Part B Unit 1 Chapter 1

PART B
UNIT – 1: DIGITAL DOCUMENTATION (ADVANCED) USING LIBREOFFICE WRITER
CH – 1: INTRODUCTION TO STYLES

INTRODUCTION
There are two ways of creating an attractive digital document in Writer:
1. Manual formatting a document:
In manual formatting we select a part of a document, such as page, paragraph or words and then applied
formatting effects using the formatting toolbar. Manual formatting is popular, as it is easy to use and requires
less knowledge.
2. Formatting by applying styles:
To avoid inconsistency in formatting and reduce time and effort in formatting a document, we use Styles in
Writer.

INTRODUCTION TO STYLES
A style is a collection of all formatting information, which you want to save and then apply on the document.
For example, following details of "Font" can be stored as a style with the name 'Heading style'
Size - 12
Name - Bookman Old Style
Weight-Bold
Alignment - Left
Now we can apply Heading style to all headings of the document
NOTE: Style allows us to shift our focus from appearance of the document to the content of document

STYLES CATEGORIES
LibreOffice Writer provides six Style categories, which are as follows:
1. Page Style:
It includes basic page layout like page size, its margin, placement of header and footer, footnote, borders and
background.
2. Paragraph Style:
Paragraph formatting includes tab stops, text alignment, line spacing and borders.
3. Character Style:
This style is used to work on block of letters, i.e. word(s) in the paragraph. Character styles allow changing the
text colour, text size, highlighting text and emphasising it.
4. Frame Style:
Frames are like containers, which can hold text, graphics and lists. Therefore, applying Frame Styles allows to
format a frame by specifying its size, position, border and how the text is placed around the picture.
5. List Style:
It can be used to style lists by putting numbering or bullets of a different kind or specify numeric format.
6. Table Style:
Table Style category allows to format a table by adding borders, using different text or border colour(s),
aligning text inside the table, having different patterns or text colour.

STYLES & FORMATTING

Writer provides many options and tools to style or format a document. Styles in Writer, can be accessed by
using any of the following methods:
1. Click Style option from Menu Bar and click Manage Style.
2. Using Style Drop Down list box, from the Toolbar. If the Toolbar is not visible then, click on View>
Toolbars, and enable Formatting/"Formatting (Styles)".
3. Using Sidebar Menu. On the Sidebar, clicking on Styles icon, displays the Style sub-menu.
Part B Unit 1 Chapter 1
4. Using keyboard shortcut -F11 function key

STYLE WINDOW
This window can be opened by using any of the methods given above.
1. First six icons allow to select the category of style, such as Paragraph style, Character style, Frame style,
Page style, List style and Table style to work on.
2. From the bottom of the window selecting Show Preview option displays its style along with the name in the
list.
3. At the bottom of Style window, there is a Drop Down list, to select the filter for the style list to be displayed
above. By default this filter is set to Hierarchical.

Steps to apply Style in a document

1. Select the text to be formatted.
2. Choose appropriate style by clicking the button from the top of the Styles bar.
3. A list of styles for that category appears. Double click on the desired style to apply to the selected text.

Apply Style using Fill Format mode

To apply a style on words present at different locations in the document, we can use Fill Format mode It is the
second icon from right on the Style menu. Steps to apply style using Fill Format option is given below:
1. Open the document to be styled.
2. Open the Styles window and select the desired style category and then desired style.
3. Select Fill Format button.
4. To apply the selected style, take the mouse pointer to desired location and click.
Note: To quit Fill Format option, click the Fill Format button again or press the Esc key.

CREATING A NEW (CUSTOM) STYLE

There are two ways to create a custom style
A. From Selection: Steps are given below
1. Select the portion of document, such as page, paragraph, character, and change its appearance (do formatting
as required).
2. Choose the category (paragraph, character, page, etc.) from Style menu for which a new style is to be created.
3. Select Style action button and then click on New Style from Selection.
4. In Create Style dialog window, type the name of new style, say, 'MyStyle'.
5. Click OK to save the name of new style.
B. Using Drag and Drop: Steps to create a new Style using Drag and Drop method are given below.
1. Select the text from the document and change its formatting as desired.
2. Choose the desired style from Style Window under which, new style is to be created.
3. Now drag the selected portion of text to the Style Menu.
4. Create Style dialog window appears.
5. Type name of new style and press OK button to save.
Note: 1. Drag and Drop method cannot be used to create a Page Style.
2. While dragging the text cursor shape changes.

UPDATING (MODIFYING) A NEW (CUSTOM) OR PRE-DEFINED STYLES

Instead of creating a new style for a small changes in predefined style, an existing Style can be modified.
Follow the steps given below to modify an existing user defined style of page, frame or paragraph style.
1. Select the page/paragraph to be modified.
2. Format the selected portion as per the requirement.
3. Go to Style menu, and click on the button to update.
4. Using Style Action button, click on Updated Selected Style.
Part B Unit 1 Chapter 1
Note - Ensure that the aspect modified remains same throughout the selection. For example, in paragraph, if you
are changing font face or size then, throughout the paragraph it should remain same.

