IMPLEMENTATIONOF E-SCHOOL

SOLUTION

Sponsored By: Innovation and Technology Development Bureau

(ITDB)

SIMS User Manua for Teachers

Human Resource- Employment Handout

Mubarek Haile
1.Introduction:
This user manual is designed for the Teacher role to help educators access and utilize
the components of the E-School System effectively. This guide provides step-by-step
instructions and insights into various functionalities that enhance teaching and
classroom management.

In this manual, we will find detailed explanations about:-

1. Dashboard: Navigate your main interface to view your assigned students

and classes.

2. Assign Class Monitor: Designate student monitors to foster leadership

and accountability.

3. Transfer: Manage the process for student transfers between classes or

schools.

4. Academics: This section allows teachers to manage their educational

responsibilities by accessing assigned grades, subjects, and sections.

5. Lesson Plan: Create and organize lesson plans for structured teaching.

6. Parent or Guardian: Communicate and engage with parents to support

student learning.

7. Exam Schedule: Set up and communicate examination schedules with

students.

8. Attendance: Track and manage student attendance easily.

9. Group: Organize students into groups for collaborative projects and

activities.

10. Activity: Create and organize various classroom and school activities to
enhance learning.

11. Promote Student: Promoting students from current grade to the next
grade based on mark assessment.
 12. Mark: Manage assessments and grading to evaluate student performance.

By following this manual, you will be equipped with the necessary tools to enhance
your teaching experience and contribute to a positive educational environment.

1.1??????Dashboard:- Similar to admin dashboard///Expected

to be assigned students only displayed.

1.2????View assigned students: 404

1.3Assign class monitor

1.3.1.How to Assign Class monitor:

Note:- Class monitor is assigned by Home room teacher.

A class monitor, often referred to as a class representative, is a designated student

entrusted with the important role of serving as a bridge between the teacher and their
classmates. This individual is chosen based on their ability to communicate
effectively.

To Assign Class monitor, follow the following steps:-

Step 1: Login to SIMS module on E-school system.

Step 2: Click on “Student” Component listed.

Step 3:From the list select “Class monitor” option and click on it.

Step 4: Class monitor page is opened, and click on “Add Class Monitor” button.
Step 5: From class moitor selection page.

1. Select grade for which grade you want to selects class monitor.

2. Select Section for which section you want to select class monitor.

3. Select student who is to be class monitor.

Step 6: Select Class “Create Class Monitor” button.

Step 6: Then Class monitor will be added to class monitor list.

1.3.2.How to Edit Class monitor:

To Edit class monitor, follow the following steps:

Step 1: Login to SIMS module on E-school system.

Step 2: Click on “Student” Component listed.

Step 3:From the list select “Class monitor” option and click on it.

Step 4: Locate the Class Monitor you wish to edit from the class monitor list.

Step 5: Click on the “Edit Class monitor” button next to the selected Class Monitor.
Step 6: Click on Student dropdown and select other students to be class monitor.

Step 7: Click on the “Save Monitor” button to confirm the changes.

Step 8: The updated Class Monitor information will now reflect in the class monitor
list.

1.3.3.How to Filter Class monitor:

Step 1: Login to SIMS module on E-school system.

Step 2: Click on “Student” Component listed.

Step 3:From the list select “Class monitor” option and click on it.

Step 4: On the Class Monitor page, look for the filter options.

Step 5: Select the desired grade from the "Class" dropdown menu.
Step 6: Select the specific section from the "Section" dropdown menu.

Step 7: The list will update to show only the Class Monitors for the selected class and
section.

1.3.4.How to Export Class monitor:

Step 1: Login to SIMS module on E-school system.

Step 2: Click on “Student” Component listed.

Step 3:From the list select “Class monitor” option and click on it.

Step 4: On the Class Monitor page, look for the three dots on top right corner of the
page.
Step 5: Choose the desired file format (e.g., CSV, Excel) for the export.

Step 6: The file will be downloaded to your device, and you can access it from your
downloads folder.

1.4???????Tranfer

1.4.1.How to request Tranfer:

1.5Acadamics:

1.5.1.How To view assigned grades

To access Grade, follow the following steps: -

Step 1: Login to SIMS module using your credential

Step 2: From the main dashboard, locate the section labeled "Academics".
Step 3: From the list of dropdown options appear while clicking on Academics Select
"Classroom management" option. Under Classroom management there are list of
options, select “Grade” to access the available grade levels.

