Best Practice

SABP-J-222 18 October 2018

Wellhead Shutdown Systems and HIPS Technical Screening
Requirements for Vendor Assessment
Document Responsibility: High Integrity Protection Systems Stds Committee

Contents

1 SCOPE ......................................................................................................................................................... 2

2 GENERAL ..................................................................................................................................................... 2

3 HUMAN RESOURCES ................................................................................................................................... 3

4 SPECIFICATIONS AND STANDARDS .............................................................................................................. 3

5 ENGINEERING AND DESIGN ......................................................................................................................... 3

6 MANUFACTURING ....................................................................................................................................... 4

7 TESTING AND INSPECTION .......................................................................................................................... 5

8 RESEARCH AND DEVELOPMENT .................................................................................................................. 5

9 FIELD SUPPORT ........................................................................................................................................... 6

10 DOCUMENTATION ................................................................................................................................... 6

Previous Issue: New Next Planned Update: 18 October 2021

Contact: Simeoni, Juan R (simeonjr) on +966-13-880-0196 Page 1 of 6

©Saudi Aramco 2016. All rights reserved.

Document Responsibility: High Integrity Protection Systems Stds Committee SABP-J-222
Issue Date: 18 October 2018 Wellhead Shutdown Systems and HIPS Technical
Next Planned Update: 18 October 2021 Screening Requirements for Vendor Assessment

1 Scope

This recommended best practice provides guidelines for the minimum required
information by the HIPS Unit in order to perform a proper technical screening and
assessment of the Vendors.

2 General

2.1 Brief Company history.

2.2 List of Materials (products and related 9COMs) the vendor is requesting
approval for.

2.3 List of the company's product range and manufacturing location(s) of specified
products.

2.4 Experience list (reference list) with contact information.

2.5 Facility size, layout and equipment. Please provide drawings/plans.

2.6 Detailed organizational chart for the specified manufacturing plant with
manpower specified. If a local (IK) facility please provide number of Saudi
personnel for each department.

2.7 Manufacturing capacity for each product. Please provide justification for the
stated capacity.

2.8 Equipment manufacturing and testing capabilities. Please provide detailed

technical list.

2.9 Equipment repair capabilities.

2.10 List of sub-suppliers with locations.

2.11 Compliance Table to the Applicable SA Mandatory Requirements / SAMSS.

2.12 Copy of all applicable certificates for the manufacturing facility.

2.13 Copy of all applicable certificates for the products.

2.14 Where is repair of components carried out? Where are their repair facilities
located?

2.15 Availability of local field service technicians. How many?

Response/deployment time?

Saudi Aramco: Company General Use

Page 2 of 6
Document Responsibility: High Integrity Protection Systems Stds Committee SABP-J-222
Issue Date: 18 October 2018 Wellhead Shutdown Systems and HIPS Technical
Next Planned Update: 18 October 2021 Screening Requirements for Vendor Assessment

3 Human Resources

3.1 Provide number of employees, categorized by profession. Provide experience

distribution. If a local (IK) facility please provide number of Saudi personnel
for each department.

3.2 How many engineers? And what are their disciplines? If a local (IK) facility
please provides number of Saudi personnel for each department.

3.3 Does the vendor have an engineering training program? Please provide details.

3.4 Provide procedures for the qualification/requalification of personal (engineering,

technicians, assemblers, testing and inspection personal.)

4 Specifications and Standards

4.1 What international standards and codes does the company either meet or try to
follow? Please provide relevant certificates.

4.2 Does the Manufacturer have access to all international standards applicable to
the products?

4.3 Detailed deviations and comments to applicable Saudi Aramco and international
specifications.

5 Engineering and Design

5.1 Explain how the designs are performed/executed. Provide design procedures
and which departments are involved.

5.2 Provide a detailed organizational chart of the Engineering Department. If a

local (IK) facility please provides number of Saudi engineers and drafters. If
Engineering is not available, then who provides the engineering support and
design? Are any outside design consultants used? If yes, who are they and what
are their qualifications and experience list with contact information.

5.3 Is any of the engineering work outsourced? Explain what and the procedure.

5.4 Provide list of design and analysis tools used.

5.5 Provide formal approval procedure on how:

5.5.1 Design changes are performed to correct for a design deficiency.

5.5.2 Special repair procedures to correct for manufacturing deficiency.

5.6 Provide details of the entire cycle from capturing to implementation.

Saudi Aramco: Company General Use
Page 3 of 6
Document Responsibility: High Integrity Protection Systems Stds Committee SABP-J-222
Issue Date: 18 October 2018 Wellhead Shutdown Systems and HIPS Technical
Next Planned Update: 18 October 2021 Screening Requirements for Vendor Assessment

5.7 Describe and provide details of the design lives and life cycle of the hardware
and software (if applicable). Please provide official statement.

