MODULE PROGRAMMING

COMPUTER PROCESSING OF
INFORMATION
ADMINISTRATIVE MANAGEMENT
Intermediate level
PRESENTATION

1. GOALS

2. PROFESSIONAL ACTIVITIES

3. METHODOLOGY

4. PROGRAMMING OF WORK UNITS

2
PRESENTATION

Royal Decree 1631/2009 of the Ministry of Education, dated October 30, 2009
(published in the BOE on 1-12-2009), establishes the qualification of
Technician in Administrative Management. Among the teachings
contemplated in the Royal Decree is the module called COMPUTER
INFORMATION PROCESSING, the object of this program.

The general competence of the title of Technician in Administrative

Management consists of "carrying out administrative support activities in the
labour, accounting, commercial, financial and tax fields, as well as
customer/user service, both in public and private companies, applying current
regulations and quality protocols, ensuring customer satisfaction and acting
according to occupational risk prevention and environmental protection
standards."

The Computer Information Processing module of the Intermediate Vocational

Training Cycle aims to introduce students to computer science learning
according to the general objectives of the Vocational Training Cycle.

The main objective is for students to learn to use computer applications with
ease and efficiency, which will help them in their future professional careers
when managing information and documentation.

In this book we present the essential theoretical content for students to acquire
computer knowledge and thus be able to successfully carry out practical
activities.

To do this, we have provided a series of solved examples that are presented as

guided exercises and that will serve as a model to solve the activities, which not
only complete the learning, but also help students to reflect and work
independently in this type of activities.

3
1. OBJECTIVES

Among the general objectives of the training cycle and which are linked to the
module, we will mention the following:

 Learn to use the keyboard and gain speed and dexterity.

 Know the basic operation of a computer, its components and peripherals
and its history.
 Knowing what an operating system is, learning to navigate operating
systems with ease.
 Navigate the Internet with ease and confidence.
 Use email to send and receive messages.
 Use the Microsoft Word word processor, from its basic functions to the most
complex ones.
 Learn about other word processors: OpenOffice, Docs.
 Working with Microsoft Excel spreadsheets from its essential functions to the
most advanced tools.
 Learn about other spreadsheets: Calc, OpenOffice or Docs.
 Creating and using relational databases with Microsoft Access.
 Know how to install the programs necessary to carry out the examples and
activities in each unit.
 Use the scanner to digitize both text and images.
 Make presentations with PowerPoint.
 Learn how to edit, convert and record a video: Movie Maker.
 Know how web editors work. Google Sites.

4
2. PROFESSIONAL ACTIVITIES

Achieving the above objectives requires students to acquire the following

professional skills:

 Know how computer equipment and the operating system work.

 Apply and execute procedures that guarantee the integrity, security,
availability and confidentiality of information.
 Use the services available on the Internet to search for information.
 Apply the benefits of email in the processes of receiving, issuing and
recording information.
 Use computer database applications that allow you to locate, consult,
update and present information.
 Develop and use spreadsheets with skill in data processing.
 Use word processor and/or desktop publishing programs accurately and
skillfully to prepare documents.
 Use graphic presentation applications to present documentation in different
formats, integrating objects of different nature.
 Use information in video or sound format in information and documentation
management processes.
 Create a web page using a web editor.

5
3. METHODOLOGY

In each work unit, the teacher will provide a detailed explanation of the content
that will be developed throughout the unit.

Firstly, and after having presented the computer application to be used (toolbars
and essential functions), some basic exercises will be carried out so that the
students begin to become familiar with the program.

Next, the students will complete the solved examples contained in the textbook,
so that they will gradually get to know the application they are using. The role of
the teacher in this phase of learning is to resolve any doubts that students may
have; to guide, advise and emphasize the best system in order to avoid errors
and loss of information, as well as to correct errors that prevent a particular
student from advancing in the completion of the practice.

In addition to the solved examples, students will have to carry out a series of
activities that are proposed throughout the unit. Once the students have
completed the solved examples and activities, they must complete the initial
practical case and professional practice, in which they must apply the
knowledge acquired. In this phase, as in the previous one, the teachers will
serve as guides, aiming above all to ensure that the students are able to
complete each of the initial and final practices of each unit.

At the end of each work unit, the professor will carry out each of the activities,
initial and professional practices of said unit with his or her students and will
clarify any doubts and questions that are raised.

The philosophy of the book is to learn theory through practice, which is why
we have kept the theory to the bare minimum so that learning can be done
through examples.

We emphasize the great importance of carrying out each and every one of
the examples in the book, since they are practical cases solved step by step
that constitute the learning axis of the unit.

