STUDENT INDUCTION CHECKLIST

The following checklist of new student orientation program is to be shown to all new students upon
commencement of their course at Abbey College. This checklist has been designed to ensure that all students have
a thorough understanding of all policies and procedures.

It is very important for new students to carry out the following activities listed below or to ensure that they have
been completed. Once the student induction checklist has been completed, the new students are required to
check their class timetable and commence studies immediately.

Description
Step
* Please Tick () Once Completed

o Student Handbook
1. Student has been issued the handbook which has been read, understood and signed the
appropriate documents.

2. o Refund Policy
Has been issued and the content has been read, explained and signed by the student.

3. o Support and Legal services explained

Orientation has been completed – student has been shown around premises
4. o Enrolment Form & Student Agreement Has been read and signed by the student
5. o Letter of Offer (Fee Schedule and Course Information Explained)
6. o Student Photograph Has been taken by the Staff to be given as the Student ID
7. o Orientation Attendance List To be signed for registration.
8. o Student ID Card Has been told to be issued after 1 week at the reception with $5 issue cost.
o Information Pack (including student handbook, Orientation Slides, student-related forms, etc)
9. Has been told to access from RTOmanager documents, and all missed information is
explained to the student.

10. o Orientation Pack (Student Contact Detail Form & Acknowledgement Declaration of Student
Handbook) Completed and signed by the student at the reception.
11. o Class Timetable Student has chosen a preferred shift of class timetable.
12. o Study Plan Student has received study plan with units all listed and explained.
Student Name: Duy Anh Bui

Student Signature: Date 09/04/2024

FORM/DOCUMENT: STD Student Induction checklist UPDATED: August 2022, Version No. 5 Page 1 of 1
 STUDENT CONTACT DETAIL FORM
IMPORTANT INFORMATION:
 It is the student visa requirement to inform the college of your residential address and phone
number and of any subsequent changes to those details within 7 days.
 Student information may be provided to DIBP and other state/territory government agencies.

STUDENT DETAILS:
First Name: Duy Anh Family Name: Bui

Student ID: 210498 Date of Birth: 10 / 12 / 2003

Mobile: 0414337567 E-mail: [email protected]
Address: 10 Mittiamo St, Canley Heights, NSW 2166
Course: 105130F:Diploma of Business Course Start: 08 / 04 / 2024

EMERGENCY CONTACT DETAIL:

Tuan Anh Bui
Relation to
Name: Siblings
you:
Mobile: 0452 387 456 E-mail: [email protected]

Unique Student Identifier (USI) Number:

USI Number (Must provide USI
number): SLY2L4PZWQ

STUDENT DECLARATION / CONSENT:

I declare that all the information I have given above is correct and complete.

Student Signature: _____________________________________ 09 /____

Date: ____ 2024
04/____

OFFICE USE ONLY

Record Updated: o Yes o No Date: / /

Updated by: Signature:

FORM/DOCUMENT: STD Student Contact Detail Form UPDATED: July 2023, Version No. 6 Page 1 of 1

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G
 ACKNOWLEDGEMENT DECLARATION
I confirm that I have received and read the contents of this Student Handbook prior to enrolling in the course.

I fully understood the contents of this Student Handbook, which outlines the conditions and my rights and
responsibilities as a student of Abbey College, my training program and that I have also received an induction into my
training program.
I further agree to waive my rights to privacy and accept that relevant Government departments may access all of my
personal and private information held by Abbey College. This information is also available to the Tuition Protection
Service (TPS).

STUDENT ACKNOWLEDGEMENT:
Duy Anh Bui
....................................................................................
Student’s Name Student’s Signature

210498
.................................................................................... 09/04/2024
Student’s ID Number Date

COLLEGE REPRESENTATIVE:
....................................................................................
College Officer’s Name College Officer’s Signature

Student Welfare Officer ........................................................................................

