BASIC

IT
Curriculum for Basic IT

Facilitator Guide
 INDEX

BASICS OF COMPUTER
Lesson no. LESSON NAME TYPE TIME Required
1 Basic of computer computer 10 hrs.

LEARNING TYPING
Lesson no.
LESSON NAME TYPE TIME Required
1 Home Row, Left Hand TYPING 90
2 Home Row, Right Hand TYPING 90
3 Home Row, Left + Right TYPING 90
4 Home Row, Extended Index Fingers TYPING 90
5 The Shift Keys TYPING 75
6 Quotes and Apostrophe TYPING 90
7 Home Row: The Whole Shebang TYPING 75
8 Top Row Left: QWERT TYPING 75
9 Top Row Right: YUIOP TYPING 75

It's Lonely at the Top: All Top Row Letters

10 TYPING 75

Row by Row: Top & Home Rows Combined

11 TYPING 75
12 Bottom Row Right: NM,./? TYPING 75
13 Bottom Row Left: ZXCVB TYPING 75
14 Putting It All Together: Bottom Row TYPING 75
15 Letters Consolidation TYPING 75
16 Take a Break! TYPING 75
17 The Brackets TYPING 75
18 Numbers Row Left: 12345 TYPING 75
19 Numbers Row Right: 67890 TYPING 75
20 Putting It All Together: Numbers TYPING 75
21 Numbers Row Left + Shift: !@#$% TYPING 75
22 Numbers Row Right + Shift: ^&*() TYPING 75
23 Math Keys: -=_+ TYPING 75
24 Programming Keys: ~`|\ TYPING 75

Putting It All Together: Special Characters

25 TYPING 75
26 Numbers Row + Special Characters TYPING 75
 27 The Last Connection TYPING 75
28 The Backspace/Delete Key TYPING 75
29 Final Exam TYPING 75
30 Graduation TYPING 75
31 Where to Go From Here TYPING 75
Total time for Typing 40 hrs

LEARNING MS-OFFICE
MS word
Time
Lesson No. Lesson Name Type
Required
introduction to MS word MS Word 120
1 Application form MS Word 120
2 Admission notification MS Word 120
3 Sales advertisement MS Word 120
4 Cover page of a book MS Word 120
5 Review and practice MS Word 120
6 Marketing planning cycle MS Word 120
7 Visitor's information sheet MS Word 120
8 Monthly Expenditure sheet MS Word 120

9 Review and practice MS Word 120

10 Admission in college MS Word 120

11 Water pollution MS Word 120

12 Kid helper MS Word 120
13 Preparing question paper MS Word 120
14 writing leave letter MS Word 120
15 preparing model question paper MS Word 120
16 preparing flow chart by using smart art MS Word 120
17 preparing resume MS Word 120
Review and practice MS Word 240
TOTAL MS WORD 40 hrs

MS Excel
introduction to MS excel MS Excel 120
1 Tuition Class MS Excel 120
 2 Details of Students MS Excel 120

3 Details of applicants MS Excel 120

4 Price and profit MS Excel 120

5 Review and practice MS Excel 240
6 Education MS Excel 120
7 Sales report MS Excel 120
8 Examination Results MS Excel 120
9 Score of students MS Excel 240
10 Students examination marks MS Excel 240
11 preparing attendance register MS Excel 240
13 preparing time table of college MS Excel 240
14 Review and practice MS Excel 240
TOTAL MS EXCEL 40 hrs

MS PowerPoint
introduction to MS power point MS PowerPoint 120
1 Family MS PowerPoint 60
2 Health Reforms MS PowerPoint 60
3 Cloud Computing - Practice MS PowerPoint 120
4 Computer MS PowerPoint 120
5 Global Warming MS PowerPoint 120
6 Employment - Practice MS PowerPoint 120
TOTAL MS POWER POINT 12 hrs

INTERNET CONCEPTS
1 Social Media Internet 120
2 3 S of Knowledge Internet 120
3 E-mail writing and sending Internet 120
4 Is your phone really SMART Internet 120
TOTAL INTERNET CONCEPT 8

BASIC,TYPING,MS-
Total Time Allotted OFFICE,INTERNET 150 hrs
 HOW TO USE THE BASIC IT CURRICULUM?

The entire curriculum is divided into four broader groups -

1) MS Word

2) MS Excel

3) MS PowerPoint

4) Internet

APPROACH TO THE CURRICULUM

The approach that this curriculum follows is very different from the traditional approach to teaching
computers, where students were first given instructions in the classroom and then asked to practice on their
computers (often with two or three students per computer). This traditional computer classroom restricts
and limits the learning of the learner. It sees the learner as a passive recipient of the information. The
learners learn what is taught in the class and do not get to understand much beyond that. They only acquire
information which is given by the facilitator.

This Basic IT curriculum considers the learner as an active participant in the process of learning, and not a
passive recipient. The curriculum is based on the “Exploratory approach”, where learners construct their
knowledge by experimenting and exploring. Through this curriculum, learners are compelled to take
responsibility of their own learning while the facilitator ensures this happens. The role of the facilitator is to
create an environment where the learners get the opportunity to explore and learn; it is not to give all the
information and instructions to the learners. One learns more through this self-discovery method rather than
the traditional lecture method, and this is particularly true in case of learning computers.

Start the Basic IT course by asking the students to create their own CV in the computer in front of them. Give
each student 15 minutes to work on the same. If the students want a rough format, you can also share the
format given in this link –
http://webdesign14.com/wp-content/uploads/2015/03/cv-template-for-first-job-twahbztg.gif

The objective of this 15 – 20 minute exercise is NOT to check whether students can create a CV or not. While
students work on this, it is important for the facilitator to observe the students to get an understanding of
how much each of these students know in terms of handling a computer and even working on MS Word.

Based on this, create three different groups and categorize every student based on the following pointers.

Group A – Students have no idea of using a computer or even working on MS Word. They are only able to
write a few words.

Group B – Students are able to write sentences in MS Word using proper punctuation marks but are not able
to categorize them properly.
Group C – Students are able to properly document their CV in the computer with proper spacing and
punctuation marks.

This will help the facilitator to understand the kind of support that different students would need in the
duration of the course.

While making the curriculum, our belief is that every electronic machine can be learnt through exploration.
For example, for learning to operate a mobile phone, one does not have to go through any kind of training
or read the complete instruction manual. Instead, one just explores and tries the different applications in a
mobile phone and learns through it. Similarly, for any other machine. The same approach is followed in this
curriculum as well, where learners search and try different options in the computer and learn through it.

In the first worksheet which is given to the learners, they are asked to make an application form. The
facilitator assigns computers to the learners. The worksheet- “Application Form” is given to all of them. They
are not taken to the classroom and instructed by the facilitator on how to make the worksheet. They are
simply asked to make the application form on MS Word without any other instruction by the facilitator.

The worksheet includes insertion of clip art, pictures, table, shapes, adding text in the shape, making the text
bold, underlining the text and making a line dashed. The facilitator does not tell the learners about how to
insert a picture or a shape or how to make the worksheet beforehand but s/he lets the students explore
different options in MS Word (Home, Insert, Page Layout etc.) and in the process complete the given
exercise.

Here, it is important to understand that every individual is different, some might be able to find out through
exploration but some might not. In case learners face difficulties, the facilitator encourages learners to ask
questions. The facilitator resolves their query and helps them make the worksheet. As soon as a student
completes his/her worksheet, the facilitator provides him/her with another worksheet. The facilitator does
not wait for all of them to complete their worksheets first and then move to the next worksheet altogether.

All the learners who generally come for training at our vocational training centres are at different levels.
Some have never seen or worked on a computer, some have basic understanding about it but do not have
knowledge of MS Word, Excel etc. and some would know how to work on MS Word but would not know its
applications. In such a case, where there is a diverse group, if all the students are taught the same topic, it
would be a waste of time for those who are already familiar with the topic. Let’s take the example of first
worksheet again. Some of the learners would already know how to make the text bold but some would not.
If the facilitator starts telling everyone about how to make the text bold, it is of no use for those who already
know this. So, taking this into consideration, this curriculum focusses on the learning of every individual
according to their level. As per the curriculum, the one who already knows a particular thing will make the
worksheet and as soon as s/he finishes, will move to the next worksheet. The one, who does not know, will
explore and try to find out and will take the facilitator’s assistance only if s/he is not able to find the required
things.

Another point that this curriculum focuses on is the importance of application of learning. The learners learn
application of each and everything. Just learning options in the menu is not sufficient, it is important to know
where to use these. In the traditional classroom method, the learners learn the options in the menu and tool
bar but they remain unaware of its applications.
For example- in one of the worksheets, where learners have to prepare a sales chart, the learners learn to
insert table, different types of charts- pie chart, bar graph etc. Along with this, they also learn that these can
be used for the representation of sales. Modules in Word, Excel and PowerPoint are prepared in such a way
that it will enable students to have a hands-on approach as to how to use the various options and also where
to use them.

In one of the worksheets, learners are asked to prepare a salary statement. They have to calculate, T.A, D.A,
HRA, gross salary, net salary and income tax. The students are provided with general information such as
percentage. They are not told about the formula. In this approach, we want the learners to themselves
understand and put in the correct formula such as percentage, sum, if, subtraction etc. in the appropriate
column, in order to calculate all these. The students learn not just the formula but also where to apply which
formula.

Every module in Word, Excel and PowerPoint has a paragraph where facilitators can keep a track of what the
students have learnt so far (the conclusion part). This helps them to realize how much they know and what
remains to be learnt yet.

In this second version of the Basic IT curriculum, we have made a necessary addition. Apart from the
modules on MS Word, MS Excel and MS PowerPoint, we have introduced a section named “Internet” which
has four modules in it. The facilitators need to go through the Facilitator’s Guide and show the presentations
to the students. We realized that most students in today’s world use technology especially their smartphones
or computers to access the internet. Hence, we have tried to introduce some discussion on how to use the
internet to one’s benefit. These are simple presentations that would enable students to realize the power of
Internet and smartphones and how they can be used to upgrade our own self and also be more connected
to the world and thus make a better future for ourselves.

One of the most important things that facilitators need to keep in mind is that students would need
individual computers or laptops and uninterrupted internet service when they are practicing the modules
on “Internet”. Hence, centres should be well equipped with the same for students to effectively complete
their Basic IT course.

For successful delivery of this course, it is imperative that the facilitators prepare themselves well for each
lesson. They should themselves practice creating the output expected from the student before taking the
session in the class, so that they are well equipped to answer any query from the students. They should also
note down all the commands that are relevant to each session in a notebook or diary prior to the lesson.

Last but not least, the success of this course is dependent on the facilitator’s ability to instill the confidence
in the students to freely explore the world of MS-Office suites covered in this curriculum. The facilitator
should demonstrate to the students how the Help command (F1) can be used within each program so that
they can become independent learners.

So, let us get STARTED!

