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Lesson3 ADVANCE WORD PROCESSING

This document outlines the objectives and features of advanced word processing using Microsoft Word, focusing on enhancing productivity through tools like mail merge, label generation, and media integration. It explains the components of mail merge, types of materials that can be integrated into documents, and various image placement options. The document serves as a guide for students to effectively utilize Microsoft Word's advanced capabilities for creating professional documents.

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Joanne Romingquit
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26 views34 pages

Lesson3 ADVANCE WORD PROCESSING

This document outlines the objectives and features of advanced word processing using Microsoft Word, focusing on enhancing productivity through tools like mail merge, label generation, and media integration. It explains the components of mail merge, types of materials that can be integrated into documents, and various image placement options. The document serves as a guide for students to effectively utilize Microsoft Word's advanced capabilities for creating professional documents.

Uploaded by

Joanne Romingquit
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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ADVANCE WORD PROCESSING

LESSON OBJECTIVES
At the end of this lesson, the students should be able to:
1. Use some advanced capabilities of Microsoft Word commonly used to
increase productivity and efficiency.
2. Effectively use these features to help improve the productivity of an
organization through maximizing the potential of Microsoft Word;
3. Create form letters or documents for distribution to various recipients;
4. Create labels and envelopes for distribution; and
5. Create media-rich documents for printing or publishing.
MAIL MERGE AND LABEL GENERATION

MAIL MERGE
Most powerful and commonly used features of Microsoft
Word.
This feature allow you to create documents and combine or
merge them with another document or data file. It is commonly
used when sending out advertising materials to various recipients.
TWO COMPONENTS OF MAIL MERGE

1. FORM DOCUMENT
The first component of mail merge document. It is generally
the document that contains the main body of the message we
want to convey or send. The main body of the message is the part
of the form document that remain the same no matter whom
you send it to from among your list.
TWO COMPONENTS OF MAIL MERGE

2. LIST OR DATA FILE


This is where the individual information or data that needs to
be plugged in (merge) to the form document is placed and
maintained.
INTEGRATING IMAGES AND EXTERNAL MATERIALS
KINDS OF MATERIALS
There are various kinds of materials Microsoft Word is capable of
integrating to make your documents richer, more impressive and more
informative.
1. Pictures - Generally, these are electronic or digital pictures or
photographs you have saved in any local storage device. There are three
commonly used types of picture files. You can identify them by the
extension on their file names.
PICTURES
A. .JPG – This is pronounced as “jay-peg” and is the short
form for .jpeg or Joint Photographic Experts Group. This type of
image file can support 16.7 million colors that is why it is suitable
for use when working with full color photographic images.
Unfortunately, it does not support transparency and therefore,
images of this file type can be difficult to integrate in terms of
blending with other materials or elements in your document.
PICTURES

B. .GIF - This stands for Graphics Interchange Format. This


type of image file is capable of displaying transparencies.
Therefore, it is good for blending with other materials or
elements in your document. It is also capable of displaying simple
animation. .GIF is much better for logos, drawings, small text,
black and white images or low-resolution files.
PICTURES

C. .PNG – This pronounced as “ping”. It stands for Portable


Network Graphics. It was built around the capabilities of .GIF. Its
development was basically for the purpose of transporting images
on the Internet at faster rates.
CLIP ART

This is generally a .GIF type; line art drawings or images


used as generic representation for ideas and objects that
you might want to integrate in your document. Microsoft
Word has library of clip arts that is built in or can be
downloaded and used freely.
SHAPES

This are printable objects or materials that you can integrate


in your document to enhance its appearance or to allow you to
have some tools to use for composing and representing ideas or
messages.
SMART ART

Generally, these are predefined sets of different shapes


grouped together to form ideas that are organizational or
structural in nature. If you want to graphically represent
an organization, process, relationships, or flow for
infographic documents, then you will find this easy and
handy to use.
CHART

Another type of material that you can integrate in your


Word document that allows you to represent data
characteristics and trends. This is quite useful when you
are preparing reports that correlate and present data in a
graphical manner.
SCREENSHOT

Sometimes, creating reports or manuals for training or


procedures will require the integration of a more realistic
image of what you are discussing on your report or
manual. Nothing can get you a more realistic image than a
screenshot.
IMAGE PLACEMENT
1. In line With Text. - This is the default setting for
images that are inserted or integrated in your document.
It treats your image like a text font with the bottom side
totally aligned with the text line. This setting is usually
used when you need to place your image at the beginning
of a paragraph.
IMAGE PLACEMENT

2. Square – This setting allows the image you inserted


to be placed anywhere within the paragraph with the text
going around the image in a square pattern like a frame.
IMAGE PLACEMENT

3. Tight – This is almost same as the square setting, but


here the text hugs or conforms to the general shape of
the image . This setting can mostly be achieved if you are
using an image that supports transparency like .GIF or
.PNG file.
IMAGE PLACEMENT

4. Through – This setting allows the text on your


document to flow even tighter, talking the contours and
shape of the image . Again, this can be best used with a .
GIF or .PNG type of image.
IMAGE PLACEMENT

5. Top and Bottom - This setting pushes the text away


vertically to the top and/or the bottom of the image so
that the image occupies a whole text line on its own as in
the example.
IMAGE PLACEMENT

6. Behind Text – This allows your image to be dragged


and placed anywhere on your document but with all the
texts floating in front of it. It effectively makes your image
look like a background.
IMAGE PLACEMENT

7. In Front of Text – This settings allows your image to


be placed right on the top of the text as if your image was
dropped right on it.

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