Lesson 4:

Increasing Productivity through

PREPARED BY:
Ms. Lira Macias
Objectives:
At the end of this module, you will be able to do the following:

• Describe the environment of various

productivity tools, particularly Microsoft Office
applications.
• Use the advanced features of the productivity
tools in the context of your chosen track.
• Create products using the advanced features of
each productivity tool.
• Apply inserting citations and bibliography in a
document.
TOPIC:
MICROSOFT WORD

MICROSOFT WORD
MICROSOFT POWERPOINT

MICROSOFT POWERPOINT
MICROSOFT EXCEL

MICROSOFT EXCEL
 Is one of the skills that are
essential to the 21st century. It
is the ability of an individual
to complete simple to
complex tasks at a given time
using available resources.
 VERSION:
• Microsoft Office 95 • Microsoft Office 2010
• Microsoft Office 97 • Microsoft Office 2013
• Microsoft Office 2000 • Microsoft Office 2016
• Microsoft Office XP • Microsoft Office 2021
• Microsoft Office 2003 • Microsoft Office 365
• Microsoft Office 2007
 - Microsoft Word is a
word processor
developed by Microsoft.
It was first released on
October 25, 1983. It is
also known as MS Word.
• AutoCorrect
- Corrects common spelling errors as well as capitalization mistakes
• AutoFormat
- applies formatting to text, e.g. number listing, bullet, hyperlinks
• Grammar Checker
- proofreads documents for grammar, writing style, sentence structure errors and reading
statistics
• Template
- a document that contains the formatting necessary for a specific document type
• Thesaurus
- provides synonyms for a word in a document
• Tables
- organize information into rows and columns
• Text Wrap
- adjusts how the image behaves around other objects or text
General Program Shortcuts
• Ctrl + N - Create a new document
• Ctrl + O - Open an existing document
• Ctrl + S - Save a document
• Ctrl + W - Close a document
• Ctrl + Z - Undo an action
• Ctrl + Y - Redo an action
• Backspace - Delete one character to the left
• Ctrl + Backspace - Delete one word to the left
• Delete - Delete one character to the right
• Ctrl + Delete - Delete one word to the right
• Ctrl + C - Copy text or graphics to the Clipboard
• Ctrl + X - Cut selected text or graphics to the Clipboard
• Ctrl + V - Paste the Clipboard contents
Applying Character Formatting
• Ctrl + B - Apply bold formatting
• Ctrl + I - Apply italic formatting
• Ctrl + U - Apply underline formatting
• Ctrl + Shift + < or > - Decrease or increase font size one
preset size at a time
• Ctrl + [ or ] - Decrease or increase font size one point at
a time
 Creating a bulk of documents,
such as certificates, invitations,
letters, and emails, for a number
of recipients
Mail Merge will help you
automatically fill out information
for these documents to make
efficient use of your time.
- a feature that allows you to
create a document and
merge them with another
document or data file
• DATA SOURCE – this is the list of recipients that you
want to include in your document. You can
spreadsheet, your Microsoft Outlook contact list, or the
local list in your Microsoft Word for purpose.
• DOCUMENT – This is the file that will be sent to the
recipients. The three types of documents that you need
to select for distribution are (1) letters, (2) email, and (3)
envelopes.
• PLACEHOLDERS – there are also called as ”merge
fields”. Placeholders mark the place of the data from the
source on the document.
 Another advanced feature of Microsoft
Word is that it has the capability to insert
citation and bibliography into a document.
You do not have to do it manually anymore
in your research paper.
 PERFORMANCE TASK (word)
A. Create a certificate using mail merge
▪ Template may get from Canva/Word or you may create your own
▪ 10 persons from your section (list)
▪ It will be submitted to google classroom (TBA) for deadline

File name
▪ (EXCEL) for list – Surname_CertificateList
▪ (WORD) – Surname_Certificate
 PERFORMANCE TASK
B. Create a curriculum vitae in Microsoft word

▪ It will be submitted in google classroom (TBA) for deadline

▪ Send it in PDF format.
▪ File name:
- Surname_CV
• Is an application software that allows
users to create visual aids for
presentations to communicate ideas,
messages, and other info to a group.
• To open Microsoft PowerPoint, press
“Windows Logo” + R then type
“powerpnt” then enter.
THE INTERFACE OF
MS POWERPOINT
 Ribbon
The ribbon contains a series of tabs that you can
switch between. Each of these have a unique set of
tools to work with your presentation differently.
THE FILE TAB
Save, share, and export your
presentation.
 THE HOME TAB
• Use it for: a general selection of the most popular tools in
PowerPoint.
• The Home tab has many of the most commonly used tools, all in one
bar
 The Insert Tab
The Insert tab has the tools you need to
add tables, pictures, charts, and more
 THE DESIGN TAB
Controls the overall look and feel of your
presentation with theme and style settings.
THE TRANSITIONS TAB
Add animations when you switch
slides.
The ANIMATIONS Tab
Controls the order and style that objects
will enter or exit your slide with.
 Animation provides visual
motion to various objects in
the Presentation, such as
texts, pictures, shapes, smart
shapes, and charts.
 Entrance Emphasis Exit Motion Paths
(green star icon) (yellow star icon) (red star icon)