 BASIC IT – SCOPE AND SEQUENCE FOR MS WORD

Sl. Topics covered across

1 2 3 4 5 6 7 8 9 10 11 12 13
No. lessons

1 Enter text in MS Word

2 Insert a table

3 Enter text in table

4 Insert a box

5 Make a line dashed

Text alignment (left, centre

6
and middle)
Bold / underline / italicize
7
text

8 Change font

Increase / Decrease font

9
size

10 Change font style

11 Change font colour

12 Highlight the text

13 Insert shape

14 Resize the shape

15 Change shape style

16 Add text to the shape

17 Header and footer

18 Watermark

19 Page colour

20 Insert Word Art

21 Change style of Word Art

Change colour of Word Art

22

Change outline of Word

23
Art
Change alignment of Word
24
Art

25 Edit text in Word Art

Drop Cap- Make the first

26
letter of the word bigger

27 Change shape colour

Change / modify shape

28
outline
Change text direction in
29
the shape
Change the spacing
30 between letters of Word
Art

31 Strikethrough the text

Insert Symbols or
32
equations
Change text / colour / style
33
of watermark
Insert bullets and numbers
34

Insert border to page,

35
paragraph or text

36 Position a shape

37 Text wrapping

38 Insert SMART Art

Modify colours of smart

39
art

40 Add effects in smart art

41 Add shape to Smart Art

42 Change Smart Art layout

43 Change Smart Art Style

Format outline of Smart

44
Art

45 3-D effects in shapes

Insert date / page number

46 / shape in the header

47 Split text into columns

48 Insert Quick Table

49 Insert chart

50 Format Chart

51 Edit chart data

Change chart design and

52
layout

53 Add data label

54 Add title to the chart

55 Change page colour

56 Change page orientation

Use pattern in shape

57
outline

58 Use gradient in shape fill

59 3-D charts

60 Grouping of shapes

61 Add effects in word art

62 Background colour

63 Insert Picture

64 Picture Style
 Use gradient in page
65
colour

66 3D effects in shape

67 Shadow effect

68 Picture Style

69 Insert Clip Art

70 Highlight words

71 Page design
 BASIC IT – SCOPE AND SEQUENCE FOR MS EXCEL

Sl. Topics covered across lessons

14 15 16 17 18 19 20 21 22 23
No.
1 Insert words and number in excel

Make text
2
bold/italics/underline
3 Change font colour
4 Fill colour in cell
5 Wrap text
6 Merge cells
7 Insert cell border
8 Text alignment
9 Formula - Average
10 Formula - Sum
11 Insert date in cells
12 Formula - Multiplication
Using same formula in multiple
13
cells
14 Using formula to find data
15 Insert Word Art
16 Conditional Formatting
17 Formula - Percentage
18 Large data entry in MS Excel
19 Function - Count if
20 Function - IF
21 Function - AND
22 Format cell
Highlight specific numbers (using
23
formula)
24 Insert Filter
25 Sort values

BASIC IT – SCOPE AND SEQUENCE FOR MS POWERPOINT

Sl. No. Topics covered across lessons 24 25 26 27 28 29

1 Slides
2 New slide
3 Slide layout
4 Change Font
5 Change Font Size
6 Make Text Bold
7 Italicize the text
8 Underline the text
10 Insert Shapes
11 Arrange Shape
12 Shape outline
13 Shape fill
14 Insert Picture
9 Change Slide Design
15 Format Picture
16 Bullets & Numbering
17 Shape effect
18 Insert Word Art
19 Format Word Art
20 Animations
21 Custom Animation
22 Speed
23 Slide show
24 Custom Slide Show
27 Insert Clip Art
28 Format Clip Art
25 Insert Table
26 Format Table
29 Insert Smart art
30 Format Smart Art
31 Insert Chart
32 Format Chart
33 Insert Text Box
34 Header & Footer
35 Date & Time
36 Slide No.
37 Change Background
38 Sound
39 Rehearse timing
LESSON PLAN
 BASIC COMPUTER CONCPETS

Computer
A computer is an electronic device, operating under the control of instructions stored in its own
memory that can accept data (input), process the data according to specified rules, produce
information (output), and store the information for future use1.

Functionalities of a computer2
Any digital computer carries out five functions in gross terms:

Computer Components
Any kind of computers consists of HARDWARE AND SOFTWARE.

Hardware:
Computer hardware is the collection of physical elements that constitutes a computer
system. Computer hardware refers to the physical parts or components of a computer such
as the monitor, mouse, keyboard, computer data storage, hard drive disk (HDD), system
unit (graphic cards, sound cards, memory, motherboard and chips), etc. all of which are
physical objects that can be touched
 Input Devices
Input device is any peripheral (piece of computer hardware equipment to provide data
and control signals to an information processing system such as a computer or other
information appliance.
Input device Translate data from form that humans understand to one that the computer
can work with. Most common are keyboard and mouse

Example of Input Devices:-

1. Keyboard 2. Mouse (pointing device) 3. Microphone
4. Touch screen 5. Scanner 6. Webcam
7. Touchpads 8. MIDI keyboard 9.
10. Graphics Tablets 11. Cameras 12. Pen Input
13. Video Capture Hardware 14. Microphone 15. Trackballs
16. Barcode reader 17. Digital camera 18. Joystick
19. Gamepad 20. Electronic Whiteboard 21.

Note: The most common use keyboard is the QWERTY keyboard. Generally standard Keyboard has
104 keys.

Central Processing Unit (CPU)

A CPU is brain of a computer. It is responsible for all functions and processes. Regarding
computing power, the CPU is the most important element of a computer system.
The CPU is comprised of three main parts :
* Arithmetic Logic Unit (ALU): Executes all arithmetic and logical operations. Arithmetic
calculations like as addition, subtraction, multiplication and division. Logical operation like
compare numbers, letters, or special characters
* Control Unit (CU): controls and co-ordinates computer components.
1. Read the code for the next instruction to be executed.
2. Increment the program counter so it points to the next instruction.
3. Read whatever data the instruction requires from cells in memory.
4. Provide the necessary data to an ALU or register.
5. If the instruction requires an ALU or specialized hardware to complete, instruct the
hardware to perform the requested operation.
* Registers :Stores the data that is to be executed next, "very fast storage area".

Primary Memory:-
1. RAM: Random Access Memory (RAM) is a memory scheme within the computer system
responsible for storing data on a temporary basis, so that it can be promptly accessed by the
processor as and when needed. It is volatile in nature, which means that data will be erased
once supply to the storage device is turned off. RAM stores data randomly and the
processor accesses these data randomly from the RAM storage. RAM is considered "random
access" because you can access any memory cell directly if you know the row and column
that intersect at that cell.
2. ROM (Read Only Memory): ROM is a permanent form of storage. ROM stays active
regardless of whether power supply to it is turned on or off. ROM devices do not
allow data stored on them to be modified.

Secondary Memory:-
Stores data and programs permanently :its retained after the power is turned off

1. Hard drive (HD): A hard disk is part of a unit, often called a "disk drive," "hard drive," or "hard disk drive,"
that store and provides relatively quick access to large amounts of data on an electromagnetically charged
surface or set of surfaces.
2. Optical Disk: an optical disc drive (ODD) is a disk drive that uses laser light as part of the process of reading
or writing data to or from optical discs. Some drives can only read from discs, but recent drives are
commonly both readers and recorders, also called burners or writers. Compact discs, DVDs, and Blu-ray
discs are common types of optical media which can be read and recorded by such drives. Optical drive is
the generic name; drives are usually described as "CD" "DVD", or "Bluray", followed by "drive", "writer",
etc. There are three main types of optical media: CD, DVD, and Blu-ray disc. CDs can store up to 700
megabytes (MB) of data and DVDs can store up to 8.4 GB of data. Blu-ray discs, which are the newest type
of optical media, can store up to 50 GB of data. This storage capacity is a clear advantage over the floppy
disk storage media (a magnetic media), which only has a capacity of 1.44 MB.
3. Flash Disk
A storage module made of flash memory chips. A Flash disks have no mechanical platters or access arms,
but the term "disk" is used because the data are accessed as if they were on a hard drive. The disk storage
structure is emulated.

Output devices
An output device is any piece of computer hardware equipment used to communicate the
results of data processing carried out by an information processing system (such as a
computer) which converts the electronically generated information into human-readable
form.

Example on Output Devices:

1. Monitor 2. LCD Projection Panels
3. Printers (all types) 4. Computer Output Microfilm (COM)
5. Plotters 6. Speaker(s)
7. Projector
Note Basic types of monitors are a.Cathode Ray Tube (CRT). B. Liquid Crystal Displays (LCD).
c.light-emitting diode (LED).
Printer types: 1-Laser Printer. 2-Ink Jet Printer. 3-Dot Matrix Printer

Software
Software is a generic term for organized collections of computer data and instructions, often
broken into two major categories: system software that provides the basic non-task-specific
functions of the computer, and application software which is used by users to accomplish
specific tasks.

Software Types
A. System software is responsible for controlling, integrating, and managing the individual
hardware components of a computer system so that other software and the users of the
system see it as a functional unit without having to be concerned with the low-level
details such as transferring data from memory to disk, or rendering text onto a display.
Generally, system software consists of an operating system and some fundamental
utilities such as disk formatters, file managers, display managers, text editors, user
authentication (login) and management tools, and networking and device control
software.
B. Application software is used to accomplish specific tasks other than just running the computer
system. Application software may consist of a single program, such as an image viewer; a
small collection of programs (often called a software package) that work closely together to
accomplish a task, such as a spreadsheet or text processing system; a larger collection (often
called a software suite) of related but independent programs and packages that have a
common user interface or shared data format, such as Microsoft Office, which consists of
closely integrated word processor, spreadsheet, database, etc.; or a software system, such
as a database management system, which is a collection of fundamental programs that may
provide some service to a variety of other independent applications.
Comparison Application Software and System Software
System Software Application Software
Computer software, or just software is a
general term primarily used for digitally stored Application software, also known as an
data such as computer programs and other application or an "app", is computer software
kinds of information read and written by designed to help the user to perform specific
computers. App comes under computer tasks.
software though it has a wide scope now.
Example: 1) Opera (Web Browser)
1) Microsoft Windows
2) Microsoft Word (Word Processing)
 2) Linux
3) Microsoft Excel (Spreadsheet software)
3) Unix
4) MySQL (Database Software)
4) Mac OSX
5) Microsoft PowerPoint (Presentation Software)
5) DOS
6) Adobe Photoshop (Graphics Software)
Interaction: Users always interact with application software
Generally, users do not interact with system
while doing different activities.
software as it works in the background.
Dependency: System software can run independently of the Application software cannot run without the
application software. presence of the system software.
Unit of Measurements
Storage measurements: The basic unit used in computer data storage is called a bit (binary
digit). Computers use these little bits, which are composed of ones and zeros, to
do things and talk to other computers. All your files, for instance, are kept in the
computer as binary files and translated into words and pictures by the software
(which is also ones and zeros). This two number system, is called a “binary number
system” since it has only two numbers in it. The decimal number system in
contrast has ten unique digits, zero through nine.
Computer Storage units

Bit BIT 0 or 1
Kilobyte KB 1024 bytes
Megabyte MB 1024 kilobytes
Gigabyte GB 1024 megabytes
Terabyte TB 1024 gigabytes
Size example
• 1 bit - answer to an yes/no question
• 1 byte - a number from 0 to 255.
• 90 bytes: enough to store a typical line of text from a book.
• 4 KB: about one page of text.
• 120 KB: the text of a typical pocket book.
• 3 MB - a three minute song (128k bitrate)
• 650-900 MB - an CD-ROM
• 1 GB -114 minutes of uncompressed CD-quality audio at 1.4 Mbit/s
• 8-16 GB - size of a normal flash drive

Speed measurement: The speed of Central Processing Unit (CPU) is measured by Hertz (Hz),
Which represent a CPU cycle. The speed of CPU is known as Computer Speed.
 CPU SPEED MEASURES
1 hertz or Hz 1 cycle per second
1 MHz 1 million cycles per second or 1000 Hz
1 GHz 1 billion cycles per second or 1000 MHz
Computers classification***
Computers can be generally classified by size and power as follows, though there is
Considerable overlap:
• Personal computer: A small, single-user computer based on a microprocessor. In addition
to the microprocessor, a personal computer has a keyboard for entering data, a
monitor for displaying information, and a storage device for saving data.
• workstation : A powerful, single-user computer. A workstation is like a personal
computer, but it has a more powerful microprocessor and a higher-quality monitor.
• minicomputer : A multi-user computer capable of supporting from 10 to hundreds of
users simultaneously.
• mainframe : A powerful multi-user computer capable of supporting many hundreds or
thousands of users simultaneously.
• supercomputer : An extremely fast computer that can perform hundreds of millions of
instructions per second.