5.8 Describe and provide details of how the products life cycle obsolete is managed
and communication to end users.

5.9 How does the vendor design differ from competitor and what is the added
advantage?

5.10 How bids are prepared (technical submittal)? Provide the procedure to check
against project requirements and deviations submittals.

5.11 Post PO process, provide procedure for the flow down of project requirements
into detailed design.

5.12 What is the procedure for the flow down of project requirements to sup-
suppliers.

5.13 Provide procedure for developing and tracking drawings and updates during
detailed engineering.

5.14 Provide the procedure for introduction of new design.

5.15 Provide procedures and controls for release of documents for manufacturing.

5.16 Provide procedure for As-Built drawing completion and control. Provide
engineering approval procedure and root cause analysis procedure for variation.

5.17 Who is responsible for the overall progress of each project (including sub-
suppliers)? Provide procedure to track project progress and the measures and
controls to ensure meetings milestones.

6 Manufacturing

6.1 Do the plant workers have easy access to the design and assembly drawing
including the updated ones? Provide details.

6.2 Provide procedure to inspect finished products on assembly floor to confirm

quality of manufacturing and assembly and compliance to project specifications.

6.3 Is any manufacturing outsourced? If applicable, what it is and how. Provide the
procedure and the controls.

6.4 What is the percentage of manufacturing done in-house? Provide details.

Saudi Aramco: Company General Use

Page 4 of 6
Document Responsibility: High Integrity Protection Systems Stds Committee SABP-J-222
Issue Date: 18 October 2018 Wellhead Shutdown Systems and HIPS Technical
Next Planned Update: 18 October 2021 Screening Requirements for Vendor Assessment

7 Testing and Inspection

7.1 Provide details about Testing Department? Who manages it? And to whom does
he or she report to?

7.2 What is the facility testing capabilities and limitations i.e. performance testing,
crane capacity, maximum test pressure, maximum number of I/Os?

7.3 Provide details about available and used testing equipment/instrumentation.

7.4 How are test instruments and control being calibrated and certified? Who is
responsible for test instrument calibration? Please provide the tools calibration
certificates?

7.5 How is the equipment/instrument certification maintained?

7.6 Provide procedure for Non-Conformance Report (NCR) management. Does the
vendor issue root cause analysis report for each NCR? Does the vendor follow
up to handle identified causes to prevent reoccurrence?

7.7 Provide details of external (customer) NCRs vs. internal NCRs.

7.8 What is the rejection rate of internally manufactured parts, and customer rejects?

7.9 Does the vendor perform its own failure analysis on components and root cause
analysis? If not, who does it and what is the procedure?

7.10 Provide qualification procedures and criteria for major components.

8 Research and Development

8.1 Provide details on the R&D department? If not available, is there any
technology program?

8.2 Describe new developed technologies.

8.3 Describe how technological improvement are phased-in. Provide the procedure.

8.4 Does the vendor employ upgrade program to offer packages related to
improving field installed equipment efficiencies? If yes, provide procedure and
examples.

Saudi Aramco: Company General Use

Page 5 of 6
Document Responsibility: High Integrity Protection Systems Stds Committee SABP-J-222
Issue Date: 18 October 2018 Wellhead Shutdown Systems and HIPS Technical
Next Planned Update: 18 October 2021 Screening Requirements for Vendor Assessment

9 Field Support

9.1 Provide procedure on how field problems (customers' complaints) are handled.

9.2 Is field support provided in the event of equipment failure? Provide locations.

9.3 Are Root Cause Analysis reports provided for field problems? Provide
procedure for Root Cause Analysis.

9.4 Provide procedure to track customer issues and problems to improve design.

9.5 Provide procedure for developing and tracking drawings and updates to avoid
future design problems found in the field.

10 Documentation

10.1 Does the vendor issue technical alerts regarding its equipment? If yes, what is
the method employed to ensure proper dissemination of the alerts to the end
user.

10.2 How are the process documents stored? What is the indices used to verify
effectiveness?

10.3 How long does the vendor save/maintain the engineering documents?

Revision Summary
18 October 2018 New Saudi Aramco Best Practice that established guidelines for the minimum required
information by the HIPS Unit in order to perform a proper technical screening and
assessment of the Vendors/Suppliers.

Saudi Aramco: Company General Use

Page 6 of 6