College Officer’s Position Date

FORM/DOCUMENT: Acknowledgement Declaration UPDATED: July 2023, Version No. 6 Page 1 of 1

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G
 EDUCATIONAL AGENTS FEEDBACK
To be completed by interview with any student who has used an education agent. To be completed
within two weeks of student’s course commencement.
STUDENT DETAILS:
Family
First Name:
Duy Anh Name: Bui
Student ID: 210498 Date: 09/04/2024
Agency’s Name: TNS Consultant’s Name Lam

1. The agent discussed the pre-enrolment information with the student. o Yes o No
2. The agent reviewed the student’s application to ensure that all parts were completed accurately and in
full. (Check the completed application form with the student to ascertain this) o Yes o No
3. The agent informed the student of the following information about the course:

o A general description of the content o The qualifications gained on completion

o The duration of the course o The assessment methods used o The teaching methods use
4. The agent has explained the obligations regarding the mandatory reporting of unsatisfactory attendance
and unsatisfactory academic progress and the possibility of loss of visa. o Yes o No
5. The student received a copy of the completed and signed application form from the agent. o Yes o No
6. The agent provided the applicant with a copy of the Refund Policy and explained the processes involved. o Yes o No
7. The Agent gave the student a general description of:

o The facilities o The learning resources o An itemised list of all fees payable to the institute
o The equipment o Information about the minimum level of English proficiency required for the course
Any other comments about the agent

Staff Member’s Signature: Date:

Student’s Signature: Date: 09/04/2024

FORM/DOCUMENT: Educational agents feedback UPDATED: July 2023, Version No. 6 Page 1 of 1

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G
 Excursion Indemnity Form and Media Release

I acknowledge that, from time to time, I may participate in an activities or excursion off-campus and undertake and
agree to abide by any rules issued by Abbey College Australia and any directions given by any employee or agent
of Abbey College Australia in charge of any such activities or excursion.
I am in good health and agree to advise Abbey College Australia immediately if I contract any disease or illness or
sustain an injury which is likely to be detrimental to the health or well-being of other members of the group.
I indemnify Abbey College Australia from any loss or injury that I may incur while participating in any activities or
excursion and agree that Abbey College Australia and its employee and agents have no liability in relation to my
involvement in any activity or excursion.
In the event of an accident or illness, I authorise Abbey College Australia and its employee and agent to obtain
medical assistance for me and I agree to pay any expenses incurred.

MEDIA, PHOTOGRAPHY, VIDEOS, TESTIMONIAL - Abbey College Australia undertakes many recreational
as well as activities on academic value for its students. You permit Abbey College Australia to take pictures/videos
of such activities and use them for Abbey College Australia’s promotional purposes. These pictures and videos or
any such material created involving you remain the property Abbey College Australia and Abbey College Australia
does not owe any monetary benefits for any promotional material that has been created. If you do not wish to have
photos or videos used Abbey College Australia, it is your responsibility to clearly inform staff at the beginning of
the event/activity.

Student declaration and Consent

 These may be used for publication in film, photographs, in printed materials, electronically and on the
Internet.
 The above permission will apply for three years from the date of signing this form.
 I will not receive any compensation or payment for the above.
 Once my personal information has been published on the Internet, Abbey College Australia has no control
over its subsequent use and disclosure

Student Name: _____________________Signature:

Duy Anh Bui 09/04/2024
______________ Date: ____________

Good luck with your studies.

Abbey College Australia
Alpha English Academy

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G
 USI CONSENT FORM
If you do not already have a Unique Student Identifier (USI) and you want Abbey College Australia to apply for a USI to
the Student Identifiers Registrar (Registrar) on your behalf, Abbey College Australia will provide to the Registrar the
following items of personal information about you:
 Your name, including first or given name(s), middle name(s) and surname or family name as they appear in an identification
document;
 Your date of birth, as it appears, if shown, in the chosen document of identity;
 Your city or town of birth and your country of birth;
 Your gender;
 Your contact details.