6
Structure of the book

This book consists of fourteen work units, each of which begins with a
motivating image and the title of the unit, which helps to contextualize the
content developed later.

Let's get to know is the summary of the contents that will be worked on
throughout the unit. And at the end of this unit… it presents the knowledge
and skills that will be acquired upon completion of the study of the unit.

Initial practical case groups together a set of activities that will help the teacher
to carry out an initial assessment of the students' prior knowledge and that at
the end of the unit they will be able to solve without any problem.

The development pages are structured in a clear and orderly manner, into
sections and subsections. To support and reinforce the content of each unit,
diagrams, tables, photographs and drawings are presented.

In the margins there are images (icons and menus) supporting the content and
complementary texts with further information to delve deeper into the subject.

Throughout the unit, those contents that have a direct relationship with the initial
practical case are highlighted, and this relationship is explained. These
repeated calls in the contents turn the initial practical case into the backbone of
the unit.

The examples are presented as guided exercises, while the activities will
complement the learning by making the students reflect and decide
independently.

In order to carry out the examples and activities correctly, it is necessary to

have the corresponding computer programs fully installed, in order to have all
the necessary options and tools available.

The Free Software section offers a series of contents that complement the
development of the unit, offering students additional information on other
computer applications of interest.

The Professional Practice section… offers a wide selection of activities to

reinforce and consolidate the knowledge covered and review the unit.

7
Contents of the CD that accompanies the book

A CD with the Mecasoft Pro program is included, through which you will be able to
learn how to use a computer keyboard and which will allow you to acquire sufficient
ease to carry out all the activities and exercises included in this book and any
document with the appropriate efficiency, speed and with a minimum of errors.

On the CD you will find a series of folders with texts, programs, links to web pages and
instructions to carry out all the activities and examples in the book as efficiently, fluently
and accurately as possible.

We have also thought it appropriate to include in this CD a folder with extension topics
as an additional part of the book and which are included in this programming,
specifically in the last Word unit.

8
5. PROGRAMMING OF WORK UNITS

WORK UNIT 1

Operating systems

TEACHING OBJECTIVES

 Search and manage files and folders.

 Know the control panel and the ways in which it is presented.
 Use the most common accessories and tools of the operating system.
 Configure your desktop, monitor, and taskbar.
 Ability to work with computer applications using operating system utilities.

Keyboard operation

 Getting to know the keyboard.

 Know how the function keys work.
 Know the proper posture at the keyboard.
 Distinguish the different rows of the alphanumeric keyboard and their
usefulness.
 Correctly place your fingers on the corresponding keys.
 Identify alphanumeric keys by touch.
 Skillfully use office equipment and resources to prepare documentation.

CONTENTS

1) What is an operating system?

2) Some operating systems

 Linux
 Mac OS X
 Solaris
 Windows
- Windows 7

3) Windows XP operating system

 Users
 Login
 The desk
 Files and folders
 My PC
 The recycling bin
 The start menu
 Windows Accessories

4) Windows Vista and Windows 7

 Users

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  Login
 The desk
 Windows Sidebar and its Gadgets
 Files and folders
 Equipment
 The recycling bin
 The Start Menu
 Windows Accessories

PROFESSIONAL PRACTICE

Windows XP, Vista and 7 operating systems

KEYBOARD OPERATION

MECASOFT Pro

EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 What is an operating system and what is it for?

 Know the difference between a file and a folder.
 Know how to create, move, copy, delete and compress folders and files
using Windows Explorer or any other system.
 Demonstrate knowledge of the location and correct use of the most basic
tools that accompany the operating system, such as text and image
editors, calculator, recycle bin, and restoration of deleted files or folders.
 Perform file and folder searches using wildcards.
 Know how to locate files or subfolders in folders.

Keyboard operation

 Use the keyboard of an electric-electronic machine or a computer with

agility to prepare any printed material or document within the established
time.
 Achieve a typing speed of at least 200 keystrokes per minute.

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WORK UNIT 2

Word processors (I)

TEACHING OBJECTIVES

 Identify some of the functions of the main toolbars.

 Learn the different text alignments in a Word or Writer document, as well
as the indentations that can be used.
 Know how to insert symbols that are not on the keyboard.
 Save files in different formats.
 Use spell checker, look up synonyms, etc.

