CLOTH STORE MANAGEMENT SYSTEM

PROJECT REPORT

Submitted to The ideal Mount Litera Zee School,

In partial fulfilment of the requirement for the project work of
Senior School Certificate Examination [SSCE – 2025]

COMPUTER SCIENCE[Code: ]
Submitted by

HARI PRANESH P
PRANESH C
KAVIN ADHARSH I
GRADE XII [SCIENCE STREAM]

Under the guidance of

Mr. V. Venkiteswaran, MBA, M.Sc., MSW, PGDSLM, B.Ed., SET
Principal
DEPARTMENT OF SCIENCE

THE IDEAL MOUNT LITERA ZEE SCHOOL

(SCHOOL CODE: 55486)
Affiliated to Central Board of Secondary Education [Aff. No.1930435]
1081/2, Kurumbapalayam Road, Kalapatti, Coimbatore, Tamil Nadu
641048
 CERTIFICATE

This is to certify that the project entitled “CLOTH STORE MANAGEMENT

SYSTEM” submitted to The ideal Mount Litera Zee School, Coimbatore in partial

fulfilment of the requirement for the project work of Senior School Certificate

Examination [SSCE – 2025] is a record of original project work done by HARI

PRANESH. P , PRANESH .C , KAVIN ADHARSH. I [Reg. No.

] during the Academic Year, 2024 – 25, of their study in

Department of Science under my supervision and guidance.

Faculty of Computer Science ( ) Principal

Submitted for the Practical Examination held on at The ideal Mount Litera Zee
School, Coimbatore.

Internal examiner

External examiner
 ACKNOWLEDGEMENT

I express my sincere thanks to the Principal for the motivation and support

which enabled me to do this project.

I thank my guide Mr. V. Venkiteswaran, Department of Business Studies

for the guidance, profound reference, high regards and keen interest for

successful completion of this project.

I would also like to thank all the facilitators and admin staff of IMLZS

family who directly or indirectly helped me in completion of this project.

Finally, I would like to thank CBSE for giving this opportunity to undertake

this project.
 DECLARATION

HARI PRANESH. P, PRANESH .C , KAVIN ADHARSH. I [Reg. No.

] hereby that the project report entitled “Cloth Store

Management System” submitted to The ideal Mount Litera Zee School, Coimbatore

in partial fulfilment of the requirement for the project work of Senior School

Certificate Examination [SSCE – 2025] is a record of original project work done

during the Academic Year, 2024 – 25, of my study in Department of Commerce under

the guidance and supervision of Mr. V. Venkiteswaran, Principal, Department of

Science.

HARI PRANESH. P, PRANESH .C , KAVIN ADHARSH. I .

[Reg. No. ]
 CONTENTS

Introduction

Existing System

Objectives

System requirements and

Specifications Why Python ?

Data Flow Diagram

Coding

Screen shots

Limitations

Conclusion

Bibliography
 INTRODUCTION

The Cloth Store Management System presents a sophisticated

solution tailored to the dynamic needs of a clothing retail enterprise.
This project is designed to revolutionize the way clothing stores
handle their inventory, sales, and customer interactions. By integrating
cutting-edge technology and streamlined processes, this system aims
to enhance operational efficiency and elevate the overall shopping
experience.

With features encompassing inventory management, item

addition, seamless search capabilities, and an integrated purchase
system, this software empowers store owners and managers to
exercise meticulous control over their merchandise. Leveraging the
power of a MySQL database, the system ensures that critical data is
stored securely and is readily accessible for informed decision-
making. The integration of this system promises to propel clothing
stores towards a future of optimized operations, increased customer
satisfaction, and a stronger competitive edge in the market.

It is poised to serve as an indispensable tool for clothing retail

establishments seeking to achieve unparalleled success in their
operations..
 EXISTING SYSTEM

1. Inventory Management Systems

 Description: These systems track stock levels, update quantities,
and process purchases for retail or wholesale businesses.
 Examples:
o Odoo ERP: Open-source business management software that
includes inventory, sales, and purchase modules.
o ERPNext: Another open-source ERP with inventory and purchase
tracking.
o Custom Python scripts for small businesses often include
functionalities similar to your system.

