PUBLIC WORKS DEPARTMENT

MANUAL UNDER

RIGHT TO INFORMATION ACT, 2005

Government of Tamil Nadu

2024
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PUBLIC WORKS DEPARTMENT

SECRETARIAT, CHENNAI-9

Sl. Chapter Page

No. No.
1) Introduction 4-11
2) Particulars of Organisations, functions and Duties 12-13
(Section 4(1) (b) (i))
3) Powers and Duties of Officers and Employees 14-22
(Section 4 (1) (b) (ii))
4) Procedure followed in the decision making Process 23
(Section 4 (1) (b) (iii))
5) Norms set for the dis-charge of its functions 24
(Section 4 (1) (b) (iv))
6) Rules, Regulations, Instructions, Manuals and Records for 25
Discharging Functions (Section 4 (1) (b) (v))
7) A Statement of the categories of documents that are held 26
by it under its control (Section 4 (1) (b) (vi))
8) Particulars of any arrangement that exists for consultation 27
with, or representation by the members of the public in
relation to the formulation of its policy or implementation
thereof (Section 4 (1) (b) (vii))
9) A Statement of Boards, Councils, Committees and other 28
bodies consisting of two or more persons constituted as
its part or for the purpose of its advice, and as to whether
meetings of those Boards, minutes of such meetings are
accessible for public (Section 4 (1) (b) (viii))
10) Directory of Officers and Employees at the Secretariat, 29-30
Public Works Department and their monthly remuneration
(Section 4(1) (b) (ix) (x))
11) Budget allocation made for Public Works Department and 31
in the Organisations in its control in BE 2024-2025.
(Section 4 (1) (b) (xi) of RTI Act 2005)
12) Particulars of the facilities available to citizens for 32
obtaining information. (Section 4 1 (b) (xv))
13) The manner of execution of subsidy programme, including 33
the amount allocated and the details of beneficiaries of
such programmes (Under Section 4 (1) (b) (xii) of RTI Act
2005)
14) Particulars of recipients of concessions, permits or 34
authorizations granted by it (Under Section 4 (1) (b) (xiii)
of RTI Act 2005)
15) Details in respect of the information available to or held 35
by it, reduced in an electronic form
(Under Section 4 (1) (b) (xiv) of RTI Act 2005)
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16) Publish all relevant facts while formulating important 36

policies or announcing the decisions which affect public
(Under Section 4 (1) (c) of RTI Act 2005)
17) Provide reasons for its administrative or quasi-judicial 37
decisions to affected persons
(Under Section 4 (1) (d) of RTI Act 2005)
18) Such other information as may be prescribed 38
Section 4 (i) (b) (xvii)
 4

RIGHT TO INFORMATION ACT, 2005

INFORMATION HAND – BOOK

CHAPTER-1

INTRODUCTION

1.1 Background, Objective and Purpose of this Hand – Book.

The Right to Information Bill, 2005 as passed by the Houses of

Parliament received the assent of the President of India on 15th June
2005 and thus the Right to Information Act, 2005 (Central Act 22 of
2005) has come into force.

The provisions of sub-section (1) of Section 4, sub section (1) and

(2) of section 5, sections 2, 12, 13, 15, 16, 24, 27 and 28 of the Act
came into force at once and the remaining provisions of the Act came into
force on the 12th October 2005.

The Right to Information Act, 2005 (Central Act 22 of 2005) has been
enacted to provide for setting out a practical regime of the right to
information for citizens to secure access to information under the control
of Public Authorities, in order to promote transparency and accountability
in the working of every public authority to provide information to citizens
who desire to have it and contain corruption and to hold Government and
their instrumentalities accountable to the governed keeping in mind the
preservation of confidentiality of sensitive information.

1.2. Intended users of this book.

The Public, officers and Staff of organizations under the

administrative control of Public Works Department will be the users of
this Hand – Book.
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1.3. Organisation of the Information.

The organization of the information in this Hand-Book is given

chapter-wise in the index.

1.4 Contact Persons:-

The Public Information Officers i.e, the Section Officers and the
Appellate Authority, i.e. Under Secretary to Government, Public Works
Department, Secretariat, Chennai-9 shall be the contact person in the
Secretariat for getting more information. List in the Annexure.

