Communication Skills

(Unit – 1) (Part – B)

ASSIGNMENT – 5th

Subject

Information Technology
Submission date:

Index
Communication Skills

Chapter 1 – Analysing Data In A Spreadsheet

Page no. 3-4

Chapter 2 - Linking Data And Spreadsheet

Page no. 5-7

Chapter 3 - Sharing And Reviewing A Spreadsheet

Page no. 8-10

Chapter 4 - Using Macros In A Spreadsheet

Page no. 11 - 13

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 CHAPTER 6

ANALYSING DATA IN A SPREADSHEET

ASSESSMENT TIME
A. Select the correct option
1. It collects data from different ranges and places it in a worksheet.

a) Consolidate
b) Combining
c) Subtotals

2. It generates a subtotal to summaries the data.

a) Define range
b) Total
c) Subtotals

3. Which tab holds the ‘what-if analysis’ option?

a) Analysis
b) Data tools
c) Developer

4. It is the elaborate form of Goal Seek.

a) Detective
b) Solver
c) Scenario

B. Fill ups
1. A Scenario is a Set of values that you enter in a worksheet to perform
calculations.
2. It is good in practice to use the Sorted data while applying the Subtotals
command to it.

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 3. The Multiple Operations tool displays the result of applying formula to a
list of alternative values for variables in a separate range of cells.
4. Goal Seek can process only one input values at a time.
5. Solver deals with equations with multiple unknown variables.

C. Answer the following questions.

1. What is Data Consolidation?
Ans. Consoling Data means combining data from different sources into
one place. For example, you have sales data from four different zonal
heads in four different worksheets. In such a case to analyse data, you
need to collate everything into one worksheet.
2. Explain the use of scenarios.
Ans. The Scenarios is an important feature of Calc that you use to test
the ‘What-if’ questions. It enables you to analyse the data by putting
different input values.

3. What is Goal Seek?

Ans. Goal Seek is a useful tool of Calc. It is used to set a goal to find the
optimum value for one or more target variables, given with the certain
conditions.
4. What is the basic difference between ‘Scenario Manager’ and ‘Data
Table’ tools?
Ans. Multiple Operations tools create a formula array Where Scenarios
enable you to analyse the data by putting different input values.

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 CHAPTER 7

LINKING DATA AND SPREADSHEETS

ASSESSMENT TIME
A. Select the correct option (ans. Bold)

1. In the formula = SUM (‘Records f Students’!B4:D4), ‘Records of Students’ is

a:

a) Sheet name
b) Range
c) Database

2. Which of the following is a relative hyperlink?

a) https://www.google.com
b) /picture.jpg
c) ///picture.jpg

3. The ‘Hyperlink’ option is available in the … tab.

a) Insert
b) View
c) Data

4. It opens the ‘Select Data Source’ dialog box.

a) Insert > Table

b) Data > From Access
c) Data > Consolidate

5. What is the keyboard shortcut to insert hyperlink in your worksheet?

a) Ctrl + H
b) Ctrl + L
c) Ctrl + K

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B. Fill ups
1. Linking spreadsheet data enables you to keep the information updated
without editing multiple locations every time the data changes.
2. To insert a new worksheet, click on the home tab and select the insert
option.
3. You need to type reference manually, if you are entering it using the
keyboard.
4. A hyperlink is a colored or underlined text or graphic.
5. A relative hyperlink is a partial address.

C. Answer the following Questions.

1. Why do you link the spreadsheet data?
Ans. Creating links, or external cell references, can eliminate having the
same data maintained in multiple sheets. This saves time, reduces errors,
and improves data integrity. A Sales Manager can have a detailed sheet
for each employee, and a summary sheet to compare performance.
2. Why do you insert a new sheet in workbook?
Ans. To insert a new worksheet in front of an existing worksheet, select
that worksheet and then, on the Home tab, in the Cells group, click
Insert, and then click Insert Sheet.
Tip: You can also right click the tab of an existing worksheet and then
click insert
3. Differ between the absolute and relative hyperlinks.
Ans. Absolute hyperlink:
i. Contains more information
ii. More convenient to use
iii. It contains the full address to the destination file or webpage.
iv. Eg- https://kips.in/index.php/books
Relative hyperlink:
i. Contains less information
ii. Less convenient
iii. It contains partial address

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 iv. Eg- /capture.jpg

4. How can you import the data from external data sources in Excel?
Explain.
Ans. To export the external data sources from excel follow the given
steps:
• Step 1 – Click on the DATA tab on the Ribbon
• Step 2 – Click Existing Connections in the Get External Data group.
The Existing Connections dialog box appears.
• Step 3 – Select the connection from where you want to import data
and click Open.