Step 4: In the Grade management page, a list of assigned grade levels is displayed.

All subjects created within the AAEB system are seamlessly synchronized with the
respective schools to ensure consistency and accuracy. The school administrator plays
a crucial role in this process by assigning various subjects to each teacher, taking into
account their qualifications, expertise, and the specific needs of the curriculum. After
the assignments have been finalized, teachers can easily access and view their assigned
subjects in a dedicated section of the platform.

1.5.2.How to View Assigned Subjects

To access subject, follow the following steps: -

Step 1: Login to SIMS module using your credential

Step 2: From the main dashboard, locate the section labeled "Academics".

Step 3: From the list of dropdown options appear while clicking on Academics Select
“Subjects” to access the available Subjects.

Step 4: In the Subject management page, list of assigned subjects is displayed.

1.5.3.How to View Assigned Sections

The system enables school administrators to create distinct sections for each grade
level, allowing them to assign specific sections to teachers. This structured approach
ensures that educators are responsible for the appropriate grade levels and subjects.
Once assigned, teachers can easily view their designated sections. Detailed guidelines
for managing and viewing sections are provided below.
To Access assigned section follow the following steps:
Step 1: Navigate to the academic’s section in the system.

Step 2: Access the classroom management feature.

Step 3: Choose the "Section" option from the menu.

Step 4: Select the view icon

Step 5: Then the Admin get the detail information about the sections.
1.5.4.How to filter and Search Sections

To enhance the section management capabilities within the system, administrators can
utilize filtering options based on grade levels and search functionality by the name of
the grade or section. Here is a detailed description of how this feature can be
implemented:

1. Filter by Grade Level:

❖ Teachers can access a filtering feature that categorizes sections based on

different grade levels.

❖ By selecting a specific grade level from the dropdown menu or filter options,
the system displays all sections associated with that grade.

❖ This filtering mechanism allows administrators to focus on sections relevant to

a particular grade, streamlining section management tasks.

2. Search by Name:

❖ The system provides a search bar where Teachers can enter the name of a
grade or section they wish to locate.
 ❖ By typing the name of the grade or section into the search field, the system
instantly retrieves matching results, making it easier to find specific sections.

This search functionality enhances efficiency and convenience in locating and

accessing desired grade levels or sections within the system.

1.5.5.How to Generate and View Timetable

The school administrator is responsible for preparing a comprehensive timetable for

each section within various grade levels, ensuring that all classes are organized and
scheduled effectively. Once the admin has finalized the timetables, teachers have the
ability to generate their own personalized timetables for each grade and section they
are assigned to.

To generate their timetables, teachers can follow these steps:

STEP 1: Log in to the SIMS

STEP 2: Select "Academics": After logging in, they navigate to the "Academics"
section of the platform, where various academic tools and resources are available.
STEP 3: Choose "Timetable": Within the Academics section, teachers click on the
"Timetable" option to access timetable-related functionalities.

STEP 4: Select "Generate Timetable": From the dropdown menu, teachers choose the
"Generate Timetable" option, which initiates the timetable creation process.
STEP 5: Choose the Appropriate Program: Teachers then select the program that
aligns with their teaching assignments, ensuring they are working within the correct
academic framework.

STEP 6: Select the Class: Next, they specify the class for which they wish to generate
the timetable, allowing for accurate scheduling based on grade levels.

STEP 7: Pick the Assigned Section: Teachers then select their assigned section, which
further narrows down the timetable specifics to their responsibility.
STEP 8: Click on "View": Finally, by clicking on the "View" button, the system
generates the timetable, presenting teachers with a clear overview of their schedule,
including class timings and subjects.

1.6???Lesson Plan
The Lesson Plan feature is designed to facilitate teachers in organizing and planning
their instructional activities for an academic year. This function allows for the creation
of structured weekly lesson plans tailored to specific subjects and grades, ensuring a
systematic approach to education.

1.6.1.???How to add lesson plan……..Subject dropdown not

working?

To add lesson plan, follow the following plans.

Step 1: Login to the SIMS module on the E-school system.

Step 2: Navigate to the “Lesson Plan” section in the menu.

Step 3: Click on the “Add Lesson Plan” button.

Step 4: Select subject for which you want to create the lesson plan.

Step 5: Choose the grade level that the lesson plan will be targeting.

Step 6: Enter the week and date range for the lesson plan.

Step 7: Outline the specific objectives for the lessons. Clearly define what students
should learn by the end of the week.