A. Public Information Officer

Sl. Designation Appointed Incharge of matters concerning

No. as
(1) (2) (3) (4)
1. Thiru. S. Balaji, Public Maintenance and repairs of all
Section Officer Information existing (old) Government Buildings,
(G Section) Officer Staff Quarters, Circuit Houses and
Inspection Bungalows and provision
of all amenities for those Buildings
(both Civil and Electrical) – Scrutiny
of Plans & Estimates for
Maintenance and Repairs received
from other departments – Works
relating to Rain Water Harvesting,
construction of compound walls,
Settlement of Tenders to Building
works, Procedure for registration
and classification of contractors –
Delegation of powers to Public
Works Department officers in
connection with execution works –
Write off proposals – Budget of
Buildings Organisation, Matters
relating to Tamil Nadu Transparency
in Tenders Act, 1998 and other rules
framed there under etc.,
 6

2. Tmt. C.Amudha, Public Land – Lease, Alienation, transfer,

Section Officer Information etc., of the land and buildings of
(H Section) Officer PWD, Fixation of rent for the private
buildings, Files relating to Right of
Way/Tamil Nadu Telecom
Infrastructure Policy – Beautification
of Marina – All matters relating to
the allotment of Public Works
Department Quarters, Matters
relating to allotment of 20% Public
Works Department quota of Tamil
Nadu Housing Board Quarters,
General issues relating to
clarification on fixation of rent for
quarters etc.,

3. Thiru K. Mohanraj Public Establishment – Tamil Nadu

Section Officer Information Engineering Services – Preparation
(Estt -I Section) Officer of Panel, Promotion, Transfer and
postings of Chief Engineers,
Superintending Engineers and
Executive Engineers, and allied
matters relating to the posts of
Chief Engineers, Superintending
Engineers, Executive Engineers and
Assistant Executive Engineers-
Establishment matters of Assistant
Engineers and Junior Engineers –
Combined issues of AEs/JEs of PWD
– Initiation of disciplinary action
arising out of Vigilance enquiries –
Review of punishment imposed on
disciplinary action initiated on
Vigilance enquiries – All matters
relating to Vigilance enquiries etc., -
Departmental disciplinary action
against officers belonging to the
categories of Assistant Executive
Engineer and above – Review of
suspension in respect of cases dealt
with under Rule 17(b) of
T.N.C.S.(D&A) Rules – Consultation
with TNPSC for its opinion in
respect of disciplinary cases –
Disciplinary cases against
unauthorized absence and violation
 7

of Conduct Rules against Group A&

B Officers of PWD – Appeal, Review
against punishment orders arising
out of Departmental disciplinary
proceedings - Cases of compulsory
retirement under F.R.56(d) in
respect of A,B, C & D Officers of
PWD – Retirement and Voluntary
Retirement, Pension, Death-cum-
Retirement Gratuity, Commutation
of pension, G.P.F. / Contribution
Pension, T.N. Health Benefit Fund,
etc., in respect of Group A & B
Officers – NOC to obtain passport
and to go abroad for personal visit
in respect of A& B Officers.

4. Tmt. S. Chandra, Public Matters relating to Compassionate

Section Officer Information ground appointments, Service
(Estt -II Section) Officer matters of Administrative Officers,
Service matters relating to Tamil
Nadu Ministerial Service – Framing /
Amendment to Special Rules /Adhoc
Rules for T.N.E.S., T.N.E.S.S., Tamil
Nadu Boiler Service and Tamil Nadu
Architect Service – Permission to
receive loans and purchase of
vehicles by all categories under
TNES, TNESS, T.N.Boiler service and
Tamil Nadu Architect Service –
Matters relating to Boilers Act –
Residual works of bifurcation of
Public Works Department – All
matters relating to TNES, TNESS,
Tamil Nadu Architect Service and
Tamil Nadu Boiler Service other than
establishment matters – Nominal
Mustor Roll (N.M.R.) Employees
regularization of service, Tamil Nadu
Basic Service (Office Assistant,
Watchman, Gardener and
Contingent Employees) and
regularization of Contingent
Employees, Matters relating to Re-
employment of Group A and B
officers and fixation of honorarium,
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All matters relating to Staff Training

Institutes of PWD etc.,
5. Thiru B. Ashok Public All matters relating to Tamil Nadu
Kumar Information Legislative Assembly Assurance
Section Officer Officer Committee, Estimate Committee,
(M Section) House Committee and other
Committees, Meetings of
Committees constituted by other
departments, Consolidation of
general matters, R.T.I. petitions,
Mudalvarin Mugavari Department
petitions, Government of India
petitions (P.G. portal), Legislative
Assembly Questions, Government
Assurances, Consolidation of Court
cases, Monitoring and updating the
stage of court cases in CCMS web
portal, Consolidation and Updating
the stage of Announcements in the
website of Special Programme
Implementation Department etc.,
Consolidation of matters relating to
information received from Public
(SC) Department – Consolidation of
Accountant General Inspection
Reports, Audit Paras, Reports of
Comptroller & Auditor General of
India, furnishing reply to the P.A.C.

