S5 Obj3-6
Uploaded by
Emily DanielS5 Obj3-6
Uploaded by
Emily DanielForm 4 Lessons with Miss I.T.
Ali
SECTION 5 – SPREADSHEETS
Objective 3 – Use basic pre-defined system functions
Function Description Example
SUM Adds the values contained in the cell =SUM(B2, B3, B4, B5)
addresses. OR
The cell addresses can be individually =SUM(B2:B5)
listed or used within a range.
AVERAGE Finds the average of the values =AVERAGE(B2, B3, B4, B5)
contained in the cell addresses. OR
The cell addresses can be individually =AVERAGE(B2:B5)
listed or used within a range
DATE Returns today’s date =DATE(year, month, day)
(the year, month and day must be
numbers or cells containing values)
=TODAY()
(returns today’s date as dd/mmyyyy)
=NOW()
(returns today’s date and time)
MAX Returns the largest value from the =MAX(B2:B5)
selected cells
MIN Returns the smallest value from the =MIN(B2:B5)
selected cells
COUNT Returns the number of cells that =COUNT(B3:F5)
contain values
COUNTA Returns the number of cells that are =COUNTA(A2:D9)
not empty
COUNTIF Returns the number of cells that meet =COUNTIF(range, criteria)
a certain criteria.
This function contains 2 parameters: Example:
1. range of cells to count =COUNTIF(B3:B9, “Yes”)
2. criteria to be met OR
=COUNTIF(F2:F10, “>20”)
IF Performs a logical test and returns one =IF(condition, value if condition is
of two values TRUE, value if condition is FALSE)
This function contains 3 parameters:
1. condition to be tested Example:
2. the value to return once the =IF(C3>=50, “Pass”, “Fail”)
condition is TRUE OR
3. the value to return once the =IF(B10<10, B10*5, B10*10)
condition is FALSE
VLOOKUP Performs a vertical lookup by =VLOOKUP(cell address, range of
searching for a value in the first cells that make up the table, the
column of a cell range and returning number of the column in which the
the value in the same row in another value lies)
column
Example:
Ms. Shereen Ali
Form 4 Lessons with Miss I.T. Ali
This function contains three =VLOOKUP(B10, B2:B10, 4)
parameters:
1. The value to look for
2. The range of the entire table in
which data is found
3. The number of the column that
the value to be returned is
found in.
PMT Calculates the payment required to =PMT(rate, number of payments,
pay off a loan or investment, over a present value of loan)
specified time period.
This function contains three Example:
parameters: =PMT(B4, C4, D4)
1. Interest rate
2. Number of payments
3. Present value of the loan
Objective 4 – Create advanced arithmetic formulae
Formulae including addition, subtraction, multiplication, division and use of brackets
Done during class using the examples given.
Objective 5 – Replicate (copy) formulae into other cells
As shown in the examples done, we can use the fill handle to copy formulae/functions into
other cells.
When cells are moved or copied, Excel automatically updates the formula/function to reflect
the change in position.
Cell Addressing Modes:
There are two cell addressing modes that are used in Excel:
1. Relative addressing
When a formula or function is copied or moved to another cell, this type of cell
addressing allows the formula or function to be automatically updated to suit its
new location.
The cell addresses are said to change relative to its new position.
Formula view of table:
Original formula
entered
Copied formulae
that have been
changed due to
relative
addressing
Ms. Shereen Ali
Form 4 Lessons with Miss I.T. Ali
2. Absolute addressing
When a formula or function is copied or moved to another cell, this type of cell
addressing prevents the formula or function from being automatically updated.
To achieve absolute addressing, the ‘$’ is used before and after the column letter.
Formula view of table:
Original formula
entered
Copied formulae where F9
remains the same in each row
(because of $), while the
other cell addresses changed
from F3 to F4-F7.
Objective 6 – Manipulate columns and rows
Insert, delete and modify columns and rows
Done during class using the examples given.
