Assessment - 15

ITE 1932 - Technical Writing

Employee Payroll System

Miss Kukayini Thiyaharasa
[email protected]
E2145188
University of Moratuwa
ABSTRACT This work is done every month and
The payroll application maintains details of record of this activity is kept for
various allowances and deductions that further use. The work of salary
need to be given to the organization's payment is very important for
employees. Also, it generates the salary organization. So this area is to be
Sheet of the employees of the organization computerized to make process easy,
that assists the accounts department in quick, and secure and reliable. Thus,
many ways. Payroll is a window a secured and reliable system is
application used to maintain the required to handle it.
organization's employee details or
Automation of salary payment
concerns in different places; this provides
system, as described above, can lead
each employee details with unique
to error free, secure, reliable and fast
information.
information system.
Keyword: - EPS, Design of EPS, Objective The organization can maintain
of EPS, and Need for proposed system EPS computerized record without
redundant entries. That means that
1. INTRODUCTION: - one need not be distracted by
As my individual project in ITE 1942 – information that is not relevant,
ICT Project subject module, I have while being able to reach the
decided to develop a system to provide information that is relevant much
an efficient and productive service to more quickly.
the Institute. This system can do a great
service to the Administrators and Definition:
Accountant. Payroll Management System is an
integrated accounting system which takes
This proposal will propose all features care of salary related needs. It incorporates
and procedures to develop the powerful features for maintenance of data
Employee Payroll System. This related to general accounting, attendance,
chapter specially containing details salary generation, increment, promotion,
about introduction, background of the income tax and other facilities. Payroll
problem, aims and objectives in the Management System is specially design to
proposal. manage overall salary related accounting
and reduce overhead transaction. It is easy
No second parties make any
to access and useful for the businesses for
assumptions regarding the development
the analyzing employee’s attendance and
/ testing / activation of this product.
performance for increment and promotion
According to my requirements I [1,2].
understood the need of stand-alone
application. All process is going to
handle by administrators. Only admin
can insert, update, and view that details.
 Assessment - 15
ITE 1932 - Technical Writing

Objective: In earlier days salary calculation is done

The basic purpose behind developing manually, it takes so much time to compose
this project “SALARY PAYROLL salary of all employees. It also takes very
SYSTEM” is as follows: - long time to make salary slip ready. Due to
manual process some time it takes very
• To keep and manipulate the long time, in tum it delays the salary
details of all employees in
distribution.
company.
• To make enquiry of salary to be This is a big problem to manage when
paid for each grade employee. salary is not generated in time. The other
• To keep details of salary paid to main problem is errors, even with double
employee. cross check here or there some errors will
• To keep details of fund given to happen, this again create large problem
employee. [1,5].
• To calculate the employee
salary with no permission leave. Need for Proposed System
• To print salary slip. The proposed software will solve all the
problems people are facing now. This
software is designed such way that it will
2. LITERATURE SURVEY & REVIEW
generate the salary automatically every
month in time. So there not much worries.
Overview The payroll system is a desktop-
This software also equipped with to enter
based system, which is developed in C#.net
the attendance of each employee in the
as frontend and SQL server 2014 as
organization, it helps them to track each
backend. The base of the planned system is
employee attendance, based on this we can
a database, which stores all information
generate the salary. [8].
pertinent to allowances, deductions and net
pay. Features of the planned system are:
3.METHODOLOGY
sending details regarding salary and
The system provides proper security and
attendance before finalizing salary, Faculty
reduces of the manual work. These systems
Management, Overtime Calculation, etc.
minimize the manual data entry. It helps
them to track each employee attendance,
The software for payroll management
based on this we can generate the salary.
system service on the cloud is provided as a
So, they can take the printout of provident
solution in this paper. Multiple user data
fund to submit to the department.
access is provided by the system. As
automatic or computerized calculations are
done errors are reduced, more efficient as
less time is required, Cost related with
accounting software include coaching and
program maintenance, Expenses can add up
fast with costs for printers, paper, ink and
other supplies. The system proposed is the
aims to explain in simple terms what
payroll involves and demystifies the
process of payroll. [1]

Existing System
 Assessment - 15
ITE 1932 - Technical Writing

4.Use Case Diagram 4.2 Data flow Diagram level – 0

Employee info
1.0
Manage Employees
D1 Employee
Enter Details
Logi Employee
n Details
Salary
Ad

Manage salary
d

Salary info
Up 2.0 D2 Salary Details
Manage dat
Employee Admin Calculat Calculate
Employee
Salary
Del
ete
Admin

Print slip sheet

3.0
D3 Pay Slip
Manage Set the pay slip Print
Adm
Salary Pay
in
Pay Slip slip
Manage Employe
Generate Slip
Pay Slip

Logo
ut
5. RESULT & CONCLUSION
Result Analysis:
The primary mission of the EPS is to
ensure that all employees are paid
accurately and timely with correct with
holdings and deduction and that the
holdings and deductions are remitted in a
4.1 Context Diagram (Data flow timely manner. Application is reduced as
Diagram) much as possible to avoid errors while
entering the data. This is design to assist in
strategic planning will help you ensure that
0
Employee your organization is equipped with the right
Payroll
Admin Processing
Salary level of information and details for your
System
future goals. The system provides proper
security and reduces of the manual work.it
deals with the financial aspects of
Print view
Get salary

employee’s salary, allowances, deductions

and gross pay, net pay etc. It helps to keep
Pay Slip details of salary paid to employee and to
print report of salary paid to employee.

Conclusion:
Conclusion of “Employee Payroll System”
software developed for a company has been
designed to achieve maximum efficiency
and reduce the time taken to handle the
Payroll activity. It is designed to replace an
existing manual record system there by
 Assessment - 15
ITE 1932 - Technical Writing

reducing time taken for calculations and [7] Retrieved from Orange Techno lab
storing data. The system uses C#.Net as Website:
front end and MS SQL Server as a backend http://www.payrollsoftware.co.in/p
for the database. The system is strong ayrollsoftware.htm
enough to withstand regressive daily
operations under conditions where the
database is maintained and cleared over a
certain time of span. The implementation of
the system in the organization will
considerably reduce data entry, time and
also provide readily calculated reports.

6. REFERENCES
[1] Pavitra Rani Gautam, Sagadev
Ragumani and Y K Sharma, “A
System for Payroll Management”
Journal of Computer Science (12):
1531-1534, 2010.

[2] Ahmad, N., N. Khan, A.N.A. Alla

and A. H. J. Beg, “Student
information system”, A novel
database design for Compute, Sci.,
6:43-46. DOI 10.3844/jcssp2010.
43.46.

[3] Addison Wesley, “An Introduction

to Database System” USA, and
ISBN: 10:0321197844, p-p: 1024.
8thEdn.

[4] E. Balagurusamy, Programming in

C# A Primer.

[5] Michael Halvorson, Microsoft

Visual Basic 2012.

www.researchgate.net/publication/496
19781_A_System_for_Payroll_Manag
ement
www.tutorialspoint.com/csharp

[6] Retrieved from Payroll

Management Definition:
http://www.entrepreneur.com/ency
clopedia/term/82350.html