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Guide 1 Class 6C SMT 1

This document is a worksheet for Class 6 students focusing on text function formulas in Microsoft Excel and Google Sheets. It covers functions such as CONCATENATE, LEFT, MID, RIGHT, LEN, TRIM, EXACT, and TEXT, providing definitions and formulas for each. Additionally, it includes a practice exercise with multiple-choice questions to reinforce learning.

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15 views5 pages

Guide 1 Class 6C SMT 1

This document is a worksheet for Class 6 students focusing on text function formulas in Microsoft Excel and Google Sheets. It covers functions such as CONCATENATE, LEFT, MID, RIGHT, LEN, TRIM, EXACT, and TEXT, providing definitions and formulas for each. Additionally, it includes a practice exercise with multiple-choice questions to reinforce learning.

Uploaded by

sinyoman.supartha
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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WORKSHEET 1

SUBJECT : Class/ Smt : 6 C/ I (FIRST SEMESTER) Teachers

Day / Date : Friday / 19nd July 2024


Parents

Computer Name / No : ............................................................./ ......

LEARNING OBJECTIVES :

3.1 Students understand the Text Function Formula in Microsoft Excel / Google Sheets

TEXT FUNCTION FORMULA IN MICROSOFT EXCEL /


GOOGLE SHEETS

I. Concatenate, Left, Mid and Right Function


The CONCATENATE function in Excel is designed to join different pieces of text
together or combine values from several cells into one cell.
The formula of Excel CONCATENATE is as follows:
CONCATENATE(text1, [text2], …)

The LEFT function in Excel returns the specified number of characters (substring)
from the start of a string.
The formula of the LEFT function is as follows:
LEFT(text, [num_chars])
Where:
 Text (required) is the text string from which you want to extract a
substring. Usually it is supplied as a reference to the cell containing the
text.
 Num_chars (optional) - the number of characters to extract, starting on
the left side of the string.
 If num_chars is omitted, it defaults to 1, meaning that a Left
formula will return 1 character.
 If num_chars is greater than the total length of text, a Left formula
will return all of text.

Generally speaking, the MID function in Excel is designed to pull a substring


from the middle of the original text string. Technically speaking, the MID
function returns the specified number of characters starting at the position you
specify.
The Excel MID function has the following arguments:
MID(text, start_num, num_chars)
Where:
 Text is the original text string.
 Start_num is the position of the first character that you want to extract.
 Num_chars is the number of characters to extract.
All 3 arguments are required.

The RIGHT function in Excel returns the specified number of characters from
the end of a text string.
The formula of the RIGHT function is as follows:
RIGHT(text, [num_chars])
Where:
 Text (required) - the text string from which you want to extract
characters.
 Num_chars (optional) - the number of characters to extract, starting
from the rightmost character.
 If num_chars is omitted, 1 last character of the string is returned
(default).
 If num_chars is greater than the total number of characters in the
string, all characters are returned.
 If num_chars is a negative number, a Right formula returns the
#VALUE! error.

II. Len Function


The LEN function in Excel counts all characters in a cell, and returns the string
length. It has just one argument, which is obviously required:
=LEN(text)
Where text is the text string for which you want to count the number of
characters.

III. Trim and Exact Function


You use the TRIM function in Excel removes extra spaces from text. It deletes all
leading, trailing and in-between spaces except for a single space character
between words.
The formula of the TRIM function is :
TRIM(text)
Where text is a cell that you want to remove excess spaces from.

In some situations, it may be important not only to compare text in two cells,
but also to compare the character case. Case-sensitive text comparison can
be done using the Excel EXACT function:
EXACT (text1, text2)
Where text1 and text2 are the two cells you are comparing.
IV. Text Function
In its pure essence, TEXT in Excel is used to convert a numeric value to a text
string in a specific format.
The formula for the Excel TEXT function is as follows:
TEXT(value, format_text)
Where:
 Value - the numeric value to be converted to text. It can be a number,
date, reference to a cell containing a numeric value or another
function that returns a number or date.
 Format_text - the format that you want to apply. It is supplied in the form
of a format code enclosed in the quotation marks, e.g. "mm/dd/yy".
Generally, an Excel TEXT formula is used in the following situations:

 To display numbers in a more readable way or in a format that makes


more sense for your users.
 To display dates in a specific format.
 To combine numbers or dates with certain text or characters.
For example, if you want to pull the date from cell A2 and show it in another
cell in the traditional date format like "January 1, 2016", you use the following
Excel TEXT formula:

=TEXT(A2, "mmmm d, yyyy")

The result will look similar to this:


V. Lets Practice it !
Open your Microsoft Excel / Google Sheets and follow your teacher’s
instruction.

VI. EXERCISE 1
Answer the following questions by crossing (X) the correct answers.

1. The function to join different pieces of text together or combine values from
several cells into one cell is ..?
A. Left
B. Mid
C. Right
D. Concatenate

2. We must type …… sign before we type the formula .

A. + C. -
B. * D. =

3. How many argument the Len function has ?


A. no argument C. two arguments
B. one argument D. three arguments

4. Trim function is use to ………..?


A. Join different pieces of text together .
B. Pull a substring from the middle of the original text string
C. return the specified number of characters from the end of a text string
D. Remove extra spaces from text, except for a single space character
between words

5. The formula for the Excel TEXT function is ….?


A. (text, [num_chars]) C. (value, format_text)
B. (text, [num_chars]) D. (text)

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