6. Thiru. V. Public Allotment of Government Bungalows

Padmanaban Information and Private Bungalows to Ministers,
Section Officer Officer Speaker, Judges and other VlP’s and
(Y Section) provision of all amenities including
sanction for structural alterations,
Allotment of Public Works
Department Buildings to Central and
State Government Departments,
Inspection Report of the Chief
Engineers – Construction of new
buildings for all Government
Departments and Construction of
Staff Quarters, Guest Houses and
Circuit Houses (Civil and Electrical
works) including the review of the
progress of such construction works
– Matters relating allegation
 9

regarding deficiency in standard of

construction of buildings and
Constitution of Committee in the
matter, NABARD Schemes
pertaining to Buildings wing etc.,

7. Tmt. M. Public Service matters relating to all

Shunmugakani, Information Officers and Staff, Pay fixation,
Section Officer Officer increment, L.T.C. and encashment
(OP Section) of E.L – Tamil Nadu Government
Servants Conduct Rules –
Disciplinary cases pertaining to
staff, Sanction and continuance of
posts, Retirement benefits of staff –
Loans and Advances including House
Building Advance and G.P.F. – Rent
recovery – Office contingencies –
Stationery - Medical
Reimbursement, Motor vehicles
procurement and maintenance,
Distribution of subject, Accountant
General’s audit inspection etc.,

B. Appellate Authority

Sl. Designation Appointed Sections Phone No.

No. as Allotted
(1) (2) (3) (4) (5)
1. Thiru. P. Ravi, Appellate Establishment 25675965
Under Secretary to Authority I,II OP & H
Government (Estt.,) Sections

2. Tmt. S. Lakshmi, Appellate G, M and Y 25675154

Under Secretary to Authority Sections
Government
(Schemes)

1.5 Procedure and Fee Structure for getting Information

[G.O.Ms.989, Public (Estt. & Leg.) Department, dated 07.10.2005]

(a) Every application for obtaining information under sub-section (1) of

the section 6 of the Act shall be accompanied by an application fee of
 10

Rs.10/-(Rupees Ten only) by way of cash or Demand Draft or Bankers

Cheque or any other mode of remittance prescribed by the Government
from time to time payable under the head of account

“0075.00 Miscellaneous General Service-800. Other receipts –

BK. Collection of fees under Tamil Nadu Right to Information
(Fees) Rules, 2005” (DPC 0075 00 800 BK 0006).

The applicant may also remit the fee under the above head of account in
the Treasury / Pay and Accounts Office / State Bank of India / Reserve
Bank of India and produce the chalan to the Public Information Officer as
an evidence for having remitted the fee.

(b) For providing the information under sub-section (1) of section 7 of

the Act, a fee shall be charged by way of cash against proper receipt
or by Demand Draft or Bankers Cheque payable in the above head of
account, at the following rates:-

(i) Rupees two each page in A-4 or A-3 size paper created or
copies.

(ii) Actual charge or cost price of a copy in larger size paper;

(iii) Actual cost of price for samples or models; and

(iv) For inspection of records, no fee for the first hour, and a fee
of rupees five for each 60 minutes (or fraction thereof)
thereafter.

(c) For providing the information under sub-section (5) of section 7,

the fee shall be charged by way against proper receipt or by
Demand Draft or Bankers Cheque in the above head of account
following rates-

(i) for information to provide in diskette or floppy rupees fifty per

diskettee of floppy; and

(ii) for information to provide in printed form, at the price fixed

for publication.
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Persons below the poverty line are exempted from the payment of fee
mentioned in the above seeking information under the Right to
Information Act, 2005. The list of persons below the poverty line
approved by the Gram Panchayat and Local Bodies will be the basis for
claiming the concessions, certified extract of the list will be sufficient to
avail this concession.
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Chapter II

Particulars of organisations; functions and Duties.

2.1. Objects / purpose of the Public Authority.

The Public Works Department functions under the control of

Additional Chief Secretary to Government and deals with policy making
on all matters concerning the Building organisations of the State.

Brief History

2.2 Brief History of the Public Authority.

The Tamil Nadu Public Works Department is the oldest parent

technical departments which create Capital assets and developing
infrastructure of the society for the betterment of the people since 1858.

More than thousands of Government buildings for Hospitals, Courts,

Schools, Collectorates, Offices of various departments and monuments
and memorials constructed by Public Works Department stand as
testimony for Engineering expertise of the Public Works Department.

Public Works Department being a part of the growth of the Nation’s

economy is constantly striving to make innovations in the building
material technology and construction activities for creating sound capital
assets and paving a way for the sustainable development of the State.

2.3. Duties/Main activities and list of services provided by the

Public Authority.

Policy Making

Sanction of Schemes entrusted to the Building Organisations.

Revision of Codes applicable to Public Works Department. Evaluation of
tender procedures. Allotment of Government quarters for VIP’s and
Government servants. Implementation of Indian Boiler’s Act.
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Establishment

All service matters of Engineers from the level of Junior Engineer to Chief
Engineer. Ministerial staff of the Public Works Department and others.
Public Works Department Secretariat Staff.

