Unit 1: Digital Documentation (Advanced)

Learning Outcome – Create and apply style in digital document

Assignment 1
Objective : Using various commands to create styles in OOO Writer.
Task : Type a paragraph with at least 100 words and create below given style as instructed.
1. Heading: Font name : Times New Roman ,Size : 24 , Color : red , Given style
name : Dream heading (use create style from selection command to create style)
2. Paragraph : Apply style text body from the style gallery
3. Quote : Font name : Broadway , Size : 16 , Color : Blue , Alignment : center ,
Given style : Dream quote
 Solution :Steps to create and apply styles in document
1. Creating styles for heading and quote
I. Open styles and formatting dialog box by clicking Format → Style
and formatting.
II. Click on new style from selection from the dialog box.
III. Type the desire names For example : Dream Heading for heading
and Dream quote.
IV. Now right click on the particular style to change the format.
V. Select the given formatting from the update style box.
VI .Click on OK.
2. Applying styles from gallery (Text body to paragraph)
I. Select the paragraph.
II. Open styles and formatting dialog box.
III. Select the text body style.
IV. Now select the fill format mode icon from the dialog box.
V. Drag over the selected paragraph.
 Learning Outcome – Insert and use images in digital document
ASSIGNMENT 2
Objective: Inserting images and shape and rearranging them.
Task:
1. Create an document in OOO writer and type a paragraph.
2. Inserting a picture of your choice.
3. Adjust picture at top left to the paragraph.
4. Insert some shapes and write a additional text into the shapes.

Solution:

Steps:
1. Open OOO writer and type the paragraph.
2. Click on insert → picture → from file.
3. Select the picture to insert.
4. Resize the picture according to the need.
5. Go to the picture properties and select wrap → parallel option.
6. Insert shape and insert the desire text.
7. Right click on the shape and choose wrap → optimal page wrap option.
 Format → wrap →wrap off
Insert → picture → from file

ASSIGNMENT 2 END
 Learning Outcome – Create and use template
ASSIGNMENT – 3
Objective: Creating templates in OOO writer and saving for
distribution
Task:
1. Prepare a template for the application writing format.
2. Apply formatting as required.
3. Set this template as a default template.
4. Change the default template to custom template.
5. Change the formatting as you wish.

A template is a document type that creates a copy of itself when we open

it. For example , we can create a template for a certificate , and then use it again and
again instead of making it again from scratch every-time.
• Create the document of the type (e.g., a letter or notes document ) you
want to make into a template.
Steps to create a template and set as a default template .
→ Application letter template contents.
1. Insert the shape for school logo.
2. Type school name and address displayed in the screenshot.
3. Type subject line.
4. Type matter required for the application as displayed in above screenshot.
5. Apply formatting as you wish.
6. Click on format → page option. Page dialog box will open.
7. Save the file.
8. Now click on file → template → save to mark your document as template.

9. It will open template dialog. In the new template field , type a name for the
new template.
10. Select the category list and click on OK to save.
→ Setup a custom default template in OOO writer
1. Click on file → template → organize.
2. Choose the folder of template.
3. Select desire template to set as default template.
 Learning Outcome – Create and customize table of content
ASSIGNMENT – 4
OBJECTIVE: Create and customize table of contents.
TASK: Prepare a document with different headings and apply a table of
content to it.
SOLUTION :
1. Type the content.
2. Apply appropriate level of headings from the styles and
formatting window.

3. Select and apply the styles for the table of content.

4. Click on insert → index and table → indexes and tables.

5. Click on OK .
 Learning Outcome – Implement the mail merge
ASSIGNMENT – 5
Objective: Implement mail merge.
Task: write a letter to invite your parents and other guests to attend the
annual day function of your school.

Mail merge helps us to create multiple copies of a document at once , such as

letters, saving us time and effort to type the letter again and again.
STEPS TO CREATE MAIL MERGE :-
1. Type an invitation letter with spaces left for required fields.

2. Click on tools → mail merge wizard. A mail merge dialog box appears.
File → new → database

3. Create a new database and store it at an accessible place.

Click on wizard to create table.

4. Under personal category, in address sample table , choose the required fields
→ next . Change any thing if you want , and then click on finish.
5. Fill the details in the table → save it .

6. In the writer , go to insert → fields → others .

7. Go to database → mail merge field → choose the desire fields click → add .
After doing all , click on close.

8. Click tools → mail merge wizard . A mail merge box appears.

9. Select letter option , and click on next .

10. For inserting address list just click on the select different address
list option ,select the address list you have prepared , click on next.
11. Create salutation click on desire salutation click on the next tab.
12. If you want to adjust your content you adjust you increase the
left and top bar . Click on next button .
13. Edit document , click the edit document option to edit you can
apply to your document , if necessary . Click on next button.
14. Click on edit individual document . If you want to edit , click on
next.
15. Click on then , at least you will get the final step to save , print or
send the merged document .

