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Computer_Application_II_Material_with_Answers

The document serves as study material for Computer Application II, covering advanced features of MS Word 2010 and Excel 2013. It includes topics such as using multiple columns, format painter, mail merge in Word, and basic concepts, formatting, and functions in Excel. Key functions discussed include statistical, math, text, and date functions, along with addressing modes.

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8 views

Computer_Application_II_Material_with_Answers

The document serves as study material for Computer Application II, covering advanced features of MS Word 2010 and Excel 2013. It includes topics such as using multiple columns, format painter, mail merge in Word, and basic concepts, formatting, and functions in Excel. Key functions discussed include statistical, math, text, and date functions, along with addressing modes.

Uploaded by

yurkigbkflvb
Copyright
© © All Rights Reserved
Available Formats
Download as PDF, TXT or read online on Scribd
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Study Material for Computer Application - II

Unit-1: Advanced MS Word-2010-II

1. Using Multiple Columns: Columns are used to format text in a newspaper-style layout. This can be done

via Layout > Columns in MS Word.

2. Format Painter: Allows copying formatting from one part of text to another.

3. Auto Format: Automates formatting styles, such as headings and lists.

4. Graphics and Drawing Tools: Insert shapes, lines, or WordArt to enhance documents.

5. Mail Merge: Combines a standard document with data (like names or addresses) to create personalized

documents or labels.

- Example: Creating personalized invitation letters.

6. Printing Merged Letters: Allows printing multiple customized letters with one command.

Unit-2: Introduction to Worksheet or Spreadsheet (Excel-2013)

1. Worksheet/Spreadsheet: A grid consisting of rows and columns used for organizing data and performing

calculations.

2. Basic Concepts:

- Columns: Vertical divisions (labeled A, B, C).

- Rows: Horizontal divisions (labeled 1, 2, 3).

- Cell: Intersection of a row and a column (e.g., A1, B2).

- Range: A group of cells (e.g., A1:A5).

3. Electronic Worksheet: A digital worksheet allowing formulas, charts, and automated calculations.

4. Advantages:

- Efficient data management and analysis.


Study Material for Computer Application - II

- Automatic calculations using formulas.

5. Excel Screen:

- Includes Menu Bar, Ribbon, Rows, Columns, Formula Bar, and Status Bar.

6. Formulas: Use "=" to perform calculations (e.g., =SUM(A1:A5)).

Unit-3: Formatting a Worksheet

1. Aligning Data: Use the Alignment group in the Home tab to align data to left, center, or right.

2. Changing Column Width: Drag column boundaries or use Format > Column Width.

3. Hiding/Unhiding Columns: Right-click column headers and select "Hide" or "Unhide."

4. Text Alignment: Modify text orientation using the Format Cells dialog box.

5. Formatting Numbers: Apply accounting or currency styles via Home > Number Format.

6. Auto Fit: Automatically adjust row height and column width for data.

7. Printing: Set up headers, footers, margins, and page breaks under Page Layout.

Unit-4: Excel Functions

1. Statistical Functions:

- MIN: Finds the smallest value in a range.

- MAX: Finds the largest value in a range.

- AVERAGE: Calculates the mean of values.

2. Math Functions:

- SUM: Adds numbers (e.g., =SUM(A1:A5)).

- MOD: Returns the remainder (e.g., =MOD(10,3)).


Study Material for Computer Application - II

- INT: Rounds numbers down to the nearest integer.

3. Text Functions:

- UPPER: Converts text to uppercase (e.g., =UPPER("hello") -> "HELLO").

- LOWER: Converts text to lowercase.

- PROPER: Capitalizes the first letter of each word.

4. Date Functions:

- TODAY: Returns the current date.

- NOW: Returns the current date and time.

5. Addressing Modes:

- Absolute ($A$1): Fixed reference.

- Relative (A1): Adjusts with formula movement.

- Mixed ($A1 or A$1): Partially fixed.

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