Step 8: Detail the instructional activities for each day of the week, including methods,
materials, and resources needed.

Step 9: Include assessment strategies to evaluate student understanding and progress.

Step 10: Review the lesson plan for completeness and accuracy.

Step 11: Click the “Save & Draft” or “Finish”button to store the lesson plan in the
system.

1.7Parent or Guardian:

1.7.1.How to view assigned students parent/Guardian profile

❖ The term "student parent/guardian" refers to the student's biological parents or the
legal guardian responsible for the student. This parent/guardian should be
registered in the system during the student's registration process. Each
 parent/guardian will have their own username and password to log into the
system and perform their role in monitoring their student's progress.The teacher
can view the assigned student parent profile.

❖ As a teacher, to view the assigned student's parent/guardian profile, follow the

steps below:

Step 1: Log in to the system using your username and password. After logging in,
locate the SIMS module.

Step2: Once you're in the SIMS module, navigate to and Click on the “student”menu
Step 3: After clicking on the student menu, select "School Student." The student list
will then be displayed as shown in the picture below.

Step 4: click on the view icon to see profile.

Step4:after Click on the Parent category the parent profile will display

1.8 Exam Schedule:

1.8.1.How to view exam schedule

Teachers to create and view their exam schedules for their respective subjects within
the Student Information Management System (SIMS). By following the steps outlined
below, teachers can easily access their exam schedules.

Step 1: Log In to the System: Begin by navigating to the SIMS login page. Enter
your username and password to log in to your account.

Step 2: Select 'Exam Schedule': After logging in, locate the option for 'Exam
Schedule' in the menu. Click on this option to access the exam scheduling section.
Step 3: View Assigned Grade Level Schedule: Once in the Exam Schedule section,
you will be able to view the exam schedules for the grade levels to which you are
assigned.

1.8.2.How To Prepare and Create Exam Schedule

Teachers to create their exam schedules for their respective subjects within the
Student Information Management System (SIMS). By following the steps below,
teachers can easily set up and manage their exam schedules.
Step 1: Log In to the System: Access the SIMS login page and enter your username
and password to log into your account.

Step 2: Select 'Exam Schedule': After logging in, locate the 'Exam Schedule' option in
the menu and click on it.

Step 3: Click on 'Add an Exam Schedule' Button: In the Exam Schedule section, find
and click the 'Add an Exam Schedule' button.
Step 4: Automatic Academic Year Fetch: The system will automatically fetch the
current academic year for your convenience.
Step 5: Select Academic Program: Choose the appropriate academic program from the
dropdown menu.
Step 6: Enter Exam Name: Input the name of the exam in the designated field.
Step 7: Select Grade Level: If you are assigned to multiple grades, select the relevant
grade level from the dropdown.
Step 8: Select Section: Choose the section corresponding to the selected grade level.

Step 9: Select Assigned Subject: From the dropdown, select the subject you are
assigned to teach.
Step 10: Select Exam Date: Choose the exam date from the provided dropdown menu.

Step 11: Select Exam Starting Time: Specify the starting time for the exam.
Step 12: Select Exam Ending Time: Specify the ending time for the exam.
Step 13: Select Exam Room: Choose the exam room from the dropdown menu.
Step 14: Select Examiner: From the list of teachers assigned to the grade, select the
appropriate examiner.
Step 15: Enter Total Exam Weight: Input the total weight of the exam in the
designated field.
Step 16: Add Notes for the Exam: If necessary, add any relevant notes regarding the
exam.
Step 17: Create Exam Schedule: Finally, click on the 'Create Exam Schedule' button.
You should receive a success message confirming that the exam schedule has been
created successfully.
1.8.3.How to edit exam schedule

Teachers to edit their exam schedules after creation within the Student Information
Management System (SIMS). By following these steps, teachers can make necessary
adjustments to their exam schedules.
Step 1: Log In to the System: Begin by accessing the SIMS login page. Enter your
username and password to log into your account.

Step 2: Select 'Exam Schedule': After logging in, find the 'Exam Schedule' option in
the menu and click on it.

Step 3: Select the Action Menu: Locate the three-dot action menu next to the exam
schedule you wish to edit.

Step 4: Select 'Edit': Click on the 'Edit' option from the action menu to open the
exam creation page for editing.
Step 5: Edit Appropriate Fields: Make the necessary changes in the fields you wish
to update, based on the exam creation page.