2. Point of Sale (POS) Systems

 Description: Used in retail to manage sales transactions and inventory
in real time.
 Examples:
o Flask/Django POS Systems: Python developers have created
lightweight POS systems using web frameworks, which
manage sales, inventory, and database integration.
o Open Source POS Systems: Projects like LemonPOS or
uniCenta can be customized using Python.

3. e-Commerce Back-End Systems

 Description: Many small e-commerce platforms use Python scripts to
manage their product listings, pricing, and stock.
 Examples:
o Custom Django or Flask applications built for small
businesses with integrated inventory management.
o Shopify or WooCommerce integrations using Python scripts to
automate inventory updates.

4. Python-Based Database Management Tools

 Description: Python scripts or small tools developed specifically
for managing a database of items in retail settings.
 Examples:
o GitHub repositories with open-source Python projects for inventory
tracking (search for "Python Inventory Management" or "POS
systems").
 OBJECTIVE

The primary objective of the Cloth Store Management System is to

create an efficient and automated platform for managing the various aspects
of a clothing retail business. This system aims to streamline inventory
management, enabling store owners to keep track of available clothing items,
their prices, and quantities in stock.
By providing functionalities for adding new items, searching for specific
products, and facilitating seamless purchases, the system enhances operational
efficiency. Additionally, the integration with a MySQL database ensures
secure storage and retrieval of critical business information.
The system's goal is to optimize store operations, improve customer
service, and ultimately contribute to the overall success and competitiveness
of clothing retail establishments.
 SYSTEM REQUIREMENTS AND SPECIFICATIONS

HARDWARE REQUIREMENTS

I. OPERATING SYSTEM : WINDOWS 7 AND

ABOVE
II. PROCESSOR : PENTIUM(ANY) OR AMD
ATHALON(3800+- 4200+ DUAL
CORE)
III. MOTHERBOARD : 1.845 OR 915,995 FOR
PENTIUM 0R MSI
K9MM-V VIA K8M800+8237R
PLUS CHIPSET FOR AMD
ATHALON
IV. RAM : 512MB+
V. Hard disk : SATA 40 GB OR ABOVE
VI. CD/DVD r/w multi drive combo: (If back up required)
VII. FLOPPY DRIVE 1.44 MB : (If Backup required)
VIII. MONITOR 14.1 or 15 -17 inch

IX. Key board and mouse

X. Printer : (if print is required – [Hard copy])

SOFTWARE REQUIREMENTS:

• Windows OS
• Python
 WHY PYTHON ?

1. Simplicity and Readability

 Python's clean syntax is easy to read and write, reducing
development time.
 It's beginner-friendly, making it ideal for learning and implementing
database-driven applications.

2. Rich Libraries and Modules

 Python provides robust libraries such as mysql-connector-python, which
simplifies database interactions.
3. Cross-Platform Compatibility
 Python is platform-independent, allowing the code to run on
Windows, macOS, or Linux without modifications.
 This ensures flexibility for deployment and testing.

4. Active Community and Support

 Python has an extensive community and abundant documentation.
 Issues and questions can be easily resolved through forums like
Stack Overflow or Python's official documentation.

5. Scalability
 Python applications can start small and easily scale as
business requirements grow.
 For example, you can integrate advanced features like:
o Web-based interfaces using frameworks like Flask or Django.
o Data visualization dashboards.

6. Integration Capabilities
 Python seamlessly integrates with other tools and technologies,
including APIs, web services, and advanced analytics platforms.

7. Support for Object-Oriented Programming (OOP)

 Python supports OOP principles, which makes it easier to structure and
organize your code for larger, more complex systems.