When we apply for a USI on your behalf the Registrar will verify your identity. The Registrar will do so through the
Document Verification Service (DVS) managed by the Attorney-General's Department which is built into the USI online
application process if you have documents such as a Medicare card, birth certificate, driver licence, Australian passport,
citizenship document, certificate of registration by descent, ImmiCard or Australian entry visa.
If you do not have a document suitable for the DVS and we are authorised to do so by the Registrar, we may be able to
verify your identity by other means. If you do not have any of the identity documents mentioned above, and we are not
authorised by the Registrar to verify your identity by other means, we cannot apply for a USI on your behalf and you
should contact the Student Identifiers Registrar.
In accordance with section 11 of the Student Identifiers Act 2014 Cth (SI Act), we will securely destroy personal
information which we collect from you solely for the purpose of applying for a USI on your behalf as soon as practicable
after the USI application has been made or the information is no longer needed for that purpose, unless we are required
by or under any law to retain it.
The personal information about you that we provide to the Registrar, including your identity information, is protected
by the Privacy Act 1988 Cth (Privacy Act). The collection, use and disclosure of your USI are protected by the SI Act.
If you ask Abbey College Australia to make an application for a student identifier on your behalf, Abbey College Australia
will have to declare that Abbey College Australia has complied with certain terms and conditions to be able to access
the online student identifier portal and submit this application, including a declaration that Abbey College Australia has
given you the following privacy notice:
You are advised and agree that you understand and consent that the personal information you provide to us in
connection with your application for a USI:
 Is collected by the Registrar for the purposes of:
o Applying for, verifying and giving a USI;
o Resolving problems with a USI; and
o Creating authenticated vocational education and training (VET) transcripts;
 May be disclosed to:
o Commonwealth and State/Territory government departments and agencies and statutory bodies performing
functions relating to VET for:
 The purposes of administering and auditing Vocational Education and Training (VET), VET providers and
VET programs;
 Education related policy and research purposes; and
 To assist in determining eligibility for training subsidies;
o VET Regulators to enable them to perform their VET regulatory functions;
o VET Admission Bodies for the purposes of administering VET and VET programs;
o Current and former Registered Training Organisations to enable them to deliver VET courses to the individual,
meet their reporting obligations under the VET standards and government contracts and assist in determining
eligibility for training subsidies;
o Schools for the purposes of delivering VET courses to the individual and reporting on these courses;
o The National Centre for Vocational Education Research for the purpose of creating authenticated VET transcripts,
resolving problems with USIs and for the collection, preparation and auditing of national VET statistics;
o Researchers for education and training related research purposes;
o Any other person or agency that may be authorised or required by law to access the information;
o Any entity contractually engaged by the Student Identifiers Registrar to assist in the performance of his or her
functions in the administration of the USI system;
 Will not otherwise be disclosed without your consent unless authorised or required by or under law.

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G
PRIVACY POLICIES AND COMPLAINTS
You can find further information on how the Registrar collects, uses and discloses the personal information about you in
the Registrar’s Privacy Policy (link to USI privacy policy) or by contacting the Registrar on (email/telephone). The
Registrar’s Privacy Policy contains information about how you may access and seek correction of the personal information
held about you and how you may make a complaint about a breach of privacy by the Registrar in connection with the USI
and how such complaints will be dealt with.
You may also make a complaint to the Information Commissioner about an interference with privacy pursuant to the
Privacy Act, which includes the following:
 Misuse or interference of or unauthorised collection, use, access, modification or disclosure of USIs; and
 A failure by Us to destroy personal information collected by you only for the purpose of applying for a USI on your
behalf.

[Where you are an organisation issuing this notice to a student, and you have a privacy policy, please also include the following]
For information about how Abbey College Australia collects, uses and discloses your personal information generally,
including how you can make a complaint about a breach of privacy, please refer to Abbey College Australia ’s privacy policy
which can be found at [email protected]

First Name: Last Name:

Duy Anh Bui
USI Number: Student ID:
SLY2L4PZWQ 210498

Signature: Date:
09/04/2024
Notes for RTO’s
 You may be an Australian Privacy Principle (APP) entity bound by the Privacy Act or an entity bound by State or Territory Privacy
legislation. Please consider whether your organisation is bound by any privacy legislation and if so, what your organisations
obligations under such legislation would be.
 Please note, in addition to the above, if your organisation contravenes sections 11, 16 or 17 of the SI Act, then pursuant to sections
23 of the SI Act, your organisation will be considered to be an APP entity bound by the Privacy Act and the contravention may be
subject to investigation by the Information Commissioner.
 Where your organisation is bound by Commonwealth or State or Territory Privacy legislation, your organisation may need to provide
students, either in connection with applying for the USI on their behalf or more generally as part of the enrolment information,
advice about how the student’s information is stored and protected, such as for example secure server at the RTO, third-party server
in the cloud, or if hard-copy, in a locked file/cupboard.

