Communication Skills

(Unit – 1) (Part – B)

ASSIGNMENT – 4th

Subject

Information Technology
Submission date:

Index
Communication Skills

Chapter 1 – Analysing Data In A Spreadsheet

Page no. 3-4

Chapter 2 - Linking Data And Spreadsheet

Page no. 5-7

Chapter 3 - Sharing And Reviewing A Spreadsheet

Page no. 8-10

Chapter 4 - Using Macros In A Spreadsheet

Page no. 11 - 13

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 CHAPTER: 1

APPLYING STYLES IN A DOCUMENT

ASSESSMENT TIME
A. Select the correct option
1. It is a predefined combination of various formatting features.

a) Paragraph
b) Style
c) Font

2. The styles group is available in … tab.

a) Insert
b) Page Layout
c) Home

3. The … styles are used to control all the aspects of a paragraph’s

appearance.

a) Character
b) Paragraph
c) Frame

4. What operation do you perform in the current document to change a

style?

a) Change Style
b) Load Style
c) Modify Style

B. Write T for true and F for false.

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 1. The styles pane opens on the left of the window, by default F.
2. The styles pane is a floating or dockable pane T.
3. Page styles include page size, margins, headers and footers, borders,
and backgrounds T.

4. You cannot modify the predefined styles in word F.

5. Style set is a combination of title, heading, and paragraph styles T.

C. Answer the following questions.

1. What are styles?
Ans. A style is a predefined combination of various formatting
features, like font style, color, and size that is applied to the
selected text in a document to quickly change its appearance.

2. What is difference between Paragraph and Character styles?

Ans. Paragraph Styles are used to control all aspects of a
paragraph’s appearance, such as text alignment, tab stops, line
spacing, and so on.
Character styles are used for a block of text inside a paragraph,
For example, they enable you to set the font and size of text, or
bold and italic formats.

3. How can you apply a style to the selected text

Ans. To apply a predefined style using the Styles pane, follow these
steps:
• Open a document in Writer and type the content.
• Click on the Styles icon on the Sidebar. Or Click on the Styles menu
and select the Manage Styles option.
• The Styles pane opens on the right side of the window. Click on the
Paragraph Styles icon if it is not selected, by default.
• Select the text on which the styles are to be applied. For example,
select the Title of the content.
• Now, scroll through the list of styles and double-click on the Title.

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• The selected style will be applied immediately. Similarly, you can
apply the other styles to the selected text.

4. List two ways to create a new style in Writer.

Ans. The two ways to create a new style in Writer are creating a
new style from selection and Using Drag and Drop.

CHAPTER: 2

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 ADDING GRAPHICS IN A DOCUMENT

ASSESSMENT TIME
A. Select the correct option
1. You can insert a picture in a document from the … group of the insert
tab.

a) Arrange
b) Symbols
c) Illustrations

2. … is a collection of pictures or images that are available in Microsoft

Office gallery.

a) WordArt
b) Clip Art
c) Picture

3. You can fill color in a shape by using the … option in the Shape Styles
group of the Format tab.

a) Fill Shape
b) Shape Fill
c) Fill color

4. … handles are used to resize an image diagonally.

a) Corner Handles
b) Side Handles
c) Both a and b

5. By using the … dialog box, you can make changes in the picture
properties.

a) Format Picture
b) Properties
c) Image Properties

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B. Write T for true and F for false.
1. You can draw a shape in the document by selecting any shape from
the Insert tab. T
2. The ‘Drawing Object Properties’ tab opens when you select an
object. T
3. Drawing objects can be grouped together so that they can be
treated as a single object T.
4. Picture alignment options are available in the Insert tab F.
5. You can bring any image in front of all the images by using the ‘Bring
Forward’ option. T

C. Answer the following Questions.

1. List the different ways of inserting images in a document.
Ans. Four elements that keep a person motivated are:-
• Personal drive to achieve, the desire to improve, or to meet specific
standards.
• Commitment to personal or organizational goals.
• Initiative or readiness to act on opportunities.
• Optimism, which is the ability to continue and pursue goals in the
face failures.

