly.
The keys are grouped together in a block like a conventional calculator or
adding machine.

The following illustration shows how these keys are arranged on a typical keyboard.

Typing keys

KEYBOARD TECHNIQUES

Touch typing is a technique for you to type documents quicker with accuracy
using your 10 fingers without looking at the keyboard. In the home key position,
your fingers will rest at the middle part of the keyboard. Place your fingers on
the home row keys:

1. Place your left hand fingers on the keys A S D F

2. Place your right hand finger on the keys J K L ;

3. Both of your thumbs should rest lightly on the spacebar.

4. Keep your wrists straight and slightly curled your fingers.

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While keeping your palms raised while typing, there are also other tips you can
follow to help prevent carpal tunnel and pain while you type. Keep the following
suggestions in mind every time you type.

 Keep your keyboard home row height as close to elbow level as possible.
 Center the spacebar with your body.
 Do not angle or bend your wrists. While typing, keep your wrists elevated
and as straight as possible.
 Avoid hunt-and-peck typing as it causes strain on the neck from having to
look down at the keyboard often.
 Don't use more force than needed to press the keys; you don't want to hit
the keys, as it could lead to keyboard damage.
 When you're not typing, make sure to rest your arms and hands. However,
never rest your arms, hands, or wrist on a sharp edge.
 Take a break from typing every 20 to 30 minutes. If you have a hard time
remembering when to take a break, set a timer or drink lots of water, forcing
you to go to the bathroom more often.

SHORTCUT KEYS

Shortcut keys help provide an easier and quicker method of navigating and
executing commands in the computer software. Shortcut keys are performed
using the Alt key (on IBM compatible computers), Command (on Apple
computers), Ctrl key, or Shift key in conjunction with another key. The de facto
standard for listing a shortcut is listing the modifier key, a plus symbol, and
another key. In other words, "Ctrl+S" tells you to press and hold the Ctrl and
then press the S simultaneously.

You can also find the shortcut keys in popular programs by looking for
underlined letters in their menus. For example, the file menu image has an
underline on the "F" in File, which means you can press the Alt key and F key to
access the file menu.

Some programs require the user to press and hold Alt to

see the underlined characters. In the image above, you
can see that some of the standard features, such as
Open (Ctrl+O) and Save (Ctrl+S), have shortcut keys
assigned to them. As you begin to memorize shortcut
keys, you'll notice that many applications share them.
We have a list of the most commonly shared ones in the
basic PC shortcut keys section.

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Shortcut Keys Description Shortcut Keys Description

File menu options in Redo the last action.

Alt+F the Ctrl+Y

current program.
Open Edit options in Undo the last action.
Alt+E the Ctrl+Z

current program.
Switch between open Insert hyperlink for the
Alt+Tab Ctrl+K
programs. selected text.
Print the current page
F1 View help information Ctrl+P or
document.
Go to the beginning of
F2 Rename a selected file. Home the
current line.
Refresh the Go to the beginning of
F5 current Ctrl+Home the
program window. document.
Bookmark the current Go to the end of the
Ctrl+D page End current
in most Internet line.
browsers.
Open a file in the Go to the end of the
Ctrl+O current Ctrl+End
document.
software.
Create a new or blank Highlight from the
document in some current position to the
Ctrl+N Shift+Home
software, or open a new beginning of line.
tab
in most Internet
browsers.
Highlight from the
Ctrl+A Select all text. Shift+End current
position to the end of
line.
Change selected text to Move one word to the
Ctrl+B be Ctrl+Left left
arrow
bold. at a time.
Change selected text to Move one word to the
Ctrl+I be Ctrl+Right right
arrow
in italics. at a time.
Change selected text to
Ctrl+U be Ctrl+Esc Open the Start menu.

underlined.
Open find window
Open Windows
Ctrl+F for current Ctrl+Shift+Es
c Task Manager.
document

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 or
window.
Close the currently
Ctrl+S Save current document Alt+F4 active
file.
program
Open the properties for
Ctrl+X Cut selected item. Alt+Enter the selected item (file,
folder,
shortcut, etc.).
Lock the
Shift+Del Cut selected item. Windows computer,
key+L
requiring password
entry to
access again.
Access the Power
Windows
Ctrl+C Copy selected item. key+X User Tasks Menu in
Windows 8
and Windows 10.
Minimize the
Windows
Ctrl+Ins Copy selected item. active
key+Down
program window.
arrow
Ctrl+V Paste Windows Maximize the active
key+Up
Shift+Ins Paste program window.
arrow