2.4. Organisation Chart of Public Works Department, Secretariat

ADDITIONAL CHIEF SECRETARY TO

GOVERNMENT

Special Secretary to Government

Joint Secretary to Deputy Secretary to

Government (OP) Government (Estt)

US (OP) US (Schemes) US (OP) US (Schemes)

Estt.II, OP & Bills Estt.I & H G & M Sections

Y Section
Sections Sections
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Chapter III

3. Power and duties of Officers and Employees

This Department is headed by the Additional Chief Secretary to

Government of Tamil Nadu, who is a senior IAS Officer. The Additional
Chief Secretary is the administrative head of the Department and
principal advisor to the Minister in charge of Public Works on all matters
of policy and administration relating to the Department. He is assisted by
Special Secretary to Government, Joint Secretary, Deputy Secretary and
two Under Secretaries. The Officers and employees of this Department
exercise the administrative and financial powers as laid down in the
Secretariat Office Manual and Tamil Nadu Financial Code. This
Department is responsible for formulation and execution of policies of the
Government. The powers and duties of the Officers in the Department of
Secretariat, are indicated below:

A. Additional Chief Secretary to Government:

The Secretary is the Official head of his Department. He is

responsible for the observance of the Business Rules and Secretariat
Instructions in the transaction of Business in the Department.
He exercises general supervision and control over the staff under him
including Special Secretary, Joint Secretary, Deputy Secretary and Under
Secretary and is responsible for seeking that the members of the staff do
the work allotted to them efficiently and expeditiously. Policy matters and
all important matters shall be dealt in consultation with the Secretary
who will be the over-all in charge of the Department.

B. Special Secretary, Joint Secretary and Deputy Secretary.

The duties of these officers are to assist the Additional Chief

Secretary to Government who shall, however, delegate sufficient
responsibility and authority to them so that, the work in the department
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is handled smoothly and efficiently. Policy matters and all-important

matters shall be dealt with in consultation with the Secretary who will be
the overall in charge of the department.

Under Secretary

The functions of the Under Secretary are to control and supervise

the sections placed in his charge. He will instruct them how to deal with
papers, both generally and in individual cases, and see that such
instructions are carried out and that papers are properly handled.

Section Officer

The Section Officer is in charge of a section of a Secretariat

Department. He is assisted by a certain number of Assistant Section
Officers who work under his direction and control. He is responsible for all
files relating to the subjects allotted to the Assistant Section Officer under
him. He is directly responsible to the officers under whom he works for
the efficient and expeditious despatch of business at all stages in his
section and for office routine and procedure.

Assistant Section Officers, Assistants, Personal Clerks and Typists

The main duties of the Assistant Section Officers in a section are to

put up notes and drafts, maintain the Personal Registers and also assist
the Section Officers in their section work.

The assistants are expected to attend to routine items of work such

as comparing, dispatching, indexing and docketing of closed papers. They
shall also maintain the prescribed periodical registers and put up
reminders.
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The typists are expected to type notes and drafts and to fair copy
all communications to be dispatched. They will compare the matter typed
by them with the Assistant Section Officer concerned or with the Assistant
of the section, as the need arises.

Private Secretaries, Personal Assistants and Personal Clerks

The Private Secretaries, Personal Assistants and Personal Clerks do

the shorthand work for the Additional Chief Secretary to Government or
other officer, as the case may be and such other items of work as are
entrusted to them.

Public Works Department, Secretariat consists of 8 Sections.

The subject allocation among the section are as detailed below:-

Establishment - I

A.S.O. 1

Establishment – Tamil Nadu Engineering Services – Preparation of Panel

and allied matters relating to the posts of Chief Engineers,
Superintending Engineers, Executive Engineers and Assistant Executive
Engineers including maintenance of Personal Files of Chief Engineers,
Executive Engineers, Assistant Executive Engineers, Head Draughting
Officer, Assistant Radio Engineers, Research Officers, Officers of Tamil
Nadu Boiler Service and Tamil Nadu Architect Service – Promotion,
Transfer and postings of Chief Engineers, Superintending Engineers and
Executive Engineers and allied matters such as pay fixation, rectifying
anomaly of junior getting more pay than senior, Joining time, Grant of
leave, Additional Charge Allowance, etc. - Establishment matters of
Assistant Engineers and Junior Engineers – Combined issues of AEs/JEs of
PWD – Service matters of Junior Architects and sanctioning of loan –
Miscellaneous papers of the section.
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A.S.O. 2

Vigilance cases in PWD – Initiation of disciplinary action arising out of

Vigilance enquiries – Review of punishment imposed on disciplinary
action initiated on Vigilance enquiries – All matters relating to Vigilance
enquiries - Tribunal for Disciplinary Proceedings (TDP) cases, criminal
prosecution – Review of suspension - Allegation petitions relating to all
categories of officers and staff of PWD – Departmental disciplinary action
against officers belonging to the categories of Assistant Executive
Engineer and above – Review of suspension in respect of cases dealt with
under Rule 17(b) of T.N.C.S.(D&A) Rules – Consultation with TNPSC for
its opinion in respect of disciplinary cases - Disciplinary cases against
unauthorized absence and violation of Conduct Rules against Group A& B
officers of PWD – Appeal, Review against punishment orders arising out
of Departmental disciplinary proceedings - Cases of compulsory
retirement under F.R.56(d) in respect of A, B, C & D officers of PWD -
Retirement and Voluntary Retirement, Pension, Death-cum-Retirement
Gratuity, Commutation of pension, G.P.F. / Contribution Pension, T.N.
Health Benefit Fund, etc., in respect of Group A & B Officers - NOC to
obtain passport and to go abroad for personal visit in respect of A& B
Officers - Condonation of delay in insuring the vehicle by Government
servants above the level of A.E.E. upto Chief Engineers in PWD.