2. Why do you group images?

Ans. By grouping images, shapes, and other objects together, you
can easily move or resize them. You can also copy and paste them all
together, thereby saving you a lot of time and energy.

3. How can wrap an image with text?

Ans. There are various methods of wrapping a text some of them
are as follows:
• In Line with text: This is the default option, places the image
within the same line as that of the text.
• Square: This option is used with irregular or round shapes to wrap
the text around it.

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• Tight: This option is used with regular or round shapes to wrap the
text around it.
• Through: This option is similar to the Tight option as it also places
the text around the shape of image only.
• Top and Bottom: By selecting this option, the text will be placed on
the top and bottom of the image.
• Behind Text: The image is displayed behind the text (like a
watermark) with this option.
• In Front of Text: This option displays the image over the text.

4. What is the Clip Art?

Ans. Clip art is a type of graphic art. Pieces are pre-made images
used to illustrate any medium. Today, clip art is used extensively and
comes in many forms, both electronic and printed. However, most
clip art today is created, distributed, and used in a digital form.

CHAPTER: 3

WORKING WITH TEMPLATES

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 ASSESSMENT TIME
A. Select the correct option
1. By default, the … option is selected when you click on the File › New
option.

a) Blank document
b) Document 1
c) New document

2. A file saved with extension .dotx is called a … .

a) Style
b) Template
c) Theme

3. Which option do you select in the ‘Save as Type’ to save a document s

template?

a) Template
b) Word Template
c) Text Document Template

4. Which option helps in creating a template based on the existing

template?

a) Template from existing

b) New template from existing
c) New from existing

B. Fill in the blanks

1. A template gives an initial foundation to build a document.
2. Normal.dotm is the default template for a word document.
3. Clicking on the recent templates option displays the recently used
templates.

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 4. A template can be created in word by saving a document with .dot or
.dotx extension.

C. Answer the following questions.

1. What are templates?
Ans. A template is a predefined layout that contains sample
content, themes, colors, font styles, background styles, etc., and
gives an initial foundation to create a document. By using template,
you can easily create a new document. For example, if you want
create a business letter, you can use a letter template and modify
the required sections.

2. How can you create a document using a predefined template?

Ans. To create a document using predefined templates, follow the
given steps:
• Click on File > New > Templates. The Templates window opens.
• Select a template in which you want to make modifications.
• Right-click on it and select Edit. The selected template will open.
• Make the required changes in the template.
• Save the template by clicking on File>Save and close the template.
• Now, open the document that is based on the template.
• As soon as you will open the document, Writer will prompt you to
update the styles. Click on the Update Styles button.
• The changes done by you in the template will be updated in the
document.

3. What are Add-ins?

Ans. An add-in is a software program that expands the
capabilities of bigger programs. It is a term commonly used by
Microsoft and other platforms which have additional functions that
can be added to primary programs. An add-in has specific but
limited features that require only minimal memory resources.

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 CHAPTER: 4

USING A TABLE OF CONTENTS

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 ASSESSMENT TIME
A. Select the correct option.
1. What does TOC stand for?

a) Term of Contents
b) Table of Contents
c) Table of components

2. Which tab has the ‘Table of Contents’ option?

a) References
b) Insert
c) View

3. You can specify the hierarchy level of headings in your table of

contents by using the … option.

a) Set heading
b) Set level
c) Show levels

4. By default, Word uses … levels of headings at the hierarchy level.

a) Two
b) Three
c) Four

B. Fill in the blanks

1. The Table of Contents (TOC) consists of Headings and Sub-

headings of a book.
2. Word generates all the entries automatically as hyperlinks in the
TOC.
3. Usually, a Table of Contents follows the Title page in a document.
4. Tab leaders are the lines that join the topics and sub-topics to the
page numbers.

