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Data Management Exercise Question 2

The document provides a step-by-step guide for managing data using Microsoft Excel, including creating a CSV file, importing data, and performing data entry. It outlines processes for data manipulation such as calculating average scores and concatenating names, as well as sorting and filtering data. The instructions are designed to help users effectively organize and analyze student information in a spreadsheet format.

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1 views

Data Management Exercise Question 2

The document provides a step-by-step guide for managing data using Microsoft Excel, including creating a CSV file, importing data, and performing data entry. It outlines processes for data manipulation such as calculating average scores and concatenating names, as well as sorting and filtering data. The instructions are designed to help users effectively organize and analyze student information in a spreadsheet format.

Uploaded by

vidyashirodkarofficial
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Data Management Exercise: Importing, Entry, Manipulation, Sorting, and

Filtering

Creating a CSV file use a text editor or a spreadsheet software like Microsoft Excel or Google Sheets.

Using Microsoft Excel:


Open Microsoft Excel:
Launch Excel on your computer.

Enter Data:
In the first row, enter the column headers: "Student ID," "Name," "Age," and "Score."
Below the headers, enter sample data for a few students.
Student ID Name Age Score
101 John Doe 20 85
102 Jane Smith 22 90
103 Mark Johnson 21 78
Save as CSV:

Click on "File" in the menu.


Choose "Save As" or "Save a Copy."
Select the location where you want to save the file.
In the "Save as type" dropdown, choose "CSV (Comma delimited) (*.csv)."
Enter a filename and click "Save."
Save as CSV

Adjust Cell Format Warning (if prompted):

If you receive a warning about changing the format, click "Yes" or "OK." This is because CSV
doesn't support some Excel features like multiple sheets.

Step 1: Importing Data

1. Download Sample CSV File previously created:


- [Download the sample CSV file] with columns: "Student ID," "Name," "Age," and "Score."

2. Import Data into Excel:


- Open Excel.
- Navigate to the "Data" tab.
- Click on "Get Data" or "From Text" (depending on your Excel version).
- Choose the downloaded CSV file and import the data into a new worksheet.

Step 2: Data Entry

3. Manually Enter Additional Data:


- In the same worksheet, manually enter data for a few more students in additional columns.
- Include various data types (text, numbers, dates) to make the dataset diverse.

Step 3: Data Manipulation

4. Calculate Average Score:


- In a new column, let's say column E, enter the formula `=AVERAGE(D2:D100)` to calculate the
average score for each student.
5. Concatenate Names:
- In a new column, let's say column F, enter the formula `=CONCATENATE (B2, " ", C2) ` to
concatenate the first and last names.

Step 4: Sorting

6. Sort Data:
- Select the data range.
- Click on the "Sort" button in the toolbar.
- Choose to sort by the "Age" column in ascending order.

Step 5: Filtering

7. Apply Filters:
- Select the data range.
- Click on the "Filter" button in the toolbar.
- Use the filter dropdowns to filter data, e.g., show students with scores above 80.

8. Advanced Filtering:
- Click on "Advanced Filter" in the "Data" tab.
- Set criteria to filter students who are both above a certain age and have a score above a specified
value.

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