Laptop and Smartphone Computers

LAPTOP: A laptop is a battery or AC-powered personal computer that can be easily carried
and used in a variety of locations. Many laptops are designed to have all of the
functionality of a desktop computer, whichmeans they can generally run the same
software and open the same types of files. However, some laptops, such as
netbooks, sacrifice some functionality in order to be even more portable.

Netbook: A netbook is a type of laptop that is designed to be even more portable. Netbooks are
often cheaper than laptops or desktops. They are generally less powerful than other
types of computers, but they provide enough power for email and internet access,
which is where the name "netbook" comes from.
Mobile Device: A mobile device is basically any handheld computer. It is designed to be
extremely portable, often fitting in the palm of your hand or in your pocket. Some
mobile devices are more powerful, and they allow you to do many of
the same things you can do with a desktop or laptop computer. These include tablet
computers, e-readers, and smartphones.

Tablet Computers: Like laptops, tablet computers are designed to be portable. However, they
provide a very different computing experience. The most obvious difference is that
tablet computers don't have keyboards or touchpads. Instead, the entire screen is
touch-sensitive, allowing you to type on a virtual keyboard and use your finger as a
mouse pointer. Tablet computers are mostly designed for consuming media, and
they are optimized for tasks like web browsing, watching videos, reading e-books,
and playing games. For many people, a "regular" computer like a desktop or laptop
is still needed in order to use some programs. However, the convenience of a tablet
computer means that it may be ideal as a second computer.

Smartphones: A smartphone is a powerful mobile phone that is designed to run a variety of

applications in addition to phone service. They are basically small tablet computers,
and they can be used for web browsing, watching videos, reading e-books, playing
games and more.

Data, Information and Knowledge

Data: Facts and figures which relay something specific, but which are not organized in any
way and which provide no further information regarding patterns, context, etc. So data
means "unstructured facts and figures that have the least impact on the typical manager."

Information: For data to become information, it must be contextualized, categorized,

calculated and condensed. Information thus paints a bigger picture; it is data with relevance
and purpose. It may convey a trend in the environment, or perhaps indicate a pattern of sales
for a given period of time. Essentially information is found "in answers to questions that begin
with such words as who, what, where, when, and how many".

Knowledge: Knowledge is closely linked to doing and implies know-how and understanding.
The knowledge possessed by each individual is a product of his experience, and encompasses
the norms by which he evaluates new inputs from his surroundings.
The content of the human mind can be classified into four categories:
1. Data: symbols
2. Information: data that are processed to be useful; provides answers to "who", "what",
"where", and "when" questions
3. Knowledge: application of data and information; answers "how" questions
4. Wisdom: evaluated understanding.
We need to understand that processing data produced Information and process Information
produces Knowledge and so on
Characteristics of Computer
Speed, accuracy, diligence, storage capability and versatility are some of the key
characteristics of a computer. A brief overview of these characteristics are
• Speed: The computer can process data very fast, at the rate of millions of instructions per
second. Some calculations that would have taken hours and days to complete
otherwise, can be completed in a few seconds using the computer. For example,
calculation and generation of salary slips of thousands of employees of an
organization, weather forecasting that requires analysis of a large amount of data
related to temperature, pressure and humidity of various places, etc.
• Accuracy: Computer provides a high degree of accuracy. For example, the computer can
accurately give the result of division of any two numbers up to 10 decimal places.
• Diligence: When used for a longer period of time, the computer does not get tired or
fatigued. It can perform long and complex calculations with the same speed and
accuracy from the start till the end.
• Storage Capability: Large volumes of data and information can be stored in the computer
and also retrieved whenever required. A limited amount of data can be stored,
temporarily, in the primary memory. Secondary storage devices like floppy disk and
compact disk can store a large amount of data permanently.
• Versatility: Computer is versatile in nature. It can perform different types of tasks with the
same ease. At one moment you can use the computer to prepare a letter document
and in the next moment you may play music or print a document. Computers have
several limitations too. Computer can only perform tasks that it has been
programmed to do.
Computer cannot do any work without instructions from the user. It executes instructions as
specified by the user and does not take its own decisions.

Computer Viruses*
Viruses: A virus is a small piece of software that piggybacks on real programs. For example, a
virus might attach itself to a program such as a spreadsheet program. Each time the
spreadsheet program runs, the virus runs, too, and it has the chance to reproduce (by
attaching to other programs) or wreak havoc.
•E-mail viruses: An e-mail virus travels as an attachment to e-mail messages, and usually
replicates itself by automatically mailing itself to dozens of people in the victim's e-
mail address book. Some e-mail viruses don't even require a double-click -- they
launch when you view the infected message in the preview pane of your e-mail
software [source: Johnson].
•Trojan horses: A Trojan horse is simply a computer program. The program claims to do one
thing (it may claim to be a game) but instead does damage when you run it (it may
erase your hard disk). Trojan horses have no way to replicate automatically.
•Worms: A worm is a small piece of software that uses computer networks and security holes to
replicate itself. A copy of the worm scans the network for another machine that has a
specific security hole. It copies itself to the new machine using the security hole, and
then starts replicating from there, as well.
What are some tips to avoid viruses and lessen their impact?*
Install anti-virus software from a reputable vendor. Update it and use it
regularly.
In addition to scanning for viruses on a regular basis, install an "on access" scanner
(included in most anti-virus software packages) and configure it to start each time
you start up your computer. This will protect your system by checking for viruses
each time you run an executable file.
Use a virus scan before you open any new programs or files that may contain
executable code. This includes packaged software that you buy from the store as
well as any program you might download from the Internet.
If you are a member of an online community or chat room, be very careful about
accepting files or clicking links that you find or that people send you within the
community.
Make sure you back up your data (documents, bookmark files, important email
messages, etc.) on disc so that in the event of a virus infection, you do not lose
valuable work.
 TYPING CLASSES

Introduction and Overview

Here are the most important things that you, as your own self-coach, must always keep in the forefront of your
mind. Please take them to heart; these points are CRITICAL.

 No mistakes. Always be sure and in control. Follow the principle of 100% correct practice: to make a mistake
is to learn incorrect things, and to confuse that which you already know.
 Slower is faster. Speed comes from certainty. The more you type things correctly, no matter how slow it has
to be, the more certain you will be, and the faster you will become a proficient typist. Increase speed only
when you feel sure enough to do so.
 Don't look at the keyboard! If you don't know where a key is, look at the keyboard to find it, then look away
and type the key. Do not guess; always be sure.
 Type to a steady rhythm. Generally, the time between keystrokes should be the same, giving you a sense of
flow and the ability to scan ahead at a constant speed.
 Relax. No unnecessary or dysfunctional tension. Enjoy the rhythm of your own typing!
 Hit the keys squarely in the center. If you find you aren't consistently doing so, SLOW DOWN!!! It should
feel good to type!
Which Fingers Go Where

 Each finger rests on a particular key in the home row of the keyboard when not typing, in order to keep
"grounded" and oriented at all times. The home keys (ASDF JKL; ) are outlined in yellow on the above
diagram. The thumbs remain in the air, or very gently in contact with the keys below.
 Each finger is responsible for a vertical column of keys, which you can think of as a "home column". The
column is not straight up and down, but rather slopes up to the left.
 Both index fingers are responsible for an additional column, the one next to their home columns towards the
middle of the keyboard.
 The thumbs are used for the space bar, and depending on the shape of your keyboard can also be used for
the "command" (Apple computers) or "Windows" (PCs) key.
 The left-hand pinky is also responsible for all the keys to the left of its home column, including the left shift
key, caps lock, tab, tilde, escape and others.
 The right-hand pinky is a real workhorse, covering everything to the right of its home column. Take a look -
there's a lot of stuff there!

USE THIS URL FOR PRATICES.

http://www.typing-lessons.org/
REMAINING TOPIC WILL CONTINUOUS FROM
THIS SITE FOR TYPING CLASS……………………..
 MS WORD
INTRODUCTION TO MICROSOFT WORD (WORD PROCESSING)

1) Participants are introduced to MS Word and learn how to write basic text
2) Participants learn to prepare an Cover Letter

120 minutes

Keep ready copies of the “Use Job Seeking Cover Letter to Learn Formatting Tools
” hand out.

General Overview
What is Microsoft Word (MS Word)? MS Word is the most popular word processing software used today.
A word processor is essentially a computerized version of the standard typewriter. However, the computer
adds features typewriters never dreamed of having like spell check, the ability to save and store
documents, copy and past functions, the ability to add images and shapes to documents, and many more.
When attached to an email, electronic documents, created by MS Word can be delivered in seconds.
Another benefit is that it helps the user to type faster and more accurate.
What is MS Word Used For? This software is used to create, edit, and format written documents in the
workplace, at school, and at home. Examples include personal and formal business letters, resumes,
coversheets, and homework. Intermediate and advanced level knowledge of this software could lead to
job opportunities since MS Word is used a lot in the workplace.

Steps for Learning MS Word

 Open, close, resize the MS Word Window
 Create a new document (Highlight template option)
 Navigate around the MS Word Window
 Become familiar with the Microsoft Button menu
 Review formatting and other tools on the ribbon
Use Job Seeking Cover Letter to Learn Formatting Tools
 Become familiar with text formatting tools
(Font, bold, italic, underline, size, & justification)

 Demonstrate highlighting, copy, cut, & paste

 Understand difference between delete and back space
 Change justification, line spacing, and margins
 Use tab, indent icon, and bullets to indent text
 Add images, pictures, headers, or footers using Insert
 Instruct on how to use the “Spell Check” feature
Complete the Process
 Print or print preview the document
 Save, save-as, rename, move, and delete file
LESSON 1

3) Participants are introduced to MS Word and learn how to write basic text
4) Participants learn to prepare an Application form

120 minutes

Keep ready copies of the “Application for Admission” hand out.

PROJECT 1 PREPARING AN APPLICATION FORM TIME – 60 min

31
Form No. - _____________ Photo

Application for Admission

Name: ........................................................................................................

Sex: M / F

Father’s/Husband Name: ........................................................................................

Father’s Occupation: ..................................................................................................

Mother’s Occupation: .................................................................................................

Date of Birth: …………/…………/……………

Current Address: .............................................................................................

Permanent Address: ..................................................................................................................

Phone No.: …………………………………………………

Landline: …………………………………………

Education Qualification: …………………………………………………………………

Current Occupational Status: (a) Student in a regular college / institute

(b) Student in a distance learning course
(c) Full time job (d) Part time job
(e) None of the above

Acknowledgement Receipt and Hall Ticket Application No:

………………………………….
This is to acknowledge with thanks the receipt of Tech Mahindra Center for Employability application form for
admission from ………………………………. Son/Of or Daughter/Of
………………………….…………………………………

Date of Counselling: 19 November 2015

If you are found eligible, venue and time of Counselling will be informed to you on the number mentioned
above. If you do not hear from us, please contact us at 987XXXXXXX. Thank you for

32
applying to Tech Mahindra SMART Centre.

Candidate’s Signature: ……………………………………. Staff Signature:

……………………………………….