Step 6: Save Changes: Finally, click on the 'Save Exam Schedule' button to save
your changes.
1.9Attendance

1.9.1.How to Take student attendance

Currently, student attendance can be recorded in two distinct ways: Daily Base and
Subject Wise.

❖ Daily Base Attendance involves tracking attendance for the entire school day,
which is further divided into two shifts: Morning and Afternoon. This method
allows teachers to capture whether a student was present during either part of the
day.

❖ Subject Wise Attendance, on the other hand, requires teachers to take attendance
for each individual subject. This approach provides a more detailed view of a
 student’s presence in specific classes, ensuring that attendance is monitored
accurately for each subject taught.

Step 1: Login to the SIMS module on the E-school system.

Step 2: Select the “Student Attendance” menu.

Step 3: On the Attendance page, click on the “Add Student Attendance” button.
Step 4: Choose the attendance type (Daily Base or Subject Wise).

Step 5: Select the grade for which you want to take attendance.

Step 6: Select the section for which attendance is being taken.

Step 7: If the attendance type is Daily Base, select the shift (Morning or Afternoon).
If the attendance type is Subject Wise, select the subject.

Step 8: Click on the “Attendance” button.

Step 9: Take attendance by clicking the checkboxes for each student, indicating their
status (Present, Late Present with Excuse, Late Present, Absent, Permission, and
Sick Leave).
Step 10: The attendance will be saved, and you may see a confirmation message.

1.9.2.How to Edit student attendance

Step 1: Login to the SIMS module on the E-school system.

Step 2: Select the “Student Attendance” menu.

Step 3: Navigate to the attendance records you wish to edit and select three dots.

Step 4: Once you find the relevant attendance record, click on the “Edit” button next
to it.
Step 5: Enter the reason for the edit in the provided field. If necessary, attach any
relevant documents that support the reason for the edit and click on “Submit” button.

Step 6: Modify the attendance status for each student as needed (e.g., change from
Absent to Present or update remarks).
Step 7: A confirmation message should appear, indicating that the attendance has
been successfully updated.

1.9.3.How to View student attendance history

Step 1: Login to the SIMS module on the E-school system.

Step 2: Select the “Student Attendance” menu.

Step 3: Select the student whose attendance history you wish to view and click “Edit
History”.

Step 4: Edit report will be displayed.

1.9.4.How to View student attendance

1.9.5.How to View Student Attendance:

Step 1: Login to the SIMS module on the E-school system.

Step 2: Select the “Student Attendance” menu.

Step 3: Click on the option labeled “View Student Attendance” option.

Step 4: Search for the specific student by entering their name or ID in the search
field.

Step 5: Select the student from the search results.

1.9.6.How to Export student attendance

Step 1: Login to the SIMS module on the E-school system.

Step 2: Select the “Student Attendance” menu.

Step 3: Click on the three dots on top right corner of the page.
Step 4: Click on the “Export” button. You may need to choose a file format ( CSV or
PDF) for the export.

Step 5:After the export is complete, you should receive a confirmation message, and
the file will be saved to your chosen location for future use.

1.10Group:

1.10.1.How to create Group

❖ A group created by the assigned teacher for a class of students is separated into
different groups within one section for various purposes, such as assignments,
discussions, and other activities.

Step 1: After accessing the SIMS module, locate and click on the Group menu.
Step2: Click on the “Add Group”

Step3: After that to add Group fill listed filed

Step3.1 select Grade, section and Subject like select Grade then section after that
Subject
Step 3.2: After that select Group Type there is two option

3.2.1: Option one manual

Step 3.2.1.1: If you select Manual enter Group name then select for that Group
“Select group leader”
Step 3.2.1.2 After selecting the group leader, add students to the group by clicking on
their name, or you can search for them by their name.

Step 3.2.2Option Two:automatic

Step 3.2.2.1 If you want to create a group automatically, select the group type as
"Automatic." Then, enter the number of groups. The system will divide the students
into the specified number of groups.
Step 4: Click on the “Add group” Button
1.10.2.How to view Group

❖ A group can be created by the teacher within a section, and it is used for tasks
such as assignments, group work, discussions, and more.

❖ To view Group follow the below steps

Step 1: after navigating Group page then you can find specific Group by filtering and
searching group. Then Click on the action Button then select “View student” Option

Step2: Then you can get the list of student in that group and also can identify the
Leader of the group

1.10.3.How To Edit Group

❖ To edit a Group Follow the below steps

Step 1: after navigating Group page then Click on the action button then select Edit
Group from listed choice

Step 2: after you select the Edit Group option then you will get the edit group page
after that edit field like you can change group leder or Group name then click on the
“Update Group” button.
1.10.4.How to delete Group

❖ To delete group Follow the below steps

Step1: After navigating Group page then Click on the action then select “Delete
Group” option as shown picture below.