CONTENTS

1) Basic functions.
 Access and initial presentation of the program
 The Office Button
 Page layout

2) Formatting text
 Select text in the body of a document
 Change the format of a text

3) Working with paragraphs

 Alignment
 Line spacing
 Sangrias

4) Other tools
 Find and replace
 Spelling checker
 Search for synonyms

FREE SOFTWARE

1) OpenOffice.org
 Download from OpenOffice.org
 System requirements for installing OpenOffice.org
 Installing OpenOffice.org

11
2) Writer word processor (I)
 Access and initial presentation of the program
 Page layout

3) Formatting a text

4) Spelling checker
 Check spelling manually
 Automatic spell check

5) Working with paragraphs

 Alignment
 Sangrias

PROFESSIONAL PRACTICE

The Greeting

Practice with the word processor

EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Recognize the most commonly used toolbar buttons.

 Apply the different alignments and indentations that can be applied to a
document, as well as how to insert special symbols.
 Save documents in different formats.
 Correct possible errors in the documents.

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WORK UNIT 3

Word processors (II)

TEACHING OBJECTIVES

 Create tables with different fill formats, borders, alignment, cell sizes, etc.
 Insert images and AutoShapes, group, ungroup, sort, adjust, align, and
more.
 Create titles with WordArt and Fontwork with different fill, gradient, texture,
image or pattern effects.

CONTENTS

1) Tables
 Creating and basic configuration of a table
 Advanced table design

2) Images and other illustrations

 Insert images
 Insert shapes

3) WordArt

FREE SOFTWARE

1) Writer (II)
 Creating tables
 Insert images
 Drawing bar
- Fontwork

PROFESSIONAL PRACTICE

Catalog

EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Correct preparation of various table models with different filling formats,

borders, cells, fields with formulas, etc.
 Creating auto shapes and inserting images with different adjustment
formats, alignment, grouping, filling, etc.
 Design and create titles with WordArt and Fontwork.
WORK UNIT 4

Word processors (III)

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TEACHING OBJECTIVES

 Convert a text into several columns of equal or different sizes.

 Apply capital letter.
 Write columnar data using tabs.
 Present the writings with bullet points and numbered diagrams, using the
different existing models or personalized ones.
 Create headers and footers with various content.

CONTENTS

1) Columns and capital letters

 Columns
 Capital letter

2) Tabulations
 Direct form tabulations
 Remove tab stops
 Fill lines between columns

3) Numbering, bullets and multilevel lists

 Modify the appearance of the bullets
 Move up or down levels in a multilevel list

4) Header and footer

FREE SOFTWARE

1) Writer (III)
 Creating columns
 Initial letter
 Tabulators
 Making cartoons
 Header and footer

PROFESSIONAL PRACTICE

Document with text in columns

14
EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Creation of newspaper columns with and without capital letters.

 Preparation of documents with different models of bullets, numbered
diagrams and tabulations.
 Insert headers and footers into a document.
 Learn the usefulness and how to use the help of Word 2007 and
Openoffice.org Writer.

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WORK UNIT 5

Word processors (IV)

TEACHING OBJECTIVES

 Learn how to password protect a document.

 Know the different options of the word processor to create hyperlinks.
 Mass mailing of personalized correspondence.
 Use Word and Writer help.
 Create documents with templates, create templates
 Insert formulas, equations, and charts into a Word document
 Use the word processor's help to resolve any doubts regarding its
operation.
 Create macros.

CONTENTS

1) Mail Merge

2) Hyperlinks
 How to create a hyperlink
 Link to another point in the active document
 Link to a document stored on your computer or to an Internet address
 Link for email

3) Templates
 Create a new document based on a template
 Create a template based on an existing document
 Start with a blank template

4) Protect a document

5) Microsoft Word 2007 Help

6) Extend Word, create macros, insert formulas, charts and equations in Word

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FREE SOFTWARE

1) Writer (IV)
 Hyperlinks
 Templates
 OpenOffice.org Writer Help

PROFESSIONAL PRACTICE

Business Letter Template

Review exercise

EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Know how to protect a document.

 Create different types of hyperlinks.
 Mail Merge.
 Learn how to get the help you need to resolve any issue related to a word
processor.
 Create templates, documents based on templates, and templates based
on a document.
 Create macros, insert functions, charts and formulas in Word.

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WORK UNIT 6

Spreadsheet (I)

TEACHING OBJECTIVES

 Know and use the basic functions of Excel.

 Apply simple formulas.
 Use the fill handle.
 Distinguish between different references to existing cells.
 Save, name, and print spreadsheets.
 Learn how to use Excel 2007 and OpenOffice.org Help. Calc.