Date: ……………………………….

CONCLUSION TIME – 15 min

Ask the students what they learned from the above activity. Take responses from the participants.
Finally, add the points given below (if missed by students)
Enter text in MS Word
Enter text in table
Insert a box
Make a line dashed
Text alignment (left, center and middle)
Bold / underline / italicize text
Change font
Increase / Decrease font size
Change font style

NOTE FOR THE FACILITATOR

This might be the first time that many of the students are using MS Word or even the computer itself, for the
first time. Allow students to settle in for the first few minutes. Let them have a feel of the computer. Ask them
to just browse through whatever they want (5 – 10 minutes). Then, ask them to find MS Word and open it. Give
them the hand-out for this module and just ask them to try to recreate the same in MS Word.

As a facilitator, you should be standing behind the students and not in between the student and the computer.
Let them search MS Word and examine its content for some time. Only then, start answering their questions.
Avoid telling them everything they ask. Give them hints. Suppose a student asks you – How do I make a word
“BOLD”? Tell them that there would be a “B” icon. Let them search it themselves.

It is fine if students make some mistakes. Be there to guide them, not to hand-hold them.

33
 LESSON 2

1) Participants would learn how to change fonts, insert shapes and insert colour
2) Participants would learn how an Admission form is made

120 minutes

Keep ready copies of the “Admission Notification” handout.

PROJECT 2 PREPARE AN ADMISSION NOTIFICATION 60 min

34
CONCLUSION 15 MINUTES

35
Ask the students what they learned from the above activity.
Text alignment (left, centre and middle)
Bold / underline / italicize text
Change font
Increase / Decrease font size
Change font style
Change font color
Highlight the text
Insert shape
Resize the shape
Change shape style
Add text to the shape
Header and footer
Watermark
Page colour

NOTE FOR THE FACILITATOR

Tell students to keep a correct mix of colours when they use “Page colour” or “Font colour”. Students can go
ahead and use shapes different from the ones given in the hand-out. The objective is to understand where to
get shapes from and how it can be used.

Students might have a confusion between a “Shape” and a “Text box”. After letting them try it out, tell them
that when they first enter a text within a shape, they won’t be able to see it as the shape already has a pre-
defined background colour. Ask students to select what they have written and change the font colour to black
and then remove the colour from the shape’s background (check the example below)

Hello Hello

36
 LESSON 3

Participants learn some of the basic commands in MS Word and practice the commands they
learnt earlier.

120 minutes

Keep ready copies of the “Sale Advertisement” handout.

PROJECT 3 PREPARE A SALE ADVERTISEMENT 60 min

37
CONCLUSION 15 MINUTES

38
Ask the students what they learned from the above activity. Ask whether they knew how to?
Bold / underline / italicize text
Change font
Increase / Decrease font size
Change font style
Change font colour
Highlight the text
Insert shape
Resize the shape
Change shape style
Add text to the shape
Page colour
Insert Word Art
Change style of Word Art
Change colour of Word Art
Change outline of Word Art
Change alignment of Word Art
Edit text in Word Art
Change shape colour
Change / modify shape outline
Change text direction in the shape
Change the spacing between letters of Word Art

NOTES FOR THE FACILITATOR

Here, it is important for the students to understand where these kind of posters are used so that they can
relate to it. In this module, students would be learning a new concept called “Word Art”. As a facilitator, you
need to go through the various kinds of Word Art designs available and how to resize the same.

Students would learn to colour a page using gradient which would be a new concept to them. They would also
learn how to put a shape in front of other shapes. In this, different computers behave differently. Facilitators
should check how to bring a shape in front of another shape in the computers at their centre.

You can ask students to create a leaflet with the same content but different design, colours and shapes and
may be even give a small reward to the best design. This would keep students engrossed in the activity.

39
MICROSOFT WORD – LESSON 4

1) Participants would learn how to use bullets, insert symbols and use shadow
effects.
2) Participants would learn how to prepare a book’s cover page

120 minutes

Keep ready copies of the “Mathematics Guidebook” handout.

PROJECT 4 PREPARE A COVER PAGE OF A BOOK 75 MINUTES

40
CONCLUSION 15 MINUTES

41
Ask the students what they learned from the above activity. Let them respond first and then add if they
missed anything from below -
Insert shape
Resize the shape
Change shape style
Add text to the shape
Header and footer
Watermark
Page colour
Insert Word Art
Change style of Word Art
Change colour of Word Art
Change outline of Word Art
Change alignment of Word Art
Edit text in Word Art
Drop Cap- Make the first letter of the word bigger
Change shape colour
Change / modify shape outline
Change text direction in the shape
Change the spacing between letters of Word Art
Strikethrough the text
Insert Symbols or equations
Change text / colour / style of watermark
Insert / text / shadow effect in Smart Art
Insert bullets and numbers

NOTES FOR THE FACILITATOR

A lot of things in this module deals with shadows. Students might face difficulty in getting the “algebraic
equation”. While summarizing the entire module, do have a discussion with students regarding similar
topics i.e. what is meant by “inserting”, “changing style”, “changing colour”, “changing outline” of Word Art
or what happens in shape “fill” and shape “outline”.

Students can choose a different picture from clip art if the given picture is too difficult to find.
However, it should be related to the content of the handover.

42
MICROSOFT WORD – LESSON 5

Participants revise some of the basic commands in MS Word that they learnt in the first
4 modules and practice them.

120 minutes

Keep ready copies of the “DANCE ADMISSIONS” hand out.

PROJECT 5 DANCE ADMISSION 105 MIN

CONCLUSION 15 MINUTES

43
Ask the students what they learned from the above activity. Let them respond first and then add if they missed
anything from below -
Enter text in table Page colour
Text alignment (left, centre and middle) Insert Word Art
Bold / underline / italicize text Change style of Word Art
Change font Change colour of Word Art
Increase / Decrease font size Change outline of Word Art
Change font style Change alignment of Word Art
Change font colour Edit text in Word Art
Highlight the text Drop Cap- Make the first letter of the word bigger

Insert shape Change shape colour

Resize the shape Change / modify shape outline
Change shape style Change text direction in the shape
Add text to the shape Change the spacing between letters of Word Art
Header and footer Strikethrough the text
Watermark Insert Symbols or equations

NOTES FOR THE FACILITATOR

This is a REVISION module. This module will be helpful for students to recapitulate what they have learnt in MS
Word till now. It contains a lot of different functions of MS Word. Hence, we have also allotted more time for
this module (2 hrs.).

The objective of this module is that students become familiar with the various functions in MS Word and how
to use the same effectively.

44
MICROSOFT WORD – LESSON 6

1) Participants would learn various uses of SMART art and how to wrap text in
a document.
2) Participants would learn how to prepare a planning cycle

120 minutes

Keep ready copies of the “Marketing Planning Cycle” handout.

PROJECT 6 PREPARE A MARKETING PLANNING CYCLE 60 MINUTES

45
 CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. After taking responses, add anything they
missed from the following list -
Insert / text / shadows effect in Smart Art
Insert bullets and numbers
Insert border to page, paragraph or text
Position a shape
Text wrapping
Modify colours of smart art
Add effects in smart art
Add shape to Smart Art
Change Smart Art layout
46
 Change Smart Art Style
Format outline of Smart Art

NOTES FOR THE FACILITATOR

This module is mainly focused on SMART ART and shapes. It has various types of design that students need to
understand. It would be wise to let students play with various SMART ART shapes so that they can understand
where to use each one of them

MICROSOFT WORD – LESSON 7

1) Participants would learn how to use 3-D effects and insert headers and footers
2) Participants would learn how to prepare a visitor’s information guideline

120 minutes

Keep ready copies of the “VISITOR’S INFORMATION SHEET” handout.

47
PROJECT 7 PREPARE A VISITOR’S INFORMATION SHEET 60 min

CONCLUSION 15 MINUTES

48
Ask the students what they learned from the above activity. After taking responses, add anything they missed
from the following list -
Insert border to page, paragraph or text
Position a shape
3-D effects in shapes
Insert date / page number / shape in the header
Split text into columns

NOTES FOR THE FACILITATOR

This module has a lot of typing for the students. So, it will test the typing speed of the participants. Here, a new
technique of splitting paragraphs into columns has been introduced.

MICROSOFT WORD – LESSON 8

1) Participants would learn how to insert tables and charts in a Word document.
2) Participants would learn to prepare an expenditure sheet

120 minutes

Keep ready copies of the “MONTHLY EXPENDITURE” handout.

49
PROJECT PREPARE A MONTHLY 75
8 EXPENDITURE SHEET min

CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. After taking responses, add anything they missed
from the following list -
Insert border to page, paragraph or text
Insert Quick Table
Insert chart
50
 Format Chart
Edit chart data
Change chart design and layout
Add data label
Add title to the chart
Insert shape
Resize the shape
Change shape style
Add text to the shape

NOTES FOR THE FACILITATOR

Considering the feedback that we got from facilitators during our last training, we have eliminated the big
numbers and kept very basic numbers. This is the first module where the students are introduced to chart
creation, design and changing chart layout. When the students click on the “chart” option in INSERT, a small
excel sheet would open up like the following –

Students just need to put the data in this excel and the graphs will be generated automatically. “Add data
label” is another option that students would be learning. Facilitator might want to do this module themselves
first to get an idea of how the session would go.
MICROSOFT WORD – LESSON 9

Participants revise some of the commands in MS Word that they learnt in the last 3
modules and practice them.

51
 120 minutes

Keep ready copies of the “EBOLA” handout.

PROJECT 9 EBOLA 105 MINUTES

CONCLUSION 15 MINUTES

52
Ask the students what they learned from the above activity. Let them respond first and then add if they missed
anything from below -
Insert border to page, paragraph or text Split text into columns
Position a shape Insert Quick Table
Text wrapping Insert chart
Insert SMART Art Format Chart
Modify colors of smart art Edit chart data
Add effects in smart art Change chart design and layout
Add shape to Smart Art Add data label
Change Smart Art layout Add title to the chart
Change Smart Art Style Change page color
Format outline of Smart Art Change page orientation
3-D effects in shapes Use pattern in shape outline
Insert date / page number / shape in the header

NOTES FOR THE FACILITATOR

This is a REVISION module. This module will be helpful for students to recapitulate what they have learnt in MS
Word in Modules 6 - 8. It contains a lot of different functions of MS Word. Hence, we have also allotted more
time for this module (2 hrs.).

The human figure in the module above needs to be downloaded from the internet. Ask the students to click
on the following link and copy paste the picture in their own document by right clicking on the picture–
http://kesfc.com/wp-content/uploads/2015/02/ebola-symptoms-1-crop-2.jpg

The objective of this module is that students become familiar with the various functions in MS Word and how
to use the same effectively.

53
MICROSOFT WORD – LESSON 10
1) Participants would learn how to format charts and modify tables
2) Participants would learn how to prepare a comparative study document using
relevant data

120 minutes

Keep ready copies of the “ADMISSION IN COLLEGE” handout.

PROJECT 10 ADMISSION IN COLLEGE 75 min

CONCLUSION 15 MINUTES

54
Ask the students what they learned from the above activity. After taking responses, add anything they missed
from the following list -
Insert date / page number / shape in the header

Insert Quick Table

Insert chart
Format Chart
Use gradient in shape fill
Grouping of shapes
Add effects in word art
Background colour
Insert Picture
Picture Style

NOTES FOR THE FACILITATOR

This module contains a lot of different things. Students will have to search various applications in MS Word to
come up with this. The kind of shapes they choose to use might be different but they need to understand the
various functions available here.

