Lesson 5 – Other System Tools

1. Internet Explorer (No Add-ons): Launches IE without third-party add-

ons for troubleshooting browser issues.
- Location: Start > All Programs > Accessories > System Tools >
Internet Explorer (No Add-ons).

2. Windows Action/Security Center: Provides system maintenance and

security information, diagnoses problems, and offers solutions.
- Location: Start > All Programs > Accessories > System Tools >
Control Panel > Security Center > Action Center.

3. System Information: Displays hardware and software system

information.
- Location: Start > All Programs > Accessories > System Tools >
System Information.

4. System Restore: Recovers system settings from earlier points in

time.
- Location: Start > All Programs > Accessories > System Tools >
System Restore.
- To create a restore point: Start > right-click Computer > Properties
> System Protection > System Protection tab > Create.

Lesson 6 – Motherboard

The motherboard is the primary circuit board and central hub of a

computer. It connects and coordinates all other hardware components
and peripherals within the system.

Key Components of a Motherboard:

1. CPU Socket: Connects the central processing unit (CPU) to the

motherboard.
2. RAM Slots: Hold system memory (RAM) modules for data access.
3. BIOS: Firmware that initializes the motherboard and provides basic
hardware configuration interface.
4. Power Connectors: Provide power to the motherboard and
components.
5. SATA Connectors: Connect storage drives to the motherboard.
6. Expansion Slots: Allow connection of various expansion cards (e.g.,
graphics, network, sound) to enhance capabilities.
7. Chipset: Microchips facilitating communication and coordination
between components.
8. USB Headers: Enable additional USB ports on the motherboard.
9. Front Panel Connectors: Connect case buttons and LEDs.
10. CMOS Battery: Retains BIOS settings when the computer is turned
off.
11. PCIe Connectors: High-speed expansion slots.
12. Heat Sinks and Cooling: Manage temperature of critical
components to prevent overheating.
13. I/O Ports: External device connections on the rear panel.
14. VRM (Voltage Regulator Module): Regulates CPU power.

Lesson 1 – Introduction to MS Word 2010

Word processing is the use of a computer to create, edit, and print

documents. It's a fundamental aspect of computing and is one of the
most commonly used applications. Word processors enable users to
create text documents, print them on paper, and store them
electronically for future use. One of the significant advantages of word
processing over traditional typewriters is the ability to make changes
to a document without having to retype the entire content.

Word processors provide a range of features that facilitate document

creation and editing. These include text insertion, deletion, cut and
paste, copying, page size and margin manipulation, search and
replace, word wrap, and printing. Additionally, most word processors
offer advanced functions for document manipulation and formatting:

 File Management: Allows users to create, delete, move, and

search for files.
 Font Specifications: Enables changing font types, appearance,
size, and style, including bold, italics, and underline.
 Footnotes and Cross References: Automates numbering and
placement of footnotes for referencing.
 Graphics: Allows embedding and editing of illustrations, graphs,
and drawings within a document.
  Headers, Footers, and Page Numbering: Facilitates
customization of headers and footers for each page, along with
automatic page numbering.
 Layout: Allows users to specify different margins and
indentations within a document.
 Macros: Enables the creation of shortcuts to automate repetitive
tasks.
 Merge: Merges text from one file with another, useful for
generating documents with similar formats but different data.
 Spell Checker: Identifies and suggests corrections for
misspelled words within a document.
 Tables of Contents and Indexes: Automatically generates a
table of contents and an index based on specified document
sections.
 Thesaurus: Provides synonyms for selected words within the
document.
 Multiple Windows: Allows working on multiple documents
simultaneously.
 WYSIWYG (What-You-See-Is-What-You-Get): Displays the
document on the screen exactly as it will appear when printed.

Word processing applications, such as Microsoft Word, offer a user-

friendly interface for accessing these features. The application window
typically includes components like the Quick Access Toolbar, Title Bar,
View Ruler, Document Window, and various navigation tools. The
Ribbon interface organizes tools by task and allows for customization
based on user preferences.

