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MS Word General Shortcuts

The document lists various keyboard shortcuts for Microsoft Word, categorized into general shortcuts, document navigation, editing, character formatting, paragraph editing, inserting, outline, and tables shortcuts. Each category contains specific key combinations that enhance user efficiency while working on documents. The shortcuts cover a wide range of functions, from opening and saving documents to formatting text and navigating within tables.

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20 views4 pages

MS Word General Shortcuts

The document lists various keyboard shortcuts for Microsoft Word, categorized into general shortcuts, document navigation, editing, character formatting, paragraph editing, inserting, outline, and tables shortcuts. Each category contains specific key combinations that enhance user efficiency while working on documents. The shortcuts cover a wide range of functions, from opening and saving documents to formatting text and navigating within tables.

Uploaded by

fubentroyy
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PDF, TXT or read online on Scribd
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General Shortcuts

1. Ctrl+N Open New Document.


2. Ctrl+O Open an Existing Document.
3. Ctrl+S Save the Document.
4. F12 Open Save As Dialogue Box.
5. Ctrl + W Close the Document.
6. Ctrl + Z Undo any Activity.
7. Ctrl + Y Redo the Activity.
8. Alt + Ctrl + S Remove a Split Window or Split Window.
9. Ctrl + Alt + V View Print Layout.
10. Ctrl + Alt + O Outline View.
11. Ctrl + Alt + N Draft View.
12. Ctrl + F2 View Print Preview.
13. F1 Open Help.
14. Alt + Q Opens Tell me what you want to do Box.
15. F9 Refresh the Selected Field Codes.
16. Ctrl + F Find any Word in the Document.
17. F7 Grammar Check.
18. Shift + F7 Opens Thesaurus and finds the meaning of the Selected word.

If you want to navigate the Text Cursor then you can do that without mouse. Let’s
see the Navigating MS Word Shortcut keys.

Document Navigation Shortcuts


Extend one by one character Selection to the Left or
19. Shift + Left/Right Arrow
Right.
Ctrl + Shift + Left/Right Extend one by one Word Selection to the Left or
20.
Arrow Right.
21. Shift + Up/Down Arrow Selecting Up or Down Line one by one.
Ctrl + Shift + Up/Down Selecting Up or Down Whole Paragraph one by
22.
Arrow one.
23. Shift + End Selection of Characters up to End Line.
24. Shift + Home Selection of Characters up to the First line.
25. Ctrl + Shift + Home/End Selection of Characters to Beginning or End.
Shift + Page up/Page
26. Select Characters up to one screen Up or Down.
Down
27. Ctrl + A Select Entire Document.
28. Ctrl + Shift + 8 Selects a Column.

Sometimes the user wants to edit a document fast. So he can use some of the
editing shortcuts.

Editing Shortcut
29. Backspace Erase One Character to the backspace.
30. Ctrl + Backspace Erase one word to the Left.
31. Delete Erase one Character to Right.
32. Ctrl + Delete Erase one Word to the Right.
33. Ctrl + C Copy Selected Text.
34. Ctrl + X Cut Selected Text.
35. Ctrl + V Paste Cut or Copied Text.
36. Ctrl + Shift + F3 Paste Spike Contents.
Copy Header or Footer used in the Previous
37. Alt + Shift + R
Document.

Every user wants that his contents look attractive. So it can only be done by editing
the character and using clear texts. So here you can grab some Characters editing
Shortcuts.

Characters Formatting Shortcuts


38. Ctrl + B Bold Texts.
39. Ctrl + I Italicize Texts.
40. Ctrl + U Underline Texts.
Apply to underline below words only and not under
41. Ctrl + Shift + W
Space.
42. Ctrl + Shift + D Apply Double Underline.
43. Ctrl + D Open Font Dialogue Box.
44. Ctrl + Shift + > or < Increase or Decrease the font Size of the Character.
Increase or Decrease the font size of a particular
45. Ctrl + ] or [
segment only.
46. Ctrl + “=” Apply Subscript Formatting.
47. Ctrl + Shift + Plus Key Apply Superscript Formatting.
48. Ctrl + Shift + A Changes All Letters to Uppercase.
49. Ctrl + Shift + K Changes All Letters to Lowercase.
50. Ctrl + Shift + C Copies the Character Format in an Existing Document.
51. Ctrl + Shift + V Paste the Character Format in a new Document.
Removes Manual Formatting from the Selected
52. Ctrl + Space
Segment.