FORM/DOCUMENT: STD USI Consent Form UPDATED: July 2023, Version No. 6 Page 1 of 1

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G
 Plagiarism Policy and Procedures
Policy:
In Australian education, cheating and plagiarism are considered to be the same as theft. Copying another student’s
work is not acceptable under any circumstances.
Abbey College Australia is committed to upholding standards of student integrity and honesty in regard to the
assessment of their work and places value in the declarations of authenticity made by students.

Definitions:
Cheating – seeking to obtain an unfair advantage in the assessment of any piece of work.
Plagiarism – to take and use the ideas and/or expressions and/or wording of another person or organisation and
pass them off as one’s own by failing to give appropriate acknowledgement. This includes material from any
source such as staff, students, texts, resources and the internet, whether published or unpublished.
Copying – using another student’s work and submitting it as your own.

Policy:
• Student plagiarism and cheating in any form are unacceptable and will be treated seriously by Abbey College.

• When you are writing the answer to questions or a project, you must write in your own words. If you look up
resource material to help find the answers, you must correctly cite your work, using the Harvard system or one
of your choosing.

• Students must work independently and only in groups as required by the Assessment Instructions for group work
in an assignment. These instructions can be found in the description of the Assessment task. Copying:
• Students must not copy the work of other students. Students submitting the same work will be penalised by
having those submissions automatically fail.

• Students must not, for any reason, purchase or use assignments that they have found on the internet, such as
from ‘course hero’, or ‘homework market’. If you do, this is cheating and you will be penalised.

How to cite work:

When students use sources such as a book or website, they must reference the source in their work.
1. Write the name of the resource in brackets after they quote or paraphrase (summarise) information they have
used. For example:
OR
(Wikipedia: https://en.wikipedia.org/wiki/Maslow%27s_hierarchy_of_needs )
OR
(The Very Well Mind: https://www.verywellmind.com/what-is-maslows-hierarchy-of-needs-
4136760 P1)
OR
(Bloggs B. 2018, p50)
2. Write a list at the end of the assignment or questions with the list of the resources they have used, including
the names, author (if known) and date of publication, or website, headed ‘Sources’.

FORM/DOCUMENT: P&P Plagiarism and Cheating/ Plagiarism Acknowledge - Form UPDATED: July 2023, Version No. 6

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G
3. Students are permitted to copy and paste a small section of something that they have found that helps them
to answer the question, however they must put it in inverted commas and follow it with the name of the source, or
the website in brackets. For example:
“Maslow's hierarchy of needs is a motivational theory in psychology comprising a five-tier model of human needs,
often depicted as hierarchical levels within a pyramid.
Needs lower down in the hierarchy must be satisfied before individuals can attend to needs higher up. From the
bottom of the hierarchy upwards, the needs are: physiological, safety, love and belonging, esteem and self-
actualization.” (https://www.simplypsychology.org/maslow.html )

Detecting cheating and plagiarism

• Assessors must check student work and be aware of potential plagiarism or copying e.g. compare it to other work
the same student has submitted, or to other students’ work.

• If it appears that it may be plagiarised, use the Grammarly or Turnitin software program to check.
• Teachers will also do a random check of students’ typed assignment work by applying Grammarly or
Turnitin.

Responding to cheating and plagiarism

• If students are suspected of cheating, or have been to be plagiarizing, assessors must give them an opportunity
to respond to allegations. Students will be asked to attend an interview to explain their work and how they found
the information.

• If students are found to have plagiarised, your teacher may sit with you and show how to correctly reference
your work. You will then be expected to re-submit your assignment/s.

• Student results should be withheld until the work has been re-submitted. Assessors may ask to submit a gap
assessment task or give you an oral test to assess a written question.

• Clear notes will be taken in your student file about the communication with the student in relation to cheating
and plagiarism

• If students are found to have plagiarised on more than one occasion, you will be expected to meet with the
academic manager and may be issued with a Warning Letter.

• If students have plagiarised on multiple occasions, they may have their enrolment cancelled.

I have read and understand Abbey College’s Policies & Procedures regarding plagiarism and
cheating.

Sign: Date: 09/04/2024

FORM/DOCUMENT: P&P Plagiarism and Cheating/ Plagiarism Acknowledge - Form UPDATED: July 2023, Version No. 6

Abbey College Australia | Alpha English Academy

RTO Code: 91136 | CRICOS: 02658G