Used to specify
Used to define These animation How you want the
how you want the
how you want the are used to object to travel
object to
object to appear highlight the through the area
disappear from
on your slide object of your slide
your slide
• Start – specify how the animation will start
• Duration – this defines how long the animation will be in effect
• Delay – how long the animation will be delayed before it starts.
 THE SLIDE SHOW TAB
Control settings related to the way your presentation
appears when sharing it with an audience.
THE REVIEW TAB
This tab is used to check the spelling in the
presentation, to add comments to different
slides within the presentation
 THE VIEW TAB
The Views tab changes the perspective on your
PowerPoint presentation.
Link - Free ui icons

This is an advanced feature of

Microsoft PowerPoint that provides a
user the ability to connect a
presentation to a slide in the
document, or a website. For instance,
you may use it if you want to be
directed to a specific slide by clicking
an object.
 PERFORMANCE TASK NO. 4
Create an introduction about yourself with the use of
PowerPoint Presentation.
• Hyperlink
• Transition
• Animation
• Timing
 PERFORMANCE TASK NO. 4
CONTENT:
• Name
• Strand and Section
• Age
• Birthday
• Address MIN. 10 SLIDES
• School
• How will you promote your
strand
• Hobbies
Introduce yourself • Dream
• 1 or more facts about yourself
 Microsoft Excel - Wikipedia

Microsoft Excel is a spreadsheet

program. We use it to create
reports that need calculations
and charts.
❑ WORKBOOK
- an Excel file.
- All Excel files are workbooks, with one or many worksheets.
❑ WORKSHEET
- A sheet, page, within an excel file.
• TABS
- The menu bar at the top of Excel.
- Ribbon – menu inside the tabs
- Group – menu inside the ribbon
• CELL
- A rectangular box in a worksheet that contains
data.
- Active Cell – selected cell
• NAMEBOX
- Shows the cell/table selected
- also used to rename cells/tables
• CELL REFERENCE
- it is the name of the active/current cell or table.
• FORMULA BAR
- The Formula Bar is where the contents of the active/current cell are shown.
• FORMULA
- allows you to do automated Calculations
- A formula is typed into the formula bar and must begin with an equal (=) sign.
• FUNCTIONS
- Functions are formulas that are built into Excel.
- Think of it as an easier way to create formulas.
• RANGE
- A group of cells or tables denoted by a colon between
the 1st and last cell.
• SUM
=SUM(number1, [number2], …)
- allows you to add up the values of numbers in a row or
column.
- Example:
▪ =SUM(B2:G2) – A simple selection that sums the values of a row.
▪ =SUM(A2:A8) – A simple selection that sums the values of a
column.
• AVERAGE
=AVERAGE(number1, [number2], …)
- takes the average of numbers in a row or column.
Example:
▪=AVERAGE(B2:B11) – Shows a simple average, also
similar to (SUM(B2: B11)/10
• COUNT
=COUNT(value1, [value2], …)
- counts all cells in a given range that contains only
numeric values.
- Example:
▪=COUNT(A:A) – Counts all values that are numerical in
A column. However, you must adjust the range inside
the formula to count rows.
▪=COUNT(A1:C1) – Now it can count rows.
• COUNTA
=COUNTA(value1, [value2], …)
- counts all cells in a given range regardless of
type.
- Example:
▪COUNTA(C2:C13) – Counts rows 2 to 13 in
column C regardless of type
.
• MAX and MIN
=MIN(number1, [number2], …)
=MAX(number1, [number2], …)
- helps in finding the maximum number and the minimum number
in a pull of values.
- Example:
▪ =MIN(B2:C11) – Finds the minimum number between column B
from B2 and column C from C2 to row 11 in both column B and C.
▪ =MAX(B2:C11) – Similarly, it finds the maximum number between
column B from B2 and column C from C2 to row 11 in both
column B and C.
• IF
=IF(condition, value_if_true, [value_if_false])
- The IF function is often used when you want to sort your data according
to a given logic
Parameters or arguments
• Condition
- The value that you want to test
• Value_if_true
- It is the value that is returned if the condition evaluates to TRUE
• Value_if_false
- Optional. It is the value that is returned if condition evaluates to FALSE
 Microsoft Excel is a tool that can be used to calculate and
organize data. Microsoft Excel has numerous functionalities that
are widely used in companies and organizations. You can do
various mathematical equations, statistics, charts and tables,
conditional formatting, sorting and filtering, and many more.
 Lookup Value – this is the value you want to look for.

Table Array – this is the range to search in.

Column Index Number – this is the column number of the value to

return in.
Range lookup – There are two options here
(1) false, if you are looking for the exact match of value;
(2) true, if you are looking for the approximate value.
 This is used to compute the average of values with a given criteria. For example,
you want to compute the average of rating given by students and teachers
separately on the dish prepared by culinary students.

Syntax of AVERAGEIF: =AVERAGEIF (range,criteria,[average_range])

Range– this refers to the actual group of cells where you
want to apply the criteria

Criteria– this identifies which cells to average.

Average Range– this is the column number of the value

to return in.
EXERCISES
THANK YOU!
PREPARED BY: MS. LIRA MACIAS