MICROSOFT WORD – LESSON 11

1) Participants would learn to modify pictures, shapes and use gradient in page
background
2) Participants would learn how to prepare an awareness handout

120 minutes

Keep ready copies of the “WATER POLLUTION” handout.

55
PROJECT 11 WATER POLLUTION 60 min

CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. After taking responses, add anything they missed
from the following list -
Background colour
Insert Picture
Picture Style
Use gradient in page colour
3D effects in shape
Shadow effect
56
 Picture Style
Insert shape
Resize the shape
Change shape style
Add text to shape

NOTES FOR THE FACILITATOR

This page has a gradient filled background colour. Shapes have coloured outline with some highlights.
Facilitator doesn’t need to do much in this module. Although the topics that students are learning are new but
they are easy to locate.

MICROSOFT WORD – LESSON 12

1) Participants would learn to change page designs and highlight words

2) Participants would learn to create leaflets

120 minutes

Keep ready copies of the “KID HELPER” handout.

57
PROJECT
KID HELPER 75 min
12

CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. After taking responses, add anything they
missed from the following list -
Insert a SMART art
Insert Word Art
Insert clip art
Change paragraph
Insert chart
Highlight the picture borders
58
 Highlight words
Change page design
Insert Picture
Picture Style
Use gradient in page colour
Shadow effect
Picture Style

NOTES FOR THE FACILITATOR

This is the last module of MS Word. There will be one final module that sums up everything that the students
have learned till date. While going through this and the next module, do keep asking students about different
options in MS Word and where they could be found. Do ask them the utility of the same in a work place. Do
not forget to congratulate your class for having completed the entire course of MS Word.

MICROSOFT WORD – LESSON 13

3) Participants would learn to change page designs and highlight words

4) Participants would learn to create leaflets

120 minutes

Keep ready copies of the “preparing question paper ” handout.

59
Ask the students what they learned from the above activity.
Text alignment (left, centre and middle)
Bold / underline / italicize text
Change font
Increase / Decrease font size

60
Change font style
Change font color
Highlight the text
Insert shape
Resize the shape
Change shape style
Add text to the shape
Header and footer
Watermark
Page colour

MICROSOFT WORD – LESSON 14

1) Participants would learn to change page designs and highlight words

2) Participants would learn to create leaflets

120 minutes

Keep ready copies of the “preparing leave letter ” handout.

61
Ask the students what they learned from the above activity.
Text alignment (left, centre and middle)
Bold / underline / italicize text
Change font
Increase / Decrease font size
Change font style

62
Change font color
Highlight the text
Insert shape
Resize the shape
Change shape style
Add text to the shape
Header and footer
Watermark
Page colour

MICROSOFT WORD – LESSON 15

1) Participants would learn to change page designs and highlight words

2) Participants would learn to create leaflets

120 minutes

Keep ready copies of the “preparing maths question paper ” handout.

63
64
Ask the students what they learned from the above activity.
Text alignment (left, centre and middle)
Bold / underline / italicize text
Change font
Increase / Decrease font size
Change font style
Change font color
Highlight the text
Insert shape
Resize the shape
Change shape style
Add text to the shape
Header and footer
Watermark
Page colour

MICROSOFT WORD – LESSON 16

1) Participants would learn to change page designs and highlight words

2) Participants would learn to create leaflets

120 minutes

Keep ready copies of the “preparing flow chart ” handout.

65
.

Ask the students what they learned from the above activity. After taking responses, add anything they
missed from the following list -
Insert / text / shadows effect in Smart Art
Insert bullets and numbers
Insert border to page, paragraph or text
Position a shape
Text wrapping
Modify colours of smart art
Add effects in smart art
Add shape to Smart Art
Change Smart Art layout
Change Smart Art Style
Format outline of Smart Art

66
MICROSOFT WORD – LESSON 17

1) Participants would learn to change page designs and highlight words

2) Participants would learn to create leaflets

120 minutes

Keep ready copies of the “preparing simple resume ” handout.

67
Ask the students what they learned from the above activity. After taking responses, add anything they
missed from the following list -
Insert / text / shadows effect in Smart Art
Insert bullets and numbers
Insert border to page, paragraph or text
Position a shape
Text wrapping
Modify colours of smart art
Add effects in smart art
Add shape to Smart Art
Change Smart Art layout
Change Smart Art Style
Format outline of Smart Art

MS EXCEL

Introduction to MS EXCEL
Save time. Work smarter.

A quick and easy, four-page reference guide with step-by-step instructions on everything from selecting
page layouts to formatting cells and constructing formulas.

* Optimize your performance by utilizing the quick keystrokes

* Sort and filter data, and create and manage different workbooks
* Learn how to quickly use AutoFill to quickly copy formulas and text to adjacent cells
* Use workbooks to set up large worksheets
* Quickly find navigation techniques and quick keystrokes.
* So much more designed to help you be more productive and work faster and smarter.

68
MICROSOFT EXCEL – LESSON 1

1) Participants would learn the basic use of MS Excel and how to fill data in the
same
2) Participants would learn to merge cells, wrap text and insert colour

120 minutes

Keep ready copies of the “Details of students for tuition class” handout.

PROJECT 14 60 min

69
CONCLUSION 15 MINUTES

70
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert words and number in excel
Make text bold
Change font colour
Fill colour in cell
Wrap text
Merge cells
Insert cell border

NOTE FOR THE FACILITATOR

This is the first module on MS Excel. Although there would be some students who know the basics of MS Excel
but there would also be some who have little or no knowledge of the same. Hence, it is important for the
facilitator to start with the absolute basics. This might include how to write in a particular cell. Once that is
done, let them explore the various options. Your role as a facilitator would be to just guide the students if they
need some serious help.

e.g. – They might have difficulty is understanding how to wrap the text. In such a case, you can show them the
requisite icon and explain them the importance of wrapping texts.

MICROSOFT EXCEL – LESSON 2

Participants would learn the use of formula like Sum and Average

120 minutes

Keep ready copies of the “Details of students” handout.

71
PROJECT 15 60 min

CONCLUSION 15 MINUTES

72
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert words and number in excel
Make text bold
Merge cells
Insert cell border
Text alignment
Formula - Average
Formula - Sum

NOTE FOR THE FACILITATOR

The students are gradually getting into the mode of entering data in MS Excel which is a very important part of
any job now-a-days. Be patient and give time to students to enter the data correctly. Here, they would be
learning two new formula – Sum and Average. Help them play around with the formula. Let them know that
there are various other formula available in MS Excel and ask them to come up with two new formula that they
see (just a simple activity). Ask them to share those two formula with the student sitting beside them. If they do
not understand the meaning of the formula, ask them to Google for answers.

This will inculcate the habit of using Google more often and trying to learn new things.

MICROSOFT EXCEL – LESSON 3

1) Participants would learn the use of formula like Sum and Average
2) Participants would learn to insert data in excel in different formats

120 minutes

Keep ready copies of the “Details of Applicants - Counselled” handout.

73
PROJECT 16 60 min

CONCLUSION 15 MINUTES

74
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert words and number in excel
Make text bold / italics
Merge cells
Insert cell border
Fill colour in cell
Formula - Average
Formula - Sum
Insert date in Excel (in different formats)

NOTE FOR THE FACILITATOR

This is a simple exercise and very similar to the one before this. The new addition is how to insert date.
Just right click on the entire column and you’ll get a drop down menu. Click on “format” go to “date” select
the required format and you are ready. Let students figure out how to do the “sum” and “average” all by
themselves today.

MICROSOFT EXCEL – LESSON 4

1) Participants would learn the use of formula like Addition, Subtraction and
Multiplication
2) Participants would learn how to use MS Excel to calculate data

120 minutes

Keep ready copies of the “Find Price and Total profit” handout.

75
 PROJECT 60 min
17
Find Price and Total Profit
Product Cost Profit Price
A 200 10%
B 320 20%
C 600 -15%
D 224 20%
E 10 2%
F 20 3%
G 330 25%
H 525 5%
I 230 -10%
J 520 -10%
Total Profit ???
______________________________________________________________________ ___________________

Loan amount = Rs 50,000

Terms (in months) = 60

Interest Rate = 2%

How much will be needed to pay out the entire loan at the end of the next 60 months?

CONCLUSION 15 MINUTES

Ask the students what they learnt in this module. Add the following points (if missed out)
Summation, Subtraction, Multiplication
(using formula)
Making text bold
Using the same formula multiple times
Using formula to find data

76
 NOTE FOR THE FACILITATOR

These are two different questions. In the first question, the students need to first enter the table as is in an excel
document. Then, they need to give relevant formula to find out the final price of each product. Based on that
they need to then find out the total profit / loss.

In the second question, they just need to use the (P*R*T)/100 formula to find out the final loan amount that
needs to be paid back.

The essence of this module is to check whether students are able to use the correct formula in the correct way.
Once they are done effectively with this module, they would have learnt a significant portion of MS Excel.

MICROSOFT EXCEL – LESSON 5

Participants revise some of the basic commands in MS Excel that they learnt in the
first 4 modules and practice them.

240 minutes

Keep ready copies of the “Application for Vocational Course” handout.

77
PROJECT APPLICATION FOR VOCATIONAL COURSE 105 min
18

78
The students need to do the following –

1) Document the hand-out in an Excel sheet in exactly the same way as can be seen above

2) Colour the font of the dates as given above and fill relevant cells with colour

3) Highlight cells containing “Graduate and PG” with light yellow colour

4) Find the average age of all the applicants

5) Find the average EI score of all the participants

6) Find the sum of Minimum Salaries demanded by all the participants

79
 CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert words and number in excel
Make text bold/italics/underline
Change font colour
Fill colour in cell
Wrap text
Merge cells
Insert cell border
Text alignment
Formula - Average
Formula - Sum
Insert date in cells
Using same formula in multiple cells
Using formula to find data

NOTE FOR THE FACILITATOR

This is a REVISION module. This module will be helpful for students to recapitulate what they have learnt in MS
Excel till now. It contains a lot of different functions of MS Excel. Hence, we have also allotted more time for this
module (2 hrs.).

The objective of this module is that students become familiar with the various functions and how to use the
same effectively. Keep a track of their typing speed and whether there has been any difference in the same from
the first day. Keep a close tab on how they are using the functions “Average” and “Sum”

80
MICROSOFT EXCEL – LESSON 6

1) Participants would learn the use of Conditional Formatting to compare values in

different cells
2) Participants would learn the use of Word Art in MS Excel

120 minutes

Keep ready copies of the “Education” handout.

PROJECT 19 EDUCATION 60 min

81
 • Find Highest Marks ___________________
• Find Lowest Marks ___________________
• Find percentage of highest marks (using formula)
• Find percentage of lowest marks (using formula)
• Marks above 200 should have a up green arrow
• Marks between 101 – 200 should have side yellow arrow
• Marks between 0 and 100 should have red down arrow

CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Make text bold
Conditional formatting
Find percentage (using formula)
Insert Word Art

82
 NOTE FOR THE FACILITATOR
Ask students to find the percentages using MS Excel formula. Students might have a tough time in understanding
the new concept that has been introduced here – Conditional formatting. Hence, it is important for the facilitator
to use conditional formatting themselves on any sample data so that he / she is comfortable explaining the same
to students.

Conditional Formatting (CF) is a tool that allows you to apply formats to a cell or range of cells, and have that
formatting change depending on the value of the cell or the value of a formula. For example, you can have a cell
appear bold only when the value of the cell is greater than 100.

In terms of the module here, following is what the students must do to get it right –

Then, click on
“Conditional
formatting” and click on
“new rule”. It will
open the following
window -

Change the “format style” to “Icon

sets” and the “icon style” to “red,
green, yellow arrows”.