Establishment- II

A.S.O. I

Matters relating to Compassionate ground appointments – Service

matters relating to Technical personnel under T.N.E.S.S. except J.E. -
Recognition of education qualification for appointment in P.W.D. - Service
matters of Administrative Officers of P.W.D. in Tamil Nadu General
Service / Record Clerks in T.N. General Subordinate Service – Sanction of
loans to the above categories – Service matters relating to Tamil Nadu
Ministerial Service - All matters relating to Deputation of P.W.D. official
 18

to all trainings – Deputation of PWD Engineers to other Govt.

Departments – Framing / Amendment to Special Rules /Adhoc Rules for
T.N.E.S., T.N.E.S.S., Tamil Nadu Boiler Service and Tamil Nadu Architect
Service - Permission to receive loans and purchase of vehicles by all
categories under TNES, TNESS, T.N.Boiler service and Tamil Nadu
Architect Service – Matters relating to Boilers Act – Residual works of
bifurcation of Public Works Department - All matters relating to TNES,
TNESS, Tamil Nadu Architect Services and Tamil Nadu Boiler Service
other than establishment matters - Miscellaneous papers of the section.

A.S.O. 2

Nominal Mustor Roll (N.M.R.) Employees regularization of service –

Erstwhile Work Charged Establishment – Tamil Nadu Basic Service (Office
Assistant, Watchman, Gardener and contingent employees) and
regularization of contingent employees - Establishment matters of Drivers
- Payment of honorarium in arbitration disputes – Matters relating to
Re-employment of Group A and B officers and fixation of honorarium –
Permission to Group A & B officers to undertake tours outside State for all
purposes - Nomination of members of PWD Engineers to various
committees attached to ISI – Terminal benefits to PWD engineers
absorbed in Statutory bodies / Corporation – Tamil Nadu Spl. Provident
Fund –cum-Gratuity scheme – Review of periodicals in respect of pension
matters – All matters relating to Staff Training Institutes of P.W.D –
Establishment matters not specifically allotted to Establishment Sections.

G Section

A.S.O. 1

Buildings – Maintenance and repairs of all existing (old) Government

Buildings, Staff Quarters, Circuit Houses and Inspection Bungalows and
provision of all amenities for those Buildings (both Civil and Electrical) –
 19

Scrutiny of Plans & Estimates for Maintenance and Repairs received from
other departments – Works relating to Rain Water Harvesting,
construction of compound walls – Provision of computers, vehicles and
telephones – LAQs, Assurance, Audit Report, PAC, Court cases arising
out of the above subjects including sanction of fees to Law Officers –
Administrative Report relating to Public Works Department – Sanction of
staff , Temporary continuance and permanent retention of staff of P.W.D.
– Miscellaneous papers relating to the section.

A.S.O. 2

Tenders – Settlement of Tenders to Building works – General matters

relating to EMD, Security Deposits, Centage charges including Banning of
business dealing with the contractors – Procedure for registration and
classification of contractors – Approval of Survey Report of all
Government Buildings – Delegation of powers to Public Works
Department officers in connection with execution works – Amendment to
P.W.D. Code – LAQs, Assurance, Audit Report, PAC, Court cases arising
out of the above subjects including sanction of fee to Law Officers – Write
off proposals – Budget of Buildings Organisation – Proposals relating to
deviation of codal provisions and other tender conditions – Matters
relating to Tamil Nadu Transparency in Tenders Act, 1998 and other rules
framed thereunder – Revision of schedule of Rates.

H Section

A.S.O. 1

Land – Lease, Alienation, transfer, etc., of the land and buildings of

P.W.D. and LAQs, Assurances, Audit Report, PAC and Court cases arising
thereto including sanction of fees to Law Officers – Files from other
departments for Fixation of rent for the private buildings taken on rent to
accommodate the offices of State Government Departments – Files
 20

relating to Right of Way/Tamil Nadu Telecom Infrastructure Policy -

Beautification of Marina - Miscellaneous papers of the section.

A.S.O. 2

Public Works Department Government Staff Rental Quarters – All matters

relating to the allotment of Public Works Department Quarters in Tod
hunter Nagar, Saidapet, Chennai – Matters relating to allotment of 20%
Public Works Department quota of Tamil Nadu Housing Board Quarters –
General issues relating to clarification on fixation of rent for quarters
other than those under the control of Public Works Department – LAQs,
Assurance, Audit Report, PAC, Court cases arising out of the above
subjects including sanction of fees to Law Officers.