16. Click on save merged document . Then click on save as individual

documents .
 UNIT 2 : Electronic Spreadsheet (Advanced)

Learning Outcome – Analyze data using data consolidation

ASSIGNMENT – 1
Objective: Applying data consolidation in OOO Calc
Task:
1. Create a new file in spreadsheet software enter data for a sales of stationary
shop.
2. Add three worksheet in the file and modify the data for all 3 quarters.
3. Rename all worksheet like Quarter-1, Quarter-2, and Quarter-3.
4. Now add one more worksheet at the end and rename as Yearly Sales
consolidated sheet.
5. Now type the product name and quantity etc. as displayed , use sum
function to add data for Quarter-1 , Quarter-2 and Quarter-3 in respective
cells using consolidation.

Solution :
1. Create a new spreadsheet in OOO Calc.
2. Enter the data for sheet 1and rename sheet as Quarter -1. To rename the
worksheet right click on sheet tab then type the desired name . Press enter
key to accept the name.
QUARTER – 1

3. Follow the same instructions for next two worksheets.

QUARTER – 2 QUARTER – 3
4. Add one more worksheet to display the consolidation result and rename as
yearly sales consolidated.
5. Select the cell ranges where results needs to appear.
YEARLY SALES

6. Go to data in menu bar → click on consolidate.

7. The consolidate dialog box appears. Here , we can select the function we
need to apply ( here SUM ).
8. Then we have to specify the ranges for consolidation . To do so, choose the
range while the source data range text box in focus , then click on add .
 9. Choose the desired cell for the results to copy in copy result so text box →
click on OK.
10. We will get the final output as shown in the screenshot below.

We get the consolidated data in the final sheet , named Yearly sales.
 Learning Outcome – Create and use macros in spreadsheet
ASSIGNMENT – 2
Objective: Use the macro recorder. Create simple macro.
Task: Create a simple macro recorder for a document for repeated task.

A macro is a saved named sequence of commands or keystrokes that are stored

for later use. Macro are very useful for situation where similar set of actions are to
be repeated with new set of data every time.
SOLUTION:
➢ Create a desire document in the spreadsheet for which you want to record a
macro for the formatting and styling .

The steps to record macro are:

1. Go to tools → macros → record macro.
2. Do the required steps to be coded in the macro. Here, we do the formatting
in the cell range A1:G8. Then click on stop recording.

3. Write a suitable name for the macro → save.

4. To run the macro , go to tools → macros → run macro .

5. Choose the desired macro. Click on RUN.
 Learning Outcome – Analyse data using subtotal
ASSIGNMENT – 3
Objective: Applying subtotal on data in OOO Calc.
Task: Create a new file in spreadsheet software, enter data for sales of a
product zone wise an calculate the sub total of the data.

In this table, different sales of the product are recorded. Calculate the subtotal
zone wise and product wise.

Here we use subtotal to find the total sales in different zones.

Steps to perform subtotals:-
1. Select the range of cells as shown below.
2. Go to data menu → choose subtotals option
3. Choose act type in group by drop down menu → calculate subtotals for zone
→ use function SUM.
4. In the 2nd group by product → calculate subtotals for sale → use function
AVERAGE. Then press OK.

5. You will get the desire subtotal zone wise and product wise.
 Learning Outcome – Link data and spreadsheet
ASSIGNMENT – 4
Objective: Link data and spreadsheet.
Task: Prepare a worksheet as following :-
1. Enter the data such as roll no, GR no, first name, last name, date of birth,
farther name, mother name. Enter records for at least 10 stud.
2. Rename this worksheet as “student profile” .
3. Insert 3 new worksheets and rename as “periodic test I”, “ periodic test
II”, and “periodic test III” respectively.
4. In the periodic test I worksheet creates a reference for roll no , first name,
and last name columns from student profile by using the keyboard.
5. In the periodic test II worksheet create a reference for roll no, first name,
and last name columns from student profile by using mouse.
6. In the periodic test III worksheet create a reference for roll no, first name,
and last name columns from student profile as you wish .

SOLUTION :
STUDENT PROFILE
Setting up worksheets
1. Open spreadsheet software and type the required data as given in the
question.
2. Right click on sheet tab , choose rename option. Now type “student profile”.
3. Click on insert sheet option three times and rename them respectively.
Create reference
1. Open periodic test I worksheet and place the cursor in the first cell.
2. Now type = CELL ADDRESSS.
3. Then move or select the student profile and select the cell where roll no is
written.
Repeat these steps for all worksheets , to link other cells.
 Learning Outcome – Share and review a spreadsheet
ASSIGNMENT – 5
Objective: Setting up a spreadsheet for sharing.
Task: Create a new file in spreadsheet software and enable sharing.

SOLUTION :
1. Create a new worksheet and enter data.
2. Click on file → save and use proper name for worksheet.
3. Click on tools → shared document.