Lesson 2 – Editing a Document

1. Basic Editing Tools: Word processing involves basic editing tools such
as Select, Cut, Copy, Paste, Find, and Replace Text.

2. Selecting Text: Text can be selected using various shortcuts such as

double-clicking a word, pressing and holding [CTRL] while selecting, or
triple-clicking in the selection bar to select a paragraph.

3. Cutting, Copying, and Pasting: Text can be cut, copied, and pasted
using buttons on the Home tab, keyboard shortcuts ([CTRL + X] to cut,
[CTRL + C] to copy, [CTRL + V] to paste), or right-clicking on the
selected text and choosing the appropriate option.

4. Drag and Drop Method: Text can also be copied and pasted using the
drag and drop method, where the selected text is dragged to a new
location while holding the [CTRL] key.

5. Find and Replace: Word 2010 offers an improved interface for finding
and replacing specific words or phrases within a document. The Find
and Replace command can be accessed on the Home tab under the
Editing group or by pressing [CTRL + F].

6. Inserting Symbols and Special Characters: Users can insert symbols

and special characters not found on the keyboard using the Symbol
menu or the Symbol dialog box. Symbols can also be inserted by
typing their code and pressing [ALT + X].

7. Spelling and Grammar Check: Word automatically performs spelling

and grammar checks as users type. Misspelled words are highlighted
with wavy red lines, and grammatical errors with wavy green lines.
Users can right-click on the highlighted text to see suggestions for
corrections.

8. Undo, Redo, and Repeat Actions: Word allows users to undo and redo
actions using the Undo button on the Quick Access Toolbar or by
pressing [CTRL + Z]. Multiple actions can be undone or redone by
clicking the arrow next to Undo and selecting the desired actions from
the list.

Lesson 3 – Formatting a Document

1. Style Formatting Options:

- Styles are sets of formatting instructions that help make formatting
quick and consistent.
- Word comes with built-in styles, and users can create custom styles.

2. Font Formatting Options:

- Font options include selecting font type, font size, bold, italic,
underline, highlighting, font color, superscript, subscript, strikethrough,
outline, shadow, mirror image, and glimmering effect.
 - Font formatting can be accessed through the Font Group on the
Home tab, and more advanced options are available in the Font dialog
box.

3. Paragraph Formatting:
- Paragraph formatting involves changing the appearance of entire
paragraphs, including alignment, indentation, and spacing.
- The Paragraph dialog box allows users to adjust paragraph settings
such as alignment, indentation, and spacing.
- Paragraph alignment options include left align, center align, right
align, and justify.
- Users can specify left and right indentation margins for paragraphs
and choose different types of indentation (e.g., first line, hanging).
- Paragraph spacing options include setting space before or after a
paragraph and specifying line spacing values.

4. Bullets and Numbering:

- Lists can be created using bullets or numbering.
- Word provides built-in list bullet styles for creating numbered and
bulleted lists.
- Users can access more options for numbering and bulleted lists
through the Bullets and Numbering dialog box.
- Numbered lists are typically used for step-by-step instructions,
while bulleted lists are used when the order of items is not important.

Lesson 4 – Working with Tables

1. Inserting a Table:
- Click the "Table" button on the Insert tab.
- Select "Draw Table" from the menu.
- Use the pencil pointer to drag and draw the outline of the table.
- Release the mouse button when the desired size is reached.

2. Working with Table Structure:

- Tables consist of rows and columns.
- Rows and columns can be inserted or deleted at any time.
- Rows can be drawn by dragging the pencil pointer from left to right,
and columns by dragging from top to bottom.
- Cells can be divided into more cells by dragging the pencil pointer
inside a cell.
3. Formatting a Table:
- After creating a table, navigate to the Design and Layout tabs under
Table Tools to format the table.
- Use predefined table styles from the Design tab.
- Customize the layout by adjusting column widths and row heights.
- Distribute rows and columns evenly using the options provided.
- Insert or delete rows and columns as needed.