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 CHAPTER: 8

SHARING AND REVIEWING A SPREADSHEET

ASSESSMENT TIME
A. Select the correct option
1. Which of the following menu contains the ‘Share Spreadsheet’ option?

a) Review
b) Data
c) View

2. Which of the following is the correct option to turn on the ‘Track changes’
option?

a) Review > Track Change > Show Changes

b) Insert > Track Changes > Highlight Changes
c) Data > Track Change > View changes

3. Which dialog box allows you to accept or refuse changes in a spreadsheet?

a) Accept / Reject Changes

b) Take or Refuse Changes
c) Manage Changes

4. Which dialog box helps you to fix conflict changes in a spreadsheet?

a) Manage Conflicts
b) Resolve Conflicts
c) Correct Conflicts

B. Write T for true and F for false.

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 1. Some commands are not available when document sharing is activated
T.
2. All the users will be able to save the shared document while you resolve
the conflicts.
F.
3. Changes in a spreadsheet are marked by a border around the cells
T.
4. You can add comments to add some information or provide a feedback
T.

C. Answer the following questions.

1. How can a group of people work on a Calc spreadsheet,
simultaneously?

Ans. A group of people can work on a Calc spreadsheet simultaneously by

following these steps:
• Create a spreadsheet and save it in a network location, so that the other
users can access it easily.
• With the spreadsheet document open, click on the Tools menu. Choose
Share Spreadsheet to activate the collaboration features for this file.
• The Share Document dialog box opens. Select the Share this
spreadsheet with other users checkbox to enable sharing.
• Click on OK. If you have already saved the spreadsheet, a message
appears stating that you must save it in the activate shared mode.
• Click on Yes to continue. If the spreadsheet has not been saved
previously, the Save dialog box appears. Save the spreadsheet. The word
(shared) is shown on the title bar next to the document’s title.
• Now, all the users of group can work together on the same spreadsheet.

2. Why are track changes needed?

Ans. Sometimes, you may be required to record the changes done by you
or the other users in a spreadsheet to review later. The Track Changes >
Record command is used for this purpose. The Track Changes feature of
Calc enables you to keep a track of the changes done by you or the other
users in a spreadsheet. Track changes records the usual changes, such as

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 addition, deletion, content alterations, and formatting, and visualized
changes in order to ease the review.

3. What are comments?

Ans. Comments mean something that you say or write that gives your
opinion or feeling about something.

4. Why do you compare and merge spreadsheets?

Ans. Compare Spreadsheets: Suppose, you have sent a spreadsheet to
your friend and asked him/her to edit it. Your friend has made the
changes in the spreadsheet without turning on the Track Changes feature
and sent the spreadsheet back. In such a case, how will you find the
changes in it?
Calc provides the ‘Compare Document’ feature using which you can
compare the spreadsheets. In order to compare spreadsheets, you must
have the original spreadsheet and the one that is edited.
Merge Spreadsheets: Sometimes, there are multiple edited versions of a
sheet that reviewers return at the same time. In such a situation, the
versions of the file can be reviewed one by one which becomes a difficult
task. To overcome this problem, Calc provides the Merge Document
feature that enables you to merge the multiple files so that the user can
review all these changes at once, rather than reviewing one at a time.
While merging sheets, all of the edited documents need to have recorded
changes in them.

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 CHAPTER: 9

USING MACROS IN A SPREADSHEET

ASSESSMENT TIME
A. Select the correct option.
1. Which tab in excel has the option to record a macro?

a) Data
b) Insert
c) View

2. In excel to run a macro choose …………………

a) Data > Macros

b) Data > Run Macro
c) View > Macros > View Macros

3. Which of the following keyword is used to define a macro as function?

a) Function
b) Macro
c) Define

4. Which key combination do you press to open the VBA?

a) Alt + F11
b) Shift + F3
c) Ctrl + F11

B. Fill in the blanks

1. Macros automate the recorded actions and save your time and effort.
2. You are actually recording your mouse clicks and Keystrokes while
creating a macro.
3. A Function is a line of code that executes when you call it.

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 4. Each function has a Name and may have Parameters.

C. Answer the following questions.

1. What is a Macro?

Ans. The Macros feature of Calc allows you to record a set of actions
that you perform repeatedly in a spreadsheet. You can run a macro as
many times as you want. After creating a macro, there is no need to do
the task manually. A macro automates the recorded actions and saves your
time and efforts. It is very useful when you have to repeat the same task
in the same way, over and over again.

2. How can you record a Macro?

Ans. follow these steps:

• Click on the Tools menu and select Options.
• A dialog box opens. Click on LibreOffice > Advanced.
• Select the Enable macro recording option.
• Click on OK. Now, you can record macros in Calc.

3. Write the syntax to define macro as a function.

Ans. The following is the syntax to define a simple function without

parameters:
Function Function Name ()
Body of Function
Function_Name=Result
End Function
4. Write a VBA code to access the A4 cell of worksheet directly using
the cell object.
Ans. Reading the data from the first cell of the worksheet using the
range object:
Sub sbGetCeellData2( )
MsgBoxRange(“A4”)

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EndSub

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