83
 Select the column that you • Then, right below that, change the “type” to “Number”.
want to format
(“Marks” in this case). • The 1st sign should be > and the value should be 200

• The 2nd sign should be > and the value should be 150.

• Then, type “OK”

Congratulations! You have done it

MICROSOFT EXCEL – LESSON 7

1) Participants would learn the use of functions like Count If, IF, AND
2) Participants would learn to enter large data in Excel and how to analyze the
same

120 minutes

84
 Keep ready copies of the “SALES DETAILS” handout.

PROJECT SALES DETAILS 60 min

20
MON TH WEEK WEEKDAY DAYS SALES
Janua ry 1 Monday 1 254
Janua ry 1 Tuesday 2 652
Janua ry 1 Wednesday 3 325
Janua ry 1 Thursday 4 685
Janua ry 1 Friday 5 125
Janua ry 1 Saturday 6 456
Janua ry 2 Sunday 7 589
Janua ry 2 Monday 8 652
Janua ry 2 Tuesday 9 365
Janua ry 2 Wednesday 10 245
Janua ry 2 Thursday 11 632
Janua ry 2 Friday 12 245
Janua ry 2 Saturday 13 256
Janua ry 3 Sunday 14 365
Janua ry 3 Monday 15 452
Janua ry 3 Tuesday 16 325
Janua ry 3 Wednesday 17 632
Janua ry 3 Thursday 18 358
Janua ry 3 Friday 19 623
Janua ry 3 Saturday 20 125
Janua ry 4 Sunday 21 452
Janua ry 4 Monday 22 325
Janua ry 4 Tuesday 23 632
Janua ry 4 Wednesday 24 563
Janua ry 4 Thursday 25 542
Janua ry 4 Friday 26 568
Janua ry 4 Saturday 27 457

February 1 Sunday 1 456

February 1 Monday 2 569
February 1 Tuesday 3 532
February 1 Wednesday 4 254
February 1 Thursday 5 698
February 1 Friday 6 563
February 1 Saturday 7 658
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February 2 Sunday 8 452
February 2 Monday 9 658
February 2 Tuesday 10 457
February 2 Wednesday 11 652
February 2 Thursday 12 365
February 2 Friday 13 652
February 2 Saturday 14 965
February 3 Sunday 15 459
February 3 Monday 16 568
February 3 Tuesday 17 658
February 3 Wednesday 18 654
February 3 Thursday 19 632
February 3 Friday 20 569
February 3 Saturday 21 854
February 4 Sunday 22 452
February 4 Monday 23 154
February 4 Tuesday 24 658
February 4 Wednesday 25 856
February 4 Thursday 26 365
February 4 Friday 27 459
February 4 Saturday 28 865
March 1 Sunday 1 745
March 1 Monday 2 965
March 1 Tuesday 3 578
March 1 Wednesday 4 452
March 1 Thursday 5 365
March 1 Friday 6 458
March 1 Saturday 7 965
March 2 Sunday 8 452
March 2 Monday 9 125
March 2 Tuesday 10 458
March 2 Wednesday 11 653
March 2 Thursday 12 125
March 2 Friday 13 698
March 2 Saturday 14 563
March 3 Sunday 15 125
March 3 Monday 16 487
March 3 Tuesday 17 254
March 3 Wednesday 18 995
March 3 Thursday 19 458
March 3 Friday 20 785

86
 Type the entire thing in MS Excel first. Then, find the following –

1) No. of times, SALES happened in the 1st WEEK (COUNT IF)

2) If SALES > 500, then “GOOD”, else “BAD” (IF function) – ask students to create a new column to the right
of SALES where this formula can be put

3) Check If the total sales (summation) every consecutive 5 days in January is greater than 2100 (AND
function)

CONCLUSION 15 MINUTES

Ask the students what they learnt in this module. Add the following points (if missed out)
Large data entry in MS Excel
Count if
Summation
IF function
AND function

NOTE FOR THE FACILITATOR

87
This is one of the hardest modules in MS Excel, especially because a lot of formula have been
incorporated here. We know that the facilitators might face trouble while dealing with these formula. So, we are
providing you with certain links that would help you understand how these formula should be used.

It is extremely essential for students to understand the “WHY” and “HOW” of using these formula as it would be
the most frequently used thing in MS Excel in most companies.
Knowing how and when to incorporate these functions are extremely essential. Hence, facilitators should go
through the following links –

COUNT IF - https://www.youtube.com/watch?v=CLEYppjUWFI

The COUNTIF function in Excel counts the number of cells that meet the criteria that you specify. e.g. if you want
to calculate the number of “4” in a series – 1,2,4,4,5,3,4,4,5,6,7,4,5,3

IF - https://www.youtube.com/watch?v=iKN-QpBLkyM

The IF function helps us to give values to different conditions i.e. if there are 3 Mondays, we will get a OK, if there
are more than 3 Mondays, we will get NOT OK

AND - https://www.youtube.com/watch?v=IeaYygoY9hc

The AND function is used to state if a group of statements are TRUE or FALSE. e.g. – In a series 200,
205, 210, 220, 225, the AND function will be used to find out if each of the numbers in the series are
>205

NOTE – The examples given above are just to make you understand the use of the three functions. Kindly click on
the given links to understand more about its use. Once, you have done the same, kindly complete this module
yourself first and find out all the answers. This will help you to facilitate the session better with students and
answer their queries.

MICROSOFT EXCEL – LESSON 08

1) Participants would learn to format a cell

2) Participants would learn the use of various functions and how to use them to
analyze data

120 minutes

Keep ready copies of the “EXAMINATION RESULTS” handout.

88
PROJECT 21 EXAMINATION RESULTS 105 min

89
The students need to first enter the full data as given above in an excel sheet. Then, they need to do the
following –

1) Find the value of for each student for the last 3 columns – Use formula for the same. The % column
should have only 1 number after the decimal point.

2) Use COUNT IF to find out how many times 65 has been scored by any student in any subject i.e.
total number of times 65 appears in columns 3, 4 and 5.

3) Use the AND function to state whether the first four students have got lesser marks in NETWORKING
than in MULTIMEDIA – Write “TRUE” if the above statement is correct

4) Using the IF function, find out whether each student has passed or failed (50% being the pass marks)

CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Format cell
Sum, percentage function
COUNT IF function
AND function
IF function

NOTE FOR THE FACILITATOR

In this module, students will be finding out a lot of data and thus, using a lot of formula. Guide them through the
entire process. This module will be a revision of the Count IF, AND function and the IF function. You can also give
similar data to students after their class and let the practice the functions.

MICROSOFT EXCEL– LESSON 09

1) Participants would learn how to insert filter and sort values.

2) Participants would learn how to highlight certain values in a data set

90
 240 minutes

Keep ready copies of the “Score of students” handout.

PROJECT 22 60 min

SCORE OF STUDENTS

Month Subject Student Score

Januar y Art Rohan 75
Januar y Maths Rohan 85
Januar y English Rohan 72
Januar y History Rohan 45
Januar y Art Ria 45
Januar y Maths Ria 52
Januar y English Ria 85
Januar y History Ria 82
Januar y Art Nisha 42
Januar y Maths Nisha 85
Januar y English Nisha 92
Januar y History Nisha 84
Februar y Art Rohan 85
Februar y Maths Rohan 65
Februar y English Rohan 89
Februar y History Rohan 52
Februar y Art Ria 56
Februar y Maths Ria 55
Februar y English Ria 65
Februar y History Ria 85
Februar y Art Nisha 75
Februar y Maths Nisha 95
Februar y English Nisha 92
Februar y History Nisha 91
March Art Rohan 45
March Maths Rohan 54
March English Rohan 75
March History Rohan 45
March Art Ria 56
March Maths Ria 58

91
 March English Ria 54
March History Ria 59
March Art Nisha 75
March Maths Nisha 78
March English Nisha 71
March History Nisha 65

After entering all the above data in an Excel doc, students need to do the following –

1) Insert FILTER on student for only Rohan’s marks

2) Insert FILTER on appropriate headings to find out TOTAL MARKS received by students in
ART and HISTORY in the month of JANUARY

3) Sort scores from LARGEST to SMALLEST

4) Highlight all scores greater than 70 with LIGHT RED fill

5) Highlight the TOP 10 sores with any colour

CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert words and number in excel
Formula - Average
Conditional Formatting
Highlighting specific numbers
Insert Filter
Sort values

NOTE FOR THE FACILITATOR

Having already learnt how to use different mathematical functions for easy calculation, this module will help
students understand how to find out values in a large data sample. Remember that after using every function,
students need to remove it to get the correct values.

E.g. Once we have used FILTER to select a range of data, we also need to remove that FILTER to get back the
original data base. Similarly, after using each function of CONDITIONAL FORMATTING, the student needs to
click on CLEAR RULE from selected / entire sheet to apply the other functions properly.

92
MICROSOFT EXCEL – LESSON 10

Participants revise some of the commands in MS Excel that they learnt in the last 3
modules and practice them.

240 minutes

Keep ready copies of the “STUDENTS’ EXAMINATION MARKS” handout.

PROJECT 23 STUDENTS’ EXAMINATION MARKS 135 min

93
Now, students need to do the following –

1) Enter the entire data set as you can see in the handout

2) Find percentage (%) of marks that each student got in English in Maths (full marks is 60 in both subjects)

3) Use conditional formatting to –

 Put a green icon for every English marks > 50

 Put a yellow icon for every English marks between 30 and 50
 Put a red icon for every English marks less than 30

• Put a high signal strength for every Maths marks > 50

• Put a medium signal strength for every Maths marks between 30 and 50

94
 • Put a low signal strength for every Maths marks less than 30

4) Filter to find out the students of only Reema

5) Filter to find out only those students who have got more than 40 in both subjects

6) Remove Filter from the entire sheet

7) Sort the name of students in decreasing order of marks they got in Maths

8) Count the number of students who got more than 30 in English using the relevant formula (The students
need to use IF function here)

9) Count the number of students who got 47 in Maths using the relevant formula (The students need to use
the COUNTIF function here)

10) Use relevant function to find out if each of the first 5 students in Maths have scored more than 40 (The
students need to use AND function here)

CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Conditional Formatting
Formula - Percentage

95
 Large data entry in MS Excel
Function - Count if
Function - IF
Function - AND
Format cell
Highlight specific numbers (using formula)
Insert Filter
Sort values

NOTE FOR THE FACILITATOR

This is a REVISION module. This module will be helpful for students to recapitulate what they have learnt in MS
Excel till now. It contains a lot of different functions of MS Excel. Hence, we have also allotted more time for
this module (2.5 hrs.).

The objective of this module is that students become familiar with the various functions and how to use the
same effectively. Keep a track of their typing speed and whether there has been any difference in the same
from the first day. Here, students would be using a lot of important but slightly difficult functions. So, the
facilitator needs to be well equipped with all those functions as mentioned in the table above.

MICROSOFT EXCEL– LESSON 11

3) Participants would learn how to insert filter and sort values.

4) Participants would learn how to highlight certain values in a data set

240 minutes

Keep ready copies of the “preparing attendance register” handout.

96
 CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert words and number in excel
Formula - Average
Conditional Formatting
Highlighting specific numbers
Insert Filter
Sort values

NOTE FOR THE FACILITATOR

Having already learnt how to use different mathematical functions for easy calculation, this module will help
students understand how to find out values in a large data sample. Remember that after using every function,
students need to remove it to get the correct values.