4. Merging and Splitting Cells:

- Cells can be merged by selecting them and choosing the "Merge
Cells" option.
- Splitting cells can be done by selecting the cell and choosing the
"Split Cells" option.
- Cells can also be merged or split using the buttons in the Layout
tab.

5. Changing Text Direction and Applying Shading/Borders:

- Text direction in cells can be changed using the Text Direction
dialog box.
- Shading and borders can be applied using the Borders and Shading
dialog box.
- Select cells, right-click, and choose the desired shading and border
options from the menu.

Lesson 5 – Applying Page Layouts

1. Margins and Orientation:

- Margins control the amount of blank space around the edges of a
page.
- Page Setup dialog box allows customization of margins and paper
orientation (portrait or landscape).
- Options like mirror margins, 2 pages per sheet, and book fold are
available for specific printing needs.
- Changes can be applied to the whole document or starting from the
current point forward.

2. Changing Margins and Paper Size:

- Margins can be changed using the Page Layout tab or by dragging
the margin markers on the ruler.
- Paper size can be adjusted using the Page Layout tab, allowing for
standard sizes or custom measurements.
3. Section Breaks:
- Section breaks divide a document into sections, each with its own
formatting settings.
- Different types of section breaks (next page, continuous, even
page, odd page) serve different purposes.
- Section breaks can be inserted or removed as needed.

4. Page Breaks and Pagination:

- Word automatically inserts soft page breaks when text exceeds
page capacity, taking widows and orphans into account.
- Hard page breaks can be added to force text onto the next page.
- Pagination options, including widow/orphan control and page
numbering, can be adjusted to suit document needs.

5. Headers and Footers:

- Headers and footers are used for consistent information across
multiple pages.
- Various options for creating and editing headers and footers are
available in the Insert tab.
- The Header and Footer Tools, Design tab provides additional
customization options such as page numbers, date/time, and insertion
of pictures or clip art.

Lesson 6 – Automating Tasks

1. AutoCorrect Options:
- AutoCorrect automatically fixes errors like typos, misspellings, and
capitalization errors.
- It can be accessed through the File tab > Options > Proofing >
AutoCorrect Options.
- Users can customize AutoCorrect settings, including capitalizing
names of days, correcting accidental usage of the CAPS LOCK key, and
automatically replacing text as you type.

2. Managing AutoCorrect Entries:

- Users can add, redefine, or delete AutoCorrect entries to customize
the feature.
- To redefine an entry, open the AutoCorrect dialog box, enter the
name and new text, and click OK.
 - To create a new entry, type the mistyped or misspelled word in the
Replace text box and its correction in the With text box, then click Add.
- To delete an entry, select it from the list in the AutoCorrect dialog
box and click Delete.

3. AutoFormat:
- AutoFormat automatically formats text, headings, lists, borders, and
symbols as users type.
- Users can manually activate or deactivate AutoFormat options
through the AutoCorrect dialog box.
- Options include automatic bulleted or numbered lists, heading
styles, border lines, and more.

4. AutoText:
- AutoText allows users to store frequently used text or graphics for
easy insertion into documents.
- Users can create, edit, or delete AutoText entries through the Quick
Parts menu.
- Entries are saved in the AutoText gallery and can be organized into
categories for easy access.

5. AutoComplete:
- AutoComplete suggests text or graphics based on the first few
characters typed, similar to AutoText.
- Users can enable or disable AutoComplete suggestions through the
Word Options dialog box.

Lesson 7 – Performing Mail Merge

Performing a mail merge in Word can greatly streamline the process of

creating personalized documents such as letters, emails, or envelopes
for multiple recipients.

1. Main Document: Contains common information and merge fields.

2. Data Source or Address List: Contains recipient information.
3. Data Field: Stores specific pieces of information (e.g., FirstName,
LastName).
4. Record: A set of data fields for a single recipient.
5. Merge Field: Field in the main document that displays data from the
data source.
6. Address Block: Group of merge fields for recipient addresses.
7. Greeting Line: Group of merge fields for personalized greetings.
8. Header Row: First row of the data source table containing field
names.