CONTENTS

1) Introduction to Excel 2007

 The spreadsheet
 The interface
 Nomenclature
 The fill controller
 Access to the application
 Error messages
 Cell references
 Microsoft Excel 2007 Help

2) Design and printing of spreadsheets

 Page layout
 Preview and print an Excel sheet
 Row and column widths

3) Practice with formatting and basic operations

 A first approach to the spreadsheet
 AutoSum, Format and Fill Controller
 Series
 Conditional formatting

FREE SOFTWARE

1) Calc (I)
 Nomenclature
 Autofill
 Page layout
 Row and column widths
 Conditional formatting

PROFESSIONAL PRACTICE

Elementary spreadsheet

18
EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Use basic functions and formulas.

 Using cell references and the fill handle.
 Use spreadsheet preview and printing.

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WORK UNIT 7

Spreadsheet (II)

TEACHING OBJECTIVES

 Working with data from different sheets.

 Use the search functions.
 Apply logical functions.
 Create formulas using logical and lookup functions.

CONTENTS

1) Formatting, Functions and Formulas

 Formatting cells
 Formulas and introduction to functions

2) Search and reference functions

3) Logical functions

FREE SOFTWARE

1) Calc (II)
 Formatting, basic functions and formulas
 Search and reference functions
 Logical functions

PROFESSIONAL PRACTICE

Calculus book (I)

EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Working with multiple sheets.

 Create logical, conditional and search formulas.
 Develop formulas that include functions.

20
WORK UNIT 8

Spreadsheet (III)

TEACHING OBJECTIVES

 Knowing the predefined functions in spreadsheets

 Create links from one spreadsheet to another, as well as external
hyperlinks.
 Protect a sheet and a workbook using passwords.
 Design graphics using layout, presentation, and formatting tools.

CONTENTS

1) Predefined functions. Extension

 Statistical functions
 Financial functions
 Date and time functions
 Mathematical and trigonometric functions

2) Hyperlinks

3) Protecting pages and elements of the workbook

 Protect the book
 Protect leaves

4) Graphics

FREE SOFTWARE

1) Calc (III)
 Statistical functions
 Functions with dates
 Mathematical Functions
 Graphics
 Hyperlinks
 Protect

PROFESSIONAL PRACTICE

Calculus book (II)

21
EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Create and program different types of spreadsheets with statistical,

financial, date, mathematical functions, etc.
 Create both internal and external hyperlinks.
 Create graphics of different types
 Protect sheets and books.

22
WORK UNIT 9

Databases (I)

TEACHING OBJECTIVES

 Create small databases and be able to create others of medium

complexity.
 Know how to design objects such as tables, queries, forms and reports.
 Being able to decide how to obtain information through database objects.
 Facilitate the task of using the database for its end users.

CONTENTS

1) Main concepts in databases

 Essential concepts
 Access Objects
 Field names and their characteristics
 Types of fields
 Field Properties
 Data properties. General

2) Access. A relational database model

 Access 2007 login screen
 New database and table creation
 Forms
 Consultations
 Information

3) Modification of forms and reports

FREE SOFTWARE

1) Base (I)
 Creating a database
 Work environment
 Preparation of tables

PROFESSIONAL PRACTICE

Creating a database

EVALUATION CRITERIA

 Perform a practical exercise with a small relational database, working with

tables, forms, reports and basic queries.

23
WORK UNIT 10

Databases (II)

TEACHING OBJECTIVES

 Know how to create, design and create multiple tables in a database.

 Insert the primary key to the tables that need it
 Know what types of queries exist.
 Be able to create and manage the most frequent and useful queries.
 Embed images in your database and display them in forms and reports.
 Create and use action buttons and other control tools.

CONTENTS

1) Databases with multiple tables

 Save as
 Primary key and foreign key
 Relations
 Data entry

2) Command buttons

3) control Panel

FREE SOFTWARE

1) Base (II)
 Relations
 Consultations
 Forms
 Information

PROFESSIONAL PRACTICE

Database. Library

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EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Performing relationships correctly

 Create tables with more properties for their fields.
 Know how to edit forms and reports in design view and modify them in
terms of data layout, colors, font sizes and how they are presented.
 Correctly execute queries that return the information we really want to
obtain.
 Create a control panel for each database and, as a form, know how to
modify it in design view, change its titles, etc.

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WORK UNIT 11

Digital image

TEACHING OBJECTIVES

 Learn how a scanner works, how to capture text or images and edit them.
 Obtain images from different sources.
 Alter images to give them a different appearance.