M Section

A.S.O. 1

All matters relating to Tamil Nadu Legislative Assembly Assurance

Committee, Estimate Committee, House Committee and other
committees and files relating to meetings of those committees except
Public Accounts Committee – Submission of files relating to All
Secretaries Meeting, Collectors and Police Officers Conference, Review
meetings convened by Hon’ble Chief Minister, Hon’ble Minister (Public
Works) and Secretary with the Heads of Department and follow up action
– Meetings of Committees constituted by other departments -
Consolidation of general matters, R.T.I. petitions, Mudalvarin Mugavari
Department petitions, Government of India petitions (P.G. portal),
Legislative Assembly Questions, Government Assurances, etc., - General
matters not specifically allotted to any other sections – Miscellaneous
papers of the section.
 21

A.S.O. 2

Court Cases Monitoring System (CCMS) – Consolidation of court cases –

Monitoring and updating the stage of court cases in CCMS web portal –
Consolidation and Updating the stage of Announcements in the website
of Special Programme Implementation Department - e-Governance
matters relating to PWD - Consolidation of matters relating to
information received from Pubic (SC) Department – Consolidation of
Accountant General Inspection Reports, Audit Paras, Reports of
Comptroller & Auditor General of India, furnishing reply to the P.A.C. ,
submitting files relating to P.A.C. meeting, audit entry and exit
conferences, etc.

O.P. Section:

A.S.O.

Service matters relating to all officers and staff of the department – Pay
fixation, increment, L.T.C. and encashment of E.L. in respect of staff from
Office Assistants to Section Officers – Tamil Nadu Government Servants
Conduct Rules - Disciplinary cases pertaining to staff – Sanction and
continuance of posts – Personal files of all officers and staff –
Maintenance of record sheet of staff – Acting arrangement – Budget of
PWD Secretariat – Distribution of subject – Retirement benefits of staff –
Loans and Advances including House Building Advance and G.P.F. – Rent
recovery – Office contingencies – Stationery - Medical Reimbursement –
Telephones – Computers – Furniture – Accommodation of the
department – Book, Publications and News papers – Destruction of
records – Office inspection of PWD Secretariat – Business statement –
Periodicals – Attendance and Holiday Turn arrangement of staff – Issue
of uniform, shoes, etc. - Granting of permission - Motor vehicles
procurement and maintenance – Issue of bus pass to Drivers –
Accountant General’s audit inspection in PWD Secretariat – Miscellaneous
papers of the section.
 22

Y Section

A.S.O. 1

Allotment of Government Bungalows and Private Bungalows to Ministers,

Speaker, Judges and other VlP’s and provision of all amenities including
sanction for structural alterations – Allotment of Public Works Department
Buildings to Central and State Government Departments for office
accommodation and matters relating thereto such as rentals, taxes and
electricity charges, etc. – LAQ’s, Assurances, Audit Report, PAC and court
cases arising out of the above subjects including sanction of fees to Law
Officers – Programme of inspection of Public Works Department Circle
Offices by Chief Engineers of all Branches of Public Works Department –
Inspection Report of the Chief Engineers of Public Works Department –
Scrutiny of files of other departments regarding Approval of Estimates
(Civil and Electrical Works) relating to the visit of Hon’ble Chief Minister
and other VVIP’s, State Government Functions, Election related
arrangements, etc. – Erection of stall in Trade Fairs, arrangement of
floats for PWD in Republic Day parade function and allied subject matters
- Miscellaneous papers of the section.

A.S.O. 2

Construction of new buildings for all Government Departments and

construction of staff Quarters, Guest Houses and Circuit houses (Civil and
Electrical works) including the review of the progress of such
construction works – Matters relating allegation regarding deficiency in
standard of construction of buildings and constitution of committee in the
matter - All matter relating to Technical Committee on RAS – Additional
quantity works and Revised Administrative Sanction relating to all
Government Buildings – LAQs, Assurance, Audit Report, PAC and Court
cases arising out of the above subjects including sanction of fees to Law
Officers – NABARD Schemes pertaining to Buildings wing.
 23

CHAPTER IV

Procedure followed in decision making process

The Department, as part of the Government Secretariat, follows the

procedure laid down in the Secretariat Office Manual and the Tamil Nadu
Government Business Rules and Secretariat Instructions. Apart from this,
the provisions in the Tamil Nadu Financial Code, Tamil Nadu State and
Subordinate Service Rules and the Tamil Nadu Government Servants’
Conduct Rules, 1973 are also followed wherever applicable.