Step 2: After Select on the Delete Group Option then you will get confirmation pop
up message to delete that group then Click on the “Delete group”

1.11Activity:

1.11.1.How To join Club

❖ A school club is an organized group within a school where students and teachers
with shared interests or goals come together to participate in activities, projects,
or events. These clubs can focus on academics, arts, sports, social causes, or
hobbies, providing opportunities for skill development, teamwork, and personal
growth outside the classroom.

❖ To join club follow the below steps

Step 1:after accessing SIMS module navigate and Click on the “Activity” menu
Step 2: then select join club sub menu from listed options
Step3: after that you will get Join Club page then Click on the Join club button

Step 4:after you Click on the button you will get the page you send request

Step4.1 select Club name you want to join

Step 4.2: Then fill fields Join Date and you can add description then Click on the
“Request” button.
Step 4.3:after that you will get pop up message your request is submitted successfully

Step 5: After submitting your request, once the Club Coordinator approves it, you will
receive a notification, and the approved request will be displayed on the Club page.
1.12Promote student:
The Promote Student function is designed to facilitate the promotion of students from
their current grade to the next grade based on a configured mark list. This process
takes into account the program and subject-specific pass marks defined in mark list.

1.12.1.How to Promote Students to the Next Grade:

Step 1: Login to the SIMS module on the E-school system.

Step 2: Navigate to the “Promotion” menu.

Step 3: Select the program night or shift, student grade, and the pass mark. The
"Grade To" will be automatically displayed based on the configuration.

Step 4: Click on “Promote” button.

Step 5: Then the grade will be added to promotion list and all students will be
promote to next grade or will be fail based on their mark.
1.12.2.How to View Students promotion status:

This function is used to displays each students promotion status to next grade
promoted or fail based on student’s mark list.

Step 1: Login to the SIMS module on the E-school system.

Step 2: Navigate to the “Promotion” menu.

Step 3: Navigate to promoted grade list and select grade which the student was
learning.
Step 4: After select student grade that was attending click on “View” button right
side on corresponding grade.

Step 5: All students in selected grade was displayed along with their promotion status
“Pass or Fail”.

Step 6: If you want to export Students promotion status click on “Export” button on
top right corner of the page.

Step 7: Students list will be exported as CSV format along with their current
promotion status.
1.13???????Mark

1.13.1.How To Add Students Mark

1.13.2.How To Add Mark Distribution

Step 1: Login to the SIMS module on the E-school system.

Step 2: Click on the “Mark” menu available in the SIMS module.

Step 3: Select the “Mark Distribution” sub-menu.

Step 4: Click on the “Add Mark Distribution” button.

Step 5: Fill in the required fields:

• Program: Select the appropriate program (e.g., Regular).

• Semester: Choose the semester (e.g., First Semester).
• Academic Year: Enter the relevant academic year (e.g., 2025).
• Grade: Select the grade (e.g., Grade 9).
• Section: Choose the section for the selected grade (e.g., A).
• Subject: Select the subject for which you are adding mark distribution (e.g.,
Biology).
• Mark Distribution Type: Choose the type of exam or assessment (e.g., Final
Exam).
• Mark Value: Enter the mark value (e.g., 50).
Step 6: Once all fields are filled in, click on the “Add Mark Value” button to save
the distribution.
Step 7: Then this Mark distribution will be added to Mark distribution List.

1.13.3.How To View Overall Mark List

Step 1: Login to the SIMS module on the E-school system.

Step 2: Click on the “Mark” menu available in the SIMS module.

Step 3: Select the “Overall Mark List” sub-menu.

Step 4: Choose the semester for which you want to view the overall marks. Then,
select the grade from the class dropdown and the specific section for that grade.

Step 5: Click on the “Overall Mark List” button.

Step 6: The overall mark list for each student will be displayed, showing individual
subject marks for the selected section.

Step 7: If you want to print the mark list, click on the “Export” button located in the
right corner of the page.

Step 8: Choose the desired file type for export (Excel, PDF, or CSV).
Step 9: The overall mark list for each student will be generated in the selected file
format, ready for printing or further analysis.

\\