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C. Answer the following questions.
1. What is TOC?

Ans. The Table of Contents (TOC) consists of headings and sub-

headings of a book or document. It is a necessary index, generally
available in long documents, books, drafts, etc. It includes titles or
first-level headings, such as chapter names, and sometimes it even
includes second-level headings, and occasionally third-level
headings. A Table of Contents acts as a map for the users. It allows
them to find information in the document using the chapter names
and page numbers.

2. List any two characteristics of a good TOC?

Ans. Two characteristics of a good TOC are:

• It should be easy to read and simple to use,

• It should be organized and formatted properly.

3. What do you mean by the hierarchy of headings?

Ans. You can define the hierarchy of headings in a document if it
contains multi-level headings. For example, you can categorize the
headings in different heading levels, such as 1, 1.1, 1.2, 2, 2.1, and so
on.

4. How can you update an existing TOC?

Ans. To edit the existing TOC, follow these steps:

• Right-click anywhere in an existing Table of Contents.

• A shortcut menu appears. Select the Edit Index option.
• The Table of Contents, Index or Bibliography dialog box appears.
• Select the Type tab, if you want to set the attributes of the TOC,
such as assign title name, protect against manual changes, choose
index for the document or for the current chapter, etc.

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• Click on the Entries tab, if you want to define or format the entries
of the TOC, i.e., you can compose the structure of the TOC and
change the appearance of each outline level (heading level).
• Click on the Styles tab, if you want to assign different paragraph
styles to change the formatting of index titles, separators, and
index entries.
• Choose the Columns tab, if you want to set the TOC into more than
one column.
• Select the Background tab, if you want to add a background color or
background image
• Once completed, click on OK.

CHAPTER: 5

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 USING MAIL MERGE

ASSESSMENT TIME
A. Select the correct option.
1. The … is the letter that you wish to send to multiple recipients.

a) Main document
b) Address label
c) Address list

2. A merged document is created by merging the main document with the

… fields.

a) Address book
b) Data Source
c) Merged Document

3. You can print multiple address …. On a single sheet by using the Mail
Merge feature.

a) Books
b) List
c) Labels

B. Write T for true and F for false.

1. The process of mail merge involves only two steps F.
2. You cannot edit any address label in a merged document F.
3. The data source is associated with the main document T.
4. You can find the Start Mail Merge option in the Mailings tab T.

C. Answer the following questions.

1. What do you understand by the term Mail Merge
Ans. Mail merge consists of combining mail and letters and pre-
addressed envelopes or mailing labels for mass mailings from a form

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 letter. This feature is usually employed in a word processing
document which contains fixed text and variables.

2. Name the documents that are combined while using the Mai
Merge feature.
Ans. There are three documents that are involved in the mail
merge process:
i. The main document
ii. The data source
iii. The merged document.

3. Define the term data source.

Ans. Data source consist of a mailing list. The data is organized in a
tabular form along with the field names. For example, First name,
Last name, Address, City, State, Contact No, etc. The data source
is associated with the main document, so that its field names can be
used in the main document, and it becomes easy to merge addresses
with the main document.

4. What is a main document?

Ans. The main document is the letter that you wish to send to
multiple recipients.

5. What are the main steps involved in Mail Merge?

Ans. Steps to perform a mail merge:
• Prepare data of names and addresses in Excel data sheet for mail
merge.
• Then, in a new blank word document start mail merge.
• Insert a merge field.
• Preview and finish the mail merge.
• Save your mail merge.

6. What are labels? How can Mail Merge feature help in printing
labels for the letters?

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Ans. After printing your letters, you may wish to post them. For
this, you need to either write the addresses on the envelope or
print the labels for individual address. This is a time-taking task.
The Mail Merge feature can help you also here in printing multiple
address labels on a single sheet.

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