E.g. Once we have used FILTER to select a range of data, we also need to remove that FILTER to get back the
original data base. Similarly, after using each function of CONDITIONAL FORMATTING, the student needs to
click on CLEAR RULE from selected / entire sheet to apply the other functions properly.

97
MICROSOFT EXCEL– LESSON 12

5) Participants would learn how to insert filter and sort values.

6) Participants would learn how to highlight certain values in a data set

240 minutes

Keep ready copies of the “preparing time table of college” handout.

CONCLUSION 15 MINUTES

98
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert words and number in excel
Formula - Average
Conditional Formatting
Highlighting specific numbers
Insert Filter
Sort values

NOTE FOR THE FACILITATOR

Having already learnt how to use different mathematical functions for easy calculation, this module will help
students understand how to find out values in a large data sample. Remember that after using every function,
students need to remove it to get the correct values.

E.g. Once we have used FILTER to select a range of data, we also need to remove that FILTER to get back the
original data base. Similarly, after using each function of CONDITIONAL FORMATTING, the student needs to
click on CLEAR RULE from selected / entire sheet to apply the other functions properly.

99
 MS POWERPOINT

WHAT IS POWERPOINT?

PowerPoint (PPT) is a powerful, easy-to-use presentation graphics software program

which allows you to create professional -looking electronic slide shows. PPT is used
to present information in an organized manner to an individual or group. Using clip
art, sound clips, movie clips, graphs, organization charts, imported Web screens, and
many other features, you can easily create a presentation that will impress your
audience and convey your message clearly and professionally.

USING HELP

PowerPoint Help menu offers you numerous ways to find help for a particular
task. Type a subject in the search window to see help topics.

EXERCISE: Creating a Presentation (Please follow along with instructor)

(Slide 1) – Select a design template

1. In the PPT Start-up Window, click “From Design Template” located
on the right-hand side of the screen under the heading “New.”
2. Scroll down to see the various templates and click on one of them.

(Slide 1, cont.) – Add title and subtitle

1. Click once on “Click to add title” (this is the title placeholder) and type
How to Use PowerPoint.
2. Click once on “click to add subtitle” and type Building an
Effective Presentation.

(Slide 2) – Add a Bulleted List slide

100
 2. Click on the “New Slide” button at the toolbar located at the top of
the screen. Click once on the title placeholder and type What you
can do with PowerPoint.
3. Click once on “Click to add text” (this is the text placeholder) and type
the following text (hit <Enter> at the end of each line):
• Create electronic presentations
• Use special features to enhance your slides
• Practice and time your slide show

(NOTE: To format bullets, click on the “Format” menu and then click on “Bullets
and Numbering.”)

(Slide 3) – Add a Text & Content Layout Slide

1. Click on the “New Slide” button.
2. On the right side, scroll down until you see the “Text and Content
Layout” options.
3. Click once on the option of your choice.
4. Type Content Options in the title placeholder.
5. In the text placeholder, add the following text (hit <Enter> after each
line):
• Clip Art
• Photographs
• Charts
• Graphs
• Tables
• Diagrams
• Media Clips
6. Click on the Clip Art icon in the “add content” area.
7. Enter medicine in the search window.
8. Scroll through the results and double-click on the Clip Art of your choice.

(Hint: Type “photograph” in the Clip Art search window to see the clip art photo
options)

(Slide 4) – Add another Text & Content slide

1. Click on the “New Slide” button.
2. Type Advantages to Using a Variety of Content in the title
placeholder.
3. In the text placeholder, type the following text (hit <Enter> at the end
of each line):
• Graphics keep a presentation lively

101
 • Graphics are effective teaching tools
• Graphics keep the audience awake!
4. Add the Clip Art of your choice to the slide

(Slide 5) – Add a Chart

1. Click on the “New Slide” button.
2. Scroll down to “Other Layouts” and click on the “Title and Chart” option
(the last option).
3. Type Simple Charts in the title placeholder.
4. Double-click on the chart placeholder.
5. A datasheet will appear. Make changes if you like.
6. Click once in your slide (outside the datasheet) to add the chart to your
slide.

Congratulations! You have completed a basic slide show. In the next lesson,
we will enhance the presentation to make it more interesting.

EXERCISE: Enhancing Your Slide Show

Adding Transitions

• Click on the “Slide Sorter View” button on the bottom, left-hand

corner of your screen.
• Click the “Slide Show” menu and then click on “Slide Transition.”
• Click the “Edit” menu and click “Select All”
• To the right, click a transition of your choice. This will apply to all the
selected slides. (Note: Select “Random Transition” – the last option – to
have a variety of transitions in your slide show)

Animating Text

• All slides should still be selected (if they aren’t, click the “Edit” menu and
then “Select All”).
• Click the “Slide Show” menu.
• Click on “Animation Schemes.”

• At the right, choose an Animation Scheme. You will see a preview within
your slide sorter view.

(Note: to apply a different Animation Scheme to each slide, you will have to select
each slide individually and then choose a scheme for each one.)
102
Please Note: For more advanced Animation options, you will need to utilize the
“Custom Animation” options. These are covered in the Advanced PPT class.

Running the Slide Show

• Click once on the first slide to select it.

• Click on the “Slide Show” button on the bottom left-hand corner of the
screen.
• To advance to the next slide, click the mouse once.
• To draw on the slide, right-click, select “pointer options,” and “pen”. Hold
down the mouse and write. Any marks you make are NOT permanent. Hit
<Esc> to return to the pointer.
• To go back one slide use the left arrow key.
• To Exit the slide show quickly, hit <Esc>.

ADDITIONAL EXERCISES

Importing Web Screens

• Start with a blank slide in Normal View.

• Minimize the PPT program by clicking on the “minus” sign in the upper
right corner.
• Go into the Web and locate the screen you’d like to use in your
presentation.
• When the screen you want is displayed, hit the <Print Screen> key on
your keyboard. This automatically saves the screen to the computer’s
clipboard.
• Minimize the web program (the minus button at the top right) and then
maximize the PPT program (click on the Microsoft PowerPoint button at
the bottom of your screen).

• Click on the Paste icon on the toolbar (looks like a clipboard). The screen
you saved will now appear on your blank slide.
• Click once on the image and then drag the corners to fill the screen.

Note: You may want your slide to have a white background to better display the
Web screen shot. To do this, click the “Format” menu, click “Background,” and
103
 select white from the pull-down menu of colors. You might also want to click
“Omit background graphics.” Be sure to click “Apply” and NOT “Apply to All”!

Inserting Pictures into Your Slides

You can easily add pictures to your PPT slides. To do so, you must first save the
picture to the hard drive of your computer. Then insert it into your presentation:

• In Normal View, display the slide on which you’d like the picture to
appear.
• From the Insert menu, choose the Picture from File command.
• Locate the file of the picture you have previously saved and double-click
the file name.
• The picture will now appear on your slide.
You may move and resize the picture as you like

MICROSOFT POWERPOINT – LESSON 01

Participants practice and learn basic commands of MS PowerPoint

75 minutes

Keep ready copies of the “FAMILY” handout.

104
PROJECT 24 FAMILY 60 min

CONCLUSION 15 MINUTES

105
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert Slides
Change slide layout
Change Font
Change Font Size
Make Text Bold
Italicize the text
Underline the text
Change Slide Design
Insert Shapes
Arrange Shape
Shape outline
Shape fill
Insert picture

NOTE FOR THE FACILITATOR

This is the first module of MS PowerPoint. So, we have kept it simple. Let students figure out the various PPT
options all by themselves. Your role would be to just guide them. Keep reminding them to save their work at the
end of every 10 minutes (to be on the safe side). Presentations should be simple but also have an official look
and feel to it.

Students can choose different pictures than the ones given above but it should be in sync with the content.

MICROSOFT POWERPOINT – LESSON 02

Participants practice and learn basic commands of MS PowerPoint

75 minutes

Keep ready copies of the “HEALTH REFORMS” handout.

106
PROJECT 25 HEALTH REFORMS 60 min

SLIDE 1

107
 SLIDE 2

SLIDE 3

CONCLUSION 15 MINUTES
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Change Slide Design
Insert Shapes
Arrange Shape
Shape outline
Shape fill
Insert Picture
Format Picture
Bullets & Numbering
Shape effect
Insert Word Art
Format Word Art
Animations
Custom Animation
Speed
Slide show
Custom Slide Show

108
 NOTE FOR THE FACILITATOR
These slides also contain some animation. So, we have sent the ppt with this module. Kindly run it under SLIDE
SHOW to understand the animation. The content of the slides are not as important as the internal designs. Through
this module, students would be able to understand how to format pictures, insert and format texts through Word
Art.

Students would be putting some animations in each slide. Let them run their presentations using SLIDE SHOW so
that they can understand the animation effects. The MS Office higher versions have a slightly complicated method
of inserting animations. So, it would be beneficial if facilitators can prepare this ppt themselves once before they
transact it in the classroom.

MICROSOFT POWERPOINT – LESSON 03

Participants practice and learn basic commands of MS PowerPoint

100 minutes

Keep ready copies of the “Cloud Computing” hand out.

109
PROJECT 26 CLOUD COMPUTING 60 min

Slide 2

110
 Slide 3

Slide 4

111
 CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.

Change slide design

Bullets and Numbering

Animations

Custom Animation

Speed

Slide show

Custom Slide Show

Insert Clip Art

Format Clip Art

Insert Table

Format Table

Insert Smart art

Format Smart Art

NOTE FOR THE FACILITATOR

These slides also contain some animation. So, we have sent the ppt with this module. Kindly run it under SLIDE
SHOW to understand the animation. Students would be putting some animations in each slide. Let them run
their presentations using SLIDE SHOW so that they can understand the animation effects. The MS Office higher
versions have a slightly complicated method of inserting animations. So, it would be beneficial if facilitators can
prepare this ppt themselves before they transact it in the classroom.

In this module, students would also be learning how to insert Smart art, clip art and tables in a ppt. By the end
of this module, students should be able to have an idea as to when Smart Art is used or the need for clip arts.

112
MICROSOFT POWERPOINT – LESSON 04

Participants practice and learn basic commands of MS PowerPoint

120 minutes

Keep ready copies of the “Computer” handout.

PROJECT COMPUTER 60 min

27

113
Slide 1

114
Slide 2

Slide 3

115
 CONCLUSION 15 MINUTES

Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert Smart art
Format Smart Art
Insert Chart
Format Chart
Header & Footer
Slide No.
Sound in slide transition

NOTE FOR THE FACILITATOR

These slides also contain some animation. So, we have sent the ppt with this module. Kindly run it under SLIDE
SHOW to understand the animation. Students would be putting some animations in each slide. Let them run
their presentations using SLIDE SHOW so that they can understand the animation effects. The MS Office higher
versions have a slightly complicated method of inserting animations. So, it would be beneficial if facilitators can
prepare this ppt themselves before they transact it in the classroom.

In this module, students would also be learning how to insert Smart Arts and charts in a ppt. By the end of this
module, students should be able to relate the use of data and charts in Excel and Power Point.

Generally, students tend to enter the data separately in an Excel sheet, generate the chart and then paste it in
the ppt. Ask students to keep this is a second option. Once they click on “Insert chart” in the ppt, an excel
sheet would open up automatically. They can just paste the data there and the chart would be generated
automatically. Ask them to try it out once.

MICROSOFT POWERPOINT – LESSON 05

Participants practice and learn basic commands of MS PowerPoint

116
 120 minutes

Keep ready copies of the “Global Warming” handout.

