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Comprehensive Excel cheat sheet for
data analysts
Shortcuts
- Ctrl + S: Save
- Ctrl + C: Copy
- Ctrl + V: Paste
- Ctrl + Z: Undo
- Ctrl + Y: Redo
- Alt + =: AutoSum
- F2: Edit cell
- F5: Go to cell
- F11: Full-screen mode
Functions
- SUM: =SUM(range)
- AVERAGE: =AVERAGE(range)
- COUNT: =COUNT(range)
- MAX: =MAX(range)
- MIN: =MIN(range)
- IF: =IF(logical_test, [value_if_true], [value_if_false])
- VLOOKUP: =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])
- INDEX-MATCH: =INDEX(range, MATCH(lookup_value, range, [match_type])
Data Manipulation
- PivotTables: Alt + F1
- Power Query: Data > New Query
- Data Validation: Data > Data Validation
- Conditional Formatting: Home > Conditional Formatting
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Data Analysis
- Regression: Data > Data Analysis > Regression1
- Correlation: Data > Data Analysis > Correlation
- Histogram: Data > Data Analysis > Histogram
Data Visualization
- Charts: Insert > Chart
- Tables: Insert > Table
- Power BI: Data > Power BI
Productivity
- Quick Analysis: Review > Quick Analysis
- Flash Fill: Data > Flash Fill
- AutoComplete: Formulas > AutoComplete
Error Handling
- IFERROR: =IFERROR(cell, value_if_error)
- IFBLANK: =IFBLANK(cell, value_if_blank)
Pivot Tables
● Key interview skills:
○ Creating calculated fields
○ Grouping by date (months, quarters)
○ Using slicers for interactive filtering
○ Creating pivot charts
● Common task: "Show sales trends by product category over time"
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Power Query
● Essential for data cleaning:
1. Removing duplicates
2. Splitting columns
3. Merging tables
4. Unpivoting data
● Example workflow:
1. Import messy data
2. Transform (clean) in Power Query
3. Load to worksheet
4. Refresh when source data changes
Additional Must-Know Features
● Conditional Formatting
○ Highlight top/bottom values
○ Color scales for trends
○ Data bars for visual comparison
● Keyboard Shortcuts
○ Ctrl + Arrow keys (navigate data)
○ Alt + = (AutoSum)
○ Ctrl + Shift + L (Filter toggle)
○ F4 (lock cell references)
Interview Tips:
1. Always mention data validation and error handling
2. Explain your thought process while solving problems
3. Show how these tools connect in real workflow: Data Import → Clean → Analysis
→ Visualization
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Practice Exercise:
Try combining these skills:
1. Import raw data using Power Query
2. Clean and transform
3. Create lookup table with INDEX/MATCH
4. Summarize with SUMIFS
5. Visualize in pivot table
6. Add conditional formatting
Common Interview Tasks to Practice:
1. "Find duplicate transactions"
2. "Calculate month-over-month growth"
3. "Match customer data across multiple sheets"
4. "Create a sales dashboard"2
"Data Analytics Live Workshop "
If You are interested in Learning Data Analytics, You can enroll for the online live Workshop
Sunday 10:00 AM Onwards
SPeaker : Aditi Gupta
Designed for beginners.
Complete practical and interactive live workshop.
Includes an end to end project and certificate.
Here is the link to register - https://techtip24workshop.com/
ADITI GUPTA, ANALYTICS MENTOR