Steps to Perform Mail Merge:

1. Select Document Type:
- Start a new blank document in Word.
- Navigate to the Mailings tab, click Start Mail Merge, and select Step
by Step Mail Merge Wizard.
- Choose the type of document: Letters, Email Messages, Envelopes,
Labels, or Directory.

2. Select Starting Document:

- Choose to use the current document, start from a template, or start
from an existing document.

3. Select Recipients:
- Import recipient list from an existing source, Outlook contacts, or
type a new list.
- Define field names for each piece of recipient information.

4. Add Fields to Main Document:

- Write the letter or document content.
- Insert merge fields such as Address Block and Greeting Line.
- Use tools on the Mailings tab or Mail Merge toolbar to insert fields.

5. Preview the Mail Merge Document:

- Review the merged document for each recipient.
- Make any necessary adjustments to the content or fields.

6. Complete the Mail Merge:

- Choose to print the merged documents for all recipients or edit
individual letters.
- Customize each letter if needed.

Lesson 1 – Introduction to MS Excel 2010

The commercial use of computers initially focused on processing

payrolls and financial records. Spreadsheets, like Excel, revolutionized
this by providing a format for organizing financial data, enabling quick
calculations, and creating graphs. VisiCalc was the first widely used
spreadsheet software, paving the way for modern spreadsheet
applications. Excel, known for its ease of use and functionality, allows
users to perform calculations, create graphs, and keep records
efficiently. Understanding its interface and navigation tools is key to
maximizing its potential for financial analysis and processing.

- Commercial Computing Origins: Computers were first used for

processing payrolls and financial records.
- Spreadsheet Revolution: Spreadsheets like Excel transformed
financial data organization, enabling calculations and graph creation.
- VisiCalc: The first popular spreadsheet software, VisiCalc, laid the
foundation for modern spreadsheet applications.
- Excel's Functions: Excel is renowned for its ease of use and extensive
functionality, allowing for calculations, graph creation, and record-
keeping.
- Interface Understanding: Familiarity with Excel's interface and
navigation tools is crucial for efficient financial analysis and processing.

Lesson 2 - Understanding Ribbons & Mouse Pointers

- Similarities with Word: Word and Excel share common features and
operate on similar principles, making it easy for users familiar with
Word to learn Excel.
- Ribbon Interface: Both programs use the ribbon interface, where
basic commands like Open, Save, Copy, Cut, Paste, and Exit function
similarly in Excel as they do in Word.
- Excel Ribbons: Excel's ribbon is organized into tabs like File, Home,
Insert, etc., each containing related command groups for formatting,
data insertion, formulas, data analysis, review, and view options.
- Mouse Pointers in Excel: Excel uses different mouse pointers to
indicate various actions, such as cell selection, drawing, editing in the
Formula Bar, resizing the worksheet, navigating menus and scroll bars,
indicating processing, and adjusting row height or column width.

Lesson 3 – Working With Cells

- Cells in Excel: Cells are fundamental in Excel worksheets, capable of
containing text, numbers, or a combination. Users can easily enter,
edit, or delete data in cells.
- Formatting Cells: Formatting enhances readability and visual appeal.
Users can format cells using tools from the Home tab, accessing
options like changing text and cell color, style, alignment, and applying
special formatting to numbers and dates.
- Alignment: Users can align cell entries horizontally and vertically, set
indents, control text wrapping, and change text direction under the
Alignment tab of the Format Cells dialog box.
- Font Formatting: Similar to Word, Excel allows users to change font
type, style, size, and other formatting options for cell entries using the
Font tab of the Format Cells dialog box.
- Borders and Fill: Borders can be added to cells for emphasis, and
background color or pattern can be applied using the Border and Fill
tabs respectively in the Format Cells dialog box.
- Copying Cells: Excel supports cut, copy, and paste functionalities for
cells. Additionally, the Paste Special feature enables users to specify
properties when pasting. The Fill Handle allows for quick copying of cell
contents and formats, and it can also fill series based on established
patterns.
- Copying Options: Users can choose to copy data only or copy with
formatting by selecting options provided after using the Fill Handle
feature.

