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Chapter-6 Linking Spreadsheet Data

Chapter 6 discusses various methods for linking spreadsheet data in LibreOffice Calc, including inserting sheets and creating references to other sheets or external documents. It explains the syntax for referencing cells, the advantages of linking over copying data, and the differences between absolute and relative hyperlinks. Additionally, it covers how to insert hyperlinks and link external data sources, as well as the registration process for databases in LibreOffice.

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47 views3 pages

Chapter-6 Linking Spreadsheet Data

Chapter 6 discusses various methods for linking spreadsheet data in LibreOffice Calc, including inserting sheets and creating references to other sheets or external documents. It explains the syntax for referencing cells, the advantages of linking over copying data, and the differences between absolute and relative hyperlinks. Additionally, it covers how to insert hyperlinks and link external data sources, as well as the registration process for databases in LibreOffice.

Uploaded by

meghnasherawat797
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PDF, TXT or read online on Scribd
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Chapter-6

Linking Spreadsheet Data

1. The three ways to insert a sheet in LibreOffice Calc are:


a. click on the Add Sheet by clicking on the (+) sign located in the left bottom
of the spreadsheet.
b. Right click anywhere on the sheet tab and select the Insert sheet option
from the drop-down list. It gives us a choice to put the new sheet, assign
the name of the sheets, delete a sheet and so on.
c. Sheet > Insert Sheet

2. What are the various ways to link the data in multiple sheets?
It can be done in two ways:
a. creating reference to other sheets/documents by using keyboard and
mouse,
b. by linking external data.

3. Explain the syntax of the reference command written in LibreOffice Calc.


Ans. To refer to a cell in another sheet precede the cell reference with a ‘$’ sign. It is
then followed by the name of the sheet in ‘ ‘ ’ (single quotes) followed by a .(dot) and
then the cell address.
For example, to refer a cell C4 of sheet named Term1 we will type:
$‛Term 1’.C4
Note: Single quotes (‘ ’) are used as there is a space between Term and 1 in the sheet
name.

4. How to refer to another document?


To refer to a cell in a different spreadsheet we write in single quotes the path of the file
followed by #$ then the name of the sheet followed by a . (dot) and then the cell
address.
For example: ‘file:///C:/Users/ADMIN/Documents/X-A.ods’#$Result.C4
Note: The path of a file has three forward slash ///. A filename can have space within its
name hence single quotes (‘ ‘) are used.
It is also possible to insert a sheet from another file. The From file option of Insert Sheet
Dialog box allows us to insert sheet from another file as well

5. Why is linking a sheet better than copying and pasting the data?
We could have also copied and pasted data but linking a sheet allows us to always
have access to “live” data from another spreadsheet. A “live” data means that the data
is always the same as in the original file.
The links can be updated by selecting Tools > Options > LibreOffice Calc > General >
Updating, whenever the file is opened to ensure that we have access to the updated
data always.

6. Differentiate between the Relative and Absolute Hyperlink.


A hyperlink can be either absolute or relative.
An Absolute hyperlink stores the complete location where the file is stored. So, if the file
is removed from the location, absolute hyperlink will not work. For example:
C:\Users\ADMIN\Downloads\try.ods is an absolute link as it defines the complete path of
the file.

A relative hyperlink stores the location with respect to the current location. For example:
Admin\Downloads\ try.ods is a relative hyperlink as it is dependent on the current
location and thus the folder admin is searched where the active spreadsheet is being
stored. If the complete folder containing the active spreadsheet is moved the relative
link will still be accessible as it is bound to the source folder where the active
spreadsheet is stored.

7. A hyperlink can be inserted in two forms-


a. Link
b. button
8. What is the relevance of the
Text option in hyperlink?

Ans: The Text option is used to


specify the name of the hyperlink
on the spreadsheet.
If nothing is specified in it, the
complete URL appears as a link
on the spreadsheet

Note:
1. To edit an existing link,
place the cursor anywhere in the
link and
right click the hyperlink.Click on
Edit Hyperlink.
2. The Remove Hyperlink
option, the link will be removed
from the text and thus it will not
point to any other location.
3. The web pages are written in HTML(Hypertext Markup Language) documents.
Data on a web page can be stored in the form of tables.
4. To insert the tables from a HTML document, we can use the External Data Dialog
box. Select Sheet > Link to External Data. In the dialog box, type the
URL(Uniform Resource Locator) of the source document or select it from the
drop-down list
5. LibreOffice Calc allows us to link spreadsheet documents with databases and
other data sources. The data source needs to be registered with LibreOffice.
Registration is a means to inform LibreOffice about the type of data source and
the location of the file.
6. To register a data source that is in *.odb format, follow the steps given below.
Select Tools > Options >LibreOffice Base > Databases.
The Options - LibreOffice Base-Databases dialog box appears.
7. To create a hyperlink, click on Insert—-hyperlink or Select the Insert—hyperlink
icon on the Standard toolbar or use ctrl+k.
8.

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