The decisions are taken based on the merits of the issues, relative
priorities and availability of funds etc., in accordance with the
documented procedures / laid down procedures / defined criteria / rules
detailed above. The process of examination is initiated by the Assistant
Section Officers and passes through the Section officer, Under Secretaries
and Deputy Secretary /Joint Secretary/ Special Secretary and Additional
Chief Secretary to Government. If need be, other departments are
consulted. In case of matters involving funds, Finance Department is
invariably consulted. Wherever the Business Rules require circulation of
files to the Minister or Chief Minister or Governor, orders are obtained in
circulation.

If a reply is require to be made on any representations, the

decisions are communicated to the petitioner.
 24

CHAPTER – V

Norms set for the discharge of functions

(Under Section 4(1) (b) (iv) of RTI Act 2005)

For the discharge of functions allocated to the Public Works

Department, the provisions contained in the “Secretariat Office Manual”
are followed. The day-to-day administrative functioning is governed, by
various set of Acts and Rules and instructions issued by the Government
from time to time. Some of the commonly used Acts/Rules/Manuals are
as follows:-
1. Secretariat Office Manual.
2. The Tamil Nadu Government Business Rules and Secretariat
Instructions.
3. The Tamil Nadu Government Servants conduct Rules, 1973.
4. Tamil Nadu State and Subordinate Service Rules
5. Fundamental Rules.
 25

CHAPTER – VI

Rules, Regulations, Instructions, Manuals and records for

discharging functions
(Under Section 4(1) (b) (v) of RTI Act 2005)

The business in this department is carried out with reference to the

provisions contained in the following Rules and Regulations and Manuals.

i) Tamil Nadu Government Business Rules & Secretariat

Instructions.
ii) The Tamil Nadu Secretariat Office Manual.
iii) Tamil Nadu State and Subordinate Service Rules.
iv) Tamil Nadu Civil Services (Discipline and Appeal) Rules.
v) Tamil Nadu Government Servants, Conduct Rules, 1973.
vi) Tamil Nadu Pension Rules.
vii) Fundamental Rules of Government of Tamil Nadu.
viii) Tamil Nadu Financial Code.
ix) Tamil Nadu Account Code.
x) Tamil Nadu Engineering Service Rules.
xi) Tamil Nadu Engineering Subordinate Service Rules.
xii) Tamil Nadu Architect Service Rules.
xiii) Tamil Nadu Boiler Service Rules.
xiv) Tamil Nadu Public Works Department Code.

The documents are available with the Director of Stationery and

Printing for sale to the public on payment of cost.
 26

CHAPTER – VII

Statement of categories of documents that are held by Public

Works Department under its control
(Under Section 4(1) (b) (vi) of RTI Act 2005)

The following documents are held under the control of this department.

1. Policy Note
2. Citizen Charter
3. Government Orders issued by this department
4. Government Letters issued by this department

The item 1 is available in the website http://www.tn.gov.in/department/

The rest of the documents will be available by requisition. Public

interested Government Orders are available in the website
http://www.tn.gov.in
 27

CHAPTER – VIII

Particulars of any arrangement that exists for consultation with,

or representation by the members of the public in relation to the
formulation of its policy or implementation thereof
(Under Section 4(1) (b) (vii) of RTI Act 2005)
****
At present there is no formal mechanism to seek consultation /

participation of public in formulation of policies of this Department.

The suggestions and views on policy matters and programmes received

from the public / non-Governmental Organisations are given due

weightage by this department in formulating policies and programmes.

The recommendations / observations made by the Public Accounts

Committee/ Public Undertakings Committee/ Assurance Committee/

Petitions Committee, etc. of the Legislative Assembly are also acted upon

by this Department.
 28

CHAPTER – IX

A statement of the Boards, Councils, Committees and other bodies

consisting of two or more persons constituted as its part or for
the purpose of its advice, and as to whether meetings of those
Boards, Councils, Committees and other bodies are open to the
public, or the minutes of such meetings are accessible for public

(Under Section 4(1) (b) (viii) of RTI Act 2005)

***
At present there is no formal mechanism to seek consultation /
participation of public in formulation of policies of this Department.
The suggestions and views on policy matters and programmes received
from the public / non-Governmental Organisations are given due
weightage by this department in formulating policies and programmes.
The recommendations / observations made by the Public Accounts
Committee / Public Undertakings Committee/ Assurance Committee /
Petitions Committee, etc. of the Legislative Assembly are also acted upon
by this Department.