4. The share document dialog box will appear. Click on share this spreadsheet
with other users.
5. Click on OK.
**Attach Output**
 UNIT 3 : Database Management System
Learning Outcome – Create and edit table using wizard
ASSIGNMENT – 1
Objective: Steps to create table using wizard.
Task: Create table using wizard.
Creating any table in OOO base using table wizard.
SOLUTION:
1. Click on start → all programs → open office 4.1.7 → open office base.
2. OO base window will open with database wizard. Select or create the
database to work upon it. I have selected existing new databasedb1. Click on
finish button.

3. Now click on tables button from left pane and choose Use Wizard to Create
Table option from the tasks window.
4. The Table Wizard will open. Follow wizard steps to create table.
5. In first step of wizard select category either business personal, table from
list of sample tables , and fields. Click on finish button.

6. Click on next and select field types and all if want to change it. Click on
next.

7. Set a primary key for your table in this step. I have selected employ id as
primary key.
8. If you wish to change the table name then type new name for the table and
click on insert data immediately and click on finish.

9. Insert data.
 Learning Outcome – SQL COMMAND
ASSIGNMENT – 2
Objective: Query creation using wizard.
Task: Create table mark sheet.
(Using SQL command ) and perform the below given queries using wizard
and design view.

Table – Mark sheet

1. Create table mark sheet using SQL command in OOO base.

2. In the database file add these fields : ( total: Data type- number 3 digits,
percentage: data type- number 3 digit with 2 digit places, grade: data type-
char with 2 letters)
3. Insert more 3 records in mark sheet using SQL mode.
4. Display name , roll_ no, marks of 3 subjects ,total and percentage using
design view.
5. Display name , roll_no, grades from the mark sheet table using query wizard.
6. Display the maximum marks for English and minimum marks for Maths
using design view.
7. Display the roll_no, name and percentage whose percentage are more than
70 using design view.
8. Display all the record in ascending order of names using design view.
 SOLUTION:
• Create Table Command:
Create table “Mark sheet” (“Roll_No” tiny int primary key, “Adm_No” tiny int,
“Name” varchar (15) , “English” decimal(5,2), “Maths” decimal(5,2), “Science”
decimal(5,2) .
Output :-

• Queries:
1. Add Columns
1. Add column total → alter table“mark sheet”add column“total”tiny int.
2. Add column percentage → alter table“mark sheet”add
column“percentage”decimal(5,2).
3. Add column grade → alter table“mark sheet”add column“grade”char(2).
2. Insert records
1. Insert into“mark sheet”values(101,243,'Sagar Kumar',27,25,28,80,88,'B1')
2. Insert into“mark sheet”values(102,478,'Ajay Devgan',27,25,28,80,88,'B1')
3. Insert into“mark sheet”values(103,192,'Akshaya Khan',27,25,28,80,88,'B1')
3. Steps to perform a query using design view
1. Click on queries → create query in design view.
2. The query design window will open.
3. Select the mark sheet table and click on add button.
4. Now select fields given in the question like Name, Roll_No, English,
Maths, Science, Total and Percentage.
5. Save the query.

4. Wizard steps
1. Click on queries → use wizard to create query.
2. Query wizard opens.
3. Select the table mark sheet and select the fields given in the question.
 4. Click on finish.
**OUTPUT**

5. Display maximum marks and minimum marks for the field given in the
question, using design view.
1. Click on queries → create query in design view.
2. The query design window will open.
3. Select the marks sheet table and click on add button.
4. Now select the field English and Maths.
5. choose the function maximum under English and minimum under Maths.
6. Save the query and check the result.
 Learning Outcome – Create Forms using wizard
ASSIGNMENT – 3
Objective: Creating forms using wizard.
Task: Create a form using wizard by selecting all the fields of table mark sheet

SOLUTION :
1. Steps to create a form using wizard
1. Click on forms → use wizard to create form.
2. A form wizard appears.
3. Select the table from tables or queries then add all the fields.

4. Click on next button. Ignore step 3 and step 4.

5. Select the first option i.e. Columnar- labels left then click on the next.
6. Now set data entry step will be there. Ignore this step and click on next.
7. Choose the styles for the form interface and click on next.

8. Type new name for the form and click on work with the form. Click on
finish.
**OUTPUT**
 Learning Outcome – Create Reports using wizard
ASSIGNMENT – 4
Objective: Creating using wizard.
Task: Create a report using wizard by selecting all the fields of table mark sheet

SOLUTION:
1. Click on reports → use wizard to create report. The report wizard will open
in the new window.
2. Select the table and add the fields.

3. Now change the label text that you want in the report. I have changed the
label Stud_no into Admn_no. Click on next.
4. I have skipped grouping and sorting option by click on next button.
5. Now choose the layout. I have selected Outline- Elegant as layout of data ,
landscape orientation, and bubbles layout of Headers and Footers. Click on
next.

6. Now type the tittle of the report and select dynamic report → create report
now option
7. Now click on finish.
**OUTPUT**