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Schedule and Cost. Keeping These As Inputs, The Project Can Be Monitored Against The Plan Using Burn Up or Burn

The document outlines the project monitoring process, emphasizing continuous oversight from initiation to closing, primarily managed by the Supervisor. It details key phases such as planning, executing, and controlling, along with methods for monitoring projects like baseline confirmation and performance reporting. Additionally, it highlights the importance of change control, scope verification, and quality control in ensuring project success and adherence to budget and schedule.

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6 views3 pages

Schedule and Cost. Keeping These As Inputs, The Project Can Be Monitored Against The Plan Using Burn Up or Burn

The document outlines the project monitoring process, emphasizing continuous oversight from initiation to closing, primarily managed by the Supervisor. It details key phases such as planning, executing, and controlling, along with methods for monitoring projects like baseline confirmation and performance reporting. Additionally, it highlights the importance of change control, scope verification, and quality control in ensuring project success and adherence to budget and schedule.

Uploaded by

rameshbabue9047
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Project Monitoring Process

To accomplish a successful and proficient outcome, we must ensure that project Monitoring is continuous from the
start to the end phase. This process is usually taken care of by the Supervisor. The project monitoring information
should be shared with the Team leaders, Team co-workers and stockholders so that they can also have a clear view
about the on-going project and help them in making a two- way flow project monitoring for a well-organized
product. Let us understand the project monitoring process.
Initiation: In this phase, the outline of the project and the steps and process it may involve is made.

Planning: In this phase, the scope and details of the process that must be performed in the execution are made.

Executing: It involves completing all the activities defined in the planning part.
Closing: This phase includes the completion of the project plan and informing the stakeholders
Control and Monitoring: This phase involves ensuring that the project is on the right track and that all the tasks are

completed in the defined manner.

How to Monitor Projects?


Now consider that we are entering the execution phase in a project where we have inputs sch as baseline for scope,
schedule and Cost. Keeping these as inputs, the project can be monitored against the plan using burn up or burn
down charts along with the Gantt chart.
1. Project Baseline Confirmation
The proiect baseline is the fixed reference for the project, and it is compared with the progress of the project against
the original plan. This project baseline should be approved the stakeholders before beginning the project, this
approved data serves as the basis to compare also known as baseline confirmation.

2. Work Monitoring and Control


The Work Monitoring and Control (WMC) process is to provide an understanding on the current project and take the
corrective measures when there is a deviation from the Scope of the project.

3. Change control Integration


Change Control Integration reviews the request within the project and implements the required changes. There are
different types of change request such as, Preventive action, Corrective action, Defect repair and Updates. This
typically helps the managers of the project to have a organized control over the changes in a project.
4. Scope verification
Defining scope is the first step of a project development and is approved by all the stockholders and then they are
subject to no changes unless via the scope change control process. It is the process of evaluating whether the
development of the product meets the requirements/ specifications as per the scope in each phase of the project until
the development product is completed.
5. Schedule and cost control
The baseline of any project depends on these two factors. The plan for the project relies on the budget and resources
availability and relates them to each other to develop the project consequently.

6. Performance reporting
The performance report is based on how the company is working on its operation and whether they met their goals
and objectives. This performance report can be taken routinely to make sure some of the factors to improve like
progress, financial and trend. It also supports the enhancement of firm in relation to historical performance.

7. Quality control

Quality control is the review of the quality of factors included in the production of a product and improves them, if
necessary, which differs from one company to another. Quality control has different ways to perform quality control

from investigating the manufactured products, benchmarking and testing the manufactured goods.
Components of a project control system
project management.
These key components of project control are the crux of nailing your
predict the required project resources,
1 Estimating: Before you start a project, it's crucial to understand and
such as time, costs, materials, etc.
2. Scheduling: Scheduling involves developing a project plan with information on project duration and
dependencies.
3 Cost control: With a specific budget allocated to a particular project activity, monitoring and managing project
costs to ensure completion within the set budget is crucial. Cost control prevents cost overruns.

Budgeting: Budgeting refers to allocating a budget to all project-related activities. The budget allocated to
each project activity is based on the total cost estimated for the project. 4 well-defined project budget ensures
effective cost control.
Process of project control

Setting Monitoring Analyzing Implementing


Corrective
Baselines Performance Variances
Actions

1. Setting baselines
First, you need to establish baseline plans for scope, schedule, budget, quality, and other relevant project parameters.
You can measure a project's performance using these baselines as reference points.

2. Monitoring performance
baselines established
Then, once a project starts, project control ensures continuous progress monitoring against the
a
in the first step. The monitoring process tracks aspects like milestones, key metrics, and deliverables, ensuring
project is on track.

3. Analyzing variances
isn't easy, but it
Now, identifying any deviations from the goals set at the start of your project is crucial. This step
enables you to easily predict potential issues and ensure they don't affect the project's objectives.

4. Implementing corrective actions


or adjusting project plans to bring
Lastly, take appropriate action, such as re-allocating resources, revising schedules,
the project back on track.
on course and achieves the objectives within the
These four steps are iterative in a project lifecycle to ensure it stays
defined constraints. But, our journey into project control is just beginning.

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