Now, let’s come to the Paragraph editing through shortcuts. You can edit the entire
paragraph using the MS Word Shortcut keys.

Paragraph Editing Shortcut Keys


Increase Indent Level of Paragraph every time you
53. Ctrl + M
press it.
Decreases Indent Level of Paragraph every time you
54. Ctrl + Shift + M
press it.
55. Ctrl + T Hanging Indent is Increased Every time you Press it.
56. Ctrl + Shift + T Hanging Indent is Decreased Every time you Press it.
57. Ctrl + E Centre a Paragraph.
58. Ctrl + L Left Alignment of a Paragraph.
59. Ctrl + R Right Alignment of a Paragraph.
60. Ctrl + J Justify a Paragraph.
61. Ctrl + 1 Single Spacing Between Two Lines.
62. Ctrl + 2 Double Spacing Between Two Lines.
63. Ctrl + 5 1.5 Line Spacing Between two Lines.
64. Ctrl + 0 Remove one line Spacing of a Preceding paragraph.
65. Ctrl + Shift + S Open window for applying Styles.
66. Ctrl + Shift + N Apply Normal paragraph Style.
67. Alt + Ctrl + 1 Heading 1 Style.
68. Alt + Ctrl + 2 Heading 2 Style.
69. Alt + Ctrl + 3 Heading 3 Style.
70. Ctrl + Shift + L Apply List Style.
71. Ctrl + Q Remove all formatting from the paragraph.

Here are some of the inserting shortcuts where you can insert various things using
the Word Shortcuts buttons.

Inserting Shortcuts
72. Shift + Enter Insert link Break.
73. Ctrl + Enter Insert Page Break
74. Ctrl + Shift + Enter Insert Column Break.
75. Alt + Ctrl + Hyphen ‘-‘ Insert an em Dash.
76. Ctrl + Shift + Space Insert Non-Breaking Space.
77. Alt + Ctrl + C Insert Copyright Symbol.
78. Alt + Ctrl +R Insert Registered Trademark Symbol.
79. Alt + Ctrl + T Insert Trademark Symbol.

Some shortcuts for the Outline of a word file.

Outline Shortcuts
80. Alt + Shift + Left/Right Arrow Move a line Left or Right.
81. Ctrl + Shift + N Demote Outline lever to Regular Text.
82. Alt + Shift + Up/Down Arrow Move the Line Up or Down in the Outline.
Alt + Shift + Plus or Minus
83. Enlarge or Collapse Characters under Heading.
Key
Enlarge or Collapse All Characters under
84. Alt + Shift + A
Heading.
85. Alt + Shift + L Highlight First line of a Body or Text.
86. Alt + Shift + 1 Highlights all texts Having Heading 1 texts.
Alt + Shift + Any Number
87. Shows All Texts according to the Heading Size.
Key

Finally, here are some of the Tables Shortcuts. Once you insert a table in a word
document then you can apply these shortcuts.

Tables Shortcuts
88. Tab Navigate to the Next Cell in a Row.
89. Shift + Tab Navigate to the Previous Cell.
90. Alt + Home Go to the First cell of the Row in a table.
91. Alt + End Go to the Last cell of the Row in a table.
92. Alt + Page up Go to the First cell of the Column in a table.
93. Alt + Page Down Go to the Last cell of the Column in a table.
94. Up Arrow Keys Move to the previous cell in upward Direction.
95. Down Arrow Keys Move to next cell downward Direction.
96. Shift + Up Select the Cells above the current cell.
97. Shift + Down Select the Cell Below the Current Cell.
98. Alt + F5 Select full table.
99. Shift + F3 Change Keyboard Case.
100. Ctrl + F3 Cut Selected texts to the Spike.

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