Shortcut Keys Special Character Shortcut Keys Special Character

Alt+0224 à Alt+0231 ç
Alt+0232 è Alt+0191 ¿
Alt+0236 ì Alt+0176 ° (degree symbol)
Alt+0242 ò Alt+0177 ± (plus/minus symbol)
Alt+0241 / ñ Alt+0153 ™
Alt+164
Alt+165 Ñ Alt+0169 ©
Alt+0228 ä Alt+0174 ®
Alt+0246 ö Alt+0128 € (Euro currency)
Alt+0252 ü Alt+0162 ¢ (Cent symbol)
Alt+0248 ø Alt+0163 £ (British Pound
currency)
Alt+0223 ß Alt+0165 ¥ (Japanese Yen
currency)
Alt+0198 Æ Alt+8369 ₱ (Philippine Peso
currency)

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KEYBOARD CARE

Dust, food, liquid, and other particles can get stuck underneath the keys on
your keyboard, which can prevent it from working properly. The basic cleaning
tips below can help keep your keyboard clean.

1. Unplug the keyboard from the USB or PS/2 port. If the keyboard is
plugged into the PS/2 port, you will need to shut down the computer
before unplugging it.
2. Turn the keyboard upside down and
gently shake it to remove dirt and
dust.
3. Use a can of compressed air to
clean between the keys.

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 4. Moisten a cotton cloth or paper towel with rubbing
alcohol and use it to clean the tops of the keys. Do
not pour alcohol or any other liquid directly onto
the keys.

5. Reconnect the keyboard to the computer once it is dry. If you are

connecting it to a PS/2 port, you will need to connect it before turning on
the computer.

Dealing with liquids

If you spill liquid on the keyboard, quickly shut down the computer and
disconnect the keyboard. Then turn the keyboard upside down and allow the
liquid to drain.

If the liquid is sticky, you will need to hold the keyboard on its side under
running water to rinse away the sticky liquid. Then turn the keyboard upside
down to drain for two days before reconnecting it. Please note that the
keyboard may not be fixable at this point, but the method above is probably the
best option.

To prevent this situation altogether, we recommend keeping drinks away from

the computer area.

Let’s think

Activity I: MULTIPLE CHOICE (10pts)

Direction: Choose the best answer from among the given choices.

1. These are used to perform specific tasks.

a. Typing Keys b. Numeric Keypad c. Function Keys d. Application Keys
2. What is the main way to enter information on your computer?
a. Mouse b. Printer c. Keyboard d. All of the above
3. These keys are used alone or in combination with other keys to
perform certain actions.
a. Typing Keys b. Function Keys c. Control Keys d. Application Keys
4. Using this action or command can perform faster than using the mouse.

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 a. Keyboard Shortcuts b. Command c. Shortcuts d. both B & C
5. What will you do if you want an easy access from your desktop to your
favorite files or programs?
a. Create a shortcut b. Create a folder c. Move them d. Copy
it

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 6. Where can you find the files that you have deleted?
a. Recycle Bin b. My Computer c. Desktop d. Folder
7. A technique for you to type documents quicker with accuracy using your
10 fingers without looking at the keyboard.
a. Shortcut Keys b. Keyboard Technique c. Flat typing d. Touch Typing
8. You can locate the file through:
a. Desktop Icons b. Shortcut Folderc. Search Button d. All of the above
9. The ability to identify, retrieve, and use information effectively.
a. Keyboard b. Shortcut keys c. Desktop icons d. Information access
10. The de facto
standard for listing a shortcut is , a plus symbol
and another key.
a. Typing Keys b. Numeric Keypad c. Shortcut Keys d. Modifier key

Activity II: FILL IN THE BLANKS (15pts)

Direction: Fill in the correct shortcut keys based on the description provided.

DESCRIPTION SHORTCUT KEYS

1. Switch between open
programs
2. Copy selected item
3. Go to the beginning of the
document
4. Undo the last action
5. Minimize the active program
window
6. Print the current page or
document
7. Go to the end of the current
line
8. Change selected text to be
bold
9. View help information
10. Refresh the current program
window
11. ₱ (Philippine Peso currency)
12. ° (degree symbol)
13. ñ
14. Ñ
15. ™

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