CONTENTS

1) The scanner

2) Text capture
 Text as an image
 The text as text

3) Image capture
 Introduction, image editors and image types
 Screenshot
 Capturing images from the web
 Capturing images from a scanner
 Capturing images from other devices

4) Editing and modifying images with Microsoft Paint

 Paint window
 Paint Tools

5) Image editing with other programs

FREE SOFTWARE

6) GIMP
 Download and install GIMP (version 2.6.7)
 System Requirements
 The appearance of GIMP

PROFESSIONAL PRACTICE

Work with images

26
EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Digitize text and edit it with a word editor or processor.

 Digitize images.
 Obtain, edit and modify images from different sources.
 Modify images with different programs.

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WORK UNIT 12

Multimedia presentations

TEACHING OBJECTIVES

 Knowing how to decide what type of presentations to create based on the

objective you intend to achieve.
 Know how to communicate ideas simply and effectively through slides and
their effects.
 Be able to create your own presentations, providing them with clarity,
graphic quality and harmony.

CONTENTS

1) Multimedia presentations
 Planning
 Formal aspects of a presentation

2) Microsoft PowerPoint 2007

 Interface and access
 Create a presentation
 Save a presentation
 Object animation
 Slide transition
 Hyperlinks
 Action Buttons
 Background and slide themes

FREE SOFTWARE

1) Presentations with Impress

 Creating a presentation
 Setting backgrounds for slides
 Custom animation
 Insert sound into the presentation
 Slide transition

PROFESSIONAL PRACTICE

Developing a multimedia presentation

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EVALUATION CRITERIA

This unit will be assessed by each student preparing a presentation with at least
the following characteristics:

 Fixed number of slides.

 Setting up the slide transition.
 Text and object animations.
 Hyperlinks through images or text.
 Action buttons.
 Inserting linked files (music or video), etc.

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WORK UNIT 13

Digital video

TEACHING OBJECTIVES

 Know the elements that make up a video sequence.

 Know what multimedia connectors are. Codecs
 Differentiate between video player, editor and converter
 Play and convert a video to another format
 Import and export video sequences

CONTENTS

1) Analog and digital video

 Concept
 Video Capture

2) Multimedia containers. Codecs

3) Video editing

4) Windows Movie Maker

 Versions
 Accessing Windows Movie Maker
 Tools

5) Video playback and conversion

 Reproduction
 Video conversion

6) Digital video and image integration

 Windows DVD Maker

FREE SOFTWARE

1) Stoik Video Converter

 Stoik Video Converter 2.1.3 Download
 Stoik Video Converter Installation
 System Requirements
 The appearance of Stoik Video Converter

PROFESSIONAL PRACTICE

Video editing, converting and recording

30
EVALUATION CRITERIA

This unit will be assessed by each student creating a video with at least the
following characteristics:

 Video that integrates still images and digital video.

 Titles and effects.
 Music or voice recording via microphone.
 Save video in various formats.

31
WORK UNIT 14

Internet, security, email and electronic diary

TEACHING OBJECTIVES

 Obtain information from the Internet quickly and effectively.

 Create email accounts via the Internet and using an email management
program.
 Learn how to send and receive email and attach files.
 Learn how to increase the security of a computer against malicious users.
 Know the basic terminology in the world of the Internet.
 Use the electronic agenda.

CONTENTS

1) Internet
 Basic concepts
 Connect to the internet
 Web addresses
- Access protocol or method://server/document
 Search engines and browsers
- Mozilla Firefox
 Other uses of the Internet
- Newsgroups
- Forums
- Chat
- Social networks
- Blogs
- E-commerce
- Distance education (e-learning)
- Electronic banking (e-banking) or online banking
- Employment platforms

2) Internet Security
 Protection against viruses, worms and trojans
 Protection against intrusions
 Using encryption programs
 Digital certificate and digital signature

3) Security in Windows Vista and Windows 7

 Account control
 Administrator account
 Windows Defender
 Windows Firewall
 Parental control

4) Email

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  Download Mozilla Thunderbird
 Configure Mozilla Thunderbird 3
 Mozilla Thunderbird 3 main window
 Create a signature in the email
 Create and send messages
 Check for new mail
 Security
 Address Book
 Search
 Message Archive
 Spam
 Add a new email account in Thunderbird
 Good practices for email

5) Electronic diary
 Facility
 Utilization
 Events with contact list

PROFESSIONAL PRACTICE

Internet, security, email and electronic diary

EVALUATION CRITERIA

Based on the content structure of the unit, at the end of the unit the student
should be able to:

 Internet searches that provide correct information.

 Use of email to one or more users, with normal and hidden copies to
others and with receiving, downloading and sending attached material.
 Know how to compress folders to send them as a single file via email.
 The use of the Internet using basic security rules will also be valued.
 Management of the electronic agenda in conjunction with email.
 Learn how to increase your computer's security against intrusions and
malicious software with Windows Vista and Windows 7.

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