8. Extensibility
 You can extend the functionality of your system by:
o Adding Graphical User Interfaces (GUIs) with libraries like
tkinter or PyQt.
DATA FLOW DIAGRAM
 CODING

import mysql.connector

# Function to establish a connection to the MySQL database

def connect_to_database():
conn = mysql.connector.connect(
host="localhost",
user="username", # Replace with your MySQL username
password="passwd", # Replace with your MySQL password
)
return conn

# Main program
conn = connect_to_database()
cursor = conn.cursor()

# Create the database if it doesn't exist

cursor.execute("CREATE DATABASE IF NOT EXISTS clothing_store")
cursor.execute("USE clothing_store")

# Create a table for clothing items

cursor.execute('''
CREATE TABLE IF NOT EXISTS items (
id INT AUTO_INCREMENT PRIMARY KEY,
item VARCHAR(255),
price INT,
quantity INT
)
''')

# Function to display available items

def display_items():
cursor.execute('SELECT * FROM items')
items = cursor.fetchall()
if items:
print("\nAvailable Items:")
print("ID\tItem\tPrice\tQuantity")
for item in items:
print(f"{item[0]}\t{item[1]}\t{item[2]}\t{item[3]}")
else:
print("No items found.")

# Function to add a new item

def add_item():
item = input("Enter item name: ")
price = int(input("Enter item price: "))
quantity = int(input("Enter item quantity: "))

cursor.execute('INSERT INTO items (item, price, quantity) VALUES (%s, %s, %s)', (item, price, quantity))
conn.commit()
print(f"\n{item} added successfully!")

# Function to search for an item

def search_item():
 item_name = input("\nEnter item name to search: ")

cursor.execute('SELECT * FROM items WHERE item LIKE %s', ('%' + item_name + '%',))
items = cursor.fetchall()

if items:
print("\nSearch Results:")
print("ID\tItem\tPrice\tQuantity")
for item in items:
print(f"{item[0]}\t{item[1]}\t{item[2]}\t{item[3]}")
else:
print(f"\n{item_name} not found in the store.")

# Function to purchase an item

def purchase_item():
item_id = int(input("\nEnter item ID to purchase: "))

cursor.execute('SELECT * FROM items WHERE id = %s', (item_id,))

item = cursor.fetchone()

if item:
quantity = int(input("Enter quantity to purchase: "))

if item[3] >= quantity:

total_cost = quantity * item[2]
cursor.execute('UPDATE items SET quantity = quantity - %s WHERE id = %s', (quantity, item_id))
conn.commit()
print(f"\nPurchase successful! Total cost: {total_cost}")
else:
print("\nInsufficient quantity available.")
else:
print("\nInvalid item ID.")

# Main program
while True:
print("\n[1.] Display Available Items\n[2.] Add New Item\n[3.] Search for Item\n[4.] Purchase Item\n[5.]
Exit")
choice = int(input("\nEnter your choice: "))

if choice == 1:
display_items()
elif choice == 2:
add_item()
elif choice == 3:
search_item()
elif choice == 4:
purchase_item()
elif choice == 5:
cursor.close()
conn.close()
break
else:
print("\nInvalid choice. Please try again.") print("\

nThank you for using the Leo Cloth Store!")

SCREENSHOTS
 LIMITATIONS

• The system may face challenges in handling a large-scale

clothing store with an extensive inventory. As the number of
items and transactions increases, the performance of the
system may be affected.
• The program does not track sales history, which is a crucial
aspect for analyzing trends, forecasting demand, and
making informed business decisions.
• The system does not facilitate online payments or integrate
with payment gateways. In an e-commerce setting, this would
be a critical feature.
 CONCLUSION

The Cloth Store Management System represents a significant

step forward in automating and optimizing the operations of a clothing
retail business. By providing functionalities for inventory
management, item addition, searching, and seamless purchases, the
system enhances operational efficiency and customer satisfaction. The
integration with a MySQL database ensures secure and reliable
storage of critical business information. However, it's important to
acknowledge that the current implementation has certain limitations,
such as limited scalability and absence of advanced features like sales
history tracking and returns processing. In a real-world scenario, these
aspects would need to be addressed to ensure the system's
effectiveness in handling a larger-scale clothing store. Overall, the
Cloth Store Management System serves as a foundational platform
with great potential for further enhancement and customization to
meet the specific needs of clothing retail establishments.

This conclusion highlights the strengths of the Cloth Store

Management System while also pointing out areas where further
enhancements could be made for even greater effectiveness.
 BIBILIOGRAPHY:

• https://www.slideshare.net/ Ashwini0951/a-software-engineering-
clothstore-Management
• https://www.freeprojectz.com/php-projects-projects/cloth-management-

• https://itsourcecode.com/free-projects/python-projects/clothstore-
management-system-in-python-with-source-code/