Lesson 4 – Working With Formulas & Functions

- Automatic Computations: Excel automates calculations based on data

entered into worksheets, allowing users to create formulas and use
built-in functions for quick and accurate calculations.
- Formulas: Excel formulas start with an equal sign (=) followed by
numbers, cell references, and mathematical operators. Users can
create formulas to perform various calculations, and the result updates
automatically as data changes.
- Creating Formulas: Users select a cell, type the equal sign (=), then
input the formula using numbers, cell references, and operators.
Pressing [ENTER] displays the result in the selected cell, which can be
edited later if needed.
- Excel Functions: Excel provides built-in functions like SUM, PRODUCT,
AVERAGE, ROUND, MAX, and MIN to perform common calculations
easily. Functions are written with parentheses enclosing the values or
cells to be calculated.
- Examples of Functions:
- SUM: Calculates the sum of numbers.
- PRODUCT: Calculates the product of numbers.
- AVERAGE: Calculates the average of numbers.
- ROUND: Rounds up the given number.
- MAX: Finds the maximum value among specified numbers or cells.
- MIN: Finds the minimum value among specified numbers or cells.
- Usage Examples: Each function is demonstrated with examples
showing how to use them with numbers, cell references, and
mathematical operations to perform calculations and obtain results.

Lesson 5 – Working With Worksheets

- Worksheets in Excel: By default, an Excel workbook begins with three

worksheets, but users can add or remove worksheets as needed,
ranging from 1 to 255 sheets.
- Advantages of Multiple Worksheets: While adding more worksheets
doesn't inherently improve the workbook, it offers users the
opportunity to better organize and present data in a structured
manner, avoiding overcrowding in a single worksheet.
- Adding Worksheets: Users can add a worksheet by right-clicking on
any sheet tab, selecting "Insert...", ensuring "Worksheet" is chosen,
and clicking OK. The new sheet appears to the left of the selected
sheet.
- Renaming Worksheets: To rename a worksheet, right-click on the
sheet tab, select "Rename," type the new name, and press Enter.
- Tab Colors: Users can assign tab colors to highlight important
worksheets by right-clicking the sheet tab, selecting "Tab Color," and
choosing from the palette.
- Reordering Worksheets: Worksheets can be moved within a workbook
by dragging the sheet tab to the desired location or by right-clicking
the tab and selecting "Move or Copy." This allows for reorganization
and correction of misplaced sheets.
- Removing Worksheets: To delete a worksheet, right-click on the sheet
tab and select "Delete." This action is irreversible, so all data in the
deleted sheet will be lost permanently.
- Inserting and Deleting Rows, Columns, or Cells: Excel allows users to
insert or delete rows, columns, or cells. Right-clicking on the selected
area provides options to insert or delete, with further settings available
for adjusting row or column height and width.
- Protecting Worksheets: Users can protect worksheets from
unauthorized changes by right-clicking on the sheet tab, selecting
"Protect Sheet...," setting a password, and choosing permitted actions.
Locked cells cannot be modified unless the sheet is unprotected with
the correct password.

Lesson 6 – Creating Excel Charts

- Chart Basics: A chart in Excel is a visual representation, typically a

graph or diagram, based on related data. Excel automatically updates
charts when the underlying data is changed, providing users with an
easy way to visualize their information.
- Design Tools: Excel provides several design tools for charts, including
options for type, data, chart layout, chart styles, and chart location.
- Layout Tools: Layout tools in Excel charts include options for current
selection, inserting elements, managing labels and axes, adjusting
background settings, performing analysis, and setting properties.
- Format Tools: Format tools allow users to customize the appearance
of charts, including options for current selection, shape styles, WordArt
styles, arrangement, and size.
- Major Chart Types: Excel offers a variety of built-in chart types,
including column charts, bar charts, pie charts, doughnut charts, stock
charts, XY (scatter) charts, bubble charts, radar charts, and surface
charts.
- Creating a Basic Chart: To create a basic chart in Excel, users need to
arrange their data appropriately on the worksheet, select the data to
be plotted, choose a chart type from the Insert tab on the Ribbon, and
then customize the chart as needed. The chart can be embedded in
the current worksheet or placed on a separate chart sheet.
Lesson 7 – Printing the Worksheets