Load Styles from a template or document

It is used to copy styles from an existing template or document. Once copied, in the list of styles, you can create
a new document having same appearance as old one with no extra efforts. steps to copy style from template or
document are:
1. Click on the Load Styles from the Style menu.
2. Load Styles dialog box open and choose the category of your document.
3. Find and select the desired template to copy styles from.
4. Also select the options for the types of styles to be copied, such as Paragraph and Character styles, Frame,
Page or List.
5. Click OK button
Note:
1. If you want to copy the style from file then instead of Template option, click on the From File
button. A File Selection dialog box is displayed and select the desired document.
2. By selecting Overwrite option from the load style dialog box, the styles being copied will replace any
existing styles with the same name.

SUMMARY
A Style is collection of all formatting information, which you want to save and then apply on the document.

Writer provides six Style categories - Page,

Paragraph, Character, Frame, List and Table.

Predefined Heading style(s) act as bookmarks in a document. These bookmarks allow faster browsing in a
document.

These Style(s) tools can be accessed from Menu bar, Drop Down List and Side bar.

Fill Format is used to style scattered - Pages, Frames, Tables, Lists, Paragraphs or Characters in a document

Writer allows creating custom style and saving them for future use.

These new styles can be created using Selection method or Drag and Drop method.

Drag and Drop method cannot be used to create a Page style.

A user defined style once created, can be updated at any point of time. Steps used for updating a style are same
as creation of style.

A document can be styled using another document or a template.

Part B Unit 1 Chapter 1
BOOK SOLUTION

A. Multiple choice questions

1. Which of the following features in LibreOffice Writer is/are used to create the given document?
(a) Page borders
(b) Envelope
(c) Picture from File
(d) Indexes and Tables
2. Styles menu (from sidebar) in Writer provide options to work on
(a) Paragraph Styles
(b) Frame Styles
(c) Page Styles
(d) All of the above
3. What is style template in LibreOffice Writer?
(a) Pre-determined form and mode of document file
(b) One kind of model style
(c) One type of document
(d) Cluster of documents in Writer
4. Which of the following gives the status of your document like page numbers, number of pages?
(a) Status bar
(b) Standard toolbar
(c) Formatting
(d) Title bar
5. Which of the following can be used to access a style menu?
(a) F11 function key
(b) Sidebar Menu
(c) Formatting toolbar
(d) All of these
B. Fill in the blanks
1. A Styles is a collection of different formats
2. Styles are especially handy in Libreoffice.
3. Proper use of styles improves consistency in a document
4. The first five buttons at the top of the Styles window select the category of styles.
5. Using predefined Heading style creates Bookmark in the document.
6. On opening a new file default Style is used for formatting the document.
7. In page layout documents, you can arrange objects like text boxes and graphics.
8. Character styles are often integrated in paragraph Style.
9. fill format mode allows to apply style at different places in the document.
10. Predefined Style cannot be updated by Drag and Drop method
C. Short answer questions
1. What do you understand by styles in LibreOffice writer document?
Ans- A style is a collection of all formatting information, which you want to save and then apply on the
document.

2. Write advantages of using Style over manual formatting, for designing a document.
What are Styles? What are the advantages of using styles?
Ans. A style is a set of formats that you can apply to selected pages, text, frames, and other elements in your
document to quickly change their appearance. Advantages of using styles are:
 Styles help us to apply consistent formatting to the documents.
Part B Unit 1 Chapter 1
 Using styles we can easily change the existing format.
 Styles makes major formatting changes simple.

3. What are the different categories of style in LibreOffice writer document?

Ans-Page style Paragraph style Frame style Character style List style Table style

4. Write down the steps to update a style.

Ans-
Step 1. Select the page/paragraph to be modified.
Step 2. Format the selected portion as per the requirement.
Step 3. Go to Style menu, and click on the button to update.
Step 4. Using Style Action button, click on Updated Selected Style.

5. What do you understand by custom styles in LibreOffice writer?

Ans- a collection of all formatting information, which you want to save and then apply on the document.

6. In a document Introduction paragraph is to be designed extensively by setting its font (face, size, weight,
colour), space above it and giving number to heading. Write the steps used to do so.
Ans- The steps to do so are as follows:
(i) Select the Introduction (paragraph)
(ii) Open Font list from Toolbar
(iii) Select the font
(iv) Open Font size from Toolbar
(v) Select the desired font size
(vi) Select Font weight (Bold) from the toolbar
(vii) Open Font color from Toolbar
(viii) Select desired color
(ix) Using Format menu option, select Spacing > Paragraph > Indent and Spacing
(x) Edit space above paragraph
(xi) Add number by Selecting Numbered list from Toolbar.

7. Give two examples, where instead of Style, using manual formatting will be beneficial.
Ans- only a small part of document needs to format.-We are using character styles which allows to change the
appearance of a part of paragraph without affecting the other parts
8. Give one situation, in which you will prefer to use Fill Format for styling your document.
Ans- I will use to prefer Fill format mode when I want to apply the same formatting to different texts scattered
in the document.
9. Write steps to load style(s) from a template.
Step 1. Select Load Style from dropdown menu in style and formatting window
Step 2. From categories choose the desired category and select the template
Step 3.click OK