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Advanced Processing Skills

The document provides an overview of Mail Merge, detailing its two main components: Form Document and List or Data Files, which are used to create personalized documents. It also discusses the integration of images and external materials, outlining various types of image files and their characteristics, as well as different image placement settings within a document. Overall, it serves as a guide for enhancing document creation through merging and multimedia integration.

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Mjc Aligato Aledor
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15 views43 pages

Advanced Processing Skills

The document provides an overview of Mail Merge, detailing its two main components: Form Document and List or Data Files, which are used to create personalized documents. It also discusses the integration of images and external materials, outlining various types of image files and their characteristics, as well as different image placement settings within a document. Overall, it serves as a guide for enhancing document creation through merging and multimedia integration.

Uploaded by

Mjc Aligato Aledor
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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Hello 2025!

Let’s start the year right ☺


Advance Word
Processing Skills
MAIL MERGE, INTEGRATING IMAGES & EXTERNAL
MATERIALS

Lesson 3
What is Mail Merge?
Mail Merge allows you to
create documents and
combine or merge them with
another document or data
file.
Why do we merge files in
creating documents?
TWO COMPONENTS OF MAIL MERGE:

• Form Document
• List or Data Files
FORM DOCUMENT

• The first component of mail


merged document.
• A document that contains the
main body of the message.
FORM DOCUMENT

• “Form” that you fill out with


individual information.
• Ex: Regular Tax or App Form
FORM DOCUMENT

Place Holders - referred to as DATA


FIELDS or MERGE FIELDS. This marks the
position on your form document where
individual data or information will be
inserted.

<<Name>>
<<Company>>
FORM DOCUMENT
List or Data File
LIST OR DATA FILE

• This is where the individual


information or data that needs
to be plugged in (merged) to the
form document, is placed and
maintained.
LIST OR DATA FILE

• Data that needs to be filled.

• Title - Mr./Ms./Mrs.
• Name - Richel Lynn Sugon
• Company - DLIC
• Address 1 - Yati, Liloan
• Address 2 - Liloan, Cebu
LIST OR DATA FILE
Now it’s your
time to shine!
INTEGRATING IMAGES AND
EXTERNAL MATERIALS

Why do we need to integrate image


and external materials in our
documents?
KINDS OF MATERIALS
KINDS OF MATERIALS

1. Pictures - These are electronic or digital


pictures or photographs you have saved in any
local storage device.

3 common types of picture files:


a. JPEG - Joint Photographic Experts Group.
Image compression type that allows you to
display images in full color just like in digital
pictures.
KINDS OF MATERIALS

3 common types of picture files:


b. GIF - Graphics Interchange Format. Capable
of displaying images simple animation.
KINDS OF MATERIALS

3 common types of picture files:


c. PNG - Portable Network Graphics. The PNG
file format is widely used on websites to display
high-quality digital images. Created to exceed
the performance of GIF files, PNGs offer not
just lossless compression, but also a much
broader and brighter color palette.
KINDS OF MATERIALS

What’s the difference between PNG and JPEG?


2. Shapes. Printable objects
or materials that can
integrate in your document
to enhance its appearance
or allow you to have some
tools to use for composing
and representing ideas or
images.
3. Smart Art.
Generally, these are
predefined sets of
different shapes
grouped together to
form ideas that are
organizational or
structural in nature.
4. Chart. This
allows you to
represent data
characteristics
and trends.
IMAGE PLACEMENT

Image placement is
all about inserting
image or any other
material in your
document.
• In Line with Text.

This is the default setting for images that


are inserted or integrated in your document.
This setting is usually used when you need to
place your image at the beginning of a
paragraph
2. Square.

This setting allows the image you inserted to be


placed anywhere within the paragraph
with the text aro und the image in a
square pattern like a frame.
3. Tight

This is almost the same as the Square setting,


but here the text “hugs” or conforms
to the general sha pe of the image. This
allows you to get a more creative effect on your
document.
4. Through

This setting allows the text on your document


to flow even tighter, taking the contours
and shape of the im age.
5. Top and bottom

This setting pushes the texts away vertically to

the top and/or the bottom of the image so that


the image occupies a whole text line on its
own.
6. Behind Text.

This allows your image to be dragged


and placed anywhere on your
document but with all the texts floating
in front of it. It effectively makes your
image look like a background
7. In Front of Text.

This setting allows your image to be


placed right on top of the text as if your
image is dropped right on it. That means
whatever part of the text you placed the
image on, it will covered by the image.

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