- Printing Worksheets: Printing worksheets in Excel requires a bit more

consideration than printing documents in Word due to the size of
worksheets and the need to manage multiple pages effectively.
- Viewing and Previewing: Excel provides zoom controls for viewing
worksheets on the screen, allowing users to adjust the magnification
level. However, to see how the worksheet will appear when printed,
users should utilize the Print Preview feature accessible from the File
tab.
- Page Setup: Excel's Page Setup dialog box offers various options for
configuring the layout of printed pages, including orientation, scaling,
paper size, print quality, margins, headers, footers, and print area.
- Page Breaks: Users can manually adjust page breaks to control which
rows and columns appear on each printed page. Excel provides a Page
Break Preview mode to facilitate this process.
- Printing a Worksheet: Users can print an entire worksheet, workbook,
or selected area based on specified page setup and print settings. It's
advisable to avoid printing entire worksheets if they contain many
empty rows and columns.
- Printing Options: Excel offers options for specifying the range of
pages to print, including the ability to print only selected pages or
areas of the worksheet. Other printing options include specifying the
number of copies, collating, and printer properties.
- Executing Print: Once all settings are configured, users can initiate
the printing process by clicking the Print button.

Lesson 1 – Introduction to MS PowerPoint 2010

- Origin and Evolution: PowerPoint was initially developed by Bob

Gaskins and Dennis Austin at Forethought in 1984 as Presenter. It was
later renamed PowerPoint to avoid trademark issues. Microsoft
acquired Forethought in 1987, and PowerPoint became part of the
Microsoft Office suite in 1990. Since then, it has become the most
widely-used presentation program globally.
- Features and Capabilities: PowerPoint has evolved significantly since
its inception in 1987. The latest version, PowerPoint 2010, offers new
capabilities such as Screen Capturing and enhanced special effects and
transitions. It's known for its ease of use and versatility in creating
visually appealing presentations.
- Interoperability: One of the essential features of PowerPoint, as with
other presentation software like Keynote and Impress, is its ability to
open PowerPoint files. This ensures compatibility and seamless sharing
of presentations across different platforms and software.
- Application Window and Views: PowerPoint is used to create
computerized presentations composed of slides. The application
window provides various views, including Normal View for editing
individual slides, Slide Sorter View for organizing slides, Slide Show
View for presenting, and Reading View for reviewing presentations.
- Manipulating Slides: Slides are the building blocks of presentations in
PowerPoint. Users can add, delete, duplicate, and move slides easily.
Predefined layouts and themes make it simple to create visually
appealing slides with text, images, and other multimedia elements.
- Navigation and Controls: PowerPoint provides various navigation
options, including buttons on the Ribbon's View tab and the View panel
at the bottom right corner of the screen, to switch between different
views. Users can manipulate slides using commands like New Slide,
Duplicate Selected Slides, Cut, and Paste.