Information on Boards, Council, Committee and other Bodies

constituted as its part For taking quick decision on tender proposals, a
Tender Award Committee has been formed with the following members:-

1. Engineer-in-Chief - Chairman
2. Chief Engineer (Buildings) - Member.
3. Chief Engineer (Chennai Region) - Member.
4. A representative of Finance Secretary – Member

So also, for finalization of standard schedule of rates, a Committee has

been formed with the Engineer-in-Chief and Chief Engineer (General),
Chief Engineer (Designs, Research and Construction Support) and
representative from Finance Department as Members.
 29

CHAPTER – X

Directory of Officers and Employees

(Under Section 4(1) (b) (ix) of RTI Act 2005)

Sl. Designation Phone

No. No.
(1) (2) (3)
1. Thiru Mangat Ram Sharma, I.A.S., 25673040
Additional Chief Secretary to Government
2. Thiru A. Michael George, 25672544
Special Secretary to Government
3. Thiru. P.K. Ramesh, 25670786
Joint Secretary to Government
4. Tmt. K. Latha, 25679476
Deputy Secretary to Government
5. Thiru. P. Ravi, 5965
Under Secretary to Government
6. Tmt. S. Lakshmi, 5154
Under Secretary to Government
 30

Monthly remuneration received by each of the officers and

Employees including the system of compensation as provided in
the regulation
(Under Section 4(1) (b) (ix) of RTI Act 2005)

S. Designation Level Scale of Pay

No.
1. Additional Chief Secretary Level 32 Rs.1,28,900 – 2,61,000
to Government
2. Special Secretary to Level 31 Rs. 1,25,200- 2,54,800
Government
3. Joint Secretary to Level 29 Rs. 1,23,400- 2,50,800
Government
4. Deputy Secretary to Level 26 Rs.61,900 – 2,28,100
Government
5. Under Secretary to Level 25 Rs. 59,300- 2,17,600
Government
6. Senior Private Secretary Level 25 Rs. 59,300-2,17,600
7. Section Officer Level 22 Rs. 56,100-2,05,700
8. Private Secretary Level 22 Rs. 56,100-2,05,700
9. Assistant Section Officer Level 16 Rs. 36,400-1,34,200
10. Personal Assistant Level 16 Rs. 36,400-1,34,200
11. Senior Personal Clerk Level 11 Rs. 35,400-1,30,400
12. Senior Typist Level 11 Rs. 35,400-1,30,400
13. Personal Clerk Level 10 Rs.20,600 – 75,900
14. Assistant Level 9 Rs. 20,000 - 73,700
15. Typist Level 8 Rs.19,500 – 71,900
16. Record Assistant Level 8 Rs.19,500 – 71,900
17. Record Clerk Level 2 Rs.15,900 – 58,500
18. Office Assistant Level 1 Rs.15,700 - 58,100
19. Driver Level 8 Rs.19,500-71,900
 31

CHAPTER – XI

BUDGET ALLOCATION MADE FOR PUBLIC

WORKS DEPARTMENT IN BE 2024-25

(Under Section 4(1) (b) (xi) of RTI Act 2005)

Budget allocation – Demand No. 39, Public Works

Department 2024-2025

Demand No.39 Public Works Department

2024 - 2025
BUDGET ESTIMATE 2024-2025
( ) Rupees in Thousands (Gross)

Head of Revenue Capital Loan Total

Department
1 039 01 Charged 1 … … 1

Public Works Voted 7,05,95 … 50,00 7,55,95

Department –
Secretariat
2 039 02
–

Public Works – Voted 427,67,23 1,360,34,57 … 1,788,01,80

Buildings
Charged 1 … … 1
Voted 434,73,18 1,360,34,57 50,00 1,795,57,75
TOTAL
 32

CHAPTER XII

Particulars of the facilities available to citizens for obtaining

information (Section 4(1)(b)(xv)

The Public can obtain information of the department in the following

website.

1. Website of the Public Works Department

2. Important Government Orders and Policy Note of Public Works
Department are available at www.tn.gov.in
 33

CHAPTER XIII

The manner of execution of subsidy programme, including

the amounts allocated and the details of beneficiaries of
such programmes
(Under Section 4(1) (b) (xii) of RTI Act 2005)
***

Under this Department there are 1048 Quarters in Tod hunter

Nagar covering all types of quarters for allotment to Government
Servants. Out of this 20% reservation has been made for the staff of
Public Works Department, Secretariat and the staff under Chief Engineer
(General), Public Works Department, Chepauk by taking into account the
length of service put in by each of the applicants.
 34

CHAPTER – XIV

Particulars of recipients of concessions, permits or authorizations

granted by it
(Under Section 4(1) (b) (xiii) of RTI Act 2005)

Particulars of Recipients of Concessions, permits or authorization granted

by it. No concession, permits and authorization are granted to the Public
in this Department.
 35

CHAPTER – XV

Details in respect of the information available to or held by it,

reduced in an electronic form
(Under Section 4(1) (b) (xiv) of RTI Act 2005)

Website of Government of Tamil Nadu - http://www.tn.gov.in.

Website of EIC
 36

CHAPTER – XVI

Publish all relevant facts while formulating important policies or

announcing the decisions which affect public
(Under Section 4(1) (c) of RTI Act, 2005)

**

___
 37

CHAPTER – XVII

Provide reasons for its administrative or quasi-judicial decisions

to affected persons
(Under Section 4 (1) (d) of RTI Act 2005)
**

___
 38

CHAPTER – XVIII

Such other information as may be prescribed

(Under Section 4 (i) (b) (xvii) of RTI Act 2005)
**

___