PROJECT GLOBAL WARMING 60 min

28

Slide 1

117
 2
Slide 4

Slide 3

CONCLUSION 15 MINUTES

118
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Insert Chart
Format Chart
Insert Text Box
Header & Footer
Date & Time
Slide No.
Change Background
Sound in slide transition

NOTE FOR THE FACILITATOR

These slides also contain some animation. So, we have sent the ppt with this module. Kindly run it under SLIDE
SHOW to understand the animation. There are also some sounds in each slide. So, kindly turn on the volume.
Students would be putting some animations in each slide. Let them run their presentations using SLIDE SHOW
so that they can understand the animation effects. The MS Office higher versions have a slightly complicated
method of inserting animations. So, it would be beneficial if facilitators can prepare this ppt themselves before
they transact it in the classroom.

In this module, students would also be learning how to insert a text box and chart in a ppt. Students would also
be changing the slide background in every slide.

MICROSOFT POWERPOINT – LESSON 06

Participants practice and learn basic commands of MS PowerPoint

120 minutes

Keep ready copies of the “Employment” handout.

119
PROJECT 29 EMPLOYMENT 105 min

Slide 1

120
 Slide 2

Slide 3
Slide 5

Slide 4

CONCLUSION 15 MINUTES

121
Ask the students what they learned from the above activity. Add the following points (if missed by them). Once
the session is complete, do summarize the need of these options.
Slides Format Word Art
New slide Animations
Slide layout Custom Animation
Change Font Speed
Change Font Size Slide show
Make Text Bold Custom Slide Show
Italicize the text Insert Clip Art
Underline the text Format Clip Art
Insert Shapes Insert Table
Arrange Shape Format Table
Shape outline Insert Smart art
Shape fill Format Smart Art
Insert Picture Insert Chart
Change Slide Design Format Chart
Format Picture Insert Text Box
Bullets & Numbering Header & Footer
Shape effect Date & Time
Insert Word Art Slide No.

NOTE FOR THE FACILITATOR

These slides also contain some animation. So, we have sent the ppt with this module. Kindly run it under SLIDE
SHOW to understand the animation. There are also some sounds in each slide. So, kindly turn on the volume.
Students would be putting some animations in each slide. Let them run their presentations using SLIDE SHOW
so that they can understand the animation effects. The MS Office higher versions have a slightly complicated
method of inserting animations. So, it would be beneficial if facilitators can prepare this ppt themselves before
they transact it in the classroom.

This is the final module under MS PowerPoint where students would be actually practicing everything they
have learnt till now under MS PowerPoint. Keep a check to see whether students are able to recreate the slides
in the exact way. Make them understand the essence of creating effective presentations and how it helps at
the work place.

122
 INTERNET CONCEPTS

MODULE 01– SOCIAL MEDIA

Participants would be able to –

 Understand the wide spread of social media

 Identify the major types of social media
 Identify the advantages and disadvantages of using social media
 Access these websites and try to at least create an account in the same.

120 min (2 hrs)

123
 Projector, Screen, Whiteboard, Markers, Computer, Internet

FACILITATOR’S GUIDELINES

This module will require students to access the Internet. Hence, make sure that the VT centre has sufficient Internet and
computer facility for every student for the entire duration of this module. Let students access the computer as much as
they can. Help them while they browse through the websites. Let them figure out the different uses of the sites
themselves.

PHASE 1 INTRODUCTION

Ask the participants to define Social media and its need. After taking a few responses, introduce the topic of the day –
“Social Media”.

PHASE 2 THEORY TIME – 120 min

124
Slide 6 talks about the different types of Social Media. Three of the most used sites have been described briefly viz.
Facebook, LinkedIn and Twitter. Herein, it would be beneficial if you can let students turn to the computer placed in
front of them and ask them to see these three websites (at least the first page) so that they can get a visual feel of the
same. Do not spend more than 10 minutes on this.

Slide no. 7 to 10 talk about the advantages and disadvantages of Facebook, LinkedIn and Twitter. Students need to
understand that these Social Media sites can be used in various ways. However, if used in a positive way, it would
yield results in a student’s personal and professional life.

Slide 11 gives students a set of references of other most used social media we bsites. Once all this is done, divide the
class into 5 groups and ask each one of them to access one of the five website links given in Slide 11. They need to
create an account in each one of them (10 min). You can guide them in the process. Once this is d one, they need to
browse through the website (15 min) and prepare a 5 minute group presentation on what the site contains.

Each group to then come forward and present the same in front of others. (5 minute / group)

125
MODULE 02 – 3 S OF INFORMATION

Participants would be able to –

 Understand the importance of using search engines

 Identify various techniques to search in Google
 Understand how to save and share information

120 min (2 hrs)

Projector, Screen, Whiteboard, Markers, Computer, Internet, PPT

FACILITATOR’S GUIDELINES

This module will require students to access the Internet. Hence, make sure that the VT centre has sufficient Internet and
computer facility for every student for the entire duration of this module. Let students access the computer as much as
they can. Help them while they browse through the websites. Let them figure out the different uses of the sites
themselves.

PHASE 1 INTRODUCTION Time - 15 min

126
Ask the students what they generally use the internet for.

Common responses – Facebook, to check mail, look at photos, watch videos.

Now ask them what in it excites them the most.

Common responses – What other people think, new ideas

Now tell the students that all of this accounts to one thing – they use internet to gather information. Once that is done,
they also pass on this information to their friends and other known ones. Tell them that this is exactly what we would be
looking into in this class. Introduce the topic of the day –

3 S of Knowledge – Searching, Saving and Sharing knowledge and information.

PHASE 2 THEORY TIME – 105 min

127
Start the session by showing slide no. 3. Herein, students would get to know the relevance of using internet to not only chat
with friends but also to search, save and share information.

Slide 4 mentions the most used websites to access information from around the world. While showing this slide, let the
students also use the computer in front of them to navigate the mentioned websites.

128
Slide 5 allows students to start using search engines by typing simple things that they want to know about. The
facilitator can read out the whole slide or let students read the same. After going through this slide, ask students to
type anything they want in the search engine and browse the internet for some time (10 minutes).

Slide 6 tells the students about the various ways in which the search engine can be used i.e. if we type “India” and
search, it will give us links to various pages about India. However, if we type “India” and click on “images”, it will give
us various images about India. Let students type any word or phrase here and then click on “web”, “image”, “video”
and “news” separately to see the kind of results that they get.

129
Slide 7 allows students to understand how to “save” various kinds of information so that it can be accessed later by
them. After showing this slide, ask students to “Bookmark” a certain pa ge and then find it out later. Also, let them
save a certain picture on the computer desktop.

Slide 8 helps students to understand how to share information with others. Of course, information is mostly spread
through word of mouth but herein, students would understand how to do it via the internet. Students should
understand that sharing information leads to enhancement of knowledge for everyone.

Once all of this is done, ask students to type the following link in their search bar –

http://timesofindia.indiatimes.com/

Therein, they need to practice the following steps –

Step 1 – Click on any news headlines and read the news

Step 2 – Save that page as “Bookmarks’
Step 3 – Share that news article with any one student of that class.
MODULE 03 – E-mail WRITING AND SENDING

Participants would be able to –

 Understand the importance of mails

 Create their own e-mail id
 Learn about the various functions inside a mail box
 Understand the difference between formal and informal mails
Understand various e-mail etiquettes.

120 min (2 hrs)

Projector, Screen, Whiteboard, Markers, Computer, Internet, PPT

FACILITATOR’S GUIDELINES

This module deals with the in and out of e-mail communication. While transacting this module, allow students to use the
computer to make their own mail id and also compose, send and reply to a mail.

PHASE 1 INTRODUCTION Time – 15 min

Start the session by asking the students about an e-mail-

 What is an e-mail?
 Do you have an e-mail id of your own?

After taking some responses, tell the students that in this module they would get a detailed idea of the importance of
having an e-mail id. They would also understand and then create an e-mail id of their own.

Note – If someone says that they already have an e-mail id, you can always ask them to create another which would solely
be used for the purposes of the Vocational Training Program. You can also ask them to help other students by observing
them and helping them to create their mail id.
Phase – 2 Theory Time – 105min

Slides 8 to 10 helps students to compose a new mail and also how to reply to it. Ask students to actually draft a new
mail. They can send a mail to their friends in the same centre telling them about a recent adventure in their life. Once
the receiver gets the mail (not more than 100 words), he / she needs to reply back to the sender with a “Thank you
for sharing this with me”.

Slide 11 talks about the basic differences between a formal and an informal mail. Slide 12 talks about the basic e -mail
etiquettes. Students need to go through both of these slides in details as these are fundamental towards being able to
use the mail effectively.
MODULE 04 – IS YOUR PHONE REALLY SMART?

Source - http://1.bp.blogspot.com/-gNHlmdbJu60/VBRuRfpJMGI/AAAAAAAAUYs/XOt5wLliMow/s1600/Is-Your-Smart-Phone-Stressing-You-Out.png

Participants would be able to –

 Understand the different kinds of usage of their phones

 Identify the pros and cons of having a SMART phone

120 min (2 hrs)

Projector, Screen, Whiteboard, Markers, Computer, Internet, PPT

FACILITATOR’S GUIDELINES

This module deals with the variety of uses of a SMARTPHONE. Now-a-days, majority of the youth have a
SMARTPHONE. This module focusses on how this device can be used effectively to not only contact others but gather,
access and use different kinds of information from around the world.

If you see that any student in your class does NOT have a smartphone, ask him / her to pair up with one who has. Students
should browse through their mobile and also check out different apps in the play store. They can download it and after
checking it, they can also delete the apps.
 Slide 3 Slide 4

Slide 5 Slide 6

These four slides talk about the different kinds of applications that are commonly used by Smartphone users around
the world. However, most of us use the Smartphones for only calling, clicking pictures or messaging people via Wha ts
app. There are other uses that we do not even know of. Hence, these four slides aim at building a different
perspective in the students about the use of a Smartphone.

PHASE 1 INTRODUCTION Time – 15 min

Start the session by asking the students about a Smartphone. Do they have one? What do they use it for?

After taking some responses, show the following link to the students – https://www.youtube.com/watch?v=eP3Dbs_xbKI

Then, ask them whether they do the same. Take some more responses.
Phase – 2 Theory Time – 105min

Slide 7

The concluding slide aims at listing down different kinds of Smartphone apps that are commonly used and what they
generally focus on. E.g. Ola is a Smartphone application that allows us to book our taxis and autos easier and on time.
It also saves us the time of negotiating with the driver on reducing the fare as cabs under Ola only go by meter.

After going through this entire module, students should understand that the Smartphone that they are have with
them have far more varied uses than they think. Smartphones can also be used for Educational purposes which
would enhance the thought process of the students as well.
 About Nirmaan

Nirmaan Organization is a registered NGO incepted by students of BITS Pilani in

2005 and work in the areas of Education, Livelihoods and Social Leadership. From
the past 14 years Nirmaan touched 3,00,000+ beneficiaries through vertical flagship
programs and 5,00,000+ beneficiaries through horizontal impact programs with 150
full time employees and 500+ strong volunteer network, with 500+ Lakhs (pa) worth
of Social Impact through 7 Flagship Programs & Social Leadership Initiatives
touching lives of Children, Women, Youth and Farmers from diverse social
backgrounds across 6 States of India partnering with 35+ Corporate and
Philanthropic partners.

Vision

“To achieve a knowledge driven and economically empowered society”

NIRMAAN ORGANIZATION
Contact - 9000276903
www.nirmaan.org
[email protected]
202, Preethi Enclave, Road No.47, Ayyappa Society, Madhapur – 500081

“We have only one passion

The rise of a great nation”