Lesson 2 – Creating a Presentation

- Effective Design Principles: Presentations are most effective when

they are designed properly, with clear and concise content. Visual tools
and multimedia objects like pictures, videos, and sounds should be
carefully selected to enhance understanding and engagement.
- Built-in Design Features: PowerPoint offers built-in design features like
Design Themes and SmartArt Graphics to help users quickly create
professional-looking presentations. Design Themes are predefined
designs for slides, allowing users to choose from various themes that
best suit their presentation. SmartArt Graphics jazz up traditional
bulleted slides with designer-quality illustrations, making information
more visually appealing and easier to grasp.
- Using Design Themes: Design Themes were first introduced in
PowerPoint 2007 and are similar to design templates of earlier
versions. Users can apply design themes by clicking the Design tab of
the Ribbon and selecting from available themes. Themes automatically
apply to all slides by default, but users can choose to apply them
selectively if needed.
- Customization Options: Design Themes can be customized using the
Colors, Fonts, and Effects buttons within the Themes group. Users can
change color schemes, font families, and effects to match their
presentation style and preferences. Additionally, background styles can
be adjusted to further enhance the overall look of the presentation.
- SmartArt Graphics: SmartArt Graphics, introduced in PowerPoint
2007, offer 115 types of graphics to transform traditional bulleted
slides into visually appealing illustrations. Users can choose from
various categories like List, Process, Cycle, Hierarchy, Relationship,
Matrix, and Pyramid to represent different types of information.
SmartArt Graphics can be easily inserted and customized to fit the
presentation's needs.
- Converting Text to SmartArt: Existing text can be converted to
SmartArt Graphics by selecting a bulleted list, right-clicking, and
choosing "Convert to SmartArt." This allows users to quickly transform
text-based content into visually engaging graphics, enhancing
comprehension and retention.

Lesson 3 – Working with Pictures

- Inserting Pictures: PowerPoint allows users to easily insert pictures,

clip arts, and saved images into slides. Users can choose from various
file formats such as JPEG, GIF, and BMP. Pictures can be inserted from
specific folders on a computer or from Microsoft Clip Art files.
- Inserting Screenshots: PowerPoint 2010 introduced a convenient
feature to capture screenshots directly within the application. Users
can click the Screenshot button and select available windows or use
the Screen Clipping feature to capture a portion of a window or the
desktop.
- Formatting Pictures: Once inserted, pictures can be formatted to
enhance their appearance. Users can resize, move, and remove
pictures as needed. Additionally, formatting options include adjusting
fill color, line color, shadow, reflection, glow, soft edges, 3D effects,
artistic effects, crop, position, and alternative text.
- Picture Corrections: PowerPoint offers tools to correct picture
attributes such as brightness, contrast, color saturation, color tone,
and picture sharpness. Preset options are available for common
adjustments, and users can customize settings to achieve desired
effects.
- Picture Tools: These tools are accessible under the Format tab when
editing a selected picture on a slide. They include options to improve
picture quality, compress pictures, reset formatting changes, adjust
picture order, align objects, group objects, flip objects, and apply
various effects.
- Alternative Text: Users can provide alternative text for pictures, which
is useful for web accessibility and screen-reader software. This text
appears when the mouse pointer hovers over a picture and helps users
understand the content of images.
Lesson 5 – Working with Audio & Video
Objects
- Inserting Movies:
- Movies and video clips are useful for presenting concepts or ideas
that are difficult to convey with text or images alone.
- Common video file formats include MPEG, AVI, and WMV.
- To insert a movie clip or video:
1. Navigate to the Insert tab on the Ribbon and select the desired
slide in Normal View.
2. Click on the drop-down arrow under the Video button in the Media
group.
3. Choose from options like Video from File, Video from Web Site, or
Clip Art Video.
4. Follow the prompts to insert the video onto the slide.
- After insertion, adjust the play options and apply formatting as
needed using the Playback and Format tabs under Video Tools.

- Inserting Sounds:
- Sounds, such as background music or audio effects, can enhance
the mood of a presentation and emphasize key ideas.
- Common sound file formats include WAV, WMA, MIDI, and MP3.
- To insert a sound clip or music:
1. Select the desired slide in Normal View.
2. Navigate to the Insert tab on the Ribbon and click the drop-down
arrow under the Audio button in the Media group.
3. Choose from options like Audio from File, Clip Art Audio, or Record
Audio.
4. Follow the prompts to insert the audio onto the slide.
- Adjust playback settings and apply formatting using the Playback
and Format tabs under Audio Tools.

- Recording Narration:
- PowerPoint allows users to record narrations and embed or link them
to slides for self-running presentations.
- To record a narration:
1. Navigate to the Slide Show tab on the Ribbon.
2. In the Set Up group, click on Record Slide Show and choose the
appropriate option.
 3. Start recording the narration while navigating through the
presentation slides.
4. Pause or resume recording as needed.
5. End the recording when finished, and the timings will be
automatically saved.
Lesson 6 – Adding Hyperlinks and Action Buttons

Creating Hyperlinks within the Presentation:

- Hyperlinks in PowerPoint can connect one slide to another slide within
the same presentation or to external documents, web pages, etc.
- Here's how to add a hyperlink to a slide:
1. Select the text, image, shape, or object on the slide.
2. Access the Insert Hyperlink dialog box by clicking the Hyperlink
button in the Links group on the Insert tab, right-clicking the object and
selecting Hyperlink, or using the shortcut [CTRL + K].
3. Choose the destination for the hyperlink (another slide, external
file, webpage, etc.).
4. Optionally, add a screen tip for additional information.
5. Click OK to create the hyperlink.

Creating Action Buttons:

- Action buttons are clickable objects on a slide that can be used to
trigger actions, including jumping to specific slides or external
documents.
- Here's how to add an action button to a slide:
1. Select the desired slide.
2. On the Insert tab, click the Shapes button and choose a shape
under Action Buttons.
3. Drag the mouse to draw the button on the slide.
4. The Action Settings dialog box will appear automatically.
5. Define the action for the button, such as jumping to a specific slide
or external document.
6. Optionally, set other parameters like playing a sound when the
button is clicked.
7. Click OK to apply the action settings.

Adding Action Settings to Other Objects:

- Besides action buttons, action settings can be assigned to other
objects like pictures, shapes, videos, or sounds.
- To do this, select the object on the slide, go to the Insert tab, click the
Actions button, and define the desired action settings in the Action
Settings dialog box.

Lesson 7 – Slide Transitions and Custom Animation

In PowerPoint presentations, the default mode is to display slides one

after another in the order they appear in the Outline and Slides pane.
However, users can enhance their presentations by customizing how
each slide appears and transitions into the next one. This can be
achieved through slide transitions and custom animations.

Slide Transitions:
- Slide transitions are visual and auditory effects that occur when
moving from one slide to another.
- To apply a slide transition:
1. Switch to Slide Sorter view and select the desired slide(s).
2. Go to the Transitions tab on the Ribbon and choose a transition
from the available options.
3. Customize the transition's effect, duration, sound, and advance
settings as needed.
4. Preview the transition using the Preview button.

Custom Animations:
- Custom animations specify how text and objects appear on a slide
during a presentation.
- To add animation schemes:
1. Switch to Normal view and select the object(s) on the slide to
animate.
2. Click the More button in the Animation group on the Animations tab
to view available animation effects.
3. Hover over an effect to see a live preview, then select the desired
animation effect.
4. Optionally, choose a motion path for the animated object and
adjust its properties.
5. Apply additional effects, such as entrance, exit, emphasis effects,
or motion paths.
 6. View the animations using the Preview button.

Adding Multiple Animations:

- Users can apply multiple animation effects to an object:
1. Select the object and click Add Animation on the Animations tab.
2. Choose the desired animation effect to add.
3. Adjust the order and timing of animations using the Animation
Pane.

Timing Animation Effects:

- Change when an animation starts to play and adjust its duration and
delay.
- Users can also change the order of animation effects:
- With Previous: Starts at the same time as the previous animation.
- After Previous: Starts after the last animation.
- Use the Reorder Animation options to change the order of animation
effects.

Effect Options:
- Customize animation effects further by adjusting parameters like
sound effects, text animation, and post-animation actions.
- The Effect Options dialog box provides additional enhancements
based on the selected animation effect.

By incorporating slide transitions and custom animations, presenters

can create more engaging and